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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Mayor Patrick J. Morris
Subject: Motion of the City Council
approving the expansion of the
Operation Phoenix Neighborhood
Initiative, authorizing execution of a
Memorandum of Understanding with the
County, and authorizing the Director of
Finance to amend the FY 07-08 Adopted
Budget to reflect the cost of expanding
the Operation Phoenix Neighborhood
initiative for the remainder of FY 07-08.
Dept: Office of the Mayor
Date: November 15,2007
Council Date: November 19,2007
Synopsis of Previous Council Action:
March 5th and 27th, 2007 - Mayor and Common Council were provided a status report to the
regarding the initial eight months of the Operation Phoenix crime-fighting strategy launched in
June 2006.
June 1st 2007 - City Council identified five additional focus areas for possible expansion of
Operation Phoenix Neighborhood Initiative, and directed city staff to work with the county and
school officials to bring back for Council review, recommended crime-fighting strategies for each
focus area, including a draft budget for implementation.
Recommended Motion:
I) Motion to approve the expansion of the Operation Phoenix Neighborhood Initiative as
proposed in the staff report, and to authorize City Manager to execute the proposed
Memorandum of Understanding with the County of San Bernardino as attached, subject to
review and approval by the City Attorney.
2) Motion to authorize the Director of Finance to amend the FY 2007-08 Adopted Budget (both
expenditures and revenues) as outlined in the staff report to reflect the $518,900 cost
expand the Operation Phoenix Neighborhood Initiative for the remainder of FY 2007-08,
and to reflect the associated revenue reimbursement of $388,900 ($98,000 from the County
,rul $290,900 from EDA) t. "" """... ). .~ ~
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Contact person:
Jim MnrriA
Phone: 5133
Supporting data attached: Staff ReDort
Ward: Ail
FUNDiNG REQUIREMENTS:
Amount: $518,900
Source: see staff report
Finance:
C Council Notes:
Agenda Item No.
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STAFF REPORT
Subiect
Motion of the City Council approving the expansion of the Operation Phoenix
Neighborhood Initiative, authorizing execution of a Memorandum of Understanding with
the County, and authorizing the Director of Finance to amend the FY 07-08 Adopted
Budget to reflect the cost of expanding the Operation Phoenix Neighborhood Initiative
for the remainder of FY 07-08.
Back2round
In March 2007, officials from the city, county, and California State University San
Bernardino (CSUSB) provided a status report to the Council and Mayor regarding the
initial eight months of the Operation Phoenix crime-fighting strategy launched by the
Mayor in June 2006. The report listed the various city-wide crime suppression,
intervention, and prevention initiatives that had been deployed during the eight months,
and found that overall crime in the city had decreased almost 15% in 2006 compared with
2005, and that overall city crime in the last six months of 2006 had decreased more than
21 % compared to the previous year.
The report also detailed the Neighborhood Initiative component of Operation Phoenix,
explaining the various crime-fighting efforts that had been focused in the 20-block area
of most crime-ridden neighborhood in San Bernardino. The report provided details
regarding the efforts of police, code enforcement, parks and recreation, public services,
the district attorney, probation department, county social agencies, and the school district
to work collaboratively toward permanently reducing crime in the focus area by
immediately suppressing crime through law enforcement actions, intervening in the lives
of at-risk families and youth, and creating programs to prevent crime in the neighborhood
by attacking the social and environmental factors that contribute to criminal activity.
The Operation Phoenix report on the Neighborhood Initiative found that as a result of the
focused crime-fighting efforts, overall crime in the initial focus area had decreased
almost 38% in the first seven months of the initiative. A quality oflife survey of residents
in the focus area conducted by CSUSB found that in eight months, the percent of
residents who perceived the neighborhood as unsafe declined by 38%.
Based on the success of the initial focus area for the Operation Phoenix Neighborhood
Initiative, in June 2007, the City Council then identified five additional focus areas for
possible expansion of Operation Phoenix Neighborhood Initiative:
. Central Area (expanded initial area) one mile circumference around Wabash/Sierra.
. Western Area one mile circumference around 16th and California.
. Eastern Area one mile circumference around Sterling and Highland.
. Northern Area one mile circumference around 44th and Sepulveda.
. Southern Area one mile circumference around Mill and Meridian
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C The five focus areas were selected using a data driven analysis of citywide Part I crime
statistics, overlaid with the social service and caseload data from the County,
supplemented with additional needs surveys by code enforcement, parks and recreation,
and public services. After identifying five possible focus areas for expansion of
Operation Phoenix, city staff and the Mayor's Office were charged with developing a
program and budget for the potential expansion.
Proposed Expansion of Operation Phoenix
Over the last five months, city staff and the Mayor's Office have worked diligently to
assess the opportunities for the expansion of Operation Phoenix into the five selected
focus areas, to develop a basic program model for each area, to assess the costs
associated with the proposed expansion, and to find the financial resources necessary to
cover the costs associated with proposed expansion, including identifying partners that
will help absorb or cover these costs.
Due to tightening budgets, finding the minimum resources necessary to expand Operation
Phoenix has been challenging. Unfortunately, we have not been able to identify
sufficient resources to immediately expand to all five focus areas. Additionally, staff is
concerned that attempting to immediately expand Operation Phoenix to all five areas
would stretch resources too thin and jeopardize the success of the programs in each area.
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Sufficient and available resources to deploy a basic Operation Phoenix Neighborhood
Initiative in three of the five focus areas have been identified. As a result, city staff and
the Mayor's Office have created a basic program structure and initial resource allocation
for three of the five areas. This basic model is also adaptable to the additional two focus
areas when sufficient funding is available.
In developing the basic program structure, we have begun identifying and obtaining
commitments from various community partners that will be a part of the program in each
area. While we have certainly not yet connected with all the resources and partners in
each focus area that can help ensure the success of Operation Phoenix, we wanted to
obtain the approval of the Common Council regarding the basic program structure and
budget before taking further steps.
Basic Program Structure for Exnansion
The following is brief description of the basic Operation Phoenix program structure that
will be adapted for each focus area, based on that areas unique needs, assets, and
opportunities:
o
. Based on the protocols established for during the initial deployment of Operation
Phoenix, a Street Team will be created to serve the focus areas. The Street Team
will be comprised of representatives from the various partner agencies that are
engaging residents in the target area through direct services (police, code
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enforcement, children's services, public health, probation, parole, district
attorney, schools, etc.). Ongoing communication and coordination of partner
agencies will occur through regular meetings of the Street Team to maximize
collaboration and quality services to residents in the target area.
. To ensure each focus area has specific attention from Police and Code
Enforcement, each focus area will have a designated police officer and code
enforcement officer. These designated officers will also be members of the
coordinating Street Team.
. The Police Department will expand and adapt the policing strategies developed
for the initial 20-block focus area for the additional focus areas. The policing
strategies deployed in each focus area will be tailored to address the crime and
quality of life issues specific to the focus area. While the specific strategies will
remain confidential they will include collaboration with the Street Team and other
Operation Phoenix partners. The partial list of these partners includes federal,
state and county law enforcement agencies, code enforcement, public social
service agencies, schools and faith-based groups. The specific anti-crime
strategies for each focus area will be developed by the District Command
lieutenant and staff to address crime problems through crime analysis geo-
mapping, trends and patterns analysis, hot spots, chronic service locations and
other quality of life issues for these specific communities.
C Tailored Program Structure for Three Focus Areas:
As noted above, although we have yet to connect with all the resources and partners that
can help ensure success in each focus area, we have begun an initial process of tailoring
the basic program structure for the three focus areas for which financial resources are
available. The primary criteria for selecting the three initial focus areas to begin
expansion, was based on the Police Department's crime analysis and determination as to
where the Operation Phoenix model was most immediately needed.
. Central Area
Staff is recommending expansion of the existing Central Area (generally one mile
circumference around Wabash and Sierra) due to the economy of expanding the
initial20-block area, the opening of the new community center at the First Church
of the Nazarene, and the previous submission of a federal "Weed and Seed Grant"
by the Police Department to the Department of Justice that would bring additional
resources for this focus area. Operations for the Central Area would be
coordinated out of the new community center at the Nazarene Church. The staff
and programming from the original Operation Phoenix center on Waterman
Avenue will be transferred to the new community center.
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. Western Area
Staff is recommending establishing a Western Area that would generally
encompass a one mile circumference around 16th and California. The Western
Area will help address an area of the city that has seen a significant increase in
homicides and violent over the past 18 months. The increased violence has also
been accompanied by an increase in gang-related activity and crime. The
residents in and around the Western Area, including California Gardens, have
been active in supporting the expansion of Operation Phoenix into this area. They
have completed their own neighborhood survey, and they have conducted several
events to help begin organizing residents in the neighborhoods.
Anne Shirrels Park has been identified as an appropriate location for an Operation
Phoenix center that would serve as the site for operations coordination and
programming. The center which would be comprised of two modular buildings
and fencing to secure some adjacent park area and restrooms. The site is city-
owned and provides the ability to use adjacent park areas, playground areas, and
school areas (at Rio Vista Elementary School) for programming, and to
coordinate activities with nearby Arroyo Valley High School. The location of the
Western Area center will also help provide a sense of increased safety and
security for families using Anne Shirrels Park.
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. Eastern Area
Staff is recommending establishing an Eastern Area that would generally
encompass a one mile circumference around Sterling and Highland. The Eastern
Area is will help address crime in one of the highest density areas of the city with
one of the highest Part I rates. In addition, because the Eastern Area encompasses
significant unincorporated county "islands," the Eastern Area provides an
opportunity to expand our current Operation Phoenix partnership with County.
Attached to this staff report is a draft Memorandum of Understanding (MOU)
proposed by the County of San Bernardino to help fund and provide police and
code enforcement services for the Eastern Area. The County has agreed to
provide $98,000 in cash funding for programming, $381,555 for increased police
services by five deputy sheriffs and one sergeant, and $65,000 for additional code
enforcement resources for the unincorporated county "islands" in and around the
Eastern Area. The County's proposed funding and draft MOU are going to the
Board of Supervisors for review and approval on Tuesday, November 20, 2007.
Attached is the County staff report that will accompany the request for funding.
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Because of the density in the Eastern Area, the structure proposes to create two
potential locations to serve the Eastern Area. One proposed location would be an
Operation Phoenix center in Speichter Park along the southeast edge of the
Eastern Area. Like the Western Area, this center would be comprised of two
modular buildings and fencing to secure some adjacent park area and restrooms.
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This location provides an opportunity to coordinate activities with the adjacent
San Gorgonio High School, and is immediately adjacent to the Arden-Guthrie
area.
The second proposed location is still under discussion with Ecclessia Christian
Fellowship at 1314 Date Street, located along the northwestern edge of the
Eastern Area. Ecclessia has been actively reaching out and working with the
community and youth in and around the Date StreetIPurnalo Street/Lynwood
Street areas through various programs. City staff has been in discussions with
leaders at Eccelssia about ways in which to coordinate and leverage resources to
expand on the initial groundwork Ecclessia has begun to help further address
crime and quality oflife issues in these neighborhoods.
Future Expansion For Additional Two Areas
Due to limitations on available funding, expansion of the Operation Phoenix
Neighborhood Initiative into the two additional focus areas is not immediately possible.
Nonetheless, staff is continuing to work on developing a budget, program structure, and
partnerships that will make expansion into these two areas possible in the near future. To
date, staff has identified two possible funding sources which the Council may wish to
consider for this expansion: (I) undesignated Measure Z FY 07-08 budget balance
initially projected to be $240,764, and/or (2) undesignated General Fund FY 06-07
budget balance estimated at $664,640. Once staff has developed a basic program
structure and budget for the two additional focus areas, and once the availability of
funding from these two potential sources (and/or other sources) can be more specifically
determined, staff will bring back to the Council an additional proposed Operation
Phoenix expansion plan for these two focus areas.
Financial Imoact
The total estimated cost to continue and expand the Operation Phoenix Neighborhood
Initiative, as described in this staff report, though the end of FY 2007-08 is $518,900. It
is recommended that expansion of this program be supported with a combination of
County contribution funds, CDBG funds, NIP funds, Tax Increment funds and Measure Z
funds. A combination of $290,900 is available through EDA from the following sources:
unallocated CDBG carryover funds in the amount of $145,900, Tax Increment funds of
$120,000 and NIP funds in the amount of $25,000. The County has also agreed to
reimburse the City for $98,000 of costs related to programming in the Eastern Area. It is
recommended that the balance of programming costs for all three focus areas be covered
with the $130,000 in Measure Z FY 2006-07 funds that were designated for Anti-Gang
programming but have been unspent and are available for carryover.
A budget amendment will be needed to increase the expenditure budgets for the Parks &
Recreation Department and Code Enforcement Department by a combined total of
$518,900. The General Fund revenue budget will also be amended by $388,900 to reflect
the reimbursement to be received from the County ($98,000) and EDA ($290,900) for
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this program. Next month EDA staff will bring back to the Mayor and Council motions
to amend the EDA budget accordingly and any associated motions required to reallocate
EDA funds as described above.
Recommendation
I) Motion to approve the expansion of the Operation Phoenix Neighborhood Initiative
as proposed in the staff report, and to authorize City Manager to execute the
proposed Memorandum of Understanding with the County of San Bernardino as
attached, subject to review and approval by the City Attorney.
2) Motion to authorize the Director of Finance to amend the FY 2007-08 Adopted
Budget (both expenditures and revenues) as outlined in the staff report to reflect the
$518,900 cost expand the Operation Phoenix Neighborhood Initiative for the
remainder of FY 2007-08, and to reflect the associated revenue reimbursement of
$388,900 ($98,000 from the County and $290,900 from EDA) to be received.
Attachments:
1) Map of Phoenix Focus Areas.
2) Proposed Operation Phoenix Expansion Budget.
3) County Staff Report for Operation Phoenix Funding and Proposed Draft MOU.
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REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY, CALIFORNIA
AND RECORD OF ACTION
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November 20, 2007
FROM:
DENNIS HANSBERGER, Third District Supervisor
Board of Supervisors
SUBJECT:
OPERATION PHOENIX EXPANSION PROGRAM
RECOMMENDATION: Approve the use of Neighborhood Initiative Program (N.I.P.) income
funds in the amount of $543,555 to create a newly proposed "Operation Phoenix" target area
comprised of portions of both the County of San Bemardino and the City of San Bernardino.
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BACKGROUND INFORMATION: "Operation Phoenix" is a comprehensive neighborhood
revitalization program that involves youth programs, health services, intensive code enforcement
activities and an increase in police patrols. The City of San Bernardino has successfully
implemented the "Operation Phoenix" Program in a portion of the City and now wishes to expand
the program to another area. The City is proposing to expand the program to an area that
includes portions of the unincorporated area of Del Rosa, as well as adjacent portions of the City
of San Bernardino. In order to have one contiguous target area, which is the most effective way
to implement a neighborhood revitalization program, the City is requesting that the County
participate in the implementation of the "Operation Phoenix" Program in portions of the Del Rosa
area for a period from December 1, 2007, until June 30, 2008. Once the funds have been
expended, the County is not committed, nor obligated to continue to fund this program.
Approval of this item by the County Board of Supervisors would commit $543,555 of N.I.P. funds
to implement the "Operation Phoenix" Program in the combined County and City target area. Of
this amount, $381,555 is intended to be allocated to the County Sheriff's Department for
increased patrols; $65,000 is intended to be allocated for increased code enforcement activities
through the County Departments of Land Use Services and Environmental Health; and $97,000 is
intended to be allocated to the City of San Bernardino for youth programs. The above listed
activities are an eligible use of N.I.P funds, but only within the Del Rosa area.
Memorandums of understanding between the Department of Community Development and
Housing (CDH) and the Sheriff's Department, Land Use Services and Environmental Health,
detailing the specific use of N.I.P. funds, may be presented to the Board of Supervisors for
approval. An agreement between the County and the City of San Bernardino for implementation
of youth programs will also be presented to the Board of Supervisors for consideration once it has
been developed and appropriately reviewed.
Page 1 of2
Record of Action of the Board of Supervisors
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BOARD OF SUPERVISORS
OPERATION PHOENIX EXPANSION PROGRAM
NOVEMBER 20, 2007
PAGE 2 OF 2
Operation Phoenix is anticipated to commence activities in the combined County/City target area
in January 2008. Development and approval of all required memorandums of understanding and
agreements necessary for commencement of operations is expected to take place before
December 31, 2007.
REVIEW BY OTHERS: This item has been reviewed by County Counsel (Michelle D.
Blakemore, Deputy County Counsel, 387-5445) on November 9, 2007 and the County
Administrative Office (Matthew Erickson, Administrative Analyst, 387-3937) on November 9,
2007, and the Board of Supervisors - Third District (Mary Patterson, Administrative Analyst, 387-
4843) on November 9,2007.
FINANCIAL IMPACT: Neighborhood Initiative Program income funds in the amount of $543,555
will be used to pay for costs associated with this item. The Department of Community
Development and Housing has sufficient appropriation in its 2007-08 Budget (SAR ECD ECD) to
cover the costs of this program. This item has no impact on the County's General Fund,
Community Block Grant or HOME funds.
SUPERVISORIAL DISTRICT(S): Third
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PRESENTER: Dennis Hansberger, Third District Supervisor, 387-4855
David G. Dobson, Director, 388-0808
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DRAFT -11/09/07
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MEMORANDUM OF UNDERSTANDING
COUNTY OF SAN BERNARDINO ASSIT ANCE TO
THE CITY OF SAN BERNARDINO, OPERATION PHOENIX EASTERN AREA
1. INTRODUCTION
The Mayor's Office has developed and initiated Operation Phoenix, a coordinated
response to crime and related family and youth issues and to create long-term
neighborhood assets, in target areas in the City with a high rate of Part I crimes.
Operation Phoenix addresses the complex issues contributing to crime and violence
through partnership with the County of San Bernardino, the San Bernardino City Unified
School District, the State Department of Corrections, and California State University San
Bernardino.
The initial success of Operation Phoenix between June 10, 2006 and December 31, 2006,
included a 37.59% reduction in UCR Part I crime in the original target area. There was
also a 21.11 % citywide reduction of UCR Part I crime, compared to 2005, during that
same time period.
On June 4, 2007, the City Council identified five additional target areas for possible
C expansion of Operation Phoenix.
. Central Area (expanded) one mile circumference of Wabash and Sierra
. Eastern Area one mile circumference of Sterling and Highland
. Northern Area one mile circumference 44th and Sepulveda
. Western Area one mile circumference around 16th and California
. Southern area one mile circumference around approximately Mill and Meridian
Funding and operational expenses are limited for this expansion. In order to expand to
the Eastern Phoenix Area the City of San Bernardino and the County of San Bernardino
are interested in entering into a Memorandum of Understanding to provide shared
resources. This sharing of resources is consistent with the continuing protocol combining
City and County resources in the Central Phoenix Area.
2. DURATION OF AGREEMENT
This agreement is to be in effect from December 1, 2007 to June 30, 2008.
3. COMMITMENTS TO OPREATION PHOENIX EASTERN AREA
Countv Support
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The County will deploy an additional five Deputy Sheriffs' and one Sergeant
to be assigned to the county unincorporated areas in eastern San Bernardino
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DRAFT -11/09/07
and western Highland, for purposes of coordination with the San Bernardino
Police Department and mutual efforts in the Operation Phoenix Eastern Area.
.
The County will augment county code enforcement activities in the Eastern
Phoenix Area, including coordination and collaboration with city code
enforcement activities in the Eastern Phoenix Area.
.
The County will make a $98,000 contribution to Operation Phoenix budget for
purposes of defraying the costs associated with the City of San Bernardino
programs for the Operation Phoenix Eastern Area as described below.
City of San Bernardino
. The City will create and coordinate an Operation Phoenix Street Team and its
activities in the Eastern Area. The City will create a Street Team that consists of
representatives from the various partner agencies that are engaging residents in
the target area through direct services. Ongoing communication and coordination
of partner agencies will occur through regular meetings of the Street Team to
maximize collaboration and quality services to residents in the target area. A
representative from the Sheriff's Office and County Code Enforcement will be
invited to participate in Street Team meetings to insure coordinated efforts
between City and County services.
. The City will establish a physical center in the Eastern Area to provide
supervised, after school and evening activities for children and youth in the focus
area. The center will also act as the coordination location for the Operation
Phoenix Street Team and other various outreach activities by the city, the county,
and other government, nonprofit and community agencies.
. The City will augment police services, code enforcement services, and graffiti
abatement in the Eastern Area, and it will enhance street lighting other public
improvements in the Eastern Area, as the Operation Phoenix budget provides.
These mutual commitments by the County and the City will cover the area designated by
the Operation Phoenix Eastern area which includes County pockets. A map of the area is
attached and by reference is part of the Memorandum of Understanding.
If conflict resolution is required among City and County agencies, it will be facilitated
through the Operation Phoenix Steering Committee which serves as an advisory
committee on operational issues to the Mayor and County Supervisors.
4. ADMINISTRATION
Administration of this program will coordinated through the Operation Phoenix
Executive Team and Street Team consistent with the organization structure and protocol
established by Operation Phoenix.
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5.
MUTUAL IDEMNIFICATION CLAUSE
The City of San Bernardino shall defend, indemnify, and hold the County of San
Bernardino and its agencies, their respective officers, employees, and agents hannless
from and against any and all liability, loss expense, attorneys' fees, or claims for injuries
or damages are causes as a result of the negligent or intestinal acts or omissions of the
City of San Bernardino, its officers, agents or employees, The costs, salaries, and
expenses of the City Attorney and member of his office enforcing this contract on behalf
of the City shall be considered as "Attorneys' Fees" for the purposes of this paragraph.
The County of San Bernardino shall defend, indemnify, and hold the City of San
Bernardino, its officers, employees, and agents hannless from and against any and all
liability, loss, expense, attorney's fees, or claims for injuries or damages arising out of the
performance of this agreement, but only in proportion to, and to the extent such liability,
loss, expense, attorney's fees, or claims for injuries or damages are caused as a resnlt of
the negligent or intentional acts or omissions of the County of San Bernardino or its
agencies, their respective officers, agents, or employees. The costs, salaries, and expenses
of the County Counsel and members of his office enforcing this contract on behalf of the
City shall be considered as "Attorneys' Fees" for the purpose of this paragraph.
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