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HomeMy WebLinkAbout2007-328 . .. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2007-328 RESOLUTION OF THE CITY OF SAN BERNARDINO RATIFYING THE SUBMISSION OF THE FY 2007 EDWARD BYRNE MEMORIAL DISCRETIONARY GRANT APPLICATION TO THE BUREAU OF JUSTICE ASSISTANCE BY THE POLICE DEPARTMENT. SECTION I: That the Mayor and Common Council of the City of San Bernardino hereby ratify the submittal of the FY 2007 Edward Byrne Memorial Oiscretionary grant application to the Bureau of Justice Assistance by the Police Department. SECTION 2: The Mayor and Common Council of the City of San Bernardino authorize the Police Department to obligate and expend FY 2007 Edward Byrne Memorial Grant funds, if awarded, in the amount of $2,606,940.00 as outlined in the attached Expenditure Plan submitted by the Chief of Police. III III III III III III III III III - 1 2 3 4 5 6 7 RESOLUTION OF THE CITY OF SAN BERNARDINO RATIFYING THE SUBMISSION OF THE FY 2007 EDWARD BYRNE MEMORIAL DISCRETIONARY GRANT APPLICATION TO THE BUREAU OF JUSTICE ASSISTANCE BY THE POLICE DEPARTMENT. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and joint Common Council of the City of San Bernardino at a regular meeting thereof, held on 8 the 6th day of August ,2007, by the following vote, to wit: 9 10 Council Members 11 ESTRADA 12 13 14 Aves Navs X X X X X X X Abstain Absent BAXTER BRINKER DERRY 15 16 17 18 19 20 21 22 23 24 25 26 27 28 KELLEY JOHNSON McCAMMACK .~17.~ City Clerk The foregoing resolution is hereby approved this ~ day of August ,2007. ~~MaYOr City of San Bernardino Approved as to form: James . Penman, City Attorney "'ll ~ 'El ~ ~ r'l ,.-., ,.-., ,.-., (') ~ : en en "li ., u.> u.> u.> j eo- to ~. 0 .9,~ '" 0 0 0 '-' 0 0 ... 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U1 - b ... <!) 0 0 0 0 ..,. 00 0- 0 0 0 VI 0 VI co 0 0 0 0 0 0 0 0 0 0 00 0 00 0 <::> <::> <::> <::> <::> <::> <::> <::> <::> 0 <::> <::> <::> 0 0 0 0 0 0 0 0 0 0 0 0 0 0 "'D .., o "C o t/I CD Q, ~ "C CD ::::l Q, ;::;: c: .., CD "'D iii ::::l "T1 -< N Q Q en m Q, :e III .., Q, o:J '< .., ::::l CD 3: CD 3 o .., Dj' C t/I (') (iJ ::!: o ::::l III -< C) .., III ::::l - City of San Bernardino 800 MHz Public Safety Radio System Upgrade Category III: Enhancing Local Law Enforcement Budget Narrative Section A - Personnel: Public Safety Systems Manager Cost: .10% x $96,180.00 = $9,618.00 The Public Safety Systems Manager is assigned with the day-to-day management of the Public Safety Trunked 800 MHz Radio System owned by the City of San Bernardino. Approximately 10% of his annual workload is focused on tasks associated with this radio system. An additional 10% of his time will be devoted exclusively to the management of this upgrade project. Police Administrative Manager Cost: .10% x 52,000.00 = $5,200.00 The Police Administrative Manager is a part-time executive financial manager for the San Bernardino Police Department. This manager is responsible for a variety of financial and grant administrative tasks. Like the Public Safety Systems Manager, 10% of the Police Administrator's time will be devoted exclusive to the management, oversight, and financial review of this upgrade project. Section B - Fringe Benefits: Public Safety Systems Manager Cost: .10% x $28,240.00 = $2,840.00 The Public Safety Systems Manager is a full-time salaried manager. This position does not receive overtime compensation. Retirement, Workman's Compensation, Unemployment Compensation, Health, Dental, and Vision benefits for this position total $28,240.00 per year. Because 10% of the position's time will be devoted exclusively to the management ofthis upgrade project, 10% of the fringe benefits ($2,840.00) have been added to this category. Police Administrative Manager Cost: None The Police Administrative Manager is a part-time salaried position. The position does not have overtime compensation; and, it does not have fringe benefits. . Section D - Equipment I Each - Motorola 3600 Central Site Controller Cost: $400,000.00 The central site controller is the primary controlling device for the 800 MHz 10-Channel Trunked Public Safety Radio System owned by the City of San Bernardino. The existing Motorola 6809 Central Site Controller has been out of production for over seven years and is now classified as "parts unavailable" by Motorola. If the existing controller were to fail or become damaged, the Public Safety Radio System would fail with no back-up. This proposal will replace the controller with a current Motorola 3600 Central Site Controller. I Each - Microwave Upgrade - Controller-to- Transmitter Cost: $125,000.00 Radio voice traffic and system controller commands are sent between the Central Site Controller and the mountain top transmitter site via a private microwave system. To support the new Motorola 3600 Central Site Controller, the existing microwave equipment at both ends of the signal path will have to be replaced with current technology. Several different items encompass the microwave path which include transmit/receive equipment, antenna arrays, racking equipment and power equipment at each end of the circuit. 3 Each - Radio TransmitlReceive Sites Cost: 3 x $575,000.00 = $1,725,000.00 Per Site Detailed Summary: 10 Each - Motorola Quantar Transceivers Cost: 10 x $40,000.00 (each) = $400,000.00 The City's 10-channel Trunked Public Safety Radio System requires 10 transmitters and 10 receivers at each radio site. Motorola's "Quantar" transceiver combines receiving and transmitting inside one device, per channel. I Each - Antenna Assembly Cost: $50,000.00 Each radio site must have an antenna assembly that allows for 10 separate antennas (one for each trunked channel). These antennas must be mounted on a tower device that will be slightly different at each site. Only FCC approved tower devices can be used for a publicly owned radio system. I Each - Site-to-Controller Microwave System Cost: $100,000.00 1_ . Radio audio data and controller information must be passed directly from the Central Site Controller to each radio site independently. This type of data is carried by microwave signal from the radio site to the controller. The site microwave system includes a microwave antenna assembly and a microwave transceiver. I Each - On-site Facility Support Items Cost: $25,000.00 At each radio site, a variety of small site specific items will have to be installed to support radio and antenna equipment. Power distribution equipment, back-up emergency power equipment, racks, and other general safety items will be added to each radio site as equipment is prepared for installation, placed in it's final operational location, and activated. 30 Each - Motorola XTS2500 Portable Radios Cost: 30 x $3092.00 (each) = $92,760.00 These portable radios will be carried by School Police officers, on their utility belts, so that they can have direct communications with the San Bernardino Police Department at all times. 30 Each - Motorola XTL2500 Mobile Radios Cost: 30 x $3006.00 (each) = $90,180.00 These mobile radios would be installed in each School Police officer's marked patrol vehicles so that they can have direct communications with the San Bernardino Police Department at all times while they are driving in their vehicles. It is impractical for officers to attempt to use a portable radio on their belt while driving a vehicle. Officer safety dictates that mobile radios be used for in-vehicle communications, especially when the vehicle is in motion. Section G - Contracts: 1 Each - Contract for Radio System Site Implementation Cost: $75,000.00 A contract will be used to cover the costs associated with site design planning, implementation tasks, pre-activation testing, and project management tasks for each of the three remote radio system transmit/receive sites. 1 Each - Contract for Central Site Controller Implementation Cost: $75,000.00 i_ . A contract will be used to cover the costs associated with pre-installation planning, implementation tasks, pre-activation testing, and project management tasks for the replacement of the existing Motorola 6809 Central Site Controller. Section H - Other Costs: 30 Each - Mobile Radio Installation in School Police Vehicles Cost: 30 x $800.00 (per car) = $24,000.00 Each of the 30 mobile radios provided in this project will be professionally installed by the San Bernardino County 800 MHz Radio Group in the marked black-and-white patrol sedans operated by the School Police Department. .. ......-.,...... ,. ~ GRANTliI_GOV" " Grant Application Package Opportunity Tltlo: Offering Agency: "'cDA Number: ,':OA Description: Opportunity Number: Competition ID: Opportunity Opon Doto: Opportunity Closo Doto: Agency Contact: FY 2007 Edward Byrne Memoria. Byrne DlscretlonalY Gran Bureau of Justice Assistance 16.580 Edward Byrne Memorial State and Local Law Enforcement BJA-2007-1627 0511712007 0612512007 BJA E-mail: Byrne.D1scretlona'Y@usdoj.gov Phono: 1-866-859-2867 This opportunity .1 only open to organizations, applicants who are submitting grant appllcltlona on behalf of. company, state, local or tribal government, academia, or other type of organization. * Application Filing Name: I San Bernardino Police Department Mandatory Documents 1 Move Form to Mandatory Completed Documents for Submission Sub_ Usl plication for Fodoral Asslstonco (SF-424) => or Attachmonta Form ..,.,. Fonn 10 Disclosure of lobbying ActIvIUes (SF-LLL) Doalmenls list Budget Narrative Attachment Form _ suranees for Non-ConstrucUon Programs (SF-424B) Optional Documents - . 10ven Fenpl _ Move Fonn 10 Optional Complotod Documonto for Submission Subrrisslon list => Move Form to Documents list - I Open Form I - Enter a name for the application In the Application Filing Name fleld. . This application can be completed in its entirety offline; however, you will need to login to the Grants.gov ebslte during the submission process. a You can save your application at any time by clicking the .Save" button at the top of your screen. - Tho "SUbmit" button will not be functional until the application Is complete and saved. Opon and comploto all of tho documonts IIstod In tho "Mandatory Documonto" box. Comploto tho SF-424 form first -It Is recommonded that the SF-424 form be the first form completed for the application package. Data entered on the SF-424 will populate data fields in other mandatory and optional forms and the user cannot enter data in these fields. e -The forms listed in the "Mandatory Documents" box and .Optlonal Documents" may be predefined forms. such as SF-424. forms where a document needs to be attached, such as the Project Narrative or a combination of both. "Mandatory Documents" are required for this appllcaUon. .Optional Documents" can be used to provide additional support for this appllcaUon or may be required for spscific types of grant activity. Reference the application package Instructions for more information regarding .Optional Documents", -To open an item, simply click on it to select the item and then click on the .Open"' button. When yoo have completed a form or document, click the form/document name to select it, and then click the => button. This will move the form/document to the "'Completed Documents. box. To remove a form/document from the "'Completed Documents"' box, click the form/document name to select it, and then click the <= button. This will return the form/document to the .Mandatory Documents"' or "'Optional Documents"' box. -When you open a required form. the fields which must be completed are highlighted In ysllow. Optional fields and completed fields are displayed in white. If you enter invalid or incomplete information in a field, you will receive an error message. Click the .Submlt.. button to submit your application to Grants.gov. . Once you have properly completed all required documents and saved the application, the .Subml" button will become active. - You will be taken to a confirmation page where you will be asked to verify that this Is the funding opportunity and Agency to which you want to submit an application. e ". ......-- ~. GRANTS.GOY- Grant Application Package Application Submission Verification and Signature 'pportunity TotIe: FY 2007 Edward Byrne Memorial Byrne Discretionary Grants P Offering Agency. Bureau of Justice Assistance CFDA Number. 16.580 CFDA Description: Opportunity Number: Edward Byrne Memorial Stall and Local Law Enforcement Aulstance Discretionary GI'I BJA-2007-1627 Competition 10: Opportunity Open Dale: Opportunity Close Date: 05117/2007 0612512007 Application Filing Name: San Bernardino Police Department Please review the alDllllarY provided to ensure that the inf'oraaUon 11.t4M1 ie correct and that you are submitting an application to the opportunity for which you want to apply. If you want to submit the application package for t:he listed funding opportunity, aU.ok on the "Sign and SUbmit Application" button below to complete the process. You wi11 then __ . screen pro.pting you to enter your user 10 and pas.word. If you do not want to submit the appl.ication at this tiJaA, click the "bi.t Application" button. You will then be returned to the previous page where you can malt. changes to the required forms and documents or exit the process. 'U this i. not the appl.ication for the funding opportunity for which you wish to appl.y, you must exit this ppl.ication package and then downl.oad and co.pl.ete the correct appl.ication pacltag8. 1.- OMB Number. 4040-0004 Expiration Date: 01/31/2009 Application for Federal Assistance SF-424 Version 02 " 1. Type of Submission: " 2. Type of Application: .. If Revision. select appropriate letter(s): ~ Preapplication III New I I III Application o Continuation . Other (Specify) o Changed/Corrected Application o Revision I I " 3. Date Received: 4. Applicant Identifier: I Completed by Grants.goy upon submission. I I 1 Sa. Federal Entity identifier: " 5b. Federal Award identifier: I II I State Use Only: 6. Dale Received by State: I ] 17. State Application Identifier: I I 8. APPUCANT INFORMATION: "a. legal Name: I City of San Bernardino I .. b. EmployerfTaxpayer Identification Number (EINfTIN): " c. Organizational DUNS: I 956000n2 11805349206 I d. Addre..: *StreeI1: 1710 N. .0" Street I Street2: I P.O. Box 1559 ! "City: I San Bernardino I County: Isan Bernardino I . State: I CA: California I Province: I I .. Country: I USA: UNITED STATES I .. Zip I Postal Code: 192402-1559 I eo Organizational Unit: Department Name: Division Name: I San Bernardino Police Dept. II I f. Name and contact Information of person to be contacted on matters Involving thla application: Prefix: IMr. I * First Name: I Michael I Middle Name: I I * Last Name: I Eckley I Suffix: I I Title: I Public Safety Systems Administrator I Organizational Affiliation: I San Beranrdino Police Department I * Telephone Number: 1(909) 384-5673 I Fax Number: 1(909) 388-4913 I I ~ Email: I eckley_mi@sbcity.org I I _ OMS Number: 4040-0004 Expiration Date: 01/31/2009 Application for Federal Assistance SF-424 Version 02 9. Type 01 Applicant 1: Select Applicant Type: c: City or Township Government Type of Applicant 2: Select Applicant Type: Type of Applicant 3: Select Applicant Type: . Other (specify): . 10. Name of Federal Agency: I Bureau of Justice Assistance 11. Catalog of Federal Domestic Assistance Number: 116.580 CFDA Title: Edward Byrne Memorial State and Local Law Enforcement Assistance Discretionary Grants Program . 12. Funding Opportunity Number: I BJA-2007-1627 -Tille: FY 2007 Edward Byrne Memorial Byrne Discretionary Grants Program 13. Competition Identification Number: Title: 14. Areas Affected by ProJec1 (Cities, Counties, States, etc.): City of San Bernardino. County of San Bernardino. State of California *15. Descriptive TItle of Applicant's Project: City of San Bernardino 800 MHz Public Safety Radio System Upgrade Project Attach supporting documents as specified in agency instructions. OMS Number. 4040-0004 Expiration Date: 01/3112009 Application for Federal Assistance SF-424 Version 02 16. CongressIonal Dlstrlc1s Of: a. Applicant 143 I ' b. Program/Project 143 I Attach an additional list of Programlproject Congressional Districts if needed. I I IO€'16te A,t8Ch"lI!~nlllview Attachmentl 17. Proposed ProJec1: 'a. Start Date: 109101/2007 I ' b. End Date: 112/08/2008 I 18. EsUmated Funding (S): . a. Federal I 2,608,940.00 I . b. Applicant I 17,658.00 I .c. State I 0.001 . d. local I 0.001 *9. Other I 0.001 * f. Program Income I 0.001 'g. TOTAL I 2,624,598.00 I '19. Is AppllcaUon Subject to Review By State Under executive Order 12372 Procesa? I{] a. This application was made available to the State under the executive Order 12372 Process for review on 106/2512007 I. D b. Program is subject to E.O. 12372 but has not been selected by the State for review. o c. Program is not covered by E.O. 12372. 20. lathe Applicant Delinquent On Any Federal Debt? (If "Y.... provIde explanaUon,) DYes 0No I !;X;\-::,!-;:Jt'c;;, I 21. 'By signIng thIs applicatIon, I certify (1) to the statementa contained In the list of certlflcaUonaH and (2) that the a_me'" herein are true, complete and accurate to the best of my knowledge. I also provide the r.qulred .ssurances" and agr.. to comply with any r.sultlng terms If I accept an award. I am .war. that any fals., fictitious, or fraudulent stat.m.nts or claims may subject me to criminal, civil, or administrative penaltl... (U.S. Code, TltI. 218, Section 1001) o -IAGREE ., The list of certifications and assurances, or an internet site where you may obtain this list, is contained In the announcement or agency specific instructions. Authorized Rep.....ntatlv.: Prefix: IMr. I . First Name: IR_rt 1 Middle Name: Iw. I * Last Name: I Curtis I SuffIX: I I * Tille: IAdministrative Manager I 'Telephone Number. 1(909) 384-6713 I Fax Number: 1(909) 384-5721 I * Email: !curtls ro@sbcity.org I . Signature of Authorized Representative: I Cofl'llleted by Grants.goy upon submission. I . Date Signed: I CcJn1H;ted by Grw1ts.gov upon submssion. I Authorized for Local Reproduction Standard Form 424 (Revised 10/2005) Prescribed by OMB Circular A.102 OMB Number: 4040-0004 Expiration Date: 01/31/2009 Application for Federal Assistance SF-424 Version 02 * Applicant Federal Debt Delinquency Explanation The following field should contain an explanation if the Applicant organization is delinquent on any Federal Debt. Maximum number of characters that can be entered is 4.000. Try and avoid extra spaces and carriage returns to maximize the availability of space. , I , ! I I I Project Narrative File(s) . Mandatory Project Narrative File Filename: I Project Narrative.doc I t\(irJ k1,n{j~'h):'; i:)foject NZi!T8tive FTe I To add more Project Narrative File attachments. please use the attachment buttons beJow. Other Attachment File(s) * Mandatory Other Attachment Filename: IbudgetJlllable.pdf j ;.' ^,j"; H"",~r""",^,"" '~fll"';' ilf''''''h,'''1'''c.', I ,'~ '" _,><,_' ,_.":",, ,,; 'J. ,," ,--, ."'" ,,,. ., To add more "Other Attachment" attachments. please use the attachment buttons below. DISCLOSURE OF LOBBYING ACTIVITIES Approved by OMB 0348-0046 Complete this form to disclose lobbying activities pursuant to 31 U.$.C.1352 1. . Type of Federal Action: o a.contract o b...... o Co coopentlve agr..ment o d.loon o .. Iorin II......... D f. loin .......nce 2. . Status of Federal Action: III .. bkIIofferJappllcatlon o b. Initial award o c. post..ward 4. Name and Address of Reporting Entity: o Prime D SubAwardee .N.... I San Bernardino Pc>>ice Department . street 1 1710N. .000Street .Cly I San Bernardino Congressional District, Street 2 IIp,a. Box 1559 Stats Zip IICA califoml'II92402-1559I If known: 142nd 6. . Federal Department/Agency: IU.S.Oepartmenl:ofJustice 8. Federal ActIon Number, if known: I BJA.2007-1627 10. a. Name and Address of Lobbying Registrant: Preflx Middle Name * FIrsI Name I..... II Conslance II . Last Name IUOZY . Street 1 15259th 51. NW Suite 800 . City Iw-_ 11. Sufflx II Street 2 II State Zip I loc, 01''''''011120004 Information requested through this form is authorized by title 31 U.S.C. section 1352. This disclosure of lobbying activities is a material representation of fact upon whid'l reliance was placed by the tier above lNhefl the transaction was made or entered Into. This disclosure Is required pursuant 1031 U.S.C.1352. ThIs I~tion will be reported to the Congress semi-annuallyand will be available for public Inspection. Any person who fails to file the required disclosure shell be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Federal Use Only: 3. . Report Type: [{] a.lnlltalflNng o b. material e...... 5. If Reporting Entity in No.4 is Subawardee, En!", Name and Address of Prime: 7. . Federal Program NameIDesc:r1pt1on: I Edward Byrne MemorIal State and Local Law Enfon::ement Assistance . 0Isa0lklna0y GI-*__ CFOA NUf'f'iler, If eppllUb,.; 116.580 9. Award Amount, if known: s I b. IndMdual Perfonnlng Services (lnduding address if different from No. 108) "'-flx -F1rstNeme ItfddleName I..... IIConslanca II - Lest Name Suffix Iuozy II -Sb'8ef1 Stre9f2 I -City State Zip I II II . Slgniltura: COl'l1'leted on submission to Grants.gov .N.me: Pteffx I.... ~Name --- IIM1",a.. IIA. - Last Name ISlIIdl TlUe: I Chief of Police Tolophono No.: 1(909) 384-5607 DUe: Completed on submission to Grants.gov II I I AuthOrtUd for Local RepJOducaon 8111ndard Form. LLL (bY. 7"7) ~ I Suffix Budget Narrative Fiie(.) . Mandatory Budget Narrative I Grant Budget Narrative.doc I ,."\dd f~1an(i;dory S, ogol Nt:\rf<.\tiv0 To add more Budget Narrative attachments. please use the attachment buttons below. OMB Approval No. 4040-0007 Expiration Date 04/30/2008 ASSURANCES - NON-CONSTRUCTION PROGRAMS Public reporting burden for this collection of information is estimated to average 15 minutes per response, Including time for reviewing instructions, searching existing data sources, gaOlering and maintaining Ole data needed, and completing and reviewing the collection of InformaUon. Send comments regarding the burden estimate or any other aspect of this collection of Information, Including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0040), Washington, DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authortzed representative of the applicant, I certify that the applicant: 1. Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (Including funds sufficient to pay the non-Federal share of project cost) to ensure proper planning, management and completion of the project described In this application. 2. Will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using Oleir positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4. Will Initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. ~~4728-4763) relating to prescribed standards for merit systems for programs funded under one of the 19 statutes or regulations specified In Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) TIUe VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin: (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. ~~1681- 1683, and 1685-1686), which prohibits discrimination on the basis of sex: (c) Section 504 of the Rehabilitation Previous Edition U..ble Act of 1973, as amended (29 U.S.C. ~794), which prohibits discrtminaUon on the basis of handicaps: (d) the Age DiscrtmlnaUon Act of 1975, as amended (42 U.S.C. SS6101-6107), which prohibits discrimination on the basis of age: (e) the Drug Abuse OffIce and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (1) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) ~~523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. ~~290 dd-3 and 290 ee- 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) TiUe VIII of the Civil Rights Act of 1968 (42 U.S.C. ~~3601 et seq.), as amended, relating to nondiscrimination In the saie, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and, OJ the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply, or has already complied, with the requirements of TiUes II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally.assisted programs. These requirements apply to all Interests In real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. ~~1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities arB funded in whole or in part with Federal funds. Authorized for Local Reproduction Standard Form 4248 (Rev. 7-97) Prncrlbed by OMS Circular A-102 9. Will comply, as applicable, with the provisions of the Davis- Bacon Act (40 U.S.C. ~~276a to 276a-7), the Copeland Act (40 U.S.C. ~276c and 18 U.S.C. ~874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. ~~327- 333), regarding labor standards for federally-assisted construction subagreements. 10. Will comply, If applicable, with flood insurance purchase requirements of Section 1 02(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate In the program and to purchase flood Insurance If the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the fOllowing: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notiflcation of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains In accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. ~~1451 et seq.); (I) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. ~F401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93- 205). 12 Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. 551271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency In assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. ~70), EO 11593 (Identiflcation and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. ~~69a-1 et seq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved In research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. ~~2131 et seq.) pertaining to the care, handling, and treatment of wanm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. ~~801 et seq.) which prohibits the use of lead-based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits In accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, . Audits of States, Local Govemments, and Non-Profit Organizations." 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies governing this program. " SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL "TITLE Completed on submission to Grants.gov I Administrative Manager ! " APPLICANT ORGANIZATION "DATE SUBMITTED I City of San Bernardino I Completed on submission to Grants.gov Standard Fonn U4B (Rev. 7-97) Back Survey on Ensuring Equal Opportunity For Applicants OMB No. 1890-0014 Exp.2/28/2009 Rlli'llo,,! ^ $,uryey wiUi)e.se: y.way In makin9 data collection p or Submitting the Survey . uslng a hard copy ~pp11~ Seal the envelope and incl y. please submil this survey along w Appllcanr. (Organization) Name: ICily of San Bernardino Appllcanr. DUNS Neme: 18053492060000 Federal Program: jFY 2007 Edward Byrne Memorial Byrne Discretionary Grants Program CFDA Number: 116.580 1. Has the applicant ever received a grant or contract from the Federal government? 5. Is the applicant a local affiliate of a national organization? o Yes o No o Yes o No 2. Is the applicant a failh-based organization? 6. How many full-time equivalent employees does the applicant have? (Check only one box.) o Yes o No o 3 Of Fewef 04-5 o 6-14 o 15-50 o 51.100 o ovef 100 3. Is the applicant a secular organization? o Yes o No 7. What is the size of the applicant's annual budgel? (Check only one box.) o Yes o No 0 Less Than $1 SO,OOO 0 $1 SO,OOO . $299,999 0 $300,000 . $499,999 0 $SOO,OOO . $999,999 0 $1,000,000 - $4,999,999 0 $5,000,000 Of more 4. Does the applicant have 501 (c)(3) status? Survey Instructions on Ensurina Eaual Opportunity for Applicants Provide the applicant's (organization) name and DUNS number and the grant name and CFDA number. 1. Self-explanatory. 2. Self-identify. 3. Self-identify. 4. 501 (c)(3) status is a legal designation provided on application to the Internal Revenue Service by eligible organizations. Some grant programs may require nonprofit applicants to have 501 (c)(3) status. Other grant programs do not. 5. Self-explanatory. 6. For example, two part-time employees who each work half-time equal one lull-time equivalent employee. If the applicant Is a local affiliate of a national organization, the responses to survey questions 2 and 3 should renect the staff and budget size of the local affiliate. 7. Annual budget means the amount of money your organization spends each year on all of its activities. OMB No. 1890-0014 Exp.2/28/2009 Paperwork Burden Statement According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless such collection displays a valid OMS control number. The valid OMS control number for this information collection is 1890-0014. The time required to complete this information collection Is estimated to average nve (5) minutes per response, including the time to review instructions, search existing data resources, gather the data needed, and complete and review the Information collection. If you have any comments concerning the accuracy of the timo estlmoto(s) or suggestions for Improving this form, ploa.o write to: The Agency Contact listed in this grant application package. City of San Bernardino 800 MHz Public Safety Radio System Upgrade Category ill: Enhancing Local Law Enforcement Program Abstract Amount Reauested: $2,606,940 Project Goals/Stratel!ies: Goal #1 - Improve police officer safety by eliminating four "dead spots" or coverage holes in the San Bernardino City 800 MHz Public Safety Radio System. Goal #2 - Improve radio interoperability with College Police and School District Police. KevlMaior Deliverables: 1. Design, construct and install three additional transmit/receive radio sites and an upgraded central site controller. 2. Purchase 800 MHz mobile and portable radios for School District Police. Coordination Plans: The San Bemardino Police Department (SBPD) will coordinate with Motorola, Inc. and the County of San Bernardino's 800 MHz Radio Group to design, construct and install the central site controller transmit/receive sites. SBPD will coordinate with College Police and School District Police to provide ''real-time'' radio communications between the agencies during mutual responses to major incidents on school campuses. City of San Bernardino 800 MHz Public Safety Radio System Upgrade Category m: Enhancing Local Law Enforcement Program Narrative Statement of the Problem The City of San Bernardino is located in the heart of the Inland Empire region of Southern California and is the county seat for San Bernardino County. This region has seen an explosion in population growth in recent years because of more affordable housing compared to the neighboring communities of Los Angeles and Orange counties. The City comprises 66 square miles and has an estimated population of 207,172 residents. Like most medium to large size cities, San Bernardino is challenged with providing a high level of quality, professional municipal services to its residents while city revenues have not grown appreciatively over the past ten years. During the past 20 years, San Bernardino has experienced a high volume of Part I (serious felony) crimes and has frequently been ranked in the top five cities in California for per capita Part I crimes. According to The Morgan Quinto Annual Report of America's Safest (and Most Dangerous) Cities, San Bernardino was ranked as the 24th most dangerous city in 2006, 18th in 2005 and 16th in 2004. The high number of Part I violent crimes necessitates that police services be delivered in an efficient and effective manner. Established in 1905, the San Bernardino Police Department (SBPD) currently has an authorized strength of 493 personnel, including 330 sworn and 163 non-sworn. The department has adopted a Community Oriented Policing and Problem Solving (COPPS) philosophy. To support the COPPS philosophy the City of San Bernardino has been divided into five geographic Patrol Districts and 21 patrol beats. In 2006, the San Bernardino Police Department responded to 99,265 calls for police service generated by the public and an equal number of events generated by police officers. Police officers made 14,798 adult arrests and 1,324 juvenile arrests in 2006. The City of San Bernardino operates a privately owned, 10-channel, public safety, 800 MHz, trunked Motorola SmartNET radio system. This proprietary, single broadcast site system has been in place since 1994 and provides 90-95% radio coverage measured at the centerline of city streets. Radio coverage is weak to sporadic inside large buildings or parking structures constructed with steel and concrete. Additionally, there are four large- scale "dead spots" or radio coverage holes within the City that severely impact the safety of responding police officers and fire fighters. Several school campuses are located in these dead spots that are policed by San Bernardino City Unified School District Police Department ("School District Police"). School District Police are responsible for providing police services to 65,000 students at 65 school campuses, as well as school administrators, teachers and support staff. The California State University at San Bernardino (CSUSB) is also located in one of the dead spots for 800 MHz radio coverage. The California State University at San Bernardino Police Department ("College Police") is responsible for providing police services for approximately 16,000 students, with approximately 1,500 living full-time on campus at University Village, as well as school administrators, teachers and support staff. The identified dead spots within the City of San Bernardino are as follows: 1. North-east of Little Mountain - This one square mile area in located in north- west San Bernardino and consists of the CSUSB, the University Parkway and Kendall Drive business districts, and a large concentration of major, densely populated apartment complexes. 2. Waterman Canyon - This is a two square mile area in north-east San Bernardino near the Arrowhead Springs Resort, adjacent to the San Bernardino National Forest and the starting point of the 2003 "Old Fire." This area is in transition with a major upgrade to the resort underway, including a surrounding business district and 1,400 upscale single-family homes planned. 3. Wal-Mart complex - This one-half square mile area located in northeast San Bernardino adjacent to the interchange of State Highway 30 and 330. It is the site of a major shopping center and is experiencing explosive growth with the building of high-end, single-family homes. 4. South-side ofPerris Hill Mountain - This is a one and a half square mile area located directly against the south-side of Perris Hill Mountain and comprised of a high school campus and low income rental apartments and single-family homes. This area generates a large number of calls for police and fire services, and has experienced high crime rates. While these dead spots where known in 1994, they have resulted critical problems and officer safety concerns due to the commercial and residential developments over the past ten years. ill the aftermath of the Virginia Tech and Columbine school violence events, the SBPD has identified a critical need to upgrade and enhance the 800 MHz radio system to eliminate coverage holes, improve officer safety, and provide interoperability with radio systems utilized by College Police and School District Police. The three law enforcement agencies together recognize their combined commitment to the safety of students and citizens of our community. A large-scale school violence event would see police units from all three agencies responding together. Today, each agency uses a separate communicatious strategy with ouly minimum radio interoperability capability. Pr02ram Desil!:n and ImDlementation The City's SmartNET 800 MHz radio system is out-of-production. The Central Site Controller (hardware and software that drives the entire system) is no longer available. The City, in conjunction with the San Bernardino County 800 MHz Radio Group, has developed a plan to upgrade the Central Site Controller and add three remote transmit/receive sites to improve radio coverage, eliminate major dead spots, and improve radio signal penetration in major buildings and parking structures. 11-- The radio coverage portion of this project (estimated cost of $1,800,000) will improve radio interoperability by providing a single radio communications system that SBPD, College Police and School District Police will utilize when responding to major policing events on or near school campuses. Additionally, radio interoperability would expend to police officers from the County of San Bernardino Sheriffs Department who compatible 800 MHz radios. This system upgrade will provide responding officers with real-time information concerning major events as they unfold and improve officer and public safety. This level of expanded in-building radio coverage is essential to officers who deploy on foot inside large school structures in response to school violence events. The system upgrade portion of the upgrade project (estimate cost of $600,000) will enable the City to operate the existing system for 6-10 more years. During this time the County of San Bernardino will plan a digital 800 MHz radio system upgrade for the entire San Bernardino east valley region (an area with a population of about 1 million people). The proposed upgrade is critical and will ensure the survivability of the City's 800 MHz radio system until a new regional system can be developed. In it's current configuration, with an out-of-production "Central Site Controller" the system could fail at any time. The final phase of this project (estimated cost of $206,940) will provide 800 MHz portable and mobile radios to the School District Police to ensure radio interoperability during mutual responses to calls for police service on the City's 800 MHz radio system. Therefore, they would have immediate real-time communications access to the SBPD and San Bernardino City Fire Department during major school violence events. School District Police currently utilize mobile and portable radios operating in the UHF band, which do not provide real-time interoperability with the 800 MHz radios utilized by both SBPD and College Police. This lack of interoperability severely impacts the safety of police officers responding to provide mutual aid during major incidents on school campuses, jeopardizes public safety and limits coordination of responding agencies. Project Key Funding Areas: 1. 2. 3. 4. Salaries and Benefits Equipment Contracts Other Costs Total $ 17,658 $2,432,940 $ 150,000 $ 24,000 $2,624,598 Proiect Goals and Obiectives Goal #1 - Improve police officer safety by eliminating four "dead spots" or coverage holes in the San Bernardino City 800 MHz Public Safety Radio System. Objective 1.1 - Finalize design and hardware configuration of the upgraded central site controller and the three additional radio transmit/receive sites. li_ Objective 1.2 - Test radio coverage within the four "dead spots" or coverage holes in the 800 MHz radio system to determine the optimum locations to place the three additional radio transmit/receivers. Objective 1.3 - Secure access and usage of optimum sites to place the three additional radio transmit/receivers. Objective 1.4 - Purchase Edward Byrne grant provided radio hardware and software utilizing the City's Purchasing Code. Objective 1.5 - Stage and begin pre-installation construction of major radio system components at the County of San Bernardino's 800 MHz Radio Group. Objective 1.6- Install central controller and receive/transmit equipment at pre-designated sites. Objective 1.7- Conduct tests on new radio equipment to determine radio signal quality and strength within the four radio dead spots. Objective 1.8 - Transition from old central site controller and one transmit/ receive site to the grant provided upgraded central site controller and three additional transmit/receive sites. Objective 1.9 - Develop a survey instrument for police officers to evaluate radio coverage within the four dead spots and identify locations having poor radio coverage. Evaluate cause of problems and fine tune equipment settings. Goal #2 - Improve radio interoperability with College Police and School District Police. Objective 2.1 - Purchase Edward Byrne grant provided Motorola mobile and portable radios utilizing the City's Purchasing Code Objective 2.2 - Issue and install Motorola 800 MHz mobile and portable radios in School District Police marked police vehicles. Objective 2.3 - Train School District Police dispatchers and police officers on the usage of 800 MHz radio equipment and commuuications protocol. Objective 2.4 - Revise the mutual response protocols for major incident responses at California State University at San Bernardino and San Bernardino City Unified School District campuses. CaDabilities/ComDetencies Michael A. Billdt, Chief of Police - Chief Billdt has over 29 years of service with the San Bernardino Police Department in a variety of positions and ranks. He will have ultimate responsibility to ensure that the goals and objectives of the proposed project are met within the established timelines. Further he will ensure that grant expenditures are made in accordance with both Department of Justice and city of San Bernardino purchasing regulations and guidelines. Michael Eckley, Public Safety Systems Administrator - Mr. Eckley has over 16 years of service with the city of San Bernardino as a police dispatcher, dispatch supervisor and Public Safety Systems Administrator. As an administrator, he manages all automated public safety automated systerns, including the Records Managernent System (RMS), Computer Aided Dispatch (CAD), FileNET document imaging system and 800 MHz public safety radio systems. While serving as a dispatch supervisor, Mr. Eckley oversaw the implementation of the 800 MHz radio system and the Mobile Data Terminal (MDT) projects. As a Public Safety Systems Administrator, he has overseen the implementation of two Mobile Data Computer (MDC) projects, two major CADIRMS upgrade projects and a document imaging system replacement project. He has also been a reserve police officer with the San Bernardino Police Department for 20 years, during which time he has developed an intimate knowledge of police work and the radio communications needs of police officers deployed in field operations. Mr. Eckley will coordinate with employees at the San Bernardino County 800 MHz Radio Group to design the upgraded radio central site controller and three additional radio transmit/receive sites. He will further coordinate with them to have these components installed, tested and made operational. Theodis Henson, Police Captain - Captain Henson has over 29 years of police service with the San Bernardino Police Department. He has served in a variety of assignments and is currently the Captain in charge of the Administrative Division. He will have administrative oversight over all grant functions. Robert Curtis, Administrative Manager - Mr. Curtis is a retired Police Captain with the San Bernardino Police Department. He has over 32 years of police service in a variety of assignments. Mr. Curtis was responsible for 15 years for the development of the Police Department's General Fund and Asset Forfeiture Fund annual budgets. During this same time frame he authored and administrated numerous police grants that provided funding for police personnel, technology, equipment and various crime prevention and youth programs. For the past three years, Mr. Curtis has worked under a contract with the San Bernardino Police Department to perform these same duties. He will have day to day oversight of all grant functions and will be responsible for submitting all required grant progress reports. In performing these duties, he will coordinate with the Public Safety Systems Administrator and Accounting Technician II as well as the Chiefs of Police of the College Police and School District Police, as needed. Mary Alvord, Accounting Technician - Ms. Alvord has over 35 years of service with the city of San Bernardino. She has been assigned to the Finance Department during the past 15 years and is responsible for the financial accounting and reporting of all federal, state and private grants received by the city. Prior to this, Ms. Alvord served as an Account Clerk II with the San Bernardino Police Department performing accounts receivable, accounts payable and budget ordering duties. She will be responsible for submitting all grant requests for reimbursernents, financial status reports and the end of grant final financial report. Imoact/Outcomes. Evaluation. and Sustainment The program's effectiveness will be demonstrated by the following impact, outcomes and evaluation activities. . The elimination of large "dead spots" or coverage holes in radio communications. This will be demonstrated by surveys completed by police officers after the central site controller is upgraded and three additional transmit/receive sites are implemented. . Improvement in radio interoperability between SBPD, College Police and School District Police. This will be demonstrated through completion of the following objectives: ~ Installation of 800 MHz Motorola mobile and portable radios in the police vehicles operated by School District Police ~ Revision of the mutual response protocols for major iricident responses at Califomia State University at San Bernardino and San Bernardino City Unified School District campuses. ~ Training of School District Police dispatchers and police officers on the usage of 800 MHz radio equipment and communications protocol. ~ Actual experience by SBPD, College Police and School District Police during joint response to police incidents occurring on or near school campuses. The City of San Bernardino's Information Technology (IT) Department is responsible for maintaining all Police Department automated systems as well as planning to meet future needs and upgrades. The annual IT budget includes funding for all 800 MHz radio backbone costs, including system, hardware and time and materials maintenance, site rentals, and microwave repairs and upgrades. The Edward Byrne Memorial Discretionary Grants program will provide funding for an upgrade to the central site controller and three additional transmit/receive radio sites. These expenditures will reduce the costs associated with the next 800 MHz system radio backbone upgrade. The City and County of San Bernardino have begun the planning process to transition to a digital 800 MHz radio system upgrade for the entire San Bernardino east valley region within the next 10 years. This massive project will cost the County of San Bernardino over $100 million and the City of San Bernardino between $10-12 million. As the planning process moves forward and costs are finalized, the City of San Bernardino will identify a funding mechanism for this major expenditure. City of San Bernardino 800 MHz Public Safety Radio System Upgrade Category III: Enhancing Local Law Enforcement Project Timeline and Position Descriptions Proiect Timeline: SeDtember 2007 Mr. Eckley, the County 800 MHz Radio Group and Motorola - Finalize design and hardware configuration of the upgraded central site controller and the three additional radio transmit/receive sites. Mr. Eckley and the County 800 MHz Radio Group - Test radio coverage within the four "dead spots" or coverage holes in the 800 MHz radio system to determine the optimum locations to place the three additional radio transmit/receivers. October 2007 Mr. Eckley - Begin negotiations, if needed, to secure access and usage of optimum sites to place the three additional radio transmit/receivers. Mr. Curtis - Prepare Requests for Council Actions to have the San Bemardino City Council approve all Edward Byrne grant purchases. November 2007 Mr. Eckley - Order all Edward Byrne grant equipment. Captain Henson/College Police/School District Police - Begin discussions to upgrade the mutual response protocols for major incident responses and coordination of grant equipment installation, usage and training. December 2007 Captain Henson/College Police/School District Police - Continue discussions to upgrade the mutual response protocols for major incident responses. Mr. Eckley - Prepare Requests for Council Actions to have the San Bernardino City Council approve necessary contracts for placement of transmit/receiver equipment. January 2008 Mr. Eckley - Begin to take delivery of Edward Byrne grant equipment. Captain Henson/College Police/School District Police - Finalize revisions to mutual response protocols for major incident responses. February 2008 Mr. Eckley - Continue to take delivery of Edward Byrne grant equipment. Mr. Eckley/County 800 MHz Radio Group - Stage and begin pre-installation construction of major radio system components at the County of San Bernardino's 800 MHz Radio Group. Mr. Eckley/School District Police - Begin issuance and installation of Motorola 800 MHz mobile and portable radios in School District Police marked police vehicles. March 2008 Mr. Eckley - Take delivery of remainder of grant equipment. Mr. Eckley/County 800 MHz Radio Group - Complete pre-installation construction of major radio system components. Finalize plans for installation of all radio equipment at pre-designated sites. Mr. Eckley/School District Police - Complete issuance and installation of Motorola 800 MHz mobile and portable radios in School District Police marked police vehicles. ADril2008 Mr. Eckley/County 800 MHz Radio Group - Begin installation of central controller and receive/transmit equipment at pre-designated sites. Mav 2008 Mr. Eckley/County 800 MHz Radio Group - Continue installation of central controller and receive/transmit equipment at pre-designated sites. June 2008 Mr. Eckley/County 800 MHz Radio Group - Complete installation of central controller and receive/transmit equipment at pre-designated sites. Complete testing of equipment and determine radio signal quality and strength within the four radio dead spots. Julv 2008 Mr. Eckley/County 800 MHz Radio Group - Transition from old central site controller and one transmit/receive site to the grant provided upgraded central site controller and three additional transmit/receive sites. Mr. Eckley - Develop survey instrument for police officers to evaluate radio coverage within the four dead spots and report locations having poor radio coverage. Evaluate cause of problems and fine tune equipment settings. AUl!Ust 2008 Mr. Eckley - Continue having police officers evaluate radio coverage within the four dead spots and report locations having poor radio coverage. Evaluate cause of problems and fine tune equipment settings. Position Descriptions: Michael A. Billdt, Chief of Police - Chief Billdt has over 29 years of service with the San Bernardino Police Department in a variety of positions and ranks. He will have ultimate responsibility to ensure that the goals and objectives of the proposed project are met within the established timelines. Further he will ensure that grant expenditures are made in accordance with both Department of Justice and city of San Bernardino purchasing regulations and guidelines. Michael Eckley, Public Safety Systems Manager - Mr. Eckley has over 16 years of service with the city of San Bernardino as a police dispatcher, dispatch supervisor and manager of all automated public safety computer systems, including the Records Management System (RMS), Computer Aided Dispatch (RMS), FileNET document imaging system and 800 MHZ public safety radio systems. While serving as a dispatch supervisor, Mr. Eckley oversaw the implementation of the 800 MHz radio system and the Mobile Data Terminal (MDT) projects. As a Public Safety Systems Manager, he has overseen the implementation of two Mobile Data Computer (MDC) projects, two major CAD/RMS upgrade projects and a document imaging system replacement projects. He has also a reserve police officer with the San Bernardino Police Department for 20 years, during which time he has developed an intimate knowledge of police work and the radio communications needs of police officers deployed in field operations. Mr. Eckley will coordinate with the County 800 MHz Radio Group and with employees at Motorola, Inc. to desigu the upgraded radio central site controller and three additional radio transmit/receive sites. He will coordinate with the County of San Bernardino's 800 MHz Radio Group to have these components installed, tested and made operational. Theodis Henson, Police Captain - Captain Henson has over 29 years of police service with the San Bernardino Police Department. He has served in a variety of assignments and is currently the Captain in charge of the Administrative Division. He will have administrative oversight over all grant functions. Robert Curtis, Administrative Manager - Mr. Curtis is a retired Police Captain with the San Bernardino Police Department. He has over 32 years of police service in a variety of assignments. Mr. Curtis was responsible for 15 years for the development of the Police Department's General Fund and Asset Forfeiture Fund annual budgets. During this same time frame he authored and administrated numerous police grants that provided funding for police personnel, technology, equipment and various crime prevention and youth programs. For the past three years, Mr. Curtis has worked under a contract with the San Bernardino Police Department to perform these same duties. He will have day to day oversight of all grant functions and will be responsible for submitting all required grant progress reports. In performing these duties, he will coordinate with the Public Safety Systems Administrator and Accounting Technician n as well as the Chiefs of Police of the College Police and School District, as needed. Mary Alvord, Accounting Technician - Ms. Alvord has over 35 years of service with the city of San Bernardino. She has been assigned to the Finance Department during the past 15 years and is responsible for the financial accounting and reporting of all federal, state and private grants received by the city. Prior to this, Ms. Alvord served as an Account Clerk II with the San Bernardino Police Department performing accounts receivable, accounts payable and budget ordering duties. She will be responsible for submitting all grant requests for reimbursements, financial status reports and the end of grant final financial report. 11- OMBAPPROVAL NO.1121-o186 EXPIRES S-98 (Rev. 1/97) Budget Detail Worksheet Purpose: The Budget Detail Worksheet may be used as a guide to assist you in the preparation of the budget and budget narrative. You may submit the budget and budget narrative using this form or in the format of your choice (plain sheets, your own form, or a variation of this form). However, all required information (including the budget narrative) must be provided. Any category of expense not applicable to your budget may be deleted. A. Personnel - List each position by title and name of employee, if available. Show the annual salary rate and the percentage of time to be devoted to the project. Compensation paid for employees engaged in grant activities must be consistent with that paid for similar work within the applicant organization. NameIPosition Computation Cost IpUbllc SaI8ty Systems Manager I 10.10 x $96.180.00 11$9.618.00 I IpOllce Administrative Manager 110.10 x $52.000.00 11$5.200.00 I Ipostition 3 II II I Ipostition 4 II II I IpOStilionS II II I I Postilions SUB-TOTAL $14.818.00 B. Fringe Benefits - Fringe benefits should be based on actual known costs or an established formula. Fringe benefits are for the personnel listed in budget category (A) and only for the percentage of time devoted to the project. Fringe benefits on overtime hours are limited to FICA, Workman's Compensation, and Unemployment Compensation. NameIPosition Computation Cost IpUb11c SaI8ty Systems Manager 110.10 x $28.240.00 11$2.840.00 I IpoIice Administrative Manager IINone (Pert time employee) 11$0.00 I IFringe benefil3 IINone (Part time employee) II I IFringe benefil4 II II I IFringe benefitS II II I SUB-TOTAL $2.840.00 Total Personnel & Fringe Benefits $17,658.00 OJP FORM 715011 (5-95) C. Travel- Itemize travel expenses of project personnel by purpose (e.g., staff to training, field interviews, advisory group meeting, etc.). Show the basis of computation (e.g., six people to 3-day training at $X airfare, $X lodging, $X subsistence). In training projects, travel and meals for trainees should be listed separately. Show the number of trainees and the unit costs involved. Identify the location of travel, if known. Indicate source of Travel Policies applied, Applicant or Federal Travel Regulations. Purpose of Travel Location Item Computation Cost I~::::;I enby 1, two lines per II II II II I ITravel enby 2 II II II II I ITravel enby 3 II II II II I ITravelenby4 II II II II I ITravel enby 5 II II II II I ITravel enby 6 II II ~ II I ITravel enby 7 ~ II ~ II I TOTAL $0.00 D. Equipment - List non-expendable items that are to be purchased. Non-expendable equipment is tangible property having a useful life of more than two years and an acquisition cost of $5,000 or more per unit. (Note: Organization's own capitalization policy may be used for items costing less than $5,000). Expendable items should be included either in the "supplies" category or in the "Other" category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, espe- cially high cost items and those subject to rapid technical advances. Rented or leased equipment costs should be listed in the "Contractual" category. Explain how the equipment is necessary for the success of the project. Attach a narrative describing the procurement method to be used. Item Computation Cost Motorola 3600 Central Site Controller System 11 Each I 1$400,000.00 I ControUer-b- Transmitter Microwave System I, Each I 1$125,000.00 1 IRemote Radio TransmiVReceive Site 113 Each at 5575,000.00 I 1$1,725,000.00 1 IMotorola xrS2500 Portable Radios 1130 Each aI$3,092.oo I 1$92,760.00 I IMOtorola XLS2500 Mobile Radios 1130 Each at 3,006.00 I 1$90,180.00 1 TOTAL $2,432,940.0 E. Supplies - List items by type (office supplies, postage, training materials, copying paper, and expendable equipment items costing less that $5,000, such as books, hand held tape recorders) and show the basis for computation. (Note: Organization's own capitalization policy may be used for items costing less than $5,000). Generally, supplies include any materials that are expendable or consumed during the course of the project. Supply Items Computation Cost Isupply item 1. one line per entry I I lsupply Item 2 I lsupply Item 3 , lsupply Item 4 I lsupply Item 5 I lsupply Item 6 I lsupply Item 7 I lsupply Item 8 I I supply Item 9 TOTAL $0.00 F. Construction - As a rule, construction costs are not allowable. In some cases, minor repairs or renovations may be allowable. Check with the program office before budgeting funds in this category. Purpose Description of Work Cost four Hoes per entry, use boxes below or an additional page for more space if required I I I II II I I II II I I II II I TOTAL $0.00 G. Consultants/Contracts - Indicate whether applicant's formal, written Procurement Policy or the Federal Acquisition Regulations are followed. Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or daily fee (8-hour day), and estimated time on the project. Consultant fees in excess of $450 per day require additional justification and prior approval from OJP. Name or Consultant Service Provided Computation Cost Isupply item 1, one line per entry I rnaUnum of three lines I I I Isupply Item 1, one line per entry I I II I lsupply item 1, one line per entry I I II I Isupply Item 1, one line per entry I I II I Subtotal $0.00 Consultant Expenses: List all expenses to be paid from the grant to the individual consultants in addition to their fees (i.e., travel, meals, lodging, etc.) Item Location Computation Cost Consultant expense entry 1, one line ~ lmaxlmum of three Unes II I I II I I II II I I II maximum of three lnes II I leonsuttant expense entry 1, one line ~lmaXimum of three Hnes II I Subtotal $0.00 Contracts: Provide a description of the product or service to be procured by contract and an estimate of the cost. Applicants are encouraged to promote free and open competition in awarding contracts. A separate justification must be provided for sole source contracts in excess of $1 00,000. Item Cost Radio system site planning, implementation, testing, and project management. $75,000.00 Radio system central site controller replacement planning, Implementation, testing, and projed management. $75,000.00 Subtotal $150,000.00 TOTAL $150,000.00 H. Other Costs - List items (e.g., rent, reproduction, telephone, janitorial or security services, and investigative or confidential funds) by major type and the basis of the computation. For example, provide the square footage and the cost per square foot for rent, or provide a monthly rental cost and how many months to rent. Description Computation Cost MobUe Radio Installation in School Police Patrol Vehicles 130 x $800.00 (per car cost) I 1$24,000.00 I I II II I I I, II I I II II I I I, II I I II II I TOTAL $24,000.00 I. Indirect Costs - Indirect costs are allowed only if the applicant has a Federally approved indirect cost rate. A copy of the rate approval, (a fully executed, negotiated agreement), must be attached. If the applicant does not have an approved rate, one can be requested by contacting the applicant's cognizant Federal agency, which will review all documentation and approve a rate for the applicant organization, or if the applicant's accounting system permits, costs may be allocated in the direct costs categories. Computation II II II II II II Cost Description lone line per entry lone ino per entry I I I I TOTAL $0.00 Budget Summary- When you have completed the budget worksheet, transfer the totals for each category to the spaces below. Compute the total direct costs and the total project costs. Indicate the amount of Federal requested and the amount of non-Federal funds that will support the project. Budget Category Amount A. Personnel $14,818.00 B. Fringe Benefits $2,840.00 C. Travel $0.00 D. Equipment $2,432,940.00 E. Supplies $0.00 F. Construction $0.00 G. Consultants/Contracts $150,000.00 H. Other $24,000.00 Total Direct Costs $2,624,598.00 I. Indirect Costs $0.00 TOTAL PROJECT COSTS $2,624,598.'18 Federal Request $2,606,940.00 Non-Federal Amount $17,658.00 City of San Bernardino 800 MHz Public Safety Radio System Upgrade Category ill: Enhancing Local Law Enforcement Budget Narrative Section A - Personnel: Public Safety Systems Manager Cost: .10% x $96,180.00 = $9,618.00 The Public Safety Systems Manager is assigned with the day-to-day management of the Public Safety Trunked 800 MHz Radio System owned by the City of San Bernardino. Approximately 10% of his annual workload is focused on tasks associated with this radio system. An additional 10% of his time will be devoted exclusively to the management of this upgrade project. Police Administrative Manager Cost: .10% x 52,000.00 = $5,200.00 The Police Administrative Manager is a part-time executive financial manager for the San Bemardino Police Department. This manager is responsible for a variety of financial and grant administrative tasks. Like the Public Safety Systems Manager, 10% of the Police Administrator's time will be devoted exclusive to the management, oversight, and financial review of this upgrade project. Section B - Fringe Benefits: Public Safety Systems Manager Cost: .10% x $28,240.00 = $2,840.00 The Public Safety Systems Manager is a full-time salaried manager. This position does not receive overtime compensation. Retirement, Workman's Compensation, Unemployment Compensation, Health, Dental, and Vision benefits for this position total $28,240.00 per year. Because 10% of the position's time will be devoted exclusively to the management of this upgrade project, 10% of the fringe benefits ($2,840.00) have been added to this category. Police Administrative Manager Cost: None The Police Administrative Manager is a part-time salaried position. The position does not have overtime compensation; and, it does not have fringe benefits. Section D - Equipment I Each - Motorola 3600 Central Site Controller Cost: $400,000.00 The central site controller is the primary controlling device for the 800 MHz 10-Channel Trunked Public Safety Radio System owned by the City of San Bernardino. The existing Motorola 6809 Central Site Controller has been out of production for over seven years and is now classified as "parts unavailable" by Motorola. If the existing controller were to fail or become damaged, the Public Safety radio System would fail with no back-up. This proposal will replace the controller with a current Motorola 3600 Central Site Controller. I Each - Microwave Upgrade - Controller-to-Transmitter Cost: $125,000.00 Radio voice traffic and system controller commands are sent between the Central Site Controller and the mountain top transmitter site via a private microwave system. To support the new Motorola 3600 Central Site Controller, the existing microwave equipment at both ends of the signal path will have to be replaced with current technology. Several different items encompass the microwave path which include transmit/receive equipment, antenna arrays, racking equipment and power equipment at each end of the circuit. 3 Each - Radio Transmit/Receive Sites Cost: 3 x $575,000.00 = $1,725,000.00 Per Site Detailed Summary: 10 Each - Motorola Quantar Transceivers Cost: lOx $40,000.00 (each) = $400,000.00 The City's 10-channel Trunked Public Safety Radio System requires 10 transmitters and 10 receivers at each radio site. Motorola's "Quantar" transceiver combines receiving and transmitting inside one device, per channel. 1 Each - Antenna Assembly Cost: $50,000.00 Each radio site must have an antenna assembly that allows for 1 0 separate antennas (one for each trunked channel). These antennas must be monnted on a tower device that will be slightly different at each site. Only FCC approved tower devices can be used for a publicly owned radio system. 1 Each - Site-to-Controller Microwave System Cost: $100,000.00 Radio audio data and controller information must be passed directly from the Central Site Controller to each radio site independently. This type of data is carried by microwave signal from the radio site to the controller. The site microwave system includes a microwave antenna assembly and a microwave transceiver. 1 Each - On-site Facility Support Items Cost: $25,000.00 At each radio site, a variety of small site specific items will have to be installed to support radio and antenna equipment. Power distribution equipment, back-up emergency power equipment, racks, and other general safety items will be added to each radio site as equipment is prepared for installation, placed in it's final operational location, and activated. 30 Each - Motorola XTS2500 Portable Radios Cost: 30 x $3092.00 (each) = $92,760.00 These portable radios will be carried by School Police officers, on their utility belts, so that they can have direct communications with the San Bernardino Police Department at all times. 30 Each - Motorola XTL2500 Mobile Radios Cost: 30 x $3006.00 (each) = $90,180.00 These mobile radios would be installed in each School Police officer's marked patrol vehicles so that they can have direct communications with the San Bernardino Police Department at all times while they are driving in their vehicles. It is impractical for officers to attempt to use a portable radio on their belt while driving a vehicle. Officer safety dictates that mobile radios be used for in-vehicle communications, especially when the vehicle is in motion. Section G - Contracts: 1 Each - Contract for Radio System Site hnplementation Cost: $75,000.00 A contract will be used to cover the costs associated with site design planning, implementation tasks, pre-activation testing, and project managernent tasks for each of the three remote radio system transmit/receive sites. I Each - Contract for Central Site Controller Implementation Cost: $75,000.00 A contract will be used to cover the costs associated with pre-installation planning, implementation tasks, pre-activation testing, and project management tasks for the replacement ofthe existing Motorola 6809 Central Site Controller. Section H - Other Costs: 30 Each - Mobile Radio Installation in School Police Vehicles Cost: 30 x $800.00 (per car) = $24,000.00 Each of the 30 mobile radios provided in this project will be professionally installed by the San Bernardino County 800 MHz Radio Group in the marked black-and-white patrol sedans operated by the School Police Department.