HomeMy WebLinkAbout1989-141
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1 RESOLUTION NO. 89-141
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2 II RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN
II AGREEMENT WITH FAMILY SERVICE AGENCY RELATING TO FINANCIAL ASSISTANCE FOR
3 FISCAL YEAR 1989-1990.
4 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AS FOllOWS:
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SECTION 1. The Mayor of the City of San Bernardino is hereby authorized
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and directed to execute on behalf of said City an agreement with Family Service
Agency relating to financial assistance for fiscal year 1989-1990, a copy of
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which is attached hereto, marked Exhibit "A" and incorporated herein by
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reference as fully as though set forth at length.
SECTION 2. The authorization granted hereunder shall expire and be void
and of no further effect if the agreement is not executed by both parties and
returned to the office of The City Clerk within 60 days following effective
date of the resolution.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a regular
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meeting thereof, held on the
the following vote, to wit:
day of
1989, by
May
15th
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AYES: Council Members Estrada, Flores, Maudsley, Minor,
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Pope-Ludlam
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NAYS:
ABSENT:
None
Council Members Reilly, Miller
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~d/~,{h
CitY Clerk
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(Continued)
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Iii RE: RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN
AGREEMENT WITH FAMILY SERVICE AGENCY RELATING TO FINANCIAL ASSISTANCE FOR
2 FISCAL YEAR 1989-1990.
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The foregoing resolution is hereby approved this /j1~~
day of
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May
, 1989.
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~...J 1;; iY "if
v yn Wil x, Mayor
City of San Bernardino
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Approved as to form
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~ tJJ.~
y Attorney
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~~B.II!iI!:l.I
(Community Service Organization)
THIS AGREEMENT is entered into effective as of July 1, 1989, at San
. Bernardino, California, between the City of San Bernardino, a municipal
corporation, referred to as "City", and Family Service Agency, a nonprofit
community service organization, referred to as "Service Organization".
City and Service Organization agree as follows:
1. Rec ita 1 s .
(a) Service Organization has requested financial assistance from
City for the fiscal year 1989-1990.
(b) Service Organization represents that the expenditures authorized
by this agreement are for a valid municipal public purpose. The purpose is to
provide counseling and mental health services, transportation to and from
medical appointments, assistance with social security problems, home problems,
etc. for senior citizens.
2. Payment. City shall pay to Service Organization the total sum of
FIVE THOUSAND FOUR HUNDRED FORTY-EIGHT DOLLARS ($5,448), for the term of this
agreement, payable in twelve monthly installments of FOUR HUNDRED FIFTY-FOUR
DOLLARS ($454). Monthly payments shall be paid on or before the 5th day of
each month.
3. Term. This agreement shall cover the period from July 1, 1989,
through June 30, 1990.
4. Use of Funds. The funds paid to Service Organization shall be used
by it solely for the purpose set forth in Paragraph l(b) of this agreement and
in accordance with the budget submitted to the City, a copy of which is
attached hereto as Exhibit "1" and by this reference made a part hereof. A
variation in the itemization of costs, as set forth in the proposed budget,
Exhibit "A"
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1 not to exceed ten percent (10%), shall be allowed, provided the prior written
2 approval of the Oirector of Parks, Recreation and Community Services of city
3 is obtained. At the end of the term, all unexpended funds shall be returned
4 to City by Service Organization.
5 5. Accounting. Prior to the final payment under this agreement, and at
6 i such other times as may be requested by the City Administrator or Director of
7 Finance of City, the Service Organization shall submit to the City
8 Administrator, with a copy to the Director of Finance, an accounting of the
9 proposed and actual expenditures of all revenues accruing to the organization
10 for the fiscal year ending June 30, 1990. Quarterly reports shall be forwarded
11 for review by the Director of Parks, Recreation and Commuoity Services
12 Department. Quarterly Reports shall be compared with original budget proposal.
13 Financial records shall be maintained by Service Organization in accordance
14 with generally accepted accounting principles, in a manner which permits City
15 to trace the expenditures of the funds. All books and records of Service
16 Organization are to be kept open for inspection at any time during the business
17 day by the City or its officers or agents.
18 6. Services Available to Residents. The services of Service Organization
19 shall be made available to residents and inhabitants of the City of San
20 Bernardino. No person shall be denied service because of race, color, creed,
21 age, or sex. Service Organization shall have and comply with Affirmative
22 Action guidelines in its employment practices.
23 7. Approval of City of any Charges. City reserves the right to require
24 Service Organization to obtain the prior written approval of City of any
25 charges or fees to be charged by Service Organization, and of any rules and
26 regulations governing the services.
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1 8. Application for Other Funding. No Service Organization will be
2 funded by the City for more than a total of three years. Service Organization
3 must apply for funds from other sources. Evidence of the application shall be
4 made available to City prior to any consideration for further funds for the
5 next fiscal year. Receipt of any revenue from such other sources during this
6 fiscal year must be reported immediately to the Director of Parks, Recreation
7 and Community Services.
8 9. Temporary Withholding. The Director of Parks, Recreation and
9 Community Services, with the concurrence of the Mayor and Common Council, is
10 authorized to temporarily withhold or to terminate the payment of funds to
11 Service Organization when the Director determines that any violation of the
12 agreement has occurred. Funds shall be withheld until the violation is
13 corrected to the satisfaction of the Director and Mayor and Common Council.
14 10. Hold Harmless. Service Organization agrees to indemnify and save
15 harmless the City and its employees and agents from all liabilities and charges
16 expenses (including counsel fees), suits or losses, however occurring, or
17 damages arising or growing out of the use or receipt of funds paid under this
18 agreement, and all operations under this agreement. Payments under this
19 agreement are made with the understanding that the City is not involved in the
20 performance of services or other activities of Service Organization. Service
21 Organization and its employees and agents .are independent contractors and not
22 employees or agents of City.
23 11. Standards. Service Organization agrees to comply with the provisions
24 of "Section 1. Recommendations", of a portion of a report entitl ed "Report of
25 the Special Council Subcommittee for Social Service Funds" dated and adopted
26 on February 18, 1975, and on file in the Office of the City Clerk of City, a
27 copy of which has previously been provided to Service Organization. All
28 references to Human Services Department and/or Di rector are now referred to as
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"Parks, Recreation and Community Services Department and/or Director".
12. Termination. City shall have the right to terminate this agreement
and any funding of Service Organization for any reason by mailing a ten day
written notice to Service Organization and this agreement shall terminate ten
days after the mailing of such notice.
13. Amendment. This agreement may be amended or modified only by
written agreement signed by both parties and failure on the part of either
party to enforce any provision of this agreement shall not be construed as a
waiver of the right to compel enforcement of any provision of provisions.
14. Assignment. This agreement shall not be assigned by Service
Organization without the prior written consent of city.
15. Notices. All notices herein required shall be in writing and
delivered in person or sent by certified mail, postage prepaid, addressed as
follows:
As to city:
City Administrator
City Hall
300 North "0" Street
San Bernardino, CA 92418
As to Service Organizations:
Family Service Agency
1669 North "E" Street
San Bernardino, CA 92405
16. Entire Agreement. This agreement represents the entire agreement
between the parties hereto and any amendments and/or addendums shall be made
in writing between the parties and attached to the agreement.
DATED
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ATTEST:
CITY OF SAN BERNARDINO
BY~~~
Evlyn lcox, ayor
City of San Bernardino
~{~~41/
tity Cler
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Approved as to form
and legal content:
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Attorney
FAMILY SERVICES AGENCY
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OUTREACH COUNSELING FOR SENIOR CITIZENS
FAMILY SERVICE AGENCY OF SAN BERNARDINO
BUDGET PROPOSAL 1989 - 1990
EXPENDITURES:
IN KIND*
PROPOSED
Salaries:
Outreach Counselor
Sec./Clerk
Sec./Clerk
Supervision
Administration
Administration
(Full Time)
(Part Time)
(Part Time)
(Part Time)
(Part Time)
(Part Time)
8,114
846
715
1,102
877
671
Sub Totals
12,325
1,011
Health & Retirement Benefits
F.I.C.A. & Unemployment Insurance
Sub Totals
1,048
14,384
Rent ($70. Mo. X 12 Mos)
Property Taxes, Building Maintenance & Expense
Utilities ($50 Mo. X 12 Mos.)
Telephone ($72 Mo. X 12 Mos.)
Office Supplies, Postage, etc.
Conferences, Training
515
261
162
360
250
250
50
10
170
876
2,000
355
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Printing
Subscriptions
Equipment Costs
Professional Fees, Acct., Audit, Etc.
Transportation For Client Services
Other (National & State Accreditation Dues)
Advertising
General Interest
EXPENDITURE TOTALS
19,776
*In-kind amounts not included in Proposed Budget