HomeMy WebLinkAbout1989-139
RESOLUTION NO. 89-139
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF
AN AGREEMENT WITH CASA RAMONA, INC. RELATING TO FINANCIAL ASSISTANCE FOR
FISCAL YEAR 1989-1990 (SUPPORT SERVICES).
BE IT RESOLVED BY THE MAYOR AND COMr1QN COUNCIL OF THE CITY OF SAN
BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized
and directed to execute on behalf of said City an agreement with Casa Ramona,
Inc. relating to financial assistance for fiscal year 1989-1990, a copy of
which is attached hereto, marked Exhibit "A" and incorporated herein by
reference as fully as though set forth at length.
SECTION 2. The authorization granted hereunder shall expire and be void
and of no further effect if the agreement is not executed by both parties and
returned to the office of the City Clerk within 60 days following effective
date of the resolution.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
regular
meeting thereof, held on the 15th
by the following vote, to wit:
day of
May
1989,
AYES: Council Members Flores, Maudsley, Minor, Pope-Ludlam
NAYS: None
ABSENT: Council Members Reilly, Miller
ABSTAIN: Council Member Estrada
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/' City C erk '
March 30, 1989
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RE: RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN
AGREEMENT WITH CASA RAMONA, INC. RELATING TO FINANCIAL ASSISTANCE FOR FISCAL
YEAR 1989-1990 (SUPPORT SERVICES).
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The foregoing resolution is hereby approved this /It!:~
day
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of
May
, 1989.
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~ /J~~
v y ~Ji c , ayor
City of San Bernardino
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10 Approved as to form
and legal content:
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r~
y Attorney
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March 30, 1989
Page 2
??- T ~(,J,
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A G R E E MEN T
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(Community Service Organization)
THIS AGREEMENT is entered into effective as of July 1, 1989, at San
Bernardino, California, between the City of San Bernardino, a municipal
corporation, referred to as "City", and Casa Ramona, Inc., a nonprofit
community service organization, referred to as "Service Organization".
City and Service Organization agree as follows:
1. Recitals.
(a) Service Organization has requested financial assistance from
City for the fiscal year 1989-1990.
(b) Service Organization represents that the expenditures
authorized by this agreement are for a valid municipal public purpose. The
purpose is to provide supportive services to operate and maintain the Casa
Ramona Center, including the coordination of existing services as well as
new program development.
2. Payment. City shall pay to Service Organization the total sum of
TWO THOUSAND FOUR HUNDRED TWELVE DOLLARS ($2,412), for the term of this
agreement, payable in twelve monthly installments of TWO HUNDRED ONE DOLLARS
($201). Monthly payments shall be paid on or before the 5th day of each
succeeding month.
3. Term. This agreement shall cover the period from July 1, 1989
through June 30, 1990.
4. Use of Funds. The funds paid to Service Organization shall be
used by it solely for the purpose set forth in Paragraph 1 (b) of this
agreement and in accordance with the budget submitted to the City, a copy of
which is attached hereto as Exhibit "I" and by this reference made a part
~1arch 30, 1989
Page 3
Exhibit "A"
I
1 hereof, A variation in the itemization of costs, as set forth in the proposed
2 budget, not to exceed ten percent (10%), shall be allowed, provided the prior
3 written approval of the Director of Parks, Recreation and Community Services
4 of City is obtained. At the end of the term, all unexpended funds shall be
5 returned to City by Service Organization.
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5. Accounting. Prior to the final payment under this agreement, and at
7 such other times as may be requested by the City Administrator or Director
8 of Finance of City, the Service Organization shall submit to the City
9 Administrator, with a copy to the Director of Finance, an accounting of the
10 proposed actual expenditures of all revenues accruing to the organization
11 for the fiscal year ending June 30, 1990. Quarterly reports shall be forward-
12 ed for review by the Director of Parks, Recreation and Community Services
13 Department. Quarterly reports shall be compared with original budget proposal.
14 Financial records shall be maintained by Service Organization in accordance
15 with generally accepted accounting principles, in a manner which permits City
16 to trace the expenditures of the funds. All books and records of Service
17 Organization are to be kept open for inspection at any time during the business
18 day by the City or its officers or agents.
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6. Services Available to Residents. The services of Service Organiza-
20 tion shall be made available to residents and inhabitants of the City of San
21 Bernardino. No person shall be denied service because of race, color, creed,
22 age, or sex. Service Organization shall have and comply with Affirmative
23 Action guidelines in its employment practices.
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7. Approval of City of any Charges. City reserves the right to require
25 Service Organization to obtain the prior written approval of City of any
26 charges or fees to be charged by Service Organization, and of any rules and
27 regulations governing the services.
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March 30, 1989
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8. Application for Other Funding. No Service Organization will be
2 funded by the City for more than a total of three years. Service Organization
3 must apply for funds from other sources. Evidence of the application shall
4 be made available to City prior to any consideration for further funds for
5 the next fiscal year. Receipt of any revenue from such other sources during
6 this fiscal year must be reported immediately to the Director of Parks,
7 Recreation and Community Services.
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9. Temporary Withholding. The Director of Parks, Recreation and
9 Community Services, with the concurrence of the Mayor and Common Council, is
10 authorized to temporarily withhold or to terminate the payment of funds to
11 Service Organization when the Director determines that any violation of the
12 agreement has occurred. Funds shall be withheld until the violation is
13 corrected to the satisfaction of the Director and 11ayor and Common Council.
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10. Hold Harmless. Service Organization agrees to indemnify and save
15 harmless the City and its employees and agents from all liabilities and charges
16 (including counsel fees), suits or losses, however occurring, or damages
17 arising or growing out of the use of receipt of funds paid under this agreement
18 and all operations under this agreeme~t. Payments under this agreement are
19 made with the understanding that the City is not involved in the performance
20 of services or other activities of Service Organization. Service Organization
21 and its employees and agents are independent contractors and not employees or
22 agents of City.
23
11. Standards. Service Organization agrees to comply with the provisions
24 of "Section I. Recommendations", of a portion of a report entitled "Report
25 of the Special Council Subcommittee for Social Service Funds" dated and
26 adopted on February 18, 1975, and on file in the Office of the City Clerk
27 of City, a copy of which has previously been provided to Service Organization.
28 All references to Human Services Department and/or Director are now referred
r,larch 30, 1989
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to as "Parks, Recreation and Community Services Department and/or Director".
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12. Termination. City shall have the right to terminate this agreement
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I and any funding of Service Organization for any reason by mailing a ten day
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written notice to Service Organization and this agreement shall terminate
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ten days after the mailing of such notice.
13. Amendment. This agreement may be amended or modified only by
written agreement signed by both parties and failure on the part of either
party to enforce any provision of this agreement shall not be construed as a
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waiver of the right to compel enforcement of any provision of provisions.
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14. Assignment. This agreement shall not be assigned by Service
Organization without the prior written consent of City.
15. Notices. All notices herein required shall be in writing and
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13 delivered in person or sent by certified mail, postage prepaid, addressed as
14 follows:
As to City:
City Administrator
City Hall
300 North "D" Street
San Bernardino, CA 92418
As to Service Organizations:
Casa Ramona, Inc.
1524 West 7th Street
San Bernardino, CA 92410
16. Entire Agreement. This agreement represents the entire agreement
between the parties hereto and any amendments and/or addendums shall be made
in writing between the parties and attached to the agreement.
DATED
Yr; 1 / t; /It;Y
ATTEST:
CITY OF SAN BERNARDINO
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"'City C er
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March 30, 1989
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CASA RAMONA, INC.
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?L
t Attorney
March 30 1989
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