HomeMy WebLinkAbout1986-275
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RESOLUTION NO. 86-'75
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AND
2 DIRECTING THE EXECUTION OF COMMUNITY DEVELOPMENT BLOCK GRANT
3 FUNDING AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND ROLLING
START, INC., FOR LIFELINE.
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
5 OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1. The Mayor of the City of San Bernardino is
hereby authorized and directed to execute for and on behalf of
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8 said City a Community Development Block Grant funding agreement
9 with Rolling Start, Inc., for Lifeline. A copy of said agreement
10 is attached hereto as Exhibit RlR and incorporated herein by
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reference as though fully set forth at length.
I HEREBY CERTIFY that the foregoing resolution was duly
13 adopted by the Mayor and Common Council of the City of San
reqular
meeting thereof, held on the
, 1986, by the following vote, to
14 Bernardino at a
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Approved as to form:
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16 wit:
7th
July
day of
AYES:
Council Members
Reilly, Hernandez, Frazier,
Strickler
NAYS:
None
ABSENT:
Council Members Estrada, Marks, Quiel
The foregoing resolution
~ffi/?/?~A6
/' City Clerk
hereby approved this / O-C~ day
July
, 1986.
M
City Attorney
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1'JIIS AGaEI!MENT is entered into effective as of
JULY 1
1986, at San Bernardino, California, between the CIn OF SAN BERNARDINO, a
.unicipal corporation, referred to as -City-, and ROLLING START (LIFELINE)
, a nonprofit community service organization,
referred to as -Subrecipient-.
City and Subrecipient agree as follows:
1. bcital8.
(s) Subrecipient has requested financial assistance from City for
fiscal year 1986/1987 from funds available through a community development
block grant from the United States of America to City.
(b) Subrecipient represents that the ezpenditures authorized by
this Agreement are for valid community development purposes, in accordance
with federal law and regulations, and that all funds granted under this
16 Agreement will be used for no purpose other than those purposes specifically
17 authorized. The specific purposes and scope of services of this particular
18 grant are set forth in Ezhibit -A-, attached hereto and incorporated into this
19 Agreement as though fully set forth herein.
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2. PaJlllenU. City shall reimburse Subrecipient for allowable costs
21 incurred under the scope of this Agreement and applicable Federal regulations,
221 which have not been paid for or reimbursed in any other manner or by any other
23 Agency. Reimbursement will be made at least on a monthly basis, with the.
24 total of all such reimbursements not to ezceed $ 10,000.00
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25 i 3. Tera. This Agreement shall commence July I, 1986, and terminate
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June 30, 1987.
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4. Use of Funds; Budget; Travel L1a1Ution.
The funds paid to
28 Subrecipient shall be used by it solely for the purposes set forth in
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11 Paragraph l(b) of this Agreement, and in accordance wUh the program budget
2 i I submitted by Subrecipient to the Redevelopment Agency of the City of San
3 Bernardino, a copy of which is attached to this Agreement as Exhibit "B".
4 This budget shall list all sources of funding for the program covered by this
5 Agreement, whether from State, Federal, local or private sources, and shall
6 identify which sources are paying for which specific portions of the program,
7 by line-item, to the e:rtent practicable. No travel expenses for out-of-state
travel shall be included in this program unless spec1fics1ly listed in the
budget as submi~ted and approved, and all travel expenses to be funded from
funds provided hereunder shall be specifics1ly identified as travel expense,
which shall be negotiated between Agency and Subrecipient in the budget. Any
travel- expenses incurred by Subrecipient above the budgeted amount or for
out-of-toWD travel shall not be eligible for reimbursement unless the prior
written approval of the Executive Director of the Redevelopment Agency of the
City of San Bernardino, or his or her designee, has been obtained. Funds
shall be used for purposes authorized by the Community Development Block Grant
program only, and no portion of the funds granted hereby shall be used for any
purpose not specifics1ly authorized by this agreement. Only net payroll shall
be periodically reimbursed by City as an allowable cost. Any amounts withheld
by Subrecipient from an employee's pay for taxes, social security, or other
withholding and not immediately paid over to another entity, shall not be
included as wages or expenses eligible for reimbursement as an allowable cost
until such time as the withheld taxes,
social security, or other w1tC.!lOldingSI
entitled to such payment. Upon such
are actually paid over to the entity
payment and the submission of evidence of such payment to the Redevelopment
Agency, such expenses shall be regarded as allowable cost, and City shal
reimburse Subrecipient for such obligation. A variation in the itemization 0
costs, as set forth in the proposed budget submitted to City, not to neee
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1 10% as to any particular line item, shall be allowed, provided tbe prior
2: written approval of tbe El:ecutive Director of tbe Redevelopment Aaency of tbe
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City of San Bernardino is obtained, it being understood that tbe total amount
4 of the grant shall Dot be varied tbereby. At the eud of the term, all
5 unexpended funds sball be returned to the City by Subrecipient. The parties
6 inteud that grant fuuds be utilized within the time period covered by tbis
7 Agreement, and any funds not used shall revert to the City. No reserve for
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8 the future sball be established with the funds except as II&Y be authorized to
9 meet cOllllli~ent. II&de for services provided during tbe period _ of tbis
10 Agreement, but Dot yet paid for at the conclusion of this Aareement.
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5. Accounting. Prior to the final payment under tbis Aareement, and
12 at such other times as II&Y be requested by the El:ecutive Director of tbe
13 Redevelopment Aaency of the City of San Bernardino, Subrecipient shall submit
14 to the El:ecutive Director an accounting of the proposed and actual
15 expeDditures of all revenues accruing to the organization for the fiscal year
16 ending JlIIle 30, 1987. Financial records shall be lI&intained by Subrecipient
17 in accordance witb generally accepted accounting principles, in a manner whic
18 permits City to trace tbe expenditures of funds to source documentation. All
19 books and records of Subrec1pient are to be kept open for inspection at any
20 time during the business day by tbe City, its officers or agents, and by any
21 representative of the United States of America authorized to audit Community
22 Development Block Grant programs. Standards for financial II&Dagement systems
23 and financial reporting requirements established by Attachment "F" and
24 Attachment "G" of Office of MaDagement and Budget Circular No. A-110 sball be
25 fully complied with by Subrecipient. Subrec1pient acknowledges that the funds
26 provided are federal fllllds. Subrecipient's financial II&Dagement system sball
27 provide for accurate, current and complete disclosure of tbe finsncial results
28 of each program sponsored by this Aareement. It is the responsibility of
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1 Subrecipient to adequately ufeguard all assets of the program, and
2 Subrecipient shall assure that they are used solely for authorized purposes.
3 ' 6. Services Available to Residents; Monitoring and Reporting Program'
4 PerforllS!lce. 1'he services of Subrecipient shall be ..de available to
5 residents and inhabitants of the City of San Bernardino unless otherwise noted
6 I in Exhibit. A" . No person shall be denied service because of race, color,
i national origin, creed, sex, marital status, or physical handicapp.
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Sub recipient shall comply with Affirmative Action guidelines in its employment
practices. Subrecipient shall also monitor the program's activities and
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submit written reports quarterly, or more often if requested, to the Executive
Director of the Redevelopment Agency of the City of San Bernardino, in
accordance with "Attachment "H", Office of Management and Budget Circular No.
A-llO. Failure to provide such quarterly performance reports may prevent the
processing by City of Subrecipient's requests for reimbursement, and may
juatify temporary withholding as provided for in Paragraph II hereof.
Subrecipient
shall
Practices.
comply
with
7. Procurement
Ii procurement procedures and guidelines established by Attachment "0" to Office
18 of Management and Budget Circular No. A-I02, "Procurement Standards". In
19 addition to the specific requirements of Attachment "0" to Circular No. A-I02,
20 Subrecipient shall maintain a code or standards of conduct which shall govero
21 the performance of its officers, employees or agents in contrscting with and
22 expending the Federal grant funds made available to Subrecipient under this
23 Agreement. Subrecipient's officers, employees or agents shall neither solicit
24 nor accept gratuities, favors, or anything of monetary value from contractors
25 or potential contractors. To the extent permissible by State law, rules, and
26 regulations, the standards adopted by Subrecipient shall provide for
2i penalties, sanctions or other disciplinary actions to be applied for
28 violations of such standards by either the Subrecipient's officers, employees
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or agents, or by contractors or their agents.
Subrecipient shall provide a
copy of the code or standards adopted to City forthwith.
All procurement
transactions without regard to dollar value shall be conducted in a manner so
as to provide maximWll open and free competition.
The Subrec1pient shall be
alert to organizational conflicts of interest or non-competitive practices
among contractors which may restrict or eliminate competition or otherwise
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restrain trade.
Subrecipient agrees to adhere to the procurement rules
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specified in Office of Management and Budget Circular No. A-102 Attachment MOM
in its expenditure of all funds received under this Agreement.
8. Anti-:i:1ck Back Prov1aions; ]!qual J!aployment Opportunity.
All
contract for construction or repair using funds provided under this Agreement
shall include a provision for compliance with the Copeland MAnti-Kick BackM
Act (18.U.S.C. 874) as supplemented in Department of Labor Regulations (29
CPR, Part 3). This act provides that each contractor or subgrantee shall be
any person employed
in
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prohibited
from
inducing,
by any IIellns,
construction, completion or repair of public work, to give up any part of the
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compensation to which he is otherwise entitled. Subrecipient shall report all
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suspected or reported violations to City.
All contracts in excess of
$10,000.00 entered into by Subrecipient using funds provided under this
Agreement shall contain a provision requiring compliance with Equal Employment
Opportunity provisions established by Executive Order 111246 as amended.
9. Pre.a1ling Wage llequ1~t. Any construction contracts awarded
by Subrecipient using funds provided under this Agreement in excess of
$2,000.00 shall include a provision for compliance with the Davia-Bacon Act'
(40.U.S.C. 276a to 276a-7) and as supplemented by Department of Labor
Regulations (29CPR). Under this act, contractors shall be required to pay
wages to laborers and mechanics at a rate not less than the minimum wages
specified in a wage determination made by the Secretary of Labor.
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addition, contractors shall be required to pay wages not less often than once
a weelt. Subrecipient shall place a copy of the current prevailing wage
determination issued by the Department of Labor in each solicitation and the
award of a contract ahall be conditioned upon the acceptance of the wage
determination. Subrecipient shall report all suspected or reported violations
to City.
10. Approval of City of any Charges; Use of Pro&r8ll InCOlle. City
reserves the right to require Subrecipient to obtain the prior written
approval of City of any charges or fees to be charged by Subrecipient for
aervices provided under this Agreement, and of any rules and regulstions
governing the provision of services hereunder. Program income represents
gross -income earned by the Subrecipient from the Federally supported
activities. Such earnings exclude interest earned on advances and may
include, but will not be limited to, income from service fees, sale of
commodities, usage and rental fees. These funds shall be used first for
eligible program activities, before requests for reimbursement, or shall be
remitted to the City. Subrecipient shall remit all unspent program income to
the City within thirty (30) days subsequent to the end of the program year
(June 30, 1987). Interest earned on funds advanced under the Agreement shall
be paid to the City.
11. Temporary Withholding. The Executive Director of the
Redevelopment Agency of the City of San Bernardino is authorized to
temporarily withhold the payment of funds to Subrecipient when the Executive
Director determines that any violation of this Agreement has occurred. Funds'
shall be withheld until the violation is corrected to the satisfaction of the
Executive Director or of the Mayor and Common Council. Subrecipient shall
have the right to be heard by the Mayor and Common Council if Subrecipient
maintains no violation of the Agreement has occurred, which hearing shall be
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1 held within 45 clays after the funds have first been withheld, provided'
2 Subrecipient requests such hearing within 15 clays after such first withholding. I
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12.
bcords
btention.
Financial
records,
supporting
documents,
4 statistical records, and all other records pertaining to the use of the funds
5 provided under this Agreement shall be retained by Subrecipient for a period
6 of three (3) years, at a minimum, and in the event of litiption, claim or
7 audit, the records shsll be retained until all litiption, claims, and audit
8 findings involving the records, have been fully resolved. Records for
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9 non-ezpenclable property acquired with federal funcla provided under this
10 Agreement shall be retained for three (3) years after the final disposition of
11 such property.
12 13. . Property Management Stanclards. Non-ezpenclable personal property,
13 for the purposes of this Agreement, is defined as tangible personal property,
14 purchased in whole or in part with Federal funds, which has useful life of
15 .ore than one (1) year and an acquisition cost of three hundred dollars
16 ($300.00) or aore per unit. Real property meana land, including land
17 improvements, structurea and appurtenances thereto, excluding movable
18 IIllchinery and equipment. Non-ezpendsble personal property and real property
19 purchased with or improved by funds provided under this Agreement shall be
20 subject to the property management stanclards specified in Attachment "N" of
21 Office of Management and Budget Circular No. A-102, "Property Management
22 Stanclards".
23 14. Termination for Cause. City reserves the right to terminate this
24 Agreement and any and all grants and future payments under this Agreement in
251 whole or in part at any time before the clate of completion of this Agreement
26 whenever City determines that the Subrecipient haa failed to comply with the
27 conditions of this Agreement. In the event City seeka to terminate this
28 Agreement for cause, City shall promptly notify the Subrecipient in writing of
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1 the propo8ed termination and the rea80ns therefore, together with the proposed
21, effective date. Subrec1pient shall be given an opportunity to appear before
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3 the Mayor and COIIIIIlon Council at the time at which the Mayor and Common Council
4 are to consider such recOllllllended termination, and shall be given a rea80nable
5 opportunity to show cau8e why, if any exists, the Agreement should not be
6 terminated for cau8e. Upon determination by this Mayor and COllllllon Council
7 that the contract should be terminated for cause, notice thereof, including
8 rea80ns for the determination, 8hall promptly be given to Subrecipient,
9 together with information a8 to the effective date of the termination. The
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10 determination of the Mayor and COllllllon Council a8 to cau8e 8hall be final.
J1 15. Tel'lll1nation for Convenience. City or Subrec1pient may terminate
12 this Aareement in whole or in part provided both psrtie8 agree that the
13 continuation of the project would not produce beneficial re8ults cOllllllensurate
14 with further expenditure of funds. In such event, the psrties shall agree
15 upon the termination conditions, including the effective date and, in the case
16 of partial termination8, the portion to be terminated. The Subrecipient 8hall
17 not incur new obligation8 for the terminated portion after the effective date
18 and shall cancel as IIl81lY out8tanding obligations as po8Bible. City shall
allow Subrec1pient full credit for the City'8 8hare of the non-cancellable
obligations properly incurred by the Subrecipient prior to termination.
16. Bold Barllle88.
Subrecipient agree8 to indemnify and 8ave
harmle88 the City and its employees and agents from all liabilities and
23 charge 8 , expense8 (including counsel fee8) , 8uits or losses, however
24 occurring, or damage8, ar18ing or growing out of the use of or receipt of
25 funds paid under thi8 Agreement and all operations under this Agreement.
26 Payment8 under thi8 Agreement are made with the under8tand1ng that the City is
27 I not involved in the performance of 8ervice8 or other activities of
28 Subrec1pient. Subrec1pient and its employees and agents are independent
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21 i 17. Mmement. This Asreement II&Y be amended or aodif1ed only by
31 written agreement signed by both parties, lIJld failure on the part of either
4 party to enforce lIJlY provision of this Asreement shall not be construed as a
5 waiver of the right to compel enforcement of any provision or provisiollS.
6 18. Aaa1gD11e1lt. This Asreement shall not be assigned by Subrecipient
i without the prior written consent of City.
8 19. Notices. All notices herein required shall be in writing and
9 delivered in person or sent by certified 11811, postage prepaid, addressed as
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As to City:
As to Subrecipient:
Ezecutive Director,
Redevelopment Asency of the
City of SlIJl Bernardino
City Hall, Third Floor Rm. 320
300 North ->>- Street
SlIJl Bernardino, Callf. 92418
ROLLING START
LIFELINE
443 West 4th Street
San Bernardino, Ca. 9240
20. Bv1dence of Authority.
Subrecipient shall provide to City
evidence in the form of a certified copy of minutes of the governing body of
Subrecipient, or other adequate proof, that this Asreement has been approved
in all ita deta11 by the governing body of Subrec1pient, that the person(s)
ezecuting it are authorized to act on behalf of Subrecipient, lIJld that this
Agreement is a binding obligation on Subrecipient.
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III WIrJiESS WBIlIlEOF, the parties hereto have executed this Agreement
on the day and year first hereinabove written.
ArrESt:
a:t -.nro,
BY'.. 4-A/Zt)jl~~
Mayor .
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...h~~N/
,/ City Clerk
S
Secretary
Approved as to legal form:
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EXHIBIT "A"
R&llinS
5tdU "'C. INDEPENDENT LIVING CENTER . A Non-Profit Organization Serving the Disabled
LIFELINE PROGRAM
sroPE OF SERVICES
I. Lifeline is a 24 hour a day medical emerRency service which utilizes
electronic telephone equipment to summon medical assistance in the
event of an emerRency
II. The use of Lifeline by frail elderly/disabled can prevent or delay
premature institutional care; Rivea subscriber psycholoRical sense
of security, allow subscriber to live independent lifestyle, sub-
scriber feels less isolated.
III. Lifeline works with the push of a button worn around theneck or
on wrist. In the event of an emerRency the subscriber pushes
emerRency button which activates Lifeline unit to dial in to
the Central,~eceivinR Center, located at the San Bernardino County
Medical Center. Upon receiving emergency meSSSRe, RC personnel
then calls subscriber. Should subscriber not able to answer
phone, RC personnel then calls a prearranged contact person
(responder) to check on subscriber, to determine whether the call
is a true emergency--if so, RC dispatches paramedics.
IV. Eligibility: Be of low or moderate income, a senior (60years of aRe
or older) or disabled, live alone or be alone the majority of the
time and be medically vulnerable.
V. Cost: Lifeline service is free of any char Res to the low and
moderate income. Those individuals above the moderate income level
pay a $25.00 installation fee and leasinR charge of $10.00 per month.
VI. Central ReceivinR Center: The reasoning for a Centrally located Re-
ceivinR Center, rather than an RC in several areas is that just one
is cost effective. The Lifeline prORram reimburses subscribers for
toll calls incurred :durinR .installation period. .
Date: June 24, 1986
MAIN OFFICE
443 West 4th Street
San Bernardino, Ca 92401
(7'4) 884-2'29
It
220 East Buena Vista
Barstow, CA 923' ,
(6' 9) 256-2832
ri
2060 University Avenue
Room '13
Riverside, CA 92507
(7'41788-7830
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~~C:NS S'.FT. :~C
443 WElt FGurth .trtft
Sin itrnirdlno, t'~if:r~:i ;2401
SE~::~ ~.:~;~~:v ;ESPONSE SE~~~CES !~ifEl~'t}
Fi.ti: Ff,iGd July I, 1~96 thru JU"f 30, !q87
TOTAL
8U~SET
ElFEN::;~1\E.
EXHIBIT "B"
ttt ~::;_:;: :.~:~- ..i
OOA
6RANft
FUNDS
E,ishn; Nto
OOA .:TV COUIi,y
6PANT. ftATCHI 6RANT . I
FUNDS IIWIND FUND. FUliDS
ftATCHt
INr:IND
. Sila'as:
Ad!:'. !l00%, '9.15 Pf'Hr! ,n,OOC,')O '619.00
Prt;'il "..:5ti~t '9,500.00
tt :.~:~_ ;~. ~~ ~: ..
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Nf"
County
12
F,,'05
TOrM.
SRANT
FUN~S
SS,2~2.00
'2,359.00 16.450.00 14,350.00 119,000.00
$2,000.00 $3,750.00 13,750.00 $9,500.00
ic,tal 5ili"ies
'28,500.00 161q.00
15,222.00
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fr:-,!:E -3e:eHts: f~:tA 1.151)
!SUI 4. ~%j
+15, lftfd::ill
+15: tDe,t.ll
Ut.'C 5.21)
$2,038.00
'560.00
11,217.00
1162.00
II,U2.00
14,359.00110,200.00 18,100.00 128,500.00
$312.00 "2~.OO 1579.00 12,038.(\(\
$:50.00 1135.00 S~35.00 1560.00
$304.(\(\ 1304.00 $304.00 11,217.00
m.oe "0.00 140.00 Sl62.00
$227.00 $530.00 $421.00 S1,m.oo
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'1,034.00 $1,738.00 $1,479.ilO I~.45;.00
---------- ----...... .......... ...........
15,~93.00 11:,938.00 19,579.00 S:~.q59.00
$19,BOO.00 19,90C.00 $29,700.00
$1,000.00 $1,000.00 11,000.00 '4,400.00
145.00
m.oo
132.00
$5.00
m.oo
1313.00
'115.00
1:73.00
136.00
$272.00
11,06;.00
. T:~I! fri~;e Ber.,fits
S5,45Q.00 $139.00
$6,291.00
TQ~ll Salary' Fringe
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133,Q5Q.00 '758.00
EqUl ~lfnt
S 129,700.00 I
attc~~ti~;!Audit
C U,400.00
Acl'vtf'tlSing .: ;-:r{A"
11,056.00
.$ 11,400.00'
1:,000.00/
[qui=lf~t ~Iintfnintf
Insl.lr i'l::e ~'" ~ I'd 4.
~fl~r Su~~lie5 ~ 11,000.00
Dliltf S~itt ~ - ,- . .;" 13,580.00
Utllitlf5 ~ , .-'. ~ 1500.00 j
.
.P~~ti~f ind Frfight
j
$313.00
DH,ir 6 ~~.in Services
11.8Bb.OO
Prir,tlf!; a"ld Dl.I;ll:atH!!' J 'B~C.QO
rc:"'';~''e~:i5
II.;OoUO
$148.00 11,252.00
157.00 $484.00
191.00 m4,00
SS3.00 $447.00
153.00 Im.oo
195.00 1800.00
S13.00 1112.(10
$e.oO $10.00
$115.00 $2~5.00
$545.00
$500.00 $500.00
1:03.00 $193.00
$eqs.oo 1895.00
$125.00 $125.00
179.00 1104.00
1200.00
$1,6B6.00
'2~C.OO $:00.00 $20;.00
S5~,O.0~
,::. 00
Sl79.00
':5(":)~ ,:S.~.~!~ S:~~'.0(' .:.~~'!J.C
I:i.OO
1:::.00
$135.00 $1,05e.00
11,400.00
1500.00 12,000.00
Sl02.00 $1,000.00
$B95.00 $3.580.00
1125.00 $500.00
$52.00 1313.00
11.656.00
EXHIBIT "B"
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Totil E~pe~dlturIS
.~. ~:=E_:iE :~::=~ .~.
.. :: :::.:....
....._ tt
-iS5~04i~jo -ii;404~OO ---i:00:00 iij~744~OO -ii~;s;~C0 ijC~C00~5o i~7;)C5~)o ii:~oo~~OO -iS5~34:~OO
FUNDiN6 S"URCES
Less Projected Ir..ole . In-Kind
(S100.00) 11200.001
111,bSo.O())
(ll,~8b.OO)
COUNTY . FEDERAL SHARE
.--------- -----.---- ---------- .-.-.----- ---------- ---------- ---------- ---------~-
11,304.00 10.00 111,744.00 10.00 I1C,000.00 137,005.00 123;003.00 183,05b.00
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