HomeMy WebLinkAbout1989-091
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RESOLUTION NO. 89-91
RESOLUTION OF THE CITY OF SAN BERNARDINO
AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE
INLAND DANCE THEATRES, INC. THE PROMOTION OF ARTS AND
CULTURE .
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San
7 Bernardino is hereby authorized and directed to execute
8 on behalf of said City an Agreement with the Inland
9 Dance Theatres, Inc. a copy of which is attached hereto,
10 marked Exhibit "A" and incorporated herein by reference
11 as fully as though set forth at length.
12 I HEREBY CERTIFY that the foregoing resolution was
13 duly adopted by the Mayor and Common Council of the City
14 of San Bernardino at a
reqular
meeting
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thereof,
198Z" by
held on the 3rd
day of
April
,
the following vote, to wit:
AYES:
Council Members F.strada. Flores. Maudsley,
Minor. Pope-LudJ_am
NAYS:
NonA
Absent:
CounciJ_ Members Reilly, Miller
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The foregoing resolution
1It',{ day of April
~~k44/
/ City Clerk
is hereby approved this
, 1989.
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Resolution for Inland Dance Theatres, Inc.
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/;
~
/y~~
tV yn Hi x, Hayor ..
City of San Bernardino
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//
AGREEMENT
Fine Arts Fundinq
THIS AGREEMENT is entered into between the CITY
OF SAN BERNARDINO, a municipal corporation, referred to
as "city", and the Inland Dance Theatres, Inc. a non-
profit organization, referred to as "Organization".
The parties agree as follows:
1. Recitals.
A. Organization has requested financial
assistance from City for the fiscal year 1988-89, in
order to assist in defraying the expense of certain
concerts, shows, festivals or events or activities
sponsored by Organization as set forth in Organi-
zation's grant proposal (hereinafter "the proposal")
approved by the Fine Arts Commission of the City, a
copy of which proposal is on file in the Office of
Cultural Affairs. The terms of the proposal are in-
corporated herein by reference and shall govern the
uses of the funds provided here in. The financial
assistance provided for in this agreement is made on a
one-time only basis, and receipt of said funds shall
not imply a continuing obligation of the City beyond
the terms of this Agreement.
B. The expenditure is for a valid munici-
pal public purpose, to wit: for the promotion of dance
appreciation in San Bernardino, as more fully set forth
in the proposal submitted by Organization.
2. Pavment. Upon presentation of a claim to
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Aqreement for the Inland Dance Theatres, Inc.
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1 the City Finance Director, City shall pay to Organiza-
2 tion from the budget for the 1988-89 fiscal year, the
3 total sum of ten thousand dollars, to cover the costs
4 per the Fine Arts grant application agreement.
3.
Use of Funds. The funds paid to organi-
zation shall be used solely for the purposes set forth
in Paragraph 1 and in strict compliance with the
provisions set forth in the proposal. No deviation
from the proposal shall be made without the express
approval of the City of San Bernardino. Said funds
shall be expended by June 30, 1989 and any unexpended
funds shall be returned to City by Organization.
4.
Accountinq. At such time or times as may
be requested by the City Administrator or Director of
Finance of city, Organization shall submit to the city
Administrator, with a copy to the Director of Finance
and the San Bernardino Fine Arts Commission, an
accounting of the proposed and actual expenditures of
all revenues accruing to the Organization for the
fiscal year ending June 30, 1989. Financial records
shall be maintained in accordance with generally
accepted accounting principles by Organization in such
a manner as to permit City to easily trace the expendi-
tures of the funds. All books and records of
Organization are to be kept open for inspection at any
time during the business day by the city or its offi-
cers or agents.
5.
Hold Harmless. Organization covenants and
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Agreement for the Inland Dance Theatres, Inc.
agrees to indemnify and save harmless the City and its
employees and agents from all liabilities and charges,
expenses (including counsel fees), suits or losses
however occurring, or damages arising or growing out of
the use or receipt of the funds paid hereunder and all
operations under this agreement. Payments hereunder
are made with the understanding that the City is not
involved in the performance of services or other acti-
vities of Organization. Organization and its employees
and agents are independent contractors and are not emp-
loyees or agents of the city in performing said ser-
vices.
6. Termination. City shall have the right to
terminate this Agreement and any funding remaining un-
paid hereunder for any reason by mailing a ten-day
written notice to Organization and this agreement shall
terminate ten days after the mailing of such notice. In
the event this Agreement is terminated for reasons of
improper use of funds or use of funds for any purpose
other than those authorized, any unexpended portion of
the funds provided by City shall be returned to City.
In addition, Organization shall reimburse to City any
funds expended which were used for any purposes other
than those authorized under this Agreement.
7. Assianment. Organization shall not assign
its interest in this Agreement without the prior
written approval of city.
8. Insurance. organization shall take out
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Agreement for the Inland Dance Theatres, Inc.
and maintain during the life of this Agreement such
public liability and property damage insurance as shall
insure city, its elective and appointive boards, comm-
issions, officers, agents and employees, Permittee and
its agents performing acts covered by this Agreement
from claims for damages for personal injury, including
death, as well as from claims for property damage which
may arise from Organization's or its agents' operations
hereunder, whether such operations be by Organization
or its agents or by anyone directly or indirectly
employed by either organization or its agents, and the
amounts of such insurance shall be as follows:
(a) Public Liability Insurance. In an
amount not less than $100,000 for injuries, including,
but not limited to, death, to anyone person and,
subject to the same limit for each person, in an amount
not less than $100,000 on account of anyone
occurrence;
(b) Property Damage Insurance. In an
amount of not less than $50,000 for damage to the
property of each person on account of anyone occurr-
ence.
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9. Organization hereby convenants that it has
taken all actions necessary to make the adherence to
the obligations imposed by this agreement a binding
obligation of the organization.
10. Notices All notices herein required
shall be in writing and delivered in person or sent by
Agreement for the Inland Dance Theatres, Inc.
1 certified mail, postage prepaid, addressed as follows:
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As to City:
city Administrator
city of San Bernardino
300 North "0" street
San Bernardino, CA 92418
As to Organization:
Inland Dance Theatres, Inc.
Attention: Ms. Nancy Varner
P. O. Box 6033
San Bernardino, CA 92412
11. Entire Aqreement. This Agreement and any
documents or instruments attached hereto or referred to
herein integrate all terms and conditions mentioned
herein or incidental hereto, and supersede all negotia-
tions and prior writing in respect to the subject
matter hereof. In the event of conflict between the
terms, conditions or provisions of this Agreement, and
any such document or instrument, the terms and condi-
tions of this Agreement shall prevail.
DATED:
4a~i<.-'1 //, /fd~9'
ATTEST:
~~d/~~/
/
city Clerk
CITY OF SAN BERNARDINO
4itr/~L7
Organization
lf1d1/jJ i. JituAUh/.
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Agreement for the Inland Dance Theatres, Inc.
Approved as to form and legal content:
6~~~A~~]
Cit:y Attorney
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,0--
s.,:' Bemudiroo City
,. fl~; Am Cocnmi.ssion
'.
App1lil"2l\t Orpnization arne, iddresl, ·
Inland Dance Theatres, Inc.
P.O. Box 6033
San Bernardino, Ca. 92412
Phone 862-1390
CA State Non-Profit 10' 0733047
Number of Yean in Existence 13
V. Summuy of Project DescripUoN
See attached statement.
ORGANlZA nON GRANT APPUCA nON FORW
II. Contact 101I ~~.ancy Varner
Title President Phone 00'+ 1063
!II. -:ro1fM' Catepy Under Which Support
IS Requesteds Dance
~1Ocl of Support Aequested
(Project)
1/1/;!
CSWtin
dlru ~~/89
VI. Estimated number of pet sons expected to benefit from thia proVam/projecU
a) Number of persons by paid attencianon 1 7M
b) Number of persons by free or complimentary admisaiona 3,400
:; 1()()
YD. Need statements
See attached statement.
ViiI. Intended Results
.
See attached statement.
IX.
TOT AI. COSTS OF PROJECT
.
Summary of Estimated Costs&
A. Direct Costs
~ies and wales
Supplies a: Materials
Travel
Fixed AS$eu/Rentals or .Lea.ses
Fees and Other
See attached budget.
8. Indirect CosU
TOTAL DIRECT COSTS
TOT AI. PROJECT COSTS
:>'I,U.jll.UU
X. Orlani.zation anticipated fl.R1in&/expensesz
A. Expenses See attached budget.
8. Revenues, Grants, Contributions, ete.
Actual Most Recent
F i.sca1 Period
$
$
Estimated This
Fiscal Period
$
$
XI. Total AmOl.ll'lt requested from San Bernardino City Fine Arts Commission
NOTE: ^m~t Requested $ 1 0; 000 00 See attached
Plus total revenues, $ budget.
gants, contributions, ete.
Must equ&l total project $
costs above
XU. CERTIFICATION:
"-~:,--.... ,....,..;,......~
~""lrr.-_' '/.1rnpr
-
TitlJ!! President
.
v. Summary of Project Descriptions:
Inland Dance Theatres, Inc. has presented "Nutcracker" in December
of each year since its inception in 1976 and IDT has previously produced
the ballet "Coppelia" three times as well as producing "City Dancin'"
for the first time last year. In March, 1989, under the artistic direction
of Kenneth Green of Panache Dance Academy, .we will again present a
jazz and tap extravaganza in concert with the Inland Empire Symphony.
The production features the work of Robert La Fosse, of New York City
Ballet, Stan Mazin of Los Angeles, and Kenneth Green of San Bernardino.
"City Dancin'" incorporates neon artists Sven and Bubbs Edelweiss,
Marlene Pouts installation titled "Through the Wall" choreographed
by Kerri Keaney of Walt Disney Productions, and Ballet Folkloricos
dancing. The New Hope Missionary Gospel Choir will perform under the
direction of Jearlean Gatson in Kenneth Greeen's "Sisters Lament".
The funds being requested are intended to cover expenses for sets,
costumes, and choreography for the Ballet Folkloricos as well as for
additional segments of the production including Marlene Pou's installation,
"Through the Wall".
, .
VII. Need Statements
Inland Dance Theatres, Inc. has been the leader in bringing quality
dance to the Inland Empire. "City Dancin'" has programmmed something
for everyone. Dance disciplines include ballet, jazz, modern, tap
and Ballet Folkloricos dancing. Our community will have an opportunity
to experience all the arts disciplines, including music, visual arts,
and a gospel choir.
IDT expects to draw a diverse audience composed of several ethnic
backgrounds. So that every member of our community will have an opportunity
to experience the diversity of different cultures, we are dedicated
to raising the community awareness of dance and the diversity of cultures
which will shape the performing arts throughout the Inland Empire.
.
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VIII. Intended Results
The impact of lOT's productions on the youth of our community
is immeasurable. Our intentions have been to enhance the fine arts
in our community and to provide an audience for the arts in the future.
"City Oancin' '89" is being produced with the hope that we could blend
groups of minority individuals into one harmonious group and.bring
a multi-cultural program to the entire community.
More than 60% of our performances are devoted to special "school
performances". Although this application for funding is not intended
for Nutcracker, Nutcracker annually plays to approximately 6800 school
children, with "City Oancin' '88"-playing to 3400-lastyear. We anticipate
,
school performances for "City Oancin' '89" to play to betwen 3400 and
5100 children this year. The anticipated audience attendance for the
public performance is 1700.
.
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CITY DANCIN
1989
INCOME
Public Ticket Sales
School Ticket Sales
Program Sales
Sweatshirts
Interest
Audition Fees
Master Classes
Oi ft Books .'
Program Ads
Bake Sale
Cal: Wash
~ublic Gifts-Founders
Total Income
EXPENSES
TK'
Orches trati'on
. Choreography.
Directing
Theater 'Rental
. Stage/Light:ing
. Advertising
Guest Artists.
Sets /Drops .
Costumes
. :' Studio Rental
printing/Art/Photography
Insurance
..... Cast Flowers/Party
.Tickets '
, Make-up
.,Floors & Stands
:, . Chair Renta,l '
: Catering/Founder's Reception(La Fosse).
,
., MUt;lic
Sweatshirts
Postage, Telephone,Office
Cleaning 'Costumes
Bank Card Q~scounts
Ticket Booth/Move Out
,Gift Books Fund Raiser
.
"
Total Expenses
Defioit '
Projected Grants
Requested Grants
Ci ty -. 10000
County - 12000
Net Profit
BUDGET
19200
9000
626
818
250
700
470
1145
150
131
68
4763
37321
13500
14000
4100
3500
4500
2000
4000
11000
2500
1800
2500
o
O.
66
100
o
150
o
o
571
500
300
211
150
590
59038
(21717)
22000
283
x.. ORGANIZATIONAL BUDGET
THIS PAGE SHOULD REFLECT YOUR TOTAL
OPERATIONS.
I. INCOME
A.UNEARNED
1.FINE ART COMMISSION
2.COUNTY (AFSBCo)
3.INDIVIDUAL CONT.
4.BUS/CORP CONT
5.FOUNDATION/MUS TR FUND
6.0THER/CAR WASH/BAKE SL
7.COUPON BK/ART AUCTION
B . EAR~jED
7. TICKET ~>ALES
:::l ~ CONCESSIONS
. .
9.INTEREST
10.0THER/SWEATSHIRTS
REGESTRATION
TOTAL
.
II. EXPENSES
11.0RCHESTRATION
12. CHOREOGRAPHY
13.DIRECTING
14.STUDIO RENTAL
15.GUEST ARTISTS
16. INSURANCE/BONDING
17.SUPPLIES/MAKE-UP
18.MATERIALS/COSTUMES
19.0FFICE SUP.
20. PRINTING/DUP
21.PUB/PROMO
22.STAGE/LIGHTING
23. FLOOR/STANDS/CHAIRS
24.EQUPT.PURCH/SETS
25.RENTAL/DRAP-PROP
26.FACILITY RENTAL
27.0THER/CAST-FOUNDERS RE
MUSIC
SWEATSHIRTS
TOTAL
INLAND DANCE THEATRES
ANNUAL BUDGET FOR THE
1987~-SE:
19:3::::--89
32,500
15,000
10,000
10;600
7,500
::::00
l,::::OO
23,000* 15,000
0**1::3,000
12,000
0**21,000
11 ,000
500
1,:::00
69,000
1,600
400
1,700
2,600
86 , ~~OO
.1., l::llJO
300
:C~., 2)00
400
153,500
139,300***
1 ')3, :300****
31,050
22., .5::::0
l::l,lOO
3.750
46,500
24,000
8,400
4,000
14,300
.1 ., :~:()O
300
10,000
1., ::::00
:3,000
::::,500
9,000
1,000
10,000
4,500
10,500
4,200
1,000
1,850
12,830
1,300
290
13,550
1,E,25
6,070
8,000
8,600
1,000
15,000
4,150
8,500
3,775
900
1,750
153,820
169,650
**** WITH ALL GRANTS
*** WITHOUT GRANT APPLIED FOR
** APPLICATIONS MADE TO CORPORATIONS , THE STATE , AND THE
COUNTY FOR GRANTS .
* PART OF THESE FUNDS HAVE BEEN RECEIVED FOR 1988
NUTCRACKER
. .
BUDGET OF NUTCRACKER 1988
ITEMS
INCOME - ALL SOURCES
PUBLIC TICKET SALES
SCHOOL TICKET SALES
NON - REVENUE SEATS
PROGRAM SALES
NUTCRACKER SHIRTS
INTEREST INCOME
AUDITION FEES
FOUNDERS AND FUND RAISERS
TOTAL INCOME
EXPENSES
ORCHESTRA
FLOOR AND STANDS
CHAIRS
.
CHOREOGRAPHERS
GUEST ARTISTS
COMPANY DANCERS
HOUSING GUEST ARTISTS
COMPANY CLASSES
RENTAL CALIFORNIA THEATER
STAGE HANDS AND LIGHTING
RENT AUDITIONS , REHERSALS
SET NEW CONSTRUCTION
SET REPAIR & MAINTENANCE
SET & COSTUME STORAGE
CLO DROPS
OTHER DROPS
PROP RENTALS
DRY ICE
MOVE SETS
SUB TOTAL
BUDGET
ACTUAL
.
40,000
1::::,000
o
1,100
1,200
o
1,000
10,000
37,361
17., ~284
1,046
1,762
196
1, 1~~5
9,977
71 ,~:mo
6:3,7.51
33,000
251)
100
30,015
120*
121
10,000
7,50Cl
1,500
500
1,100
9,235
.-, "?,~),-,
.::.., .,;)LC'
1,::::75
667
995
6,500
5,000
2,000
6,370*
4,336
.1 ., 800
1,000
1,000
3,600
350
350
150
150
500
1,410
::mo
3,6.19
344
487
213
0*
;3;54
74,550
70,5"',9
..
.
TIEM
NEW COSTUMES
REPAIR &MAIN COSTUMS
SEAMSTRESS
COSTUME RENTAL
CLEANING COSTUMS
MAKE -UP
PRINT MEDIA
PROGRAMS ,FLYERS ,POSTERS
ART , PHOTOGRAPHY ,ETC.
PRINT TICKETS
VIDEO TAPE
NUTCRACKER SHIRTS
.
INSURA~lCE
TELEPHONE
POSTAGE
COST ON TICKET SALES
VISA & AMERICAN EXPRESS
INVITATIONS - FOUNDERS
ENTERTAINMENT- FOUNDERS
CATERING - FOUNDER'S PARTY
PRE - SHOW RECEPTION
CAST FLOWERS & GIFTS
CAST PARTY RHIT
CAST PARTY FOOD ETC
ADMINISTRATIVE COORDINATOR
SUB TOTALS
TOTAL
BUDGET ACTUAL
1,500 1,102
500 :.U4
600 600
:350 375
700 0*
150 0*
4,000 :369*
2,000 2 ., 96:3*
1,500 1,545
100 200
::~50 0*
1 ,:~IJO .1, ~36::::
500 500
200 :371
500 ~~71
~~ .. 000 1,CUO
350 44*
400 5::::*
500 7.5*
500 509
175 0
.550 204*
100 0
400 0
750 0
-------- -----"---
19,775 12., 83:3
94,325 83,402
* ITEMS WITH OUT STANDING BALLANCE
PROJECTED GRANTS - FUNDING
SAN BERNARDINO FINE ARTS COMMISSION
23,000
17,500
FILM FUND & MUSICIAN'S TRUST FUND
5,525
TOTAL INCOMEFROM ALL SOURCES
TOTAL COSTS WITH PROJECTED
B ILL:3 :I<
7,165
$9:3,916
$:39., .127