HomeMy WebLinkAbout1989-090
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RESOLUTION NO. 89-90
RESOLUTION OF THE CITY OF SAN BERNARDINO
AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH JUNIOR
UNIVERSITY THE PROMOTION OF ARTS AND CULTURE.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San
Bernardino is hereby authorized and directed to execute
on behalf of said city an Agreement with Junior
University a copy of which is attached hereto, marked
Exhibit "A" and incorporated herein by reference as
fully as though set forth at length.
I HEREBY CERTIFY that the foregoing resolution was
duly adopted by the Mayor and Common Council of the City
of San Bernardino at a
reqnJ.ar
meeting
thereof,
198}, by
held on the 3rd
April
,
day of
the following vote, to wit:
AYES:
Connci~_ t1embers Estrada. Flores. Mal.ldp.ley,
H,_nor, Pope-Ludlam
NAYS: None
Absent:
Council Members Reilly, Miller
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The foregoing resolution
.//.,kL day of April
~n?/~4b
/ city Clerk
is her~by' approved this
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, 1989.
[I
i
Resolution for .Junior University
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AGREEMENT
Fine Arts Fundinq
THIS AGREEMENT is entered into between the CITY
OF SAN BERNARDINO, a municipal corporation, referred to
as "City", and Junior University a non-profit
organization, referred to as "Organization".
The parties agree as follows:
1. Recitals.
A. Organization has requested financial
assistance from City for the fiscal year 1988-89, in
order to assist in defraying the expense of certain
concerts, shows, festivals or events or activities
sponsored by Organization as set forth in Organi-
zation's grant proposal (hereinafter "the proposal")
approved by the Fine Arts Commission of the City, a
copy of which proposal is on file in the Office of
Cultural Affairs. The terms of the proposal are in-
corporated herein by reference and shall govern the
uses of the funds provided here in. The financial
assistance provided for in this agreement is made on a
one-time only basis, and receipt of said funds shall
not imply a continuing obligation of the City beyond
the terms of this Agreement.
B. The expenditure is for a valid munici-
pal public purpose, to wit: for the promotion of
opera/musical theatre in San Bernardino, as more fully
set forth in the proposal submitted by Organization.
2. pavment Upon presentation of a claim to
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Agreement for Junior University
the City Finance Director, city shall pay to Organiza-
tion from the budget for the 1988-89 fiscal year, the
total sum of eight thousand dollars, to cover the costs
per the Fine Arts grant application agreement.
3. Use of Funds. The funds paid to Organi-
zation shall be used solely for the purposes set forth
in Paragraph 1 and in strict compliance with the
provisions set forth in the proposal. No deviation
from the proposal shall be made without the express
approval of the City of San Bernardino. Said funds
shall be expended by June 30, 1989 and any unexpended
funds shall be returned to City by Organization.
4. Accountina. At such time or times as may
be requested by the City Administrator or Director of
Finance of City, Organization shall submit to the City
Administrator, with a copy to the Director of Finance
and the San Bernardino Fine Arts Commission, an
accounting of the proposed and actual expenditures of
all revenues accruing to the Organization for the
fiscal year ending June 30, 1989. Financial records
shall be maintained in accordance with generally
accepted accounting principles by organization in such
a manner as to permit city to easily trace the expendi-
tures of the funds. All books and records of
Organization are to be kept open for inspection at any
time during the business day by the city or its offi-
cers or agents.
5. Hold Harmless. Organization covenants and
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Agreement for Junior University
agrees to indemnify and save harmless the City and its
employees and agents from all liabilities and charges,
expenses (including counsel fees), suits or losses
however occurring, or damages arising or growing out of
the use or receipt of the funds paid hereunder and all
operations under this agreement. Payments hereunder
are made with the understanding that the City is not
involved in the performance of services or other acti-
vities of Organization. organization and its employees
and agents are independent contractors and are not emp-
loyees or agents of the City in performing said ser-
vices.
6. Termination. City shall have the right to
terminate this Agreement and any funding remaining un-
paid hereunder for any reason by mailing a ten-day
written notice to Organization and this agreement shall
terminate ten days after the mailing of such notice. In
the event this Agreement is terminated for reasons of
improper use of funds or use of funds for any purpose
other than those authorized, any unexpended portion of
the funds provided by City shall be returned to city.
In addition, Organization shall reimburse to city any
funds expended which were used for any purposes other
than those authorized under this Agreement.
7. Assianment. Organization shall not assign
its interest in this Agreement without the prior
written approval of City.
8. Insurance. Organization shall take out
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Agreement for Junior University
and maintain during the life of this Agreement such
public liability and property damage insurance as shall
insure City, its elective and appointive boards, comm-
issions, officers, agents and employees, Permittee and
its agents performing acts covered by this Agreement
from claims for damages for personal injury, including
death, as well as from claims for property damage which
may arise from Organization's or its agents' operations
hereunder, whether such operations be by Organization
or its agents or by anyone directly or indirectly
employed by either Organization or its agents, and the
amounts of such insurance shall be as follows:
(a) Public Liability Insurance. In an
amount not less than $100,000 for injuries, including,
but not limited to, death, to anyone person and,
subject to the same limit for each person, in an amount
not less than $100,000 on account of anyone
occurrence;
(b) Property Damage Insurance. In an
amount of not less than $50,000 for damage to the
property of each person on account of anyone occurr-
ence.
9. Organization hereby convenants that it has
taken all actions necessary to make the adherence to
the obligations imposed by this agreement a binding
obligation of the organization.
10. Notices All notices herein required
shall be in writing and delivered in person or sent by
Agreement for Junior University
1 certified mail, postage prepaid, addressed as follows:
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As to City:
city Administrator
city of San Bernardino
300 North "0" Street
San Bernardino, CA 92418
As to Organization:
Junior University
Attention: Mr. Jeff A. Grande
P. O. Box 6471
San Bernardino, CA 92412
11. Entire Aareement. This Agreement and any
documents or instruments attached hereto or referred to
herein integrate all terms and conditions mentioned
herein or incidental hereto, and supersede all negotia-
tions and prior writing in respect to the subject
matter hereof. In the event of conflict between the
terms, conditions or provisions of this Agreement, and
any such document or instrument, the terms and condi-
tions of this Agreement shall prevail.
DATED:
C;;Z( jl /0', /'1f'r
ATTEST:
- . /1//
?~/r#~M~/
City Clerk
CITY OF SAN BERNARDINO
Organization
Agreement for Junior University
I Approved as to form and legal content:
:c~~
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. s.n iemudlroo City
,.. Aru Commission
DUPL\CA1E
ORC;A.N1ZA.nON C;RANT A.PPL!C&n~~e 1
. n ~FORW
.
AppU...."t OrprUzaUan ame,
a,e
Do Contact "'JOn Jeff A. Gran e
Tide General Mgr. Phone ijijq-L448
Junior University
. P.O. Box 6471
San Bernardino, CA. 92412
Phane 889-0833
CA State N-'rofit 10 ,0496913JU60S
Number of Years in Eltistenca 26
~ Prop'am Cafeaory Under Whic:h Support
IS R....s'Cedl Opera/Musical Theatre
rr.--f;iad 'Onupport 'equated
May 1, 1989 thru~t 1.
(StaitlnaJ ~aJ
1989
v. Sununary of Project DelCl'ipUoN
Please see Attached.
VI. Ibtimated number of persona upected to benefit from thiI progam/projecu 14,000
a) Number of perSON by paid an.ndanc>>1 13 , 850 .
b) Number of perSON by fr.. or comp!Jmentar'y adm1sa1ON 150
YD. Need statemenU
Please see attached.
VDtintencled RelU.lUl
Please see attached.
TOTAL COSTS OF PROJECT
IX. Summary of Estimated Colts&
A. Direct Costs
Sa!aries and waces
Supplies at Materall
Travel
Fixed Assets/Rent&!a or .Leues
Fees and Other
8. Indirect Costs
TOTAL DIRECT COSTS
TOTAL PROJECT COSTS
9 550
15 850
24,850
"
13 80n
0
64 050
8 250
72 300
X. OrcanizaUan anticipated fund.in&lexpenlell
A. ExpenMI
8. Revenues, C;rants, ConU'ibutions, etc:.
Actual Most Recent
FiIc:ai Period
$76,728.45
$74,544.75
Estimated This
Fisc:al Period
$ 7' ~nn'
$ h.1 ~nn
XI. ToW amount requested from San Bernardino City Fine Arts Commission
NOTEI Amolllt Requested $ 8 , 000
Plus toW revenues, $ 64,300
&rants, conU'ibutions, etc:.
Must equal toW project $ 72, 300
costs above
>CD. CERTIFICAnONI
Project Officer Jeff Grande;
p,-- Numl>>r RR4-144R
ide General Manaqer
Data Januarv. 11. ,QRQ
V. Summary of Project Description:
The additional support is being requested for Junior
University's 27th annual Summer production of William
R. Dixon's ,"Snow White". The requested funds will be
applied to several production areas: 1. Writer /
Composer salary ($5000.00), 2. Director ($750.00), 3.
Choreographer (750.00),4. Costume Designer ($750.00),
5. Orchestra Conductor ($500.00), 6. Choral Director
(250.00) .
VII. Need Statement:
Junior University's production of "Snow White" will
meet four basic needs; 1. We will provide a forum for
approximately 300 local youths and adults to perform
in an educational environment under professional
direction in the areas of music, drama, dance, and
stagecraft. 2. We will provide the City of San
Bernardino and the surrounding communities of the
Inland Empire a quality theatrical production unique
only to Junior University. 3. We will provide
entertainment specifically designed for family
audiences. 4. We will provide this entertainment at a
reasonable cost of admission.
VIII. Intended Results:
Junior University's intended result is to enhance the
cultural arts of the San Bernardino area by offering a
low cost outdoor summer entertainment that is suitable
for children and family audiences. In 14 consecutive
evening performances, we will entertain an anticipated
audience of over 14,000 people.
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1989 Junior University Budget
Page 3
Category
------------------------------------------------------------
------------------------------------------------------------
Variance
~
PRODUCTION STAFF
Composer
General Manager
Stage Manager
Artistic Director
Director
Choreographer
MUSIC/ORCHESTRA
Budget
Actual
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
Musical Director $0.00 $0.00 ERR
Choral Director $250.00 $0.00 0.00%
Conductor $500.00 $0.00 0.00%
Rehearsal Pianist $500.00 $0.00 0.00%
Orchestra $6,000.00 $0.00 0.00%
Actor/Performer $0.00 $0.00 ERR
Music and Script Copy $350.00 $0.00 0.00%
SCENERY/TECHNICAL
Set Design/ Construction
Costume Designer
Costumes
General Makeup
Makeup Kits
Props
Lighting Equipment Rental
Sound Equipment Rental
OTHER SHOW EXPENSES
Advertising and P.R.
Bowl 24hr Security
Security Guards
Printing
Portable Toilets
Sales Merchandise
Refreshment Costs
Refreshment Equip.
Cast Party Costs
Cleanup Costs
Ticket Sale Prizes
Advertising Sale Prizes
NON-SHOW EXPENSES
Storage Facilities
Insurance
Accounting Fees
Telephone
Office Expense
Equip. Repair/Maintenance
Donations/Gifts
Miscellaneous
$5,000.00
$250.00
$600.00
$250.00
$750.00
$750.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$15,000.00
$750.00
$1,000.00
$100.00
$1,300.00
$250.00
$4,500.00
$300.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,700.00
$1,500.00
$500.00
$4,250.00
$250.00
$350.00
$6,000.00
$150.00
$450.00
$400.00
$525.00
$225.00
$0.00
$O~OO
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,200.00
$4,300.00
$350.00
$600.00
$150.00
$100.00
$200.00
$500.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
.. .
Scenery Moving Expense
Sound Equipment Purchase
Stage and Bowl Maintenance
"
~
$850.00
$9,000.00
$350.00
$0.00
$0.00
$0.00
0.00%
0.00%
'0.00%
TOTAL EXPENSES
------------------------------------------------------------
------------------------------------------------------------
0.00%
$72,300.00
$0.00
INCOME
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------------------------------------------------------------
Tickets 12.00/5.00/2.00
Refreshments
Program Advertising
Other / Miscellaneous
Costume Sales
Cast Dues
Interest - Savings
Merchandise Sales
Grants / Donations
$42,000.00
$11,200.00
$7,350.00
$1,450.00
$500.00
$1,000.00
$350.00
$450.00
$8,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
TOTAL INCOME
------------------------------------------------------------
------------------------------------------------------------
0.00%
$72,300.00
$0.00
------------------------------------------------------------
------------------------------------------------------------
TOTAL PROFIT/(LOSS)
$0.00
$0.00
ERR
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