HomeMy WebLinkAbout1985-200
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RESOLUTION NO. 85-200
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO
J & R LANDSCAPING FOR MAINTENANCE OF LANDSCAPING IN PORTIONS OF UNIVERSITY
PARKWAY, COLLEGE AVENUE, 48TH STREET, KENDALL DRIVE (STATE ROUTE 206),
i NORTH PARK BOULEVARD AND LITTLE MOUNTAIN DRIVE.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
SECTION I. J & R Landscaping is determined to be the lowest
responsible bidder for construction of a public project, to-wit: Maintenance
of Landscaping in Portions of University Parkway, College Avenue, 48th
Street, Kendall Drive (State Route 206), Northpark Boulevard, and Little
Mountain Drive, Assessment District No. 952, in accordance with Plan No.
6056-A (1985-86) for the total amount of $16,800.00; a contract is awarded
to said bidder accordingly, but such award shall be effective only upon
the contract being fully executed by the parties; all other bids therefor
are hereby rejected; and the Mayor is hereby authorized and directed to
execute said contract on behalf of the City; a copy of the contract is
attached hereto, marked Exhibit "A" and incorporated herein by reference as
fully as though set forth at length.
SECTION 2. The City of San Bernardino shall not be obligated by
making this award unless and until the contract is fully executed and no
oral agreement relating thereto is intended or authorized and should not be
impl ied.
I HEREBY CERTIFY that the foregoing resolution was duly adopted
by the Mayor and Common Council of the City of San Bernardino at a
regular
meeting thereof, held on the 3rd
day of
June
, 1985, by the following vote, to-wit:
AYES: Council Members
Estrada, Reilly, Hernandez.
Marks, Quiel, Frazier, Strickler
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NAYS: None
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ABSENT: None
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The foregoing resolution is hereby approved this $,Izi day
8
of
June
9
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Approved as to form:
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~;
.~~d='
,,,
City Attorney .i:"",,,,~
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, 1985.
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CITY C~e1LA:::
cf~--c26 0
CITY OF SAN BERNARDINO
STATE OF CALIFORNIA
ASSESSMENT DISTRICT NO. 952
CONTRACT DOCUMENTS
PLAN AND SPECIAL PROVISIONS NO. 6056-A (1985-86)
FOR
THE t'iAINTENANCE OF LANDSCAPING IN PORTIONS OF
STATE COLLEGE PARKWAY, COLLEGE AVENUE, 48TH STREET,
KENDALL DRIVE (STATE ROUTE 206), NORTHPARK BLVD. & LITTLE MOUNTAIN DR.
SAN BERNARDINO, CALIFORNIA
DIVISION OF ENGINEERING
DEPARTMENT OF PUBLIC WORKS
CITY OF SAN BERNARDINO
MARCH ,1985
BIDS WILL BE RECEIVED UP TO THE HOUR OF
2:00 P.M. ON MAY 7 , 1985
, "
all18rr A
Engineer's Estimate $22,680
NOTICE INVITING BIDS
NOTICE IS HEREBY GIVEN that the City of San Bernardino will receive bids or
proposals for:
The maintenance of landscaping in portions of
State College Parkway, College Avenue, 48th St.,
Kendall Drive (State Route 206), Northpark Blvd.,
and Little Mountain Drive in the City of San
Bernardino.
Deliver all bids to the City Engineer's Office, Room 405, City Hall, 300 N.
"0" Street, San Bernardino, California, with the specification title and
number clearly marked on the outside of the envelope.
Said bids or proposals will be received up to the hour of 2:00 p.m. on
May 7 , 1985, at which time all of said bids or proposals
will be publicly opened, examined and declared in the City Engineer's Con-
ference Room, 405-P.
No bid will be received unless it is made on a proposal form furnished by
the City. All bids or proposals shall be signed, sealed and accompanied by
cash, cashier's check, certified check or bid bond made payable to the City
of San Bernardino, in the amount of ten percent (10%) of the bid. Such cash,
check or bond shall be given as a guarantee that the bidder will enter into
the contract, if his bid is approved by the Mayor and Common Council and the
Mayor is authorized to execute the contract. In the event the bidder re-
fuses to execute said contract, the use by the public of the improvements
will be delayed, and the public will suffer great damage. From the nature
of the case, it would be extremely difficult and impractical to fix said
amount of damage. Therefore, the City and the bidder agree that the above
sum of 10% shall be paid to the City upon the condition above set forth as
liquidated damages and not as a forfeiture. All bonds furnished pursuant
to this notice must be underwritten by a surety company having a rating in
Best's most recent Insurance Guide of "A" or better.
Action by the Mayor and Common Council in approving a bid proposal and
authorizing the Mayor to execute a contract shall be deemed to obligate the
bidder to proceed in accordance with the bid bond to execute the contract
and provide required documentation (e.g., insurance policies and performance
bond) to the City. No work shall be undertaken toward the completion of
the contract, nor subcontracts entered into, until the contract has been
fully executed by both the Contractor and the City.
The Contractor will be required to adhere to the Federal Minimum Wage ($3.35)
for payment for per diem wages for each workman needed in execution of this
contract under the jurisdiction of the Mayor and Common Council of the City
of San Bernardino.
It shall be madatory upon the contractor to whom the contract is awarded
and upon any sub-contractor under him to pay not less than said specified
rates to all laborers, workmen, and mechanics employed by them in the execu-
tion of the contract, and to prevent discrimination in the employment of
persons because of race, creed, color, national origin, sex, age, or marital
status.
The terms of the contract will be for one (1) year from the date of the Notice
to Proceed. The Notice to Proceed will bear a date of July 1, 1985 and the
contract will continue in effect with an automatic termination date of June
30, 1986.
The City of San Bernardino reserves the right to reject any and all bids.
No bidder may withdraw his bid within 30 calendar days from the date of the
bid opening.
Specifications may be obtained from the City Engineer's Office, Room 405,
City Hall, 300 North "0" Street, San Bernardino, California, 92418, upon a
non-refundable payment of $2.00 for each set.
Plans are available for review by the bidder by contacting either the City
Engineer's Office, Room 405 or the Oirector of Park and Recreation, Room 580,
City Hall, 300 North "0" Street, San Bernardi no, Ca 1 Horni a, 92418.
CITY OF SAN BERNARDINO
~/7L//W~/
/ City C erk
t~U Ill,;l:. I U r\uVc.rt II'>&:.
SPECIFICATION NO./i.Q2.6.:.A..!12B.5.=B6)
SHAll APPEAR It I FIRST ISSUE NOT LATER THAN:
DATE.......i:~.:~.?.~..1.:1.!?.:~.?..........__........._.....
SECOND PUBLICATION FIVE DAYS LATER
SIGNATIIRf: ............ ... DATE........
PROPOSAL FORM
TO THE MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO
The undersigned declares that he has carefully examined the
location of the proposed work and read the accompanying in-
structions to bidders and hereby proposes to furnish any and all
required labor, materials, transportation and service for the
maintenance of landscaping and related facilities in portions of
State College Parkway, College Avenue, 48th St., Kendall Dr.,
Northpark Blvd. and Little Mountain Dr. in the City of San
Bernardi no,
in strict conformity with Special Provisions No. 6056-A
(1985-86), City of San Bernardino Department of Public Works, and
also in accordance with Standard Specifications for Public Works
Construction, 1982 Edition and "Landscape Cost Estimating," by
Colton, 1981 Edition. Undersigned proposes and agrees if this
proposal is accepted, that he will contract with the City of
San Bernardino, in the form of the copy of the contract annex-
ed hereto, to provide all necessary machinery, tools, apparatus
and other means of maintenance, and to do all the work and
furnish all the materials specified in the contract, in the
manner and time therein prescribed, and that he will take in
full payment therefor the following unit prices or lump sum
prices, to-wit:
ZONE 1
ITEM__~UANTITY
UNIT
DESCRIPTION or ITEMS IHTlI UNIT
UNIT PIlICE WUTT[N IN_..!:IOI~S___~I.C.L_ _---.IQ.!.~L_
1. 1 L.S.
(45,370 sq. ft.!)
o III SCHEDULE
PLAN NO. 6056-A (1985-86)
Lawns shall be mowed, edged,
fertili7.ed, renovated, aeri-
fied and maintained in a
hea lthy grO\~i ng cond it i on, free
from weeds, pests, fungus and
any foreign matter as outlined
in the attached specifications
at the 1 ump sum pri ce of t'~A"
~;r'~ I~~^~~\~~~
('Or- 1UOf\ 1".
L.S.
~.('('lyr:
2. 1 L.S.
(62,374 sq. ft.t)
Plants, shrubs and groundcover L.S.
shall be pruned, trimmed and
shaped to ornamental beauty, free
from insects and fungus. Planter
beds shall be well raked and culti-
vated free from weeds, grass and
any foreign matter. All plant
material shall be maintained in a
healthy and vigorous state as
outlined in the attached specifi-
cations at the lump um price of
( +,
Y\()
dl.'<1, C\'YYl. CD / Y r.
~;' . ,... .
..... '. ........
. ..
,~~:- ~. .':; .-."..: ..
.... ..'
.. ........
TOTAL BID ZONE 1 1JA). om. m It r-.
.-''';
:
Dill SCIlI:OUI.E
PLAN NO. 6056-A (1985-86)
Page 2
ZONE 2
ITEM
QUANTI TV
UNIT
DESCRIPTION OF ITUlS HITII
UNIT PRICE 1~IUTT[N IN WORnS
--- -
UNIT
PRICE TOTAL
----- ._~._-_.. _._-
1. 1 L.S.
(47,750 sq. ft.'.)
Lawns shilll be mowed, edged,
fertilized, renovated, aeri-
fied and maintained in a healthy
growing condition free from
weeds, pests, fungus and any
foreign matter as outlined in
the attached specifications at
the lump sum pri~e of
l. S.
_~(?O 'l.
~~rgCO.Clf
, ,
.
TOTAI.BID ZONE 2 $~I ~OO. 00/1('
TOTAL BID ZONES 1 & 2 $..110, Kif) ()()! yr.
.,;:rhe ,unH price'.inust 'be I1-rfttenin words and. also . shown in figures,
.. 'Tile total'prfce"iiiust'be exteridcid for each item of work and the total
of all items inserted in the space provided.
. The contract'will be awarded only for the total aggregate bid for all
. zones.
An estimate of the square footage involved in each item has been
included for the contractors infonnation only and the price bid will
be for the lump sum unit price.
In case of a discrepancy b(~tween words <lnd figures, the wordo; shall
preva i 1.
It is the undcl's tand i nl) of thc undcrs i l)ned tl}.a t tht' \~llrk hel"l' i lhlbovc
described Sh,lll be COIIUlll~IK~d on July 1, 1985 and 5h"ll continul' in a
good and workmanl i kc' manner for the one year tel"lll of the contl'Jct.
The undersigncd further agrees that in case of default in executing
the contl"act, or furnishing necessary bonds. all within the specified
time, the proceeds of the Bidder's Guarantee accompunyin9 this propos,1l
shall be paid to the City of San Bernardino as liquidated damages.
FIRM NAME: :r* a llh..J<L'C(1t? Mn:u*lln nor,.
BUSINESS ADDRESS: U
SIGNATURE OF BIDDER:
nlolP
If an individual, so state. f a firm Q co-partnership, state the
firm name and give the names of all ind iduals. co-partners compo-
sing .the firm., If a corporation, state legal name of the corporation.
also the names of the president, secretary, treasurer and manager
thereof.
. .
.iliJtfllmi ('^ 0or{Ylra\-i()(\
:s-~ Q.. \ cw-vl<,('(}pe-Mnirrhmonce
(\f)mpnny . -:T"n('. .
751>.4> A.Wnm - Or\?c;,Af'o-t-
J~nll\ R\ria.S- E-f?r ITnxl...c,.
I
-Telephone No, ("W~) (oQ-o.,- \loCI I
,~'-,'''',._' ...:-:~'~_.~';;'.-..
Dated
Mny 1_, 19..ID
.
DESIGNATION OF SUB-CONTRACTORS
In compliance with the provisions of Section 4100-4108 of the Governnlent Code of the
State of California. and any amendments thereof. each bidder shall set forth below
the name and location of each sub-contractor who will perform work or labor or render
service to the contractor.
LICENSE NO. CLASSIFICATION
CITY
SUB-CONTRACTOR
TRADE
/
/
/
/
/
,/
CERTIFICATION
I am aware of, will comply with, Section 3700 of the
Labor Code, requiring every employer to insured against
lfability for Workers' Compensation or to undertake self-
insurance before commencing any of the work.
Contractor
NAME OF FIRM:
BY:
TITLE:
~ATE: ~MCly
~ . .-' ;.':~ "~-'='"'!--~ j.- .~.
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.
BBSU # 393728
PREHIUM INCL. IN BBSU
INSUAAt.jCE COMPANY OF THE WEST
PO BOil 81063
S.n O'Pgo. CA 92138
BID OR PROPOSAL BOND
KNOW All MEN BY THESE PRESENTS:
That we, J & R LANDSCAPE MAINTENANCE COMPANY. INC.
(hereinafter called the principal). and INSURANCE COMPANY OF THE WEST, a corporation organized and doing business under
and by virtue of the laws of the State of California, and duly licensed for the purpose of making, guaranteeing Qr becoming sole surety
upon bonds or undertakings required or authorized by the laws of the State of
as Surety, are held and firmly bound unto
CITY DF SAN BERNARDINO
(hereinafter called the obligee)
in the just and full sum of TEN PERCENT OF THE DOLLAR BID ***
Oollars ($ 10%** * ) lawful money of the United States of America, for the payment of which, well and truly to be
made, we hereby bind ourselves and our and each of our successors and assigns, jointly and severally. firmly by these presents.
THE CONOIl:ION OF THIS OBLIGATION IS SUCH THAT. WHE REAS. the above bounden principal as aforesaid. is about to hand in
and submit to the obligee a bid or proposal dated 6TH MAY85ror
LANDSCAPE MAINTENANCE 6056-A
in accordance with the plans and specifications filed in the office of the obligee and under the notice inviting proposals therefor.
ATTORNEY-IN-FACT ACKNOWLEDGMENT
~~:::.. ::
~
~, State QfCALIFORNIA
~,
~ County of LOS ANGELES
~
~
~
~
~
~ .....................:
~ :............. or-HC1^L SE'\l. i
~: . ,''(f:.;'7j,. HELENE ,(.\'1 ~.l~Mf..N :
~: :.-:<"\:<:\ un'/ ~~;)~IC_C.\~I.ORNI" :
~ . .\:'.. ../'..\). NO . RY BONO FILED IN .
~ : "~"'~~''Y.. N01:EnNAROINO COUNT( : WITNESS my hand and official seal.
~: ,,;>.~. SAN afY 30 19117 : ~ ~
~.: My Co",,,"SsK>>n bpif:::::....~*..*.... ~ 1/
~ . --...~.......... ~
~ ... Notary's Signature ELENE KAY ALTlIAN
~.'.................,.,..........,.........../.....~~./,./~,/;....,/?,~/;~//~~,.- ~M~=-9'"~~,./,..,~.......~./........,..////...6"'//~.io?~.......-/~........;........A'""/;~..-"~~//.A
n~ 122 . NATlONAl NOTARY ASSOCiATION. 23012 Ventura Btvd.. P.O. Box 4625. Woodiand Hth, CA 91364
NO. ...
}SS.
:=: ..::...';.': = ~, ~ ~:,~: l
RORFRT ,J r.m .P (name of attorney in fact), ~
Xi personally known to me
o proved to me on the basis of satisfactory evidence
to be the person whose name is subscribed to the within instrument as attorney
in fact of INSURANCE CmlPANY OF TIlE WEST (name of
person not lIfI~earing before Notary), the principal, and acknowledged to me
that I (he/she) subscribed the principal's name thereto and
H T ~ (his/her) own name as attorney in fact.
~
INSURANCE COl\1PANY OF THE \VEST
..
.
HOME OFf ::[ ~l." DlfGO. CALif ORNIA
C~"ill.d COPv 01
POWER OF ATTORNEY
ICNOW ALL MEN IIY THESE PRESENT~: Thall!lt"suranc~ Camp.ny 01 Ih~ Wesl... Corporalion duly organiled ..nd existing under Ihe
the SI.'e of California end h.v.ng its prindp.' c6ce in lhr City Df San Diepo. [:.1i10rn;8, does hereby nomillele. cons.i.Llte end eppoin
Robert ;J. Culp. Donala R.. Des Combes. william E. Braaley
ils .rur and I.wfu! AnorneylsHn-Fect. wilh full power end elJ1hority hereby conferred in its name, place end clead.lo execute, seal. .ckno
.nd deliver en)' and ell bonds. undena\ings. frtllinaenCes Dr D1her wrinen obligations in the nature thereof
Thi, Power of Anorner is "ranled end i5 aiiJnrd IIDd .ea1ed bV facsimilt' under and bV the euthoriry of the tollow,np Aesolu';on adopletl'
1I0ard 01 Direaors ollh. Insurance Company ",,!he Wesl al a meeling duly called end held on the 61h day 01 february. 1973. whi,
Resolution has not been .emended or 'res.cindedlfld of which the 'oHowing is. . true. fuJl. and complete copy:
-RESOLVED; Tha11he Pres.ident or Secretary nay from time 10 timf eppoint Anornevs-in.Fact to represent and 8Ct fOT ':Ind on behaU
Company, and either the President Dr Secretary.* Board of DireClors Of E.ecuti"r Commin~e may lit any limf:' remove such AnorneY5-
and fe-volle the Power of Anorney pI"en him Dr tier; and be it further
-RlSOLVED: That thE Anorney-in.Fact may brai"'en full power 10 execute for and in th~ name of .Bnd on behalf of the CDmp8n~' BnV '
bonds., Bnd undena" inps as thE business Df the CampanV may l"eQuire. end eny such bonds or undertakings e.ecuted by eny such Anall
feC1 Shall ~e 850 binding upon the Company as ifsignl"d bV the P,e-sidenl end "5ealed end .nested bv the Secre~Bry".
IN WITNESS WHEREOF. 'nsurilnce Company of* West hIS cRused its off.cial seal to be hereunlO affixed end these presents to be 5igl
its duly eUlhoriled olficp.rsthis Thineenlh day 01 May . 19 SO .
IIlPANY OF THE WEST
SlATE OF CALIFORNIA
COUNTY OF SAN DIE-GO
SS:
0" this Thinee"lh day 01 May AD~ 19 80 . belDre Ihe subscriber, e NOlary Public 01 the Slale 01 C..lifo",ie. in end f
Cou"ty of San Diego. dulV commissioned "nd _liI.ed, came ICARl W. KOCH President. 01lN5URANCE COMPANY OF lHE WES1.,
personB1IV lnown 10 bf' the individual and officer ates.cribed in IInd who eaecult-d the prece-ding instrument. end he aclmowledpedthe eael
of th. same. 8nd b:t'ing obv me dul,. sworn. dl"po!-eIti end s.eith. thaI he is the 5-.id officer of the Corpor.tion liforesaid.llInd Ih8tlhe ..eal eftl,
,he pr~ceding instrument is th~ Corporlltl' Sea' oflbr s.aid Corpor.tion. end that the ..aid Corporate Seal end hi" signature ItS such off.cer
dLlly etfu..ed end 5ubscribt-d 10 thi" 5aid ;,ostrume. bV the eLltho.ily and direction Df the s.eid Corpor.tion.
,
IN WITNESS "'HfRE or. 1 have hert"unto &el mv"nd end eff;Jl.ed my OfffciatSe.l. et the City D' San Diego,the day end veer.,rs1. ebove WI
V....,..."...,..V.............^~
@:~:, '. : ___ _,-or'.JCI-.L ..1Al,. . .
CAROLYN STONE
. ~. H01I..~r PU8l1C - Ul.lFO~NIl
. . ~. P,lntl;>! Olli" in Son Di,'1o toutlr
. . -"1 tommiuicn hp. April J5.19B
. -!^'V'....YrIVV.~..'\h-.v..""-..,v.,....VtN\
S14l[ OF CALIFORNIA
COUNTY OF SAN DIEGO
S5:
.
.;
I. the undersigned. Richard S King !';ecrelary ollhe Insur"nce Company ollhe West. d~ hereby <<
that 'he or;g;nal POWER OF ATIORNEY. 01 whidtlhe foregoing is e full, true "nd c';;.ed copy. is in full force end elled. "nd ha. n01
'l"Yo\.ed.
IN WlTNf 55 WHERE OF. I have hereunlo sub.",i.ed my name as S~clelarV. "nd elfixed Ihe Corpora'e Seel 01 the Corporation.lhi.6~
day olllJiIf . 19 J'r . - ~
/2~~ V-~
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SPECIAL PROVISIONS
SECTION I
SPECIFICATIONS AND PLANS
1-1.01 GENERAL -- The work embodied herein shall be done in accordance
with the Standard Specifications for Public Works Construction, 1982 Edition,
the "Landscape Cost Estimating," by Colton, 1981 Edition, and City of San
Bernardino Standard Drawings, insofar as the same may apply and in accordance
with the following special provisions.
1-1.02 TREES -- Pruning, trimming, pest control, replacement and tying
of all trees shall be the responsibility of the City's Park and Recreation
Department and is not a part of this contract.
1-1.03 DEFINITIONS -- Whenever in the Standard Specifications or the
Landscape Cost Estimating reference the following terms are used, they shall be
understood to mean and refer to the following:
Agency - The City of San Bernardino.
Owner The City of San Bernardino.
Board - The Mayor and Common Council for the City of San Bernardino.
,Engineer - The Director of Public Works/City Engineer for the City of
San Bernardino.
.
Supervisor - Authorized representative of the Director of Parks and
Recreation.
Laboratory - The laboratory to be designated by the City of San Bernardino
to test materials and work involved in the contract.
Notice Advertising'for Bids - Notice Inviting Bids.
Standard Specifications - Standard Specifications for Public Works
Construction.
Landscape Cost Reference - "Landscape Cost Estimating", by Colton, 1981
Edition.
Other terms appearing in the Standard Specifications, the Landscape Cost
Estimating reference, and these Special Provisions, shall have the intent and
meaning specified in Section 1-2, "Definitions," in the Standard Specifications.
In case of conflict between the Standard Specifications, the Landscape
Cost Estimating reference. and these Special Provisions, the Special Provisions
shall take precedence over and be used in lieu of such conflicting portions.
SECTION 2
E~FROPOSAL REQUIREMENTS AND ~ONDIIl~N~
2-1.01 GENERAL n Bids must be submitted on the proposal fOl1n contained
herein. AllbTds-or proposals shall be signed, sealed and accompanied by
cash, cashier's check certified check or bid bond made payable to the City
of San Bernardino, in the amount of ten percent (10%) of the bid. Such cash,
check or bond shall be given as a guarantee that the bidder will enter into
the contract if his proposal is approved and the Mayor is authorized to exe-
cute the contract. In the event the bidder whose proposal is approved refuses
to execute sa i d contract, the use by the pub 1 i c of the improvements wi 11 be
delayed and the public will suffer great damage. From the nature of the case,
it would be extremely difficult and impractical to fix said amount of damage.
Therefore, the City and the bidder agree that the proposal guarantee of 10';
of the bid shall be paid to the City upon the conditions set forth above as
liquidated damages and not as a forfeiture. Bid bonds shall be underwritten
by a surety company having a rating in Best's most recent Insurance Guide of
"A" or better.
SECTION 3
3-1 AWARD AND EXECUTION OF CONTRACT
3-1.01 GENERAL -- Action on the contract is expected to be taken by the
Mayor and COllllllon Council at their regularly scheduled meeting of May 20
,1985. The bidder whose proposal is approved by the
Mayor and Common Council with the Mayor authorized to execute the contract
shall file with the Engineer all required bonds and insurance policies and
execute the contract within 10 calendar days after receiving notification of
the approval. Failure to file the stipulated documents and execute the
contract within the prescribed time shall constitute good and sufficient
grounds for recession of the award and payment of 10% of the bid to the City
as liquidated damages. Action by the Mayor and Common Council in approving
a bid proposal and authorizing the Mayor to execute a contract shall be
deemed to obligate the bidder to proceed in accordance with the bid bond to
execute the contract and provide required documentation (e.g., insurance
policies and performance bond) to the City. No work shall be undertaken
toward the completion of the contract, nor subcontracts entered into, until
the contract has been fully executed by both the Contractor and City.
3-1.02 CONTRACT BONDS -- The Payment and Faithful Performance Bonds shall
be filed with the Engineer before the Contract is executed by the City in
accordance with Section 2-4, "CONTRACT BONDS," of the Standard Specifications.
SECTION 4
4-1 MAINTENANCE SCHEDULE AND Cml~\[NCnlENT OF WORK,
TIME O.(-to1;WCrfloN--
4-1.01 -- Attention is directed to the provisions in Section 2.2, "Practical
Specifications for Contract Maintenance" of the Landscape Cost Estimating refer-
ence, and these special provisions.
4-1.02 COMMENCH1ENT OF WORK -- ~Jork shall commence on July 1, 1985.
4-1.03 TIME OF COMPLETION -- The Contractor shall diligently prosecute the
work for the term of the contract.
4-1.04 MAINTENANCE SCHEDULE -- The maintenance of the landscaping facilities
shall be accomplished as follows:
Policing of trash and debris
Irrigation Test
Irrigation Repair Check
Trimming/Pruning
Fertilization
Weeding
Raking Beds
Sweeping/Blowing Walks
Washing Walks
Spraying for pre-emergants
Lawn Mowing (March 1 thru Nov 30)
Lawn Mowing (Dec. 1 thru Feb. 28)
Lawn edging
Lawn renovating
Lawn aerification
*Lawn trimming
Daily
Weekly
Daily
Quarterly
Quarterly
Weekly
~Jeekly
Weekly
Monthly
Quarterly
Weekly
8i -monthly
Bi-monthly
Annua 11y
Annually
Bi-monthly
*With a power trimmer around all poles, obstructions,
tree wells, sprinkler heads and other miscellaneous
items as designated by the Supervisor.
Development of individual areas determines which of the above tasks are applicable.
SECTION 5
5-1 LEGAL REQUIREMENTS.
5-1.01 LIABILITY INSURANCE -- The Contractor's attention is directed to
--
Section 7-3, "Liability Insurance," of the Standard Specifications, providing that
the Contractor shall furnish the City with a policy or certificate of liability
insurance as prescribed therein, prior to execution of the contract.
5-1.02 WORKMEN'S COMPENSATION INSURANCE -- The Contractor's attention is
directed to S-eclTon-i:-C-"w-od:.III-(;n-'-sTomperls-.1fion Insurance", of the Standanl
Specifications, providing that the CUlltractor shall file d signed certification
Certificate of Workmen's Compensation Insurance before execution of the contl'Jct,
5-1.03 PAYMENT OF WAGE RATE -- The Contractor wi 11 be requi l'ed to adhcl'e
to the Fedel"a-T Mi nlliiiml\:.ragEtTr3~35) for payment of per di em wages for each wOI"k-
man needed in execution of this contract. The minimum wage shall be that which
is determined by the Federal Department of Labor.
The Contractor shall be required to submit certified weekly payrolls, only upon
being directed in writing by the Engineer.
SECTION 6
6-1 GENERAL
6-1.01 SOUND CONTROL REQUIREMENTS -- The Contractor shall comply with Chapter
8.54 of the City of San Bernardino Municipal Code regulating and prohibiting loud,
unnecessary and excessive noises.
Each internal combustion engine, used for any purposes on the job or related
to the job, shall be equipped with a muffler of a type recommended by the
manufacturer. No internal combustion engine shall be operated on the project
without said muffler.
No equipment, machinery, or apparatus that permits loud and excessive noise
shall be operated during the hours of 10:00 p.m. and 7:00 a.m., unless aoproval has
first been secured from the Mayor and Common Council of the City of San Bernardino.
Said noise level requirement shall apply to all equipment on the job or
related to the job, including but not limited to trucks, mowers, weed eaters,
blowers or other equipment that mayor may not be owned by the Contractor. The
use of loud sound signals shall be avoided in favor of light warnings except those
required by safety laws for the protection of personnel.
6-1.02 PERMITS & LICENSE -- The Contractor shall obtain a City Business
License prior to execution of the contract. If any State Highway is involved in
the operation of the contract, Contractor shall first obtain a permit from CALTRANS,
247 West 3rd Street, San Bernardino, CA. before any work is to be performed.
.6-1.03 EXTRA WORK -- Any extra work done shall conform to the provisions in
Section 2,2 of the Landscape Cost Estimating reference, However, equipment rental
rates shall conform to State of California Business and Transportation Agency,
Department of Transportation, Division of Construction, "LABOR SURCHARGE AND
EQUIPMENT RENTAL RATES," latest edition unless the extra work is done for a negotia-
ted price.
6-1.Q4 PAYMENTS -- Payment will be made to the contractor on or about the
first day of each consecutive month during the term of the contract in an amount
equal to the total amount bid divided by the total number of months encompassed by
the contract term. The first payment may be pro-rated in accordance with the
actual portion of the month worked.
6-1 .05 PROJECT APPEARANCE -- The Contractor shall ma i nta i n a neat
appearance to-TheworT:----
In any area visible to the public, the following shall apply:
When practicable, debris developed during regular maintenance operations
shall be disposed of concurrently with its removal to an appl"oved disposal site.
If stockpiling is necessary, the material shall be removed or disposed of daily.
Full compensation for conformi ng to the requi rements of Section 6 sha 11 be
considered as included in the prices paid for the various contract items of work
involved and no additional compensation will be allowed therefor.
6-1.06 FAITHFUL PERFORMANCE -- The Director of Parks and Recreation shall
have complete control of the supervision and performance elements of the mainten-
ance contract. A supervisor from that Department will be responsible for checking
the performance of the contractor to the established standards and reporting any
lack of maintenance to the Engineer. The Contractor will be notified of any
maintenance failure and will have a reasonable amount of time, as determined by
the Supervisor, to conform to the contract standards. If after a reasonable
amount of time the problem has not been resolved, a formal notice of noncompliance
will be sent to the contractor with a specific target date to resolve the problem
If the problem is still present on the specific target date, the Supervisor will
notify the Engineer who will have the option of terminating the contract and re-
advertise for a new contractor. In such event, then the amount of cash or bond
deposited with the City shall be forfeited by the Contractor to cover costs of such
readvertising and related expenses.
6-1.07
the hours of
specified by
HOURS OF LABOR -- The Contractor shall conduct
7:00 a.m. to 5:00 p.m. and only Monday through
the Director of Parks and Recreation.
his operations during
Friday unless otherwise
6-l.0B MONTHLY EVALUATIONS -- The City will submit a monthly evaluation
and performance report to the contractor relative to the project area. Contractor
and City shall meet and agree upon a location to discuss the report.
SECTION 7
7-1 Description of Work
7-1.01 GENERAL -- The work to be done consists, in general, of the
followi n9:
Pruning, trimming, pest control, replacement and tying of all trees shall
be the responsibility of the City's Park and Recreation Department and is not a
part of this contract.
Plants, shrubs and groundcover shall be pruned, trimmed, and shaped to
ornamental beauty free from insects and fungus,
Planter beds, if any, shall be well raked and cultivated free of weeds, grass,
and any foreign matter,
All other areas, such as sidewalks, curbs, gutters, expansion joints, shall
be kept free of weeds as per the maintenance schedule for weeding.
All plant material shall be maintained in a healthy and vigorous state,
Lawns shall be maintained in a healthy growing condition free of weeds, pests
and fungus by furnishing necessary services to maintain same,
and such other items or details, not mentioned above, that are required by
the Standard Specifications, the Landscape Cost Estimating reference, or these
Special Provisions shall be performed, placed, installed or maintained.
Unimproved areas are not a part of this contract.
7-1.02 FUTURE WORK -- The cost of maintenance of landscaping which will be
installed in the future within those areas which are presently unimproved, if any,
will be negotiated with the Contractor at the time of completion of said improve-
ments.
SECTION B
8-1 TECIINICAL SPECIFICATIONS
8-1.01 MAINTAINING TRAFFIC -- Attention is directed to Section 1-10
"Public Convenience and Safety," of the Standard Specifications, and these
Special Provisions.
Warning signs, lights, and devices for use in performance of work upon
highways shall conform to the "Manual of Traffic Controls," 1977 Edition,
published by the State of California, and the "Hork Area Traffic Control
Handbook," 1976 Edition, adopted by the City of San Bernardino, California.
A minimum of one (1) lane shall be maintained for each direction of
traffic at all times, unless approved otherwise by the Engineer.
Full compensation for furnishing and installing all signs, lights,
flares, barricades and other traffic control devices necessary to expedite
passage of public traffic through the work area shall be considered as included
in the prices paid for the various contract items of work involved and no
additional compensation will be allowed therefor.
The full wi dth of the traveled way shall be open for use by pub 1 i c
traffic on Saturdays, Sundays and designated legal holidays, after 3:00 p.m.
on Fridays and the day preceding designated legal holidays, and when mainten-
ance operations are not actively in progress on working days.
Personal vehicles of the Contractor's employees shall not be parked on
the traveled way at any time.
The Contractor shall cooperate with local authorities relative to
handling traffic through the area and shall make his own arrangeMents
relative to keeping the working area clear of parked vehicles.
The provisions in this section may be modified or altered if, in the
opinion of the Engineer, public traffic will be better served and work
expedited. Said modifications or alterations shall not be adopted until
approved in writing by the Engineer.
8-1.02 COOPERATION AND COLLATERAL WORK -- Attention is directed to
Section 7.7, "Cooperation and Collateral Work," of the Standard Specifications,
and these Special Provisions.
Certain companies, governmental agencies, or their Contractors may be
working within the area. Certain utility facilities of various locations
within project limits may be removed, relocated, abandoned, or installed
by companies' or agencies' contractors.
It is anticipated that these existing utilities will not interfere with the
contractor's operations. However, the contractor shall exercise due care to
insure that these utility facilities are not damaged during his operations.
The utility locations shown on the plans are correct to the best of our
knowledge. When in doubt, the contractor shall contact the utility concerned
before proceeding further.
Full compensation for conforming to the requirements of this section,
not otherwise provided for, shall be considered as included in the lump sum
prices paid for the work involved and no additional compensation will be
allowed therefor.
S-1.03 CLEANUP AND DUST CONTROL Cleanup and dust control shall conform
to the provisions in Section 7-8.1, "Cleanup and Dust Control," of the
Standard Specifications.
SECTION 9
9-1 Landscape and Irrigation System
9-1.01 GENERAL -- The work embodied herein shall be done in accordance
with the Standard Specifications for Public Works Construction, 1982 Edition,
insofar as the same may apply, in accordance with Section 2.2 of the "Landscape
Cost Estimating," by Colton, 19S1 Edition, and in accordance with these Special
Provisions. Development of individual areas determines which of the below
tasks are applicable.
In case of confl i ct between the Standard Speci fi cat ions, the Landscape
Cost Estimating reference and these Special Provisions, the Special Provisions
shall take precedence over and be used in lieu of such conflicting portions.
9-1.02 SOIL FERTILIZING AND PEST CONTROL AGENTS -- Soil fertilizing and
pest control agents shall conform to the requirements of these Special Provisions.
a) Manure shall not be used as a fertilizer or soil conditioning
material.
b) Fertilizer shall be of the following formulation "S-S-4"(SN-SP-4K)
c) Pest Control Agents shall be as required by the Landscape Cost
Estimating reference.
d) Spraying of chemicals will not be permitted under windy conditions
as determined by the designated Supervisor from the Department of
Parks & Recreation.
e) Spraying of chemicals with Toxicity Catagory I shall not be utilized
unless written approval has first been obtained from the Director of
Parks and Recreation and unless a permit has been obtained from the
County of San Bernardino Department of Agriculture.
9-1.03 PLANTS -- Plants to be maintained shall conform to the requirements
of Section 2.2 "Tree and Shrub Care" and "Ground Cover Care" of the Landscape
Cost Estimating reference and these Special Provisions.
Replacement of plants and ground cover shall be in accord-
ance with construction plans and Special Provisions No.6056-A
(1985-86) on file in the office of the Director of Public
Works/City Engineer of the City of San Bernardino, and/or with
the landscaping construction plans for the various Subdivisions
which adjoin this project.
9-1.04 IRRIGATION SYSTEM
maintained as follows:
The irrigation system will be
a) The entire irrigation system will be maintained and
inspected by the contractor on a weekly basis for
proper operation, repairs and replacement of sprinkler
heads, nipples and elbows to maintain adequate
irrigation. Such repairs will be made by the
Contractor with same type/brand head, or approved equal
by City Park and Recreation.
b) All other irrigation component repairs, excluding
heads, nipples and elbows, will be accomplished by the
contractor. This will include laterals, main lines,
control valves, control wire, controller and any other
items in the system. All materials or parts shall be
the same brand or approved equal. Contractor shall
notify the City Park and Recreation Department 24 hours
before making any such repairs by calling 383-5063
during working hours.
9-1.05
f 0 11 ow s :
a) All turf shall be edged adjacent to all improved and
unimproved surfaces; turf edges shall be maintained if
the turf area abuts a shrub bed, property line or to
maintain a turf delineation.
LAWN -- All lawn areas will be maintained as
---
b) Fertilizer shall be applied in granular form and shall
be moisture-free so as to obtain optimum spread. Notify
City Park and Recreation 2-3 days before application
and submit bag tag.
c) Fertilizer shall be applied at a rate of one (1) pound
of actual Nitrogen material per 1,000 sq. ft. at the
times specified below:
Once between March 15 and April 1
Once between June 15 and July 1
Once between September 15 and October 1
Once between December 1 and December 15
d) Mowers shall be maintained so as to provide a smooth,
even cut without tearing; mowers are to provide a uni-
form, level cut without ridges or depressions.
e) Renovation shall be any approved operation that removes
accumulated thatch from turf areas; a schedule of
equipment to be utilized by the Contractor shall be
submitted to the Director of Park and Recreation ten
(10) days prior to beginning work; renovation shall
occur in the early spring. Care should be taken during
the renovation process to assure a neat and clean
appearance to turf areas after the renovation process
has taken place.
f) Turf area shall be aerified a minimum of one time each
year. Aerification will be scheduled immediately prior
to the July fertilization. Under adverse conditions or
as a result of high use where turf is suffering from
compaction, aerification may be necessary at more fre-
quent intervals. The frequence intervals shall be as
required to promote healthy vigorous growth.
A schedule of aerification equipment to be used shall
be submitted to the Director of Parks or the Super-
visor ten (10) days prior to beginning work.
g) All grass clippings are to be picked up by means of the
appropriate attachments to mowers or by use of other
mechanical devices necessary to achieve a clean, neat
appearance of turf areas.
9-1.06 HANDWORK -- The cleaning of parkways, areas
adjacent to cUrbS:--wa'lls and buildings, etc., may require
handwork. However, no such handwork shall be performed and
charged for without advance written authorization from the ~uper-
visor.
a) Typical equipment for hand crew:
1. High wheel mowers
2. Power weed cutter - gas power string trimmer
(Green Machine, Weed Eater, etc.)
3. Hand tools and safety equipment as needed.
4. Trash removal truck (may be the same as for debri s
removal)
9-1.07 ROADBED WEED CONTROL -- All future roadbed adjacent
to landscaped areas ~traffic islands shall be treated with a
12-month residual broad spectrum weed control annually.
t.
I
AGREEMLNT
CITY or SAN llERNAROINO
This agreement, made and concluded this
,19 ,between the City
party o(tile first part, and--
party of the second part.
day of
of San [lel'ndl'dino,
, Cont"acto'",
Article I - Witnesseth, that for and in consic!el"ation of the paYI111'nts
and agreements hel'einafter mentioned, to be made and perfol'lned hy the sidd
party of the first part, and under the conditions expressed in the bond as
depos ited with the Ci ty, recei pt of whi ch is hereby acknowl edged, sa i d
party of the second part agrees with the said party of the first part, at
his own proper cost and expense in the Special Provisions to be furnished
by sa i d party of the fi rs t part, necessa ry to complete in good \~orkman 1 i ke
and substantial manner the malntenance of landscaping and related facili-
ties in portions of State College Pkwy, College Ave., 48th St., Kendall Dr.,
(State Rte 206), Northpark Blvd. & Little Mountain Dr. in the City of San Bdno.
in strict conformity with Plans and Special Provisions No. 6056-A (1985-86) and
also in accordance with Standard Specifications for Public Works/Construc-
tion, 1982 Edition, City of San Bernardino, Department of Public Works/
Engineering Division, on file in the Office of the City Engineer, and the
Landscape Cost Estimating, by Colton, 1981 Edition, on file in the Office
of the Director of Parks and Recreation, which said Plans, Special Provi-
sions, Standard Specifications, and Landscape Cost Estimating are hereby
especially referred to and by such reference made a part hereof.
Article II - And the said contractor agrees to receive and accept
the following prices as full compensation for furnishing all materials and
doing all the work contem?lated and embraced in this agreement; also for
all loss or damage arising out of the nature of the work aforesaid or from
any unforeseen difficulties or obstructions which may arise or be encoun-
tered in the prosecution of the work and for all risks of every description
connected with the work; also for all expenses incurred by or in consequence
of the suspension of discontinuance of work, and for well and faithfully
completing the work a!1d the v/hole thereof, in the l'1a!1!1er and according to
the Plans and Special Provisions, and requirements of the Engineer under
them, to-wi t:
Article III - The said party of the first part hereby promises and
agrees with the said contractor to employ, and does hereby employ the said
contractor to provide the materials and to do the work according to the
terms and conditions herein contained and referred to, for the prices
aforesaid, and hereby contracts to pay the same at the time, in the manner,
and upon the conditions above set forth; and the said parties for themselves,
their heirs, executors, administrators, successors, and assigns, do hereby
agree to the full performance of the covenants herein contained.
ZONE 1
ITEM__~^NTITY
UNIT
DESCRIPTION or ITrMS IHTlI UNIT
UNIT rnlCE wnlTTEN IN WORDS PRICE
1. 1 loS.
(45,370 sq. ft.!)
Dill SCIlEOUI.[
PLAN NO. 60~6-A (1985-86)
Lawns sha 11 be mOl~ed, edged,
fertilized, renovated, aeri-
fied and maintained in a
healthy grO\~ing condition, ft"ee
from weeds, pests, fungus and
any foreign matter as outlined
in the attached specifications
at the lump s~m price of e~~
~x~rj 1~1\~~I~
r-Y"" ifi"(\'"
loS.
2. 1 L.S.
(62,374 sq. ft.:!:)
Plants, shrubs and groundcover L.S.
shall be pruned, trimmed and
shaped to ornamental beauty, free
from insects and fungus. Planter
beds shall be well raked and culti-
vated free from weeds, grass and
any forei gn ma tter. All plant
material shall be maintained in a
healthy and vigorous state as
outlined in the attached specifi-
cations at the lump sum price of
~~~~o~~~~~
TOTAL BID ZONE 1 ~om.m lilY".
I T
.~'U~L_
~.8W. ('(' /\/ r:
, ,
dh1 n.'Yf). CO / yr.
f
:
Bill SCIll:OUI.E
PI.I\N NO. GO~G-A (1985-86)
Page 2
ZONE 2
ITEM
QllANTI TV
UNIT
DESCRIPTION OF ITnlS 14 ITI I
UN IT PR I CE \41(\ HI:N IN WOROS
---
UNIT
PRICE
TOTAL
1. 1 L.S.
(47 ,750 sq. ft . '. )
Lawns shall be mowed, edged,
fert Hi zed, renova ted, ael'i-
fied and maintained in a healthy
growing condition free from
weeds, pests, fungus and any
foreign matter as outlined in
the attached specifications at
the lump sum pri~e of
l. S.
-1(1'0 'l..
~~&CO.~
.
TOTAL BID ZONE 2 . $--Y, ROO. 00 Iyr'
TOTAL BID ZONES 1 & 2 tl1~, RrD O() I yr.
..
The unit price must be written in words and also' shown.infigure$, '.
The total price must be extended for each . i tein of workandtllet"i{tol
of all items inserted in the space provided.
. .~. .
. .
...~.--..~ ......::.....,
The contract will be awarded only for the total aggregate bid f~r all
zones.
... ..~
An estimate of the square foot.age involved in each item has been
. included for the contractors infonnation only and the price bid will
be for the 1 UI:1P sum uni t pri ce.. .
Article IV - It is further expressly agreed by and between the parties hereto
that should there be any conflict between the terms of this instrument and the
bid or proposal of said contractor, then this instrument shall control and
nothinq herein shall be considered as an acceptance of the said terms of said
proposa 1 confl i cti ng hel'ewith.
IN WITNESS WHEREOF, the parties to these present have hereunto set their hands
the year and date first above written.
ATTEST:
CITY OF SAN BERNARDINO
~~
S~AUNA CLARK, City Clerk
By:I!:P}l~~
Mayor
Approved as to form:
CONTRACTOR
City Attorney
Name 0 f HT'lf lANDSCAPE
MAINTENANCE COMPANY. INe.
10964 ROSWELL AVENUE
POMONA, CALIF. 91768
(714) 623-1691 (213) 966-1500
"'-few rH~
TITLE: 9j"e~AC?nt
MAILING ADDRESS:
\ O'1IoL\ Ql'6l,.)Q'lI ~,,~.
_~m(\Y\('. c.A qnlo(p
,
PHONE NO. .t119) tQ.;J~ -HeAL