HomeMy WebLinkAbout2007-208
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RESOLUTION NO. 2007-208
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING AN AGREEMENT WITH THE CITY OF
SAN BERNARDINO AND WESTERN REGIONAL LITTLE LEAGUE BASEBALL
FOR FINANCIAL ASSISTANCE FROM THE CIVIC AND PROMOTION FUND FOR
FY 2007/08.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The City Manager of the City of San Bernardino is hereby authorized
and directed to execute on behalf of said City an Agreement with San Bernardino Western
Regional Little League Baseball, Inc., for civic and promotion funding in the amount of $5,000
in direct funding from the FY 2007/08 Budget, a copy of which is attached hereto, marked
Exhibit "A" and incorporated herein by reference as fully as though set forth at length.
Section 2.
Expenditure of indirect funding in the amount of $38,396 is further
authorized to be transferred from the civic and promotion fund to various general fund
departmental accounts as noted in the staffreport included as Attachment "B".
Section 2.
The authorization to execute the above referenced agreement IS
rescinded if the parties to the agreement fail to execute it within sixty (60) days of the adoption
ofthis resolution.
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AN
AGREEMENT WITH THE CITY OF SAN BERNARDINO AND WESTERN
REGIONAL LITTLE LEAGUE BASEBALL FOR FINANCIAL ASSISTANCE FROM
THE CIVIC AND PROMOTION FUND FOR FY 07/08.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a joint regular meeting thereof, held on
the 2nd day of July
,2007, by the following vote to-wit:
NAYS
ABSTAIN
ABSENT
Council Members:
AYES
ESTRADA
x
x
BAXTER
x
BRINKER
x
DERRY
x
KELLY
JOHNSON
x
MCCAMMACK
---.lL
~h.CLvvk
City Clerk
.J-
The foregoing resolution is hereby approved this ~ day of July
2007.
~~
City of San Bernardino
Approved as to form:
JAMES F. PENMAN,
City Attorney
B~ Off"""",
2007-208
,
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This AGREEMENT is entered into between the CITY OF SAN BERNARDINO, a
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5 municipal corporation, referred to as "City" and LITTLE LEAGUE BASEBALL, INC.,
6 WESTERN REGIONAL HEADQUARTERS, a non-profit 501 ( c ) ( 3 ) organization, referred
7 to as "Organization."
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12 Fiscal year 2007/2008 in order to assist in defraying the expenses connected with the conduct of
13 events related to a baseball tournament on August 3-12, 2007, as outlined in the Request for
14 Funding Assistance and letter to the City, dated June 6, 2007 copies of which are attached hereto
15 marked Attachment "A". The terms of the request are incorporated herein by reference and shall
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govern the uses of the funds provided herein. The financial assistance provided for in this
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19 obligation ofthe City beyond the terms of this Agreement.
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AGREEMENT
Civic and Promotion Funding
The parties agree to as follows:
1. Recitals.
A.
Organization has requested financial assistance from City for the
Agreement is made on a one-time basis, and receipt of said funds shall not imply a continuing
B.
The expenditure is for a valid municipal public purpose, to wit: for the
21 conduct of events related to their annual Little League baseball tournament.
2.
Payment.
Upon presentation of a claim to the City Finance Director, City shall pay to Little League
AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND LITTLE LEAGUE
BASEBALL, INC., WESTERN REGIONAL HEADQUARTERS, FOR FY07/08 CIVIC AND
1 PROMOTION FUND ASSISTANCE.
2
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Expenditure of indirect funding on the amount of $38,396 is further authorized to be
4 transferred from the civic and promotion fund to various general fund departmental accounts as
5 noted in the staff report included as Attachment "B".
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3.
Use of Funds.
The funds paid on behalf of Organization shalI be used solely for the purposes set
forth in Paragraph I above. No deviation from these provisions shalI be made without the
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express approval of the City of San Bernardino. Any unexpended funds shalI be returned to the
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City by Organization.
4.
Accountability.
Financial records shalI be maintained in accordance with generalIy
accepted accounting principles by Organization for this event in such manner as to permit City to
easily trace the expenditure of the funds. AII books and records of Organization for this event
are to be kept open for inspection at any time during the business day by the City or its officers
or agents. Failure to submit the financial records in accordance with this section will result in the
Organization reimbursing the City in the fulI amount received by Organization. At the
20 conclusion of the program, Organization or its designee shall present the City Manager or his
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designee copies of alI receipts for expenditures connected with said program in the total amount
of FIVE THOUSAND DOLLARS ($5,000).
5. Hold Harmless.
Organization covenants and agrees to defend, (ifrequested by City), indemnify, and hold
harmless the City, its departments, agencies, boards, commissions, elected officials, officers,
27 attorneys, employees and agents from alIliabilities and charges, expenses (including counsel
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2
AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND LITTLE LEAGUE
BASEBALL, INC., WESTERN REGIONAL HEADQUARTERS, FOR FY07/08 CIVIC AND
1 PROMOTION FUND ASSISTANCE.
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fees), suits, or losses, however occurring, or damages arising or growing out of the use or
receipt of the funds paid hereunder and all operations under this Agreement.
Payments
5 hereunder are made with the understanding that the City is not involved in the performance of
6 services or other activities of Organization. The costs, salary and expenses of the City Attorney
7 and members of his office in enforcing this Agreement on behalf of the City shall be considered
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as "attorney fees" for the purposes of this paragraph.
6. Insurance.
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12 Agreement, Organization shall maintain in effect policies of comprehensive public, general and
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While not restricting or limiting the foregoing, during the term of this
automobile liability insurance, in the amount of$I,OOO,OOO, per occurrence combined single
14 limit, naming the City of San Bernardino, its departments, agencies, boards, commissions,
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elected officials, officers, attorneys, employees, and agents as additionally insured. A certificate
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of insurance evidencing such coverage shall be provided to the Mayor or his designee, with the
added notation that the insurance policy shall not be terminated or materially altered without 10
days prior written notice to the City.
7. Termination.
City shall have the right to terminate this Agreement and any funding
remaining unpaid hereunder at its sole discretion by mailing a ten-day written notice to
Organization and this Agreement shall terminate ten days after the mailing of such notice. In the
event this Agreement is terminated for reasons of improper use of funds or use of funds for any
purpose other than those authorized, any unexpended portion of the funds provided by City shall
be returned to City, and the Organization shall reimburse to City any funds expended which were
3
AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND LITTLE LEAGUE
BASEBALL, INC., WESTERN REGIONAL HEADQUARTERS, FOR FY07/08 CIVIC AND
1 PROMOTION FUND ASSISTANCE.
2
3 used for any purpose other than those authorized under this Agreement, as set forth in Exhibit
"A".
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5 8. Authorization to Execute.
6 Organization hereby covenants that it has taken all actions necessary to
7 take the adherence to the obligations imposed by this Agreement a binding obligation of the
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Organization.
9. Notices.
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12 sent by certified mail, postage prepaid, addressed as follows:
All notices herein required shall be in writing and delivered in person or
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As to City:
As to Organization:
City of San Bernardino
LITTLE LEAGUE BASEBALL, INe.
WESTERN REGIONAL HEADQUARTERS
300 N. D. Street
6707 Little League Drive
San Bernardino, CA 92418
San Bernardino, CA 92407
Attn: James Gerstenslager, Executive Director
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AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND LITTLE LEAGUE
BASEBALL, INC., WESTERN REGIONAL HEADQUARTERS, FOR FY07/08 CIVIC AND
1 PROMOTION FUND ASSISTANCE.
2
10.
Entire Agreement.
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5 referred to herein integrate all terms and conditions mentioned herein or incidental hereto, and
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This Agreement and any documents or instruments attached hereto or
supersede all negotiations and prior writing in respect to the subject matter hereof. In the event
of conflict between the terms, conditions or provisions ofthis Agreement, and any such
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document or instrument, the terms and conditions of this Agreement shall prevail.
In witness whereof, the parties hereto have executed this Agreement on the day and date
11 first above shown.
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C1TYO~AJIDJNO
By.
FRED WILSON, CITY MANAGER
LITTLE LEAGUE BASEBALL, INC.
WESTERN REGIONAL HEADQUARTER
By.
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19 ATTEST:
20 By: ~.(
City lerk
ames Gerstenslager, Executive D' ctor
/~.~
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Approved as to form
22 And legal content:
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James F. Penman
City Attorney
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.~
By:
5
j/rrlJCil mE3I/fT 111- II
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9 Little League. Western Region Headquarters
-"
Baseball and Softball
June 6, 2007
RSC
flVSD
JUN _
6 2007
C'II),Of
CIIv Alto. So" 8e
'>oq"tll'1lo~
'Ottlce
Honorable Mayor Patrick Morris
Mayor and Common Council
City of San Bernardino
300 North "D" Street
San Bernardino, CA 92418
Dear Mayor Morris:
The 2007 Little League Baseball Western Regional Tournament is scheduled for Friday,
August 3, 2007 through Sunday, August 12,2007. Twelve Championship teams from the
]] states of the Little League Western Region will begin arriving on Wednesday, August
1,2007.
In past years, we have greatly appreciated the financial support from the San Bernardino
City Council. The financial support will again help defray the cost of the tournament. I
am respectfully requesting a grant of$5,OOO.OO for our 2007 event.
These funds will be used to offset costs associated with transporting teams to and from
the airport in rented buses and serving approximately 9000 meals for teams and
volunteers for the lO day event.
Each year more that 200 players, managers and coaches come to San Bernardino to
compete for the opportunity to advance to the Little League Baseball World Series in
Williamsport, P A. We will again be sending two representatives from the Western
Region. Both championship games will be televised live on ESPN2 from AI Houghton
Stadium here at the Western Regional Headquarters. The West Division Championship
will be televised on August lllb and the Northwest Division Championship will be
televised live on August l21b. We again anticipate between 50 and 60 thousand visitors
from throughout the eleven Western Region States. Their return is testimony to the warm
family welcome they receive from the City of San Bernardino.
We sincerely thank the City Council for the outstanding support we have received in the
past and hope that you will look favorably on this request. We ask that you again honor
us with your presence at some of the activities listed on the enclosed schedule.
Sincerely,
;;Z: -
James Gerstenslager
Western Regional Director
encl: 7
cc: Fred Wilson, City Adminstrator
6707 Lillie League Drive. San Bernardino, CA 92407 . 909-887-6444 . Fax: 909-B87-6135 . www.lillleleague.org/wesl
SAN BERNARDINO
REQUEST FOR CIVIC AND PROMOTION FUNDING (PART I)
Name of Organization
Little League Baseball and Softball, Ine
Address
6707 Little League Drive, San Bernardino, CA 92407
PhonelFAX Contact Person PhoneIF AX
(909)887-6444 James Gerstenslager, Director
Designation of 50 I c (3) non-profit status of Organization (Attached: Yes)OC No~
Date of Event
Au ust 3 - 12 2007
Purpose of Funding
Hel defra the 0
Location
Little Lea ue Baseba 1
Estimated No. of Attendees
e
PROPOSED CURRENT BUDGET
A. REVENUES: lList aU anticipated revenues other than Citv of San Bernardino)
i . AMOUNT TOTAL
Snonsorshins
Relristrations
Promotions concessions, souvenirs, programs sales $79,SOO $79.S00
Donations ticket sales ~17 """ t17nnn
In Kind Services (Other than City Services)
Total Dollar Amount Requested of City $S.OOO is 000
A. TOTAL PROPOSED REVENUES
$101,SOO $101,SOO
MUST BE SUBMITTED TO CITY ADMINISTRATOR'S OFFICE 60 DAYS PRIOR TO EVENT FOR WIDCN FUNDING IS REOUESTED. NO EXCEPTIONS.
NAME OF ORGANIZATION:
Little League Baseball and Softball, Inc.
REQUEST FOR CIVIC AND PROMOTION FUNDING
PROPOSED CURRENT BUDGET (pART II)
B. EXPENDITURES: (Include all kDown direct expenses connect with event)
EXPENSES AMOUNT TOTAL
Personnel/Salaries
Pennits
Fire
Bus. Lie.
ABC
Other
Insurance
City of SB Attached ('{ es No x )
Park Damal>e Bond
Park Clean U sit/Damal!e Bond
Security
S.B.P.D
Private Security
Other
Advertisinl!
Radio
Newspaper
Banners
FIvers
Other
Entertainment
Music
Sound System
Other
Promotional Items
Trophies
Plaques
T-Shirts
Other
Sanitation
Portable Restrooms - Public Services -
Snecial Events -
Banquet Facilities
Parade
Other - Parks, Recreation
B. TOTAL PROPOSED EXPENDITURES ** (SEE ATTACHED)
214,00,0 214,000.
Summary:
A. Total Revenues
$ 101,500
D.
Total Amount Requested
B. Total Expenditures - ~ 214 ,000
$ ~ . 000
C. Total Fee Waivers -
'~'rArn 'Pn...... 1m
$ 38,396
NAME OF ORGANIZATION: Little Lea<tue Baseball and Softball, Inc.
REQUEST FOR CIVIC AND PROMOTION FUNDING (pART III)
REQUEST FOR FEE WAIVERS
(List all City services for which you are requesting fee waivers)
C. Fee Waivers Amount
Police h~ .371
Security
Traffic Control
Fire
Site Inspections
Crowd Control
Facilities
Sound System
Civic Center Use Permit
Public Services
Refuse Bins $8,000
Street Sweeping
3,825
Development Services
Planning TUP
Buildinj(
Other ~ain) Parks, Rec
Street Banners $400
Total Amount of Fee Waivers (In-Kind Services)
$38,396
For Office Use Only:
Departmental Costs In: Police
Fire
Public Services
Public Works
Development Services
Facilities
Previous Year's Accounting Reviewed: Admin:
Finance
2007 Budget
Western Regional Tournament
little league Baseball, Inc
Revenue
Budget 2007
Concession/Souvenir Sales
75,000
Collection & Ticket Sales
17,000
Program Sales
2,500
Total Projected Revenue
94,500
Expenditures
Salaries & Benefits
(Directors. Part Time. etc)
48.000
Utilities
17.500
Equip RentaVField Maintenance
31,500
FeedinglHousing-Participants
52.000
Uniforms/Equipment
7,500
Concessions/Sourvenirs
37,500
Miscellaneous Supplies
20,000
Total Projected Expenditures
214,000
Net Loss for Tournaments
(118,500)
Pmpatfld By Melissa SInger
TI8eSUIW, UttJe League 8asebaR. Inc.
6I5l2OO7
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Key8lDne Ri6k Manag.....
1995 Polnl TOWNlhip Oriw>
Nor1IIumbedend, PA 17857
ACORD", CERTIFICATE OF LIABILITY INSURANCE ~
THIll c:ER'lI'ICATI! IIIIB111I!D M A IM.l'TER 01' INFORIIAlTON
oNLY AND C_ NO R1GHT$ UPON THE CERTIFICATE
HOLDI!R. THIS CERlFJaATE DOSS NOT AMBID" Ell'I'IND or<
ALTEIITH C AffOIIDEIl er TIE POUCIEll r:JN.
11N8Wl!R8 """'ORDIIIGCOYERAoE
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539 US Rl15
South WIlIlamsporl. PA 17702
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M't REQI.JIU:MEHT. TI!IW eM a>>aJlON CIf Nt( COHIRACT a::t OTHER:DOCUMeNT 'WITH ItetiPECT 10 WHCH 1HIB <:ERIlF1CATf! MAY Be.lSSUeD OR
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TtIe C11y cI San 8ernBRIlno. Il8 d811Wli11eo1\S, agencies, boards. comml66lonS. eIecIad otIiGIals, sltolm~. ompIay&es and 1ilJ0I115
are &ddWonallnsureds ATIMA.
1EHOLDER
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l.lA1ION
CIty of San 8emardfno
cay Admlnls1rator
300 N. "D' 8kooI
San Bernardino, CA 92418
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.yldancad 10 dalo or will con/or", 10 Iho.. propo..d In YO\It rullnl) appllCQIIOII. we hay. concluded
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Ih. Inlerrialliavaall8 Coda. Any i:honQ'" In 01'0"111011 /r01\\ Ihou ductlbed, or In YD'lr ebaroclar
0' r""poses. musl b. r.porl.... hntnadlolaly 10 your Dls...lc:l Olr.ctor lor cDIl.ldarollon ollhalr a/l..1
upon your ''''''pl .101..... Yo. 'nollSl 01.0 raporl any Chnll9. In yo.... name oc add...;ll.,
You or. nor r.q.lr.... 10 ilia f.dorallncome la~ rohltn5 10 10110 01 you r.loln on ..ampl Ilolul, un-
10.. you alt Subjecllo tho lox on unreloled.buslnug IncOII\e Impand by aec:tJon 511 o/lho Code.
In which ev.nl you ar. r.quJrad 10/110 rorm 99O.T. 0..1' dOlllmlnallon 01 10 your lIablllly loe
IIIIal) lhe onnu:>! In/ormolJon 1.I....n. rorlll 99O-A, J. ael lor.lh above, T/1allalutn, II NCIulnd. musl
be f1l.d on or I>./or. Iho 151h day or Ih. f1llh 1Il0nlh 011.1' Ih. cion or yoLIr oMuol aceounllnQ parlod
Indl.al.d aboya.
Conlrlbullons mada 10 you ora d.ducllblu by donors a~ provided In IOcllon 170 or Iha Cod., e..
queal5. 10010C"/es, d..vla... troM/.r. or 'Jllll 10 or lor youL USa ale deducllbla lor f.delalaslol.
and Qih lax purposes undal Iha provision. 01 aac:llon 2055, 2106 and 2522 ollbo Coda.
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You ClIO nal 1I0ble lor Ihe laxaa I",poael' undar Iha f.daral Inl..rance Conlrlbullona Act (Ioclol
securlly laxes) unlan you /II. 0 wolveI' 01 axempllon ca,lIl1CQla tt. provided In .llCh oct, You ara
nor 1I0blo ror Ih. lax I",pond uad.r Iho f.dOl'ol Unemployment To. Acl, Inqulrle. oboul Ihe walwr
01 ex.mpllon "rllll"'..e lor aaclaf eecurlly lalr" shollld be addres..d 10 Ihla alllce, ai, .hould any
q....llon. .oncolalnq allcf... employ",_nl or olh.r fadolallaxes,
This 15 a dolermlnol/on J.ller. Tha lat.tar eupor:lllCiaa 1l..t101\al Ot.L'ioo Latter dated
December 7, 1951 ilsauod to your pradoOol180r eorporation.
Very Iruly yOlir..
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WESTERN REGION
2007 LITTLE LEAGUE BASEBALL TOURNAMENT
San Bernardino, California
westregion@littleleague.org
Fri., 8/3107 Sat., 8/4/07 Sun., 8/5107 Mon., 816/07 Tue., Bn/07 Wed., 8/8/07
Washin on Utah Hawaii Alaska
Game 1 (NW) Game 5 (W) IGame 9 (W) Game 13 (NW
9:00 a.m. 9.00 a.m. 11.00 a.m. 9.00 a.m.
Alaska Arizona No. Califomia Wyoming
Utah Alaska Utah Hawaii
Game 2 (W) Game 6 (NW) Game 18 (W) Game 22 (W)
11:45 a.m. 11:45 a.m. 11:45 a.m. 11:45 a.m.
Nevada Montana So. Califomia Arizona
Arizona Alaska Montana
IGame 3 (W) I~"':.~ (~ IGame 23 (N1
3.30 p.m. 5.00 p.m.
N. California Idaho Oregon
Hawaii Idaho Nevada So California
IGame 4 (W) IGame 8 (NW) I I~~.::' (W) I I~oo"':.~ (W) I
8.00 p.m.
8.00 p.m,
So. California Oregon So. California No California
Top four (4) records In Pool Play from
each Pool will advance to single elimination
Seml-Flnal round.
Approved TIe Breaker Method Will Apply.
West
Thur., 819107
Semi-Flnal
Games
Seed #2
IGame W-1
5:00 p.m.
Seed #3
Seed #1
IGame W-2
8.00 p.m.
Seed #4
Northwest
West
Fri., 8/10107
Semi-Final
Games
Sat., 8/11/07
Championship
Game
Northwest
Sun.,8/12107
Championship
Game
ESPN ESPN 2
Seed #2
IGame NW-1
5:00 p.m.
Seed #3
Winner #1
EJ
Winner #2
Seed #1
IGame NW-2
8.00 p.m.
Seed #4
Winner #1
~
Winner #2
Tentative Schedule
2007
Western Regional Tournament
(subject to change)
Thur Fn ht Sun Mon ru. w.d
2-Aua 3-Aug 4-Aua 5-Aua 6-Aua 7 -Aug 8-A~
Golf
Toum.
9:00 AM 9:00 AM 9:00 AM 9:00 AM 9:00 AM 9:00 AM
Teams NW-1 W-2 W-5 NW-7 NW-9 NW-11
Arrive 11:45 AM
W-1 11:45 AM 2:00 PM 11 :45 AM 11:45AM 11:45 AM
3:30 PM NW-3 NW-5 NW-8 w-9 w-12
W-2
Team 3:30 PM 5PM 5PM 5PM 5PM 5PM
Pictures Opening NW-4 NW-6 W-7 NW-10 NW-11
Ceremonies
8PM 8PM 8PM 8PM 8PM 8PM
W-3 NW-4 W-6 W-8 W-10 W-12
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WR DA
Luncheon Brunch
SEMI FINALS
5:00 PM 5:00 PM
W-1 NW-1
6:00 PM 7:00 PM
Champ Champ
8PM 8PM W NW
W-2 NW-2 ESPN ESPN2
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
SUBJECT:
Resolution authorizing agreement between the City of San Bernardino and Little League
Baseball, Inc. for civic and promotion funding in the amount of$5,000 from the FY 07/08
budget to assist with the conduct of their Western Regional tournament on August 3-12, 2007.
The organization is also requesting a waiver of applicable departmental fees in connection with
the event.
BACKGROUND:
James Gerstenslager, Western Regional Director, is requesting financial assistance from the FY
07/08 civic and promotion fund in the amount of $5,000 to aid in the conduct of their 2007
tournament scheduled for August 3-12, 2007. They are also requesting a waiver of fees for
department personnel and equipment connected with the event. These fees are as follows:
Police
City Manager
Parks/Rec
Public Services
$33,371
400
800
3825
TOTAL
$38,396
Attached for your review is a letter to the City dated June 6, 2007 and a completed Request for
Funding Assistance including a proposed budget and anticipated revenue from other sources.
Last year, the Mayor and Council approved $5,000 in civic and promotion funding to support the
activity with a similar waiver of fees. Attached is the organization's accounting of those funds.
FINANCIAL IMPACT:
Included in the FY07/08 budget is $153,500 (Acct. #001-091-5186) in civic and promotion funds
which are traditionally used to support events of common interest to the community. Attached is
a matrix illustrating FY06/07 funding activity.
RECOMMENDATION:
1. Adopt resolution.
2. That direct funding in the amount of $5,000 be approved; that indirect funding in the
amount of $38,396 be transferred from the FY07/08 civic and promotion fund to various
City departmental accounts as listed in the attached staff report; and that a waiver of fees
and use of City personnel and equipment be authorized to assist in the 2007 Western
Regional Little League tournament.
Little League. Western Region Headquarters
Baseball and SOftball
June 6, 2007
RfCf/VfD
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Mr. Michael Billdt
Chief of Police
City of San Bernardino
446 West Fourth Street
San Bernardino, CA 92401
Dear Mr. Billdt:
The 2007 Western Regional Little League Baseball Tournament is right around the
comer. This tournament is for the II and 12 year old State Champions from eleven
Western States including Hawaii and Alaska.
We are again asking for your assistance in assigning Police Personnel to help with crowd
control and security. Additionally, we are again asking for the support of the Reserve
Units. Their services in the past have been greatly appreciated as they have been most
helpful in monitoring our parking areas and grounds surrounding the Stadium Field.
Their uniformed presence has made a positive difference.
Opening Ceremonies and Tournament Play for this year's Western Regional Tournament
are scheduled to begin Friday, August 3, 2007 and continue through Sunday, August 12,
2007. I have enclosed a copy of our 2007 Regional Tournament Schedule for your
convenience.
Thank you for your continued support of the Little League BasehalI Program and our
Western Regional Tournament. Your help is greatly appreciated. I extend a personal
welcome to you to attend some or all of the games, as your busy schedule will allow.
Meals and refreshments will be available for your workers.
Sincerely,
~~.r
James Gerstenslager
Western Regional Director
encl:l
6707 Little League Drive' San Bernardino, CA 92407 . 909-B87-6444 . Fax: 909-887-6135 . WWW.lillleleague.orglwest
Name of Organization:
Daterrime of Evenl:
Location:
Type of Event:
Event ChairmanlPhone #:
Date:
Little League Baseball and Softball, rne
AUiust 3rd - 12th. 2007. 9:00 a.m. - 10:00 p.m.
h707 T.irrlp T.P-;;!~HP- nrivPr !=;::In 'Rprnarninn r.A Q76.07
Western Reeion Little Leaeue Baseball Tournament
ra~o~ ~oYQ~on~'~80Y, niro~~nT (QOQ)RR7_hbbfi nr
(570) 447-6872
Mav 29. 2007
(The date that the organization picked up the parade
package - Application, Instructions, Hold Hannless)
HOLD HARMLESS AND INDEMNIFICATION
LicenseeIPennittee shall protect, defend, indemnify and hold the City and its elective and
appointive boards, commissions, officers, agents, employees and servants free and
harmless from any and all losses, claims, liens, demands and causes of action of every
kind and character including, but not limited to, the amounts of judgments, penalties,
interests, court costs, legal fees, and all other expenses incurred by the City arising in
favor of any party, including claims, liens, debts, personal injuries, including employees
of the City, death or damages to property (including property ofthe City) and without
limitation by enumeration, all other claims or demands of every character occurring or in
any ways incident to, in connection with or arising directly or indirectly out of this
agreement. LicenseeIPerrnittee shall investigate, handle, respond to, provide defense for
and defend any such claims, demand, or suit at the sole expense of the Licensee/
Pennittee. LicenseeIPerrnittee shall also bear all other costs and expenses related thereto,
even if the claim or claims alleged are groundless, false or fraudulent. This provision is
not intended to create any cause of action in favor of any third party against
LicenseelPennittee or the City or to enlarge in any way the LicenseeIPennittee's liability
but is intended solely to provide for indemnification of the City from liability for damage
or injuries to third persons or property arising from LicenseelPennittee's perfonnance
hereunder.
T"n~ 5, 2007
Dated
~~~
../'GcenseeIPerrnittee
By Liul e Leaiue Baseball and Softball. Inc
Title Director
(Attach a certified copy of documentation, which will authorize Applicant to contract on
behalf of corporationlbusiness.)
PARADE/SPECIAL EVENT APPLICATION
CITY OF SAN BERNARDINO
MUNICIPAL CODE 5.42
Check One:
o Parade
IJ Special Event
Little League Baseball and Softball, Inc.
Sponsor. Citizen, Business. Corpotalion
"707 l.if"'rlp T'':'~gllP nr. ~::!On RpTTHlrrlinnJ f'.A Q?lt07
local Address
August 3 - 12, 2007
Date of Ewnt
6707 Little LeaKue Dr, San Bernardino, CA 92407
Headquarters Address
9:00 a.m.
Starting Time
(909)887-6444
Local Phone
Little LeaKue Baseball and Softball, Inc
Corporate or Business Head
Little League Baseball and Softball, Western Region Hdqts.
local Corporate or Business Head
Headquarters Phone
10:00 p.m.
Estimated Ending TIfTl8
Baseball Tournament
Theme or Purpow
James Gerstenslager
Event Chairman
Dave Bonham
Event Alternate Chairman
(570) 447-6872
Phon>
(909)887-6444
Phone
Assembly Area Little League Baseball and Softball. Al Houghton Stadium. located at
6707 Little League Dr., San bernardino, CA 92407
Estimated Spectators 50.000 - 60.000 Number of Vehicles and Persons in Each N/ A
Descnbe Sound Amplifying Equipment to be used Multi Speaker Public Address system
Describe Training or Instructions Given to Participants N / A
Number of Restrooms and Water Facilities 2
The undersigned makes application for a parade/special event and in support of said application, certifies that all statements
herein are true, accurate and complete. Falsification or unapproved changes may result in the cancellation of this application.
Applicant acknowledges receipt of a copy of the regulations and instructions.
June 5. 2007
Date
d.~~~
/ Signature of Applicant
/'
~ Little League. Western Region Headquarters
-~
Baseball and Softball
June 6, 2007
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San Bernardino City Parks & Recreation Dept.
Mr. Kevin Hawkins, Director
547 N. Sierra Way
San Bernardino, CA 92410
Dear Mr. Hawkins:
The 2007 Little League Baseball Western Regional Tournament, featuring 12 State Champions
from the eleven Western States, is just around the comer. Our tournament will begin Friday.
August 300. Our schedule that day includes Opening Ceremonies and Tournament Play.
Tournament play will conclude with our West Division Championship game on Saturday,
August 11lh and our Northwest Division Championship game Sunday, August 12lh. Both of the
Championship games will be televised live on ESPN2. I have enclosed a copy of our game
schedule for your review.
We are asking for your assistance in providing us help with stadium clean-up help during our
tournament as has been provided in the past. We would appreciate the assistance of two men
along with Air Blowers. (Breakfast will be provided) Any help you can provide will be greatly
appreciated. The times, days, and dates, that we could use help are listed below.
Saturday, August 4th 6:00-9:00 am
Monday, August 6lh 6:00-9:00 am
Wednesday, August 8lh 6:00-9:00 am
Friday, August 10lh 6:00-9:00 am
Sunday, August 12lh 6:00-9:00 am
Sunday, August Slh 6:00-9:00 am
Tuesday, August 7lh 6:00-9:00 am
Thursday, August 9lh 6:00-9:00 am
Saturday, August I I lh 6:00-9:00 am
Monday, August 13lh 6:00-9:00 am
We invite you to visit our Little League Baseball Western Regional Tournament as often as your
schedule allows. Again thank you for your continued support.
Please contact me with any questions or concerns you may have in this matter.
Sincerely,
~
James Gerstenslager
Western Regional Director
encl: I
6707 UtIle League Drive. San Bernardino, CA 92407 . ~O~-RR7_R"A . <_u. nno no. ____
-Ci) UtIle....... -...... -......
./
;'
Baseball and Softball
June 6, 2007
.{>tCt~D
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rc.
Mr. Ken Fisher
Superintendent Public Services
300 North "D" Street, Room, 421
San Bernardino, CA 92418
Dear Mr. Fisher:
It is once again time for the Little League Baseball Western Regional Tournament. The
2007 Little League tournament play begins on Friday, August 3rd and ends on Sunday,
August 12,2007. Teams will arrive on Wednesday, August 1, 2007.
I am asking your consideration once again in providing us with 50 traffic cones, 35
barricades, a Daihatsu electric cart, 6 additional dumpsters to include daily pick up and
one 40 yard dinosaur to be picked up August 4, 6, 8, 10 and 12. This would certainly
relieve us of the tremendous amount of refuse that is left behind by the thousands of
spectators.
If this request is granted, we would like the items delivered to 6707 Little League Drive,
San Bernardino no later than Tuesday, July 31, 2007. All items may be picked up
Tuesday, August 14,2007.
Mr. Fisher, thank you again for your continued support, and for any help that you can
provide. I take this opportunity to extend a personal invitation to attend some or all of the
games. A schedule is enclosed.
Sincerely,
James Gerstenslager
Western Regional Director
encl: I
cc: Arlington Rodgers, Solid Waste Manager
R707 Ilttla I ........... n..:..... ~ f"__....
SAnt By: Little League BaSeballj
909 887 6135;
Jun-7-07 8:35AM;
Page 2
&..,y'-b.. 8. 2006
Fredtrigk A. Wilson. City Admini8b:1JWr
300 North "D" ~
San BcmarcImo, Ca 92418..0001
Ref: Accountina 200S Western RegiOlll1I Toumam.em Support
Sum........,~
Fi.........iaJ Assislance mceived fivm City of San Bema.diuo
$5000.00
Expcuse:
Coech USA, 1'rIDIIpOl1 Teams
Misc. Food hI~
Ot&etting Expense
$2.810.&8.
S2.189.1p.
$5000.00
.We Ill'e <tbJiged 10 provide .......,...tatlOIllbr ~ ofup 10 14 pIqets, iaod 3 adu.Its ad1
from LAX or ONTto 1110 ~ ~ ad RllIlm dlcm 10 tile aiIpOlt.
"'''' KiIlchen food ono:peose fur 1110 2006 Resicm81 Tl)IlI'nlnqalt was In t:ltC$ of $40,000.
This ~ ia dinII:dy ft'!- i 10 fi:lediag O\'W' 180 pIa,en. ..........-; ad ~ hi
MrliNlo to YOIwIteer AppOrt IClIff ovor the period of Aupst 2 - A_I4, 2006.
P1eue feel he to 1l01llaet me should you require lIIl)' ~ information in lhia
matter.
SubmittllCl by:
/~ ~~~-1
1_ M. 0enIaIaIaaer
Western RegionIl Director
A~:10
I707I..11at LIIpe ~. lI8n IlerIlInIIno, CA tz407 . 808-tlINI444 . f'Ix: .09-a8NI185 . ~
Sent By: Little League Baseball;
909 887 6135;
Jun-7-07 8:35AM;
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Jun-7-07 8:38AM;
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909 887 6135;
Page 10/12
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909 887 6135;
Jun-7-07 8:40AM;
Page 12/12
w.-"II:r: --..,
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PENNY'S CREATIVE CONCESSIONS
33710 BEVERLY DRIVE
HEMET, CA t2545
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