HomeMy WebLinkAbout22-Public Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Ken Fischer, Director Subject: Resolution of the Mayor and
Common Council of the City of San
Dept: Public Services Bernardino authorizing the execution of
a purchase order in the amount of
Date: September 20, 2007 $1,586,560.00 to Matich Corporation
pursuant to Section 3.04.010 B-3 of the
Municipal Code for street paving
services utilized by the Public Services
Department, Streets Division.
Meeting Date: October 1, 2007
Synopsis of Previous Council Action:
April 2, 2007 - Resolution No. 2007-111 - Council authorized the execution of an
agreement and purchase order in the amount of $2,022,995.00 with a one-year
extension at the City's option per Bid Specifications No. RFQ F-06-15.
Recommended Motion:
Adopt Resolution
2 -"�
Signature
Contact person: Ken Fischer, Director Phone: 5140
Supporting data attached: Ward: All
Staff Report, Resolution,
Agreement
FUNDING REQUIREMENTS: Amount: $ 1,586,560.00
Source: FY 07-08
Account Numbers
(See attached)
Finance:
Council Notes: „ GAO Zoo 7- 411
Agenda Item No.
161 `�c�
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing
the execution of a purchase order in the amount of $1,586,560.00 to Matich Corporation
pursuant to Section 3.04.010 B-3 of the Municipal Code for street paving services
utilized by the Public Services Department, Streets Division.
Background:
On December 1, 2005 a formal bid process was initiated to solicit bids for street paving
services. Matich Corporation submitted the lowest bid and a purchase order was
approved which included two additional one-year contract extensions at the option of
the City. The first option year was executed on April 2, 2007 per Resolution 2007-111.
The Matich Corporation has provided satisfactory paving and traffic control services in
support of our mill and overlay maintenance program. Therefore, Public Services
recommend exercising the last option year. The option allows an adjustment to the
current pricing structure not to exceed five (5) percent.
Attached is a listing of the ward, capital improvement project number, physical project
location, account number and dollar amount to be spent at each project location for
paving and traffic control services. Approval of the proposed renewal option will allow
these projects to be scheduled for completion this fiscal year. Since this is the final
contract option, the Public Services Department will go out to bid for its street paving
services for this fiscal year.
Financial Impact:
Funds for these repairs are available and have been budgeted in the FY 07-08 Budget,
Account Numbers: (see attached)
Recommendation:
Adopt Resolution.
ATTACHMENT"A"
MATICH CORPORATION
WARD CIP# LOCATION ACCOUNT NUMBER AMOUNT
1,2 SS 08-15 "D"from 2nd to 4th St 129-367-5504-7793 $127,000.00
1 SS 08-16 Sierra Way from Rialto to 5th St 129-367-5504-7794 $136,500.00
5 SS 08-18 Palm from Kendall to Irvington 129-367-5504-7795 $84,400.00
4 SS 08-29 Mt.View from 40th to 46th 129-367-5504-7796 $86,000.00
4 SS 08-31 Piedmont from Palm to Yuma 129-367-5504-7797 $213,500.00
6 SS 08-32 Medical Center from Baseline to Magnolia 129-367-5504-7798 $176,000.00
6 SS 08-33 7th from Meridian to Macy 129-367-5504-7799 $75,000.00
1 SS 08-03 3rd from 'T to"K" 129-367-5504-7786 $70,900.00
1,3 SS 08-05 "E"from 2nd to Valley 129-367-5504-7787 $218,000.00
5 SS 08-07 "H"from 30th to Edgehill 129-367-5504-7788 $40,000.00
3 SS 08-08 Various streets in the 3rd Ward 129-367-5504-7789 $51,800.00
3 SS 08-13 Grant from Mt.Vernon to"1" 129-367-5504-7790 $105,000.00
4,7 SS 08-26 Thompson from Mt. View to Arrowhead 129-367-5504-7792 $28,860.00
Total $1,412,960.00
1 SS 08-21 6th from Pedley to Tippecanoe 126-369-5504-7776 $68,600.00
Total $68,600.00
7 SS O4-132 34th from Mt. View to Leroy 240-379-5504-7777 $105,000.00
Total $105,000.00
Grand Total $1,586,560.00
MATICH CORPORATION
DESCRIPTION OF RFQ: Asphalt for Paving and Paving Machines Rental
BIDDER'S NAME/ADDRESS: MATICH CORPORATION
1596 HARRY SHEPPARD BLVD
SAN BERNARDINO, CA. 92408
NAME/TELEPHONE NO. OF
AUTHORIZED REPRESENTATIVE PATRICK MATICH
(909)382-7423 (909)228-1649
ANNUAL PURCHASE ORDER
Effective on or about July 1, 2005 through July 30, 2006 plus two (2) single year options, for City's
partial requirements, on an as-needed basis,with no guaranteed usage.
Option year one, if exercised, shall be effective July 1, 2006 through June 30, 2007 Option year two, if
exercised, shall be effective July 1,2007 through June 30, 2008.
Prices may be adjusted annually (on the day the contract was signed by the City of San Bernardino and
the vendor). Under no circumstances will adjustments in the fees exceed five (5) percent per additional
period. Vendor must provide the City 60 (sixty) day written notification of any proposed price increase.
Price increases shall become effective 30 (thirty) days after the City receives written notification of such
increases. Vendor must also pass on any decreases in the same way.
Actual option year pricing shall be negotiated with the successful Bidder(s) prior to exercising of any
given option year. Option years shall become effective only upon issuance by the City of a duly
authorized Purchase Order.
Please provide detailed Firm Fixed Price cost information in the spaces provided
below and any other incidental or additional costs required to complete the
Technical Specification requirements.
PRICE FORM
ASPHALT FOR PAVING AND PAVING MACHINES RENTAL
12
,
1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER
3 IN THE AMOUNT OF $1,586,560.00 BY EXERCISING ITS FINAL CONTRACT
4 OPTION BETWEEN THE CITY OF SAN BERNARDINO AND MATICH
CORPORATION PURSUANT TO SECTION 3.04.010 B-3 OF THE MUNICIPAL
5 CODE FOR STREET PAVING SERVICES UTILIZED BY THE PUBLIC SERVICES
DEPARTMENT, STREETS DIVISION.
6
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
7 OF SAN BERNARDINO AS FOLLOWS:
8
g SECTION 1. That Matich Corporation previously submitted the lowest bid for
10 street paving services in the amount of $2,022,095. Pursuant to this determination the
11 City exercises its renewal option and Director of Finance or his/her designee is hereby
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authorized to issue a purchase order to Matich Corporation in the amount of
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$1,586,560.00.
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15 SECTION 2. The authorization to execute the above referenced Purchase
16 Order is rescinded if it is not issued within sixty (60) days of the passage of this
17 resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
1 SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER
2 IN THE AMOUNT OF $1,586,560.00 BY EXERCISING ITS FINAL CONTRACT
OPTION BETWEEN THE CITY OF SAN BERNARDINO AND MATICH
3 CORPORATION PURSUANT TO SECTION 3.04.010 B-3 OF THE MUNICIPAL
4 CODE FOR STREET PAVING SERVICES UTILIZED BY THE PUBLIC SERVICES
DEPARTMENT, STREETS DIVISION..
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1 HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
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Mayor and Common Council of the City of San Bernardino at a
8 meeting thereof, held on the day of 2007, by the
9 following vote, to wit:
10 Council Members: AYES NAYS ABSTAIN ABSENT
11 ESTRADA
12 BAXTER
13
BRINKER
14
15 DERRY
16 KELLEY
17 JOHNSON
18 MCCAMMACK
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20 Rachel G. Clark, City Clerk
21 The foregoing resolution is hereby approved this day of
22 , 2007.
23 Patrick J. Morris, Mayor
City of San Bernardino
24 Appr ved as to Form:
25 By:
26 es F. Penman, City Attorney
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