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CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
From: TOM MAREK, Subject: RESOLUTION OF THE MAYOR
IT DIRECTOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING
Dept: ADMIN/INFORMATION THE EXECUTION OF AN AGREEMENT
TECHNOLOGY DIVISION AND PURCHASE ORDER WITH TWO
ONE-YEAR RENEWAL OPTIONS TO
Date: JULY 17, 2007 ACCELA, INC., FOR MAINTENANCE OF
THE PERMITS+ SYSTEM.
M/CC Meeting Date: August 20, 2007
Synopsis of Previous Council Action:
June 21, 2005 - Resolution 2005-158 - Council approved the execution of a Permits+
annual maintenance agreement with Accela, Inc.
June 21, 2004 - Resolution 2004-200 - Council approved the execution of a Permits+
annual maintenance agreement with Accela, Inc.
Recommended Motion:
Adopt resolution.
Signature
Contact person: Tom Marek Phone: 384-5947
Supporting data attached: Staff Report, Agreement Ward:
FUNDING REQUIREMENTS: Amount: $ 38,423.00
Source: LAcct. No.) 679-251-5172
(Acct. Description) Equipment Maintenance
Finance:
Council Notes: .+�v �/-5f-b 7
Agenda Item No. '/U0
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the
execution of an agreement and purchase order with two one-year renewal options to Accela, Inc.,
for maintenance of the Permits+ system.
Background:
The Permits+ system was originally purchased in 1995, and is used by Development Services,
Fire Department, Code Compliance Division, and the Water Department. This system is used to
produce and track various permits, cases, and inspections.
Accela, Inc. (formerly Sierra Computer Systems, Inc.), located in Visalia, California is the
vendor of the system, and the sole source for Permits+maintenance and support services. These
services include telephone support and software upgrades, and are necessary to keep this critical
system running and up to date.
This resolution authorizes the Director of Finance or his/her designee to award an annual
purchase order with two one-year renewal options, including an increase of up to 10% per
renewal year.
Financial Impact:
The annual cost for maintenance and support of the Permits+ system for fiscal year 2007/2008 is
$38,423.00. The amount for fiscal year 2006/2007 was $30,878.00 for an increase of$7,545.00
in fiscal year 2007/2008.
Recommendation:
Adopt resolution.