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e CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Valerie C. Ross, Director
Subject: Public hearing - 4:00 p.m.- Cajon
Boulevard and University Parkway Area
Landscape Maintenance Assessment District
No. 1057 (Parcel Map No. 17375).
Dept: Development Services
Date: August 2, 2007
File No. 14.40-148 MCC Date: AURUSt 20,2007
Synopsis of Previous Council Action:
10/17/06 - Tentative Parcel Map No. 17375 was approved, with conditions.
07/02/07 - Authorization was given to proceed with the formation of the Cajon Boulevard and
University Parkway Area Landscape Maintenance Assessment District No. 1057, and
Resolution of Intention No. 2007-209 was adopted.
Recommended Motion:
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That the public hearing relative to the formation of the Cajon Boulevard and University
Parkway Area Landscape Maintenance Assessment District No. 1057 be continued to
September 17, 2007.
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Valerie C. Ross
Contact person: Ryan Sandoval
Supporting data attached: Staff Report & Maps
Phone: 5226
Ward:
5
FUNDING REQUIREMENTS: Amount: $4,000 (Processing fee paid by applicant)
Source: (Acct. No.) 254-000-2301-6051
(Acct. Description) Assessment District Deposits
Finance:
Council Notes:
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Agenda Item No.
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
SUBJECT:
Public hearing - 4:00 p.m.- Cajon Boulevard and University Parkway Area Landscape
Maintenance Assessment District No. 1057 (parcel Map No. 17375).
BACKGROUND:
On October 17, 2006, the Planning Commission approved Tentative Parcel Map No. 17375,
located to the northeast of Cajon Boulevard and southeast of University Parkway. On November
3,2006, Hillwood Investments, the developer/owner of this property, submitted a petition for the
formation of a landscape maintenance assessment district, as required by the conditions of
approval for the development of this site. The formation of this District will assess the special
benefit costs of maintaining the landscaping and appurtenances to the owners of the properties
benefiting from the maintenance area. The areas to be maintained by the District will be future
landscaping within slopes along portions of the easterly and westerly side of the overpass
realignment of University Parkway (Lot 'C') and also to include the detention basin (Lot 'D') on
the southerly portion of Tentative Parcel Map No.17375. The detention basin will consist of
native growth and will protect the parcels within the district from flood damage and is a direct
benefit to this development. Maintenance in the detention basin will consist of periodic cutting of
native vegetation and removal of debris and silt as needed.
Parcel Map No. 17375 consists of 7 commercial parcels and 3 lettered lots. The annual cost of
maintenance and incidentals will be spread across these 7 parcels while the lettered lots will be
nil assessed due to not receiving any benefit from 'the improvements. Part of the formation
proceedings includes the preparation of an Engineer's Report, which details the costs necessary
to carry out the ongoing maintenance of landscaping and the retention basin, which is attached
for your review. As required by law, only special benefit may be assessed to properties within
an assessment district. Any benefit found to be a general benefit may not be assCssed to the
District. As set forth in the Engineer's Report, portions of the landscaping along the overpass
realignment of University Parkway has been deemed to be of a general benefit. The general
benefit portion of the annual cost of maintenance is estimated to be $4,464.81, and cannot be
assessed to the District. This amount will need to be paid from the general fund or other non-
district fund source, As set forth in the Engineer's Report, the estimated total annual assessment,
including all incidental expenses, is $64,774.15. Assessment units on commercial land are
assigned to each parcel based on the number of 7,200 square foot single family lots that could be
developed on the site if it were developed for residential use and gives a basis for calculating the
assessment spread. In essence, each parcel is assessed in proportion to its size relative to the
other parcels within the district. The per lot assessment will vary across each parcel but ranges
from $927.89 to $23,672.31 per parcel. The Engineer's Report allows for annual increases of
CPI (Consumer Price Index) or 5%, whichever is less, to cover increases in maintenance costs.
Increases over this amount will either need to be approved by the property owners within the
District, or be paid by the City.
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Staff Report - continued
On July 2,2007, Resolution of Intention No. 2007-209 was adopted, setting a public hearing for
August 20, 2007, and preliminarily approving the Engineer's Report. Notice of the hearing and
assessment ballots were mailed to the owner of record. Since the developer still owns all of the
parcels, a majority protest is not anticipated. Future property owners will purchase the parcels
subject to the Assessment District and will be given disclosure of the District and assessments by
the developer or subsequent property owners, as required by law.
At the conclusion of the hearing, the results of the assessment ballots returned will be submitted.
Ballots are weighted in proportion to the assessment amount. The formation of the district
. requires that the ballots returned in support for the proposed district exceed the ballots returned
in opposition to the proposed district. A majority opposition to the formation of the district is not
anticipated. All potential buyers will be given a disclosure notice by the developer, advising
them of the existence of an assessment district and the proposed annual cost.
The developer/owner has requested this Landscape Maintenance Assessment District to be a
"default" district, where the property owners, through an Association, will be maintaining the
detention basin only. The District will still maintain the landscaping in the slope area along
University Parkway. The Assessment District will assume maintenance of the detention basin in
the event of default of the maintenance by the Association. However, the City will collect the
fIrst year's maintenance cost, which will be held in reserve in the event that the City has to
assume the maintenance.
A Maintenance Agreement between the City and Hillwood Investments is currently being drafted
and will be submitted in fInal form for approval on September 17, 2007. The Maintenance
Agreement will need to be considered prior to the adoption of the resolution creating the
Assessment District, thus the closing of the hearing and adoption of the resolution creating the
District will need to be deferred to September 17,2007.
FINANCIAL IMPACT:
The applicant has paid the $4,000 processing fee. Estimated costs of annual maintenance in the
amount of $64,774.15, deemed to be a special benefIt, will be assessed back to property owners
within the Assessment District. The estimated annual cost of maintenance in the amount of
$4,464.81, deemed to be a general benefIt, will need to be paid from the General Fund.
RECOMMENDATION:
Staff recommends that the public hearing be continued to September 17, 2007.
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LOCA TION OF
PROPOSED ASSESSMENT
DISTRICT NO. 1057
Highland Ave.
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VICINITY MAP
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Proposed Landscape Maintenance
Assessment District No. 1057 -
Cajon Boulevard and University Parkway
Area (PM 17375)
CITY OF SAN BERNARDINO
DEVELOPMENT SERVICES DEPARTMENT
REAL PROPERTY SECTION
~ Indicates un-lncorporated areas within City's
~ Sphere of Influence
Created by: Ryan Sandoval
Date: 4/12/07
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