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Home My WebLink About21-Fire Department , CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Michael J. Conrad, Fire Chief Subject: Resolution authorizing the Director of Finance or her designee to issue an annual purchase order to Fisher Scientific Company in the amount of $15,000, L.N. Curtis & Sons in the amount of $50,000, and Mallory Company in the amount of $10,000 for replacement of protective clothing and equipment for structural firefighting. e Dept: Fire Date: July 31,2007 MC/C Meeting Date: August 20, 2007 Synopsis of Previous Council Action: 03/20/06 Resolution No. 2006-75 authorizing the Director of Finance or designee to issue a purchase order to L.N. Curtis & Sons in the amount of $41,699.25 for radio communication systems and remote push-to-talk kits 11/15/04 Resolution No. 2004-356 authorizing the Purchasing Manager to issue a purchase order to L.N. Curtis & Sons in the amount of $50,000 for self contained breathing apparatus (SCBA). 07/19/04 Resolution No. 2004-231 authorizing the Purchasing Manager to issue an annual purchase order to Allstar Fire Equipment and Mallory Company (formerly known as Special T Fire Equipment) for replacement of protective clothing and equipment for structural firefighting. 09/15/03 Resolution No. 2003-255 authorizing the Purchasing Manager to issue a purchase order to L.N. Curtis & Sons in the amount of $63,897.13 for self contained breathing apparatus (SCBA). 02/18/03 Resolution #2003-48 authorizing the Purchasing Manager to issue a purchase order to L.N. Curtis & Sons in the amount of$55,610.53 for self contained breathing apparatus (SCBA). _COMMENDATION: I Adopt resolution. /JU-I f (1.,~ ~ Signature . Contact Person: Michael J. Conrad. Fire Chief Phone: (909) 384-5286 Supporting data attached: StafTReoort. Resolution. and Bid Ward: Citywide FUNDING REQUIREMENTS: Amount: Source: $75.000.00 (Acct. No) 001-202-5111 (Acct. Descr) Materials & SUDolies Finance: Council Notes: e 1~l>7 Agenda Item NO.~ -~iit-")~; :,;",t e e I" e STAFF REPORT SUBJECT Resolution authorizing the Director of Finance or her designee to issue an annual purchase order to Fisher Scientific Company in the amount of $15,000, L.N. Curtis & Sons in the amount of $50,000, and Mallory Company in the amount of $10,000 for replacement of protective clothing and equipment for structural firefighting. BACKGROUND A Request For Quote #F 07-43 was issued to solicit formal bids for protective clothing for structural firefighting on May 15, 2007. Notices inviting bids from qualified vendors for protective clothing for structural firefighting were distributed to the San Bernardino Area Chamber of Commerce, the City's Web Site, and advertised in The Sun Newspaper. Bid packages were requested by twenty-three (23) vendors and three (3) bid responses were received. All vendors were requested to bid on each of the items listed in the bid specification #F 07-43 (attachment A). Therefore, the Fire Department is requesting that annual purchase orders be issued to Fisher Scientific Company, L.N. Curtis & Sons, and Mallory Company based on the lowest and best unit cost for safety equipment. The bid summary sheet lists all the categories and quotes (attachment A). Fisher Scientific Company has the lowest unit cost for structural gloves and turnout boots (leather) that meet our technical specifications. Therefore, it is recommended that an annual purchase order be awarded to Fisher Scientific in the amount of$15,000 underRFQ #F 07-43. Mallory Company is a local vendor and we are requesting that an annual purchase order be issued in the amount of $10,000 for turn out boots (rubber) based on the lowest unit cost. L.N. Curtis & Sons has the lowest unit cost for goggles, hoods, wildland gloves, wildland brush pants, wildland brush jackets, turnout coats and turnout pants that meet our technical specifications. Therefore, it is recommended that an annual purchase order be awarded to L.N. Curtis & Sons in the amount of $50,000 under RFQ #F 07-43. The cost and technical specifications of all bids were reviewed and the low bidders were determined in each category. All vendors recommended are qualified and meet or exceed all items called for in the specifications. The annual purchase orders are for one year with the option, at the City's discretion, of renewing the contract annually for up to two years. FINANCIAL IMPACT The total dollar amount of $75,000 is included in the Fire Department FY 2007-2008 budget for protective clothing and equipment for structural fire fighting. Funding is available in account number 001-202-5111 (Materials and Supplies). . RECOMMENDATION Adopt resolution. ,---- ---- -- 1 RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE DIRECTOR OF FINANCE OR HER DESIGNEE TO ISSUE AN ANNUAL PURCHASE ORDER TO FISHER SCIENTIFIC COMPANY IN THE AMOUNT OF $15,000, L.N. CURTIS & SONS IN THE AMOUNT OF $50,000, AND MALLORY COMPANY IN THE AMOUNT OF $10,000 FOR REPLACEMENT OF PROTECTIVE CLOTHING AND EQUIPMENT FOR STRUCTURAL FIRE FIGHTING. 3 4 5 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 7 SECTION 1. That Fisher Scientific Company, L.N. Curtis & Sons, and Mallory Company 8 9 are the lowest responsible bidders for the replacement of fire safety clothing, for a total amount not- 10 to-exceed $15,000, $50,000, and $10,000, respectively, in accordance with Bid Specification F 07- 11 43, and, as such the Director of Finance or her designee is authorized to issue annual purchase 12 orders to Fisher Scientific Company, L.N. Curtis & Sons, and Mallory Company. The annual 13 purchase orders are for one year with the option of two one-year extensions. All other bids are 14 hereby rejected. 15 SECTION 2. That Fisher Scientific Company, L.N. Curtis & Sons, and Mallory Company 16 Annual Purchase Orders shall incorporate by reference this Resolution and Bid Specification F 07- 17 43; 18 SECTION 3. The authorization to execute the above referenced Annual Purchase Orders 19 20 are rescinded if they are not issued within sixty (60) days ofthe passage of this Resolution. IIII 21 IIII 22 IIII 23 IIII 24 IIII 25 IIII 26 -dc2 I IIII 27 IIII f' J/) '07 28 IIII 1 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE DIRECTOR OF FINANCE OR HER DESIGNEE TO ISSUE AN ANNUAL PURCHASE ORDER TO FISHER SCIENTIFIC COMPANY IN THE AMOUNT OF $15,000, L.N. CURTIS & SONS IN THE AMOUNT OF $50,000, AND MALLORY COMPANY IN THE AMOUNT OF $10,000 FOR REPLACEMENT OF PROTECTIVE CLOTHING AND EQUIPMENT FOR STRUCTURAL FIRE FIGHTING. 2 3 4 5 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and 6 Common Council of the City of San Bernardino at a meeting thereof, held on the 7 day of ,2007, by the following vote, to wit: 8 9 Council Members: AYES NAYS ABSTAIN ABSENT 10 ESTRADA 11 BAXTER 12 BRINKER 13 DERRY 14 KELLEY 15 JOHNSON 16 MCCAMMACK 17 18 Rachel G. Clark, City Clerk City of San Bernardino 19 20 The foregoing resolution is hereby approved this day of ,2007. 21 22 23 Patrick J. Morris, Mayor City of San Bernardino 24 Approved as to Form: 25 JAMES F. PENMAN, City Attorney 26 27 28 2 f- en Il. . :::; Il. 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