HomeMy WebLinkAbout2007-139
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RESOLUTION NO. 2007-139
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO RATIFYING THE SUBMITTAL OF A FEDERAL
EMERGENCY FOOD AND SHELTER PROGRAM GRANT APPLICATION
THROUGH THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) FOR
EMERGENCY FOOD, UTILITY AND SHELTER FUNDS FOR THE PERIOD OF
OCTOBER 1, 2006 THROUGH SEPTEMBER 30, 2007, AND RATIFYING ANY
ACTION TAKEN PRIOR TO THE EXECUTION OF THIS RESOLUTION.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor and Common Council of the City of San Bernardino hereby ratify
submittal of a grant application for the Emergency Food and Shelter Program, a copy of which
is attached hereto, marked Exhibit "AU.
SECTION 2. The term of the Agreement is from October 1, 2006 through September 30,
2007; therefore, any action taken between October 1, 2006, and the date that this Resolution is
executed is hereby ratified.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO RATIFYING THE SUBMITTAL OF A FEDERAL
EMERGENCY FOOD AND SHELTER PROGRAM GRANT APPLICATION
THROUGH THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) FOR
EMERGENCY FOOD, UTILITY AND SHELTER FUNDS FOR THE PERIOD OF
OCTOBER 1, 2006 THROUGH SEPTEMBER 30, 2007, AND RATIFYING ANY
ACTION TAKEN PRIOR TO THE EXECUTION OF THIS RESOLUTION.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a ioint regu]ailleeting thereof, held
on the 7th day of Mav
Council Members: AYES
ESTRADA x
BAXTER ~
BRINKER x
-
DERRY x
x
KELLEY
JOHNSON x
MCCAMMACK x
, 2007, by the following vote, to wit:
NAYS
ABSTAIN ABSENT
~LIA:J.~
~~ark, City Clerk
The foregoing resolution is hereby approved this Yr>>- day of May
,2007.
Approved as to form:
By: /)t{~!I~
James F. Pe an, City Attorney
1-' '
txiHBIT w'
EMERGENCY FOOD AND SHELTER PROGRAM
"hase 25 Application
. Section 1: General Agency Information
Mailing Address:
_gi_lt of S~.!!~~'!':cJ.I~_~ E'ark~ B.~c!eation & Community Services Department
_600 I!Y~~~ 5'.- Streel__. _ __. ____ .__
Legal Name of Agency:
San Bernardino
.________m_._._.___'.
City
CA
State
92410
Zip
Agency Executive:
Patrick J. Morris
Title:
Mayor
Program Contact Person:
.flaliyah Harklel'.______._________ Title: Senior Recreation Supervisor
Telephone Number:
909-384-5430 Fax Number:
.---------.,.---
909-889-9801
Alternate Phone Number:
909-377-0161
_______,._.._.__ . _ ... .__n.___h..___..._'__' _ n'__
E-mail Address:
_!!~rkl"-Ula@sbci_\tPI9_._.__.___.
Agency Website:
_~w.sbcl~._- .
Year the agency was
incorporated:
1854
Year the agency began
delivering services:
1854
Total operating budget for this aQencv:
?211A77.600
Has this agency ever received EFSP funds?
X Yes
o No (Explanation is atlached_)
X Yes
o No
Is your agency in good standing with the Secretary of State of
California and the IRS? If not, please attach an explanation.
If so, what is the last phase that funds were received?
The agency has received or is requesting EFSP funds from:
X San Bernardino County
o Riverside County
o Los Angeles County
o Other:
Agency mission statement and brief description of how the agency achieves its mission:
Our mission is to provide qua!ity and cost effective selVlces to the people of San Bernardino. We will provide excellence in
~ - ____ ____ ___ ___._n ____
Leadership through. allocation of p"blic resources to City programs that are responsive to community priorities and
.._.________________u. ,___.___~._._. __.__. _ _. - ..--
Maximize opportunities for economic and cultllrdi ."abi:,t, The City c; San Bernardino achieves its mission through its
-.- _._--_.. .- - .. ....-" ..
elected officials. diviSions and d~pa;;mel1!s. Throug1 tI,,~ G"nelal Fund alld numerous grants. the City of San Bernardil)o.
.wiiTilffer a wide rangeo(t'::,us',,'; re,:r~d';'.}" cL'.'''a' E,j'..:d:,}';d; ;<'1..1 ~mpioymerlt.opportunities for all that come and
live and work ill our city.
2
EMERGENCY FOOD AND SHELTER PROGRAM
Phase 25 Application
Describe the agency's financial reporting ability and accountability procedures (software, staff, systems used):
The City of San Bernardino fiscal management procedures incl~dmg budget control, accounting systems, cash
and banking procedures,-payroll systems and 'internalalldiiing is operdleClmanaged and controlled through the
City of San Bernardino Finance Department. Th'e' bUdget process iSiacilitaled and administered annually via the Mayor,
City Council and City Administration, The entireCUycrSan Bernardino must maintain a satisfactory set of financial
Records in each department and all departmental 'records are'kept'arid audited by the Finance Department routinely, An
.. _______________._______ _'-0
Independent auditor reviews city financial records annually.
----...------.----.------.. - ,.._~~--- -.,.---..-.----
.------------------------ -..------- .--
How do you fund the services you are requesting funding for when EFSP
funding is not available?
Through the general fund and various grants many departments are able to assist residents that are in need of financial
Assistance. These services 'are distributed direcllyo,Triaireclly thrOu~iti'City departments. Some of these departments
Are; The Parks, Recreation &'Community servic,is.'AlIorn'eys Officeaild 'Economic Development Agency, to name a few
The EFSP fund helps t'tie City of SanBernard;no~.io.exteiidneededservices to many of its needy residents.
.~--------------'---' "-----"------."
-..-------...--.--.----------.. - ---. ..--...--.---"
-- ---------- --------.----. -- --_.__._--_._-,-~-
-------.--.---. .-- .-----------. - -.----. ~-._._.__.. ---.-------.
--..-..--.--------.-.-.--.---.-.--------.-.- -.--.- -..---
Please check if your agency's basic needs program(s) targets specific client populations by Choosing up to three (3)
from the list below:
I X Ethnic Minorities
I X Families with Children
,
X General Population
X General Homeless Population
o Mentally Disabled
! 0 Persons with AIDS,HIV
. ~ - -. .---..--- ---. ... ---
X Physically Disabled
: X Seniors
X Single Men
X Smgle Adults
X Smg!e Women
[j Substance Abusers
Unaccompanied minors
: 0 Veterans
: 0 Victims of Domestic Violence
: 0 Other (please list):
Describe the geographic region/boundaries your agency serves. For example, list the county(ies), city(ies), zip
code(s), neighbor~i'od.\sl~el'1o'~c1: . ____,_..
The EFSP funds'are'used t,;) assist It'~ Ccuni.; c' 5"" e,,"I2.,':"'" Tr.,' cIties that received assistance last year were: ,
.....-..
San Bernardino. Ria!lc Edst Highla:ld Loma LicJ.1 Re<~~af~d5 311d '~'-uca:ca.
--'
_.--_..~
. --- --- --- --.
3
EMERGENCY FOOD AND SHELTER PROGRAM
Phase 25 Applicatlon
Approximate the percentage of clients the agency serves from each of these geographic areas of San Bernardino
County. (Should equal 100'10; Use statistics from the most recently completed fiscal year.)
I Central County
Big Bear
i Bloomington
I Blue Jay
I Colton
I Creslline
Devore
I Grand Terrace
Highland
Lake Arrowhead
Mountain Communities
Rialto
San Bemardino
"Northern-Desert
_..- -..----.------.
, Adelanto
Apple Valley
, Baker
. Barstow
Helendale
Hesperia
, Lucerne
, Needles
, Phelan
: Pinon Hills
i Victorville
i Wnghlwood
,
-----------------+.-- -.----...-.- --- ....--...- --.
I
i East Valley
! East Highland
i Loma Linda
i Mentone
I Redlands
: Yucaipa
90'10 i
,
I
L__.___.
10% ,
.____.____._____i-__u_.... _
--'Southern Desert
Johnson Valley
Joshua Tree
Landers
Morongo Valley
Pioneertown
Twentynine Palms
Wonder Valley
, Yucca Valley
0%
West End
Chino
Chino Hills
Fontana
Lytle Creek
Montclair
Mt. Baldy
Ontano
Rancho Cucamonga
Upland
0'10 0%
Demonstrate the need for emergencylbasic needs services in the area the agency serves (the basis for this
funding request). Include statistics, turn away rates, increases in the demand for agency's services, etc.
In the past the city contracted with the Westslde Community'ServicesCenter which is located in the City of San
Bemardino. Currently we are looking to change- ioeations to make the program more assessable to those who are in need.
The City of San Bernardino haSbeen in existence since1854~San Bernardino city is demographically positioned in an
area where approximately 65% of its resident;s income is below the poverty level. Since 1987, the city has made a
significant impact on it's comm-unilies and slJrroundingCiiTesby'proviijing food, clothing, shelter, utility, and other related
services. The majority of the'participantsare single-moihers'w,t'i1-chiidren, Last fiscal year, the city received over 7,000
telephone calls, 3,000 refelTalsfrorn otherag'ellciesand 'ov'!;;. 3:000walk-:'ln's for food, shelter, utility and clothing
assistance. Through this program: the city provldeC;-filla'ilciafassistanceio'approximately fifty-nine (59) applicants.
Last year collaborative efforts with Faith-base.-grant flmdersanc(city'iiiipartments the City of San Bernardino was able to
assist several residents and their families. EOA' fundsof'S250,OOO aiiov,ecf more participants to receive assistance to over
500 households. On a d-ailytiasiS:-the Ciiy ofSa'l-Se-rnardillo, Parks. Recreation& Community Services department turns
away approximately two-thirds of the 120 pal11cipanls requesting help.
---.--------
..-----
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..,------.-'
4
Phase 25 Appllcaflon
Describe--ihe agencls collaborative efforts (i.e. use of community volunteers, participation with coalitions,
community projects, coordination of service delivery with other providers):
The C,tyoTsan Bernardino. Parks, Recreation & Community Services Department. Westside Community Services Center
Collab"orates with government and private agencies, nonprofit and for profit businesses. Because of its unique strength,
The city is well positioned to assist individuals and families with the most pressing needs. such as homeless, prisoners
re.eiiieii-ngthe- community, children of prisoners, at risk youth, addicts, elders in need, at risk adutts (HIVlAIDS)
populatiOn, aging seniors and families in transition from welfare to work. The City of San Bernardino, Parks & Recreation
has along history of providing an array of important services to people in need in its communities. Some of the previous
collaborative efforts were with New Hope Baptist Church, Catholic Charities, San Bemardino City Unified School District,
Conce-rned African American Parents Association (CAAPA), Department of Aging and Adult Services, HIV/AIDS (BAStA),
San Bernardino Retirement. Rialto Family Medical Group, Inc., San Bemardino County Food Bank, Alzheimer's
Associ?tion' Retired Senior Volunteer Program (RSVP), Allstate Insurance and SCAN Health Plan.
I am autl1or;zed to apply 011 behalf of City of San Bernardino, Parks, Recreation & Community Services Department and
attest /llat all information contained in this application is accurate and complefe to the best of my knowledge. All information
contauled in tillS applicatioll is acknowledged to be public information. I authorize the San Bernardino County EFSP Locat
Board to cOlltact allY or all of the parties listed in this proposal.
Signatu
l/~1 /)1
Date
Patuck J. Morris
-.--. ....--
Pril1te'.1 Name
Mayor
Title
~Zy.(J
,,~t:.. /07
Date
Ken. y ;\..!orL-,rcJ
Pri!ll~';": N2.!~';t:'
Interim Director
Title
5
J
EMERGENCY FOOD AND SHELTER PROGRAM
Phase 25 Application
Section 2: Certification Form
Please review the fol/owing Local Recipient Organizal1on (LROI Certification Form carefully. Check each item and fil/ in the
blanks at the end of tllis section. Note fIlat is any agency meets aI/ of tile criteria except the annual audit and/or accounting
system, another agency that meets tllese requirements may be approved to serve as the fiscal agent. Signing this form
does not guarantee funding. The form is used only to certify to the Local Board and National Board that your agency is
eligible to receive Emergency Food and S/,efter Program funds Incompletely filling out this sectioll will cause your
application to be denied
As a recipient of Emergency Food and Shelter National Board Program (EFSP) funds made available for
Phase 25 and as the duly authorized representative of
by the checkmarks and my signature, I certify that my public or private organization:
1. X
2. X
3. X
4. X
5. X
6. X
7. X
8. X
9. X
10. X
11.0
12. X
13. X
Has the capability to provide emergency food andlor sheller services
Will use funds to supplement and extend existing resources and not to substitute or reimburse
ongoing programs and services
Is non-profit or an agency of the government
a. 0
Copy of 501 (C) (3) status is enclosed
Has an accounting system or fiscal agent approved by the Local Board;
Conducts an annual audit (auditor must not be affiliated with agency)
a. X
Copy of most recent audit is enclosed
b. Date of most recent audit:
c. Audit prepared by:
Understands that cash payments are not eligible under EFSP
Understands that EFSP funds cannot be used for staff salaries
Understands that interest income must be reported on final report and used on allowable program
expenditures
Has or will secure a Federal Employee Identification Number
a. FEIN#
Practi':es llon'-disGnm!l1al:on ~!~ 2:1 ~']"~::'.~:i -./i!~ a r~"'!l.~w"us affiliation. will not refuse service to an app1icant
based on religIOn ()I engage In rel;'J'uu;, ~,'~seiytlz,ng or relIgious counseling with federal funds)
If pl:""':~:;;' not.fol.prGfit. r.~s J vr:.;~!:~;~:y r:ca',_~J cf (lnet.:l')Js'vovernors
a. X 8.,)ard r,.)ster IS e:~chj52(j
v'Ji:! ,"',:.<',~ i, ...,:.., t~l,:' c~'d.sr':'
Inel!';"")' C"'}~".' ::,:-,._,!"',
'" '.. _ _ :,,,(! ;: ,.quirernents Manual. particularly the Eligible and
..... , .
\f\J!:: ; .
, the requested limeframe
;'.: ':' i I.~ '.;; ::
LL-:' .' ':,",
6
14 X
15. X
16 X
17. X
18. X
19. X
Agency Aulh
EMERGENCY FOOD AND SHELTER PROGRAM
Phase 25 AppUcaffon
Will expell,j monies only on eligible costs an,j keep complete documentation (copies of canceled checks -
Imnl and back - invoices receipts. etr:! on a'! ~xper.clitllres for a minimum of three years
Will spend all funds and close out the pi og' 3'" by September 30. 2007 and return any unused funds to the
National Board (55 or more)
W,II provIde complete dccumentation of expenses to the Local Board. if requested. no later than one month
following my Jurisdiction's selected end-of-program
Will comply vlltli the Oftlce of Management and Budget Circular A-133 if receiving over $500.000 in Federal
funds
Will comply with lobbying prohibition ce,1ification and disclosure of lobbying activities (if applicable) if
receiving more than 5100.000 in Emergency Food and Shelter program funds
Has no known Emergency Food and Sheller Program compliance exceptions in this. or any other jurisdiction
__ --L 1.11..'2-1
Dale t"-{-
Patrick J. Morris
. - --.-..----."
Printed Name
M_~yor
Tille
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