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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lynn Merrill, Director
Dept: Public Services
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Subject:: Resolution authorizing an increase to the
annual purchase order with Toter Incorporated for
purchase of residential recycling containers for the Public
Education Campaign.
Council Meeting Date: April 16, 2001
Date: March 26, 2001
Synopsis of Previous Council Action:
9/20/94 Reso No. 94-292 to purchase 9,800 90-gallon automated refuse carts
9/20/94 Reso No. 94-291 to finance same
7/24/95 Reso No. 95-268 to purchase 84,000 automated containers
7/24/95 Reso No. 95-269 to finance same
10/4/95 Reso No. 95-345 to purchase lease financing for 62,000 automated carts
10/7/96 Reso No. 96-310 to purchase 3,800 automated carts
9/15/98 Reso No. 98-265 to purchase 1,500 automated carts
3/17 /99 Reso No. 99-48 to purchase 550 automated carts
8/16/99 Reso No. 99-205 to purchase 3,000 automated carts
7/24/00 Reso No. 00-217 to purchase 3,000 automated carts
3/19/01 Reso No. 01-60 to purchase 2,000 automated carts
Recommended Motion:
Adopt Resolution
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Lynn Merrill
Contact person: Arlington Rodgers, SoUid Waste Manager
Phone: 5140
Supporting data attached: Staff Report and Resolution
Ward: ALL
FUNDING ImQUIImMENTS:
Amount: $21,500
Source: 123-567-5111
Materials for Division of Recycling
Department of Conservation
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/ Finance
Council Notes:
4Jlt4DJ-
Agenda Item No.~
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CITY OF SAN BERNARDINO REQUEST FOR COUNCIL
ACTION
STAFF REPORT
SUBJECT
Resolution authorizing an increase to the annual purchase order with Toter Incorporated
for purchase of residential recycling carts for the Public Education Campaign
BACKGROUND
The Mayor and Council approved Resolution No. 2001-60 on March 19, 2001 increasing
the purchase order to Toter, Incorporated for an additional 2,000 automated refuse carts in
the amount of $86,000 for a total "not to exceed" amount of$261,OOO. The Public
Services Department, Environmental Projects Division, has received California Grant
No. 567 to promote Recycling, and a portion of that Grant was specifically funded for 500
residential recycling carts for the Public Education Campaign. Expansion of the City's
current residential recycling campaign involves purchasing and distributing residential
recycling carts to new residential developments and distribution of carts to residential areas
that have the lowest recycling participation rates. Public Services is therefore requesting an
increase in the Toter, Incorporated annual purchase order, No.201176, of$21,500 for the
500 recycling carts in order to comply with the State Grant for a total amount "not to
exceed" $282,500.
FINANCIAL IMPACT
Funds for this request are contained in FY2000-2001 Public Services Budget, in Account
No. 123-567-5111, in the amount of $21,500.
RECOMMENDATION
Adopt Resolution
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Resolution No.
RESOLUTION OF THE CI'IY OF SAN BERNARDINO AUTHORIZING AN
INCREASE TO THE ANNUAL PURCHASE ORDER WITH TOTER
INCORPORATED FOR PURCHASE OF RESIDENTIAL RECYCUNG CARTS
FOR THE PUBUC EDUCATION CAMPAIGN.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CI'IY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That the City of San Bernardino has previously acquired 169,650
automated carts for residential refuse service from Toter, Incorporated and that it is desirable to
continue to use the same manufacturer to eliminate the need to maintain separate replacement
parts inventories. Pursuant to this determination, the Purchasing Manager is hereby authorized
and directed to increase the Annual Purchase Order, No. 201176, to Toter, Incorporated by
$21,500 for a "not to exceed" amount of $282,500 for 500 additional automated recycling carts.
SECTION 2. The authorization to execute the above referenced Annual Purchase
Order is rescinded if it is not issued within sixty (60) days of the passage of this resolution.
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RESOLUTION OF THE CI'lY OF SAN BERNARDINO AUTHORIZING AN
INCREASE TO THE ANNUAL PURCHASE ORDER WITH TOTER, INC. FOR
PURCHASE OF RESIDENTIAL RECYCLING CARTS FOR THE PUBUC
EDUCATION CAMPAIGN.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on
the
day of
2001, by the following vote, to wit:
Council Memb~:
A)D
Nan
AbSf'a.in
Absent .
ESTRADA
10 LIEN
McGINNIS
SCHNETZ
SUAREZ
ANDERSON
McCAMMACK
Rachel Clark, City Clerk
City of San Bernardino
The foregoing resolution is hereby approved this
day of
. 2001.
Approved as to form and
Legal content;
James F. Penman, City Attorney
Judith Valles, Mayor
City of San Bernardino
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BY: J11....~
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April S, 2001
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): ~ Item # '2- \ Resolution #
Vote: Ayes 1,5 1'1 Nays kr- Abstain ?r
Change to motion to amend original documents;
'2001 -,S
Absent "
Reso. # On Attachments: --L- Contract term:
Note on Resolution of Attachment stored separately: -=--
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY By:
NullNoid After: bc\ OA<j l J 1c-IS4:J ,
Date Sent to Mayor: /.Jt \ ~CJ ,
Date of Mayor's Signature: 4.-l'1 -bl
Date ofClerk/CDC Signature: 4-\ "1-0 \
Reso. Log Updated: ...........
Seal Impressed: 0/'
Date Memo/Letter Sen
ature:
See Attached:
See Attached:
ached:
Date Returned:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
No By
Yes No 0/' By
Yes No ----.:L- By
Yes No / By
Yes NO/ By
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney / Code Compliance
Dev. Services
EDA
Finance ",/
MIS
Parks & Rec.
Police
Public Services ,/'
Water
Others:
Notes:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready to File: rn(
Date: 4''0'01
Revised 0111210 I