HomeMy WebLinkAbout09-City Clerk
..
Or..I'~i'I':~L
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Rachel Clark
Subject: Authorize budget
amendments omitted at the September
5,2000, and December 18, 2000,
meetings of the Mayor and Common
Council
MICC Meeting Date: April 2, 2001
Dept: City Clerk
Date: March 8, 2001
Synopsis of Previous Council Action:
September 5,2000 Council adopted Resolution 2000-267.
December 18, 2000 Council adopted Resolution 2000-357.
Recommended Motion:
1. Authorize the Finance Director to amend the Public Services Department Street
Sweeping Division FY 00/01 budget to transfer $47,800 from Account No. 527-414-
5601 Garage Charges to Account No. 527-414-5803 Lease Payments and adjust
the Fleet Budget accordingly.
2. Authorize the Finance Director to amend the Development Services Department
FY 00/01 budget to increase the expenditure budget Account No. 242-362-5504-
7093 by $177,200 and revenue budget Account Nos. 242-000-4658 - $118,700 and
242-000-4945 - $58,500.
~ig~~re~
Contact person: R..",h,,1 r....rlc
phnnA- ~yt ~1n'
Supporting data attached:
VeK
Ward:
FUNDING REQUIREMENTS: Amount:
Source: (Acct. No.)
(A~~t n,:!lQI"'riptinn)
Finance:
Council Notes:
cU1J OJ
Agenda Item No. -9
STAFF REPORT
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and Members of the Common Council
Rachel G. Clark, City Clerk
March 13,2001
Authorize budget amendments inadvertently omitted from the agenda for
the September 5, 2000, and December 18, 2000, meetings of the Mayor and
Common Council.
BACKGROUND INFORMATION:
It has come to my attention that on two occasions during the Year 2000, motions authorizing the
Director of Finance to amend the FY 2000/2001 budget were inadvertently omitted from the
printed agenda, and therefore were not adopted by the Mayor and Common Council.
On September 5, 2000, the Mayor and Common Council adopted Resolution No. 2000-276, a
resolution authorizing the execution of a piggyback purchase order to Nixon-Egli Equipment
Company for the furnishing and delivery of three Athey/Mobil sweepers utilized by the Street
Division of the Public Services Department, and authorizing the Purchasing Manager to solicit
lease-purchase rate quotes.
Both the Staff Report and the Request for Council Action listed the following form motions:
I) Adopt Resolution; and 2) Authorize the Director of Finance to amend the Street Sweeping
Division FY 00/01 budget to transfer $47,800 from Account No. 527-414-5601 Garage Charges
to Account No. 527-414-5803 Lease Payments and adjust the Fleet Budget accordingly. The
minutes from the September 5th meeting reflect that Resolution 2000-267 was adopted; however,
the motion authorizing the accompanying budget amendment was not acted upon.
Similarly, on December 18, 2000, Resolution No. 2000-357 was adopted by Mayor and
Common Council. The resolution awarded a contract to A vila Construction, Inc. for street
improvements on Art Townsend Drive and Otto Gericke Drive at the San Bernardino
International Airport.
The recommended motions listed on the Staff Report and the Request For Council Action were
as follows: I) That the Mayor and Common Council authorize the Director of Finance to amend
the 2000/01 budget to increase the expenditure budget (Account No. 242-362-5504-7093) by
$177,200 and revenue budget (Account Nos. 242-000-4658 by $118,700 and 242-000-4945 by
$58,500); and 2) Adopt Resolution. According to the December 18, 2000, meeting minutes,
Resolution 2000-357 was adopted, but the budget amendment motion was not acted upon.
FINANCIAL IMPACT:
The $47,800 budget amendment to the FY 2000/0 I Budget effects a transfer of funds from those
budgeted in Garage Charges to Lease Payments to cover the FY 2000/01 lease payment on the
street sweepers authorized by adoption of Resolution 2000-267.
The $177,200 budget amendment to the FY 2000/01 Budget allows the City to receive
reimbursement for the street improvements at the San Bernardino International Airport from the
Inland Valley Development Agency in both the revenue and expenditure accounts. There is no
cost to the City of San Bernardino.
RECOMMENDATION:
1. Authorize the Director of Finance to amend the Street Sweeping Division FY 00/01
budget to transfer $47,800 from Account No. 527-414-5601 Garage Charges to Account 527-
414-5803 Lease Payments and adjust the Fleet Budget accordingly.
2. Authorize the Director of Finance to amend the FY 00/01 budget to increase the
expenditure budget by $177,200 to Account No. 242-362-5504-7093, and increase revenue
budget Accounts 242-000-4658 by $118,700 and 242-000-4945 by $58,500.
CIlY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lynn MerriIl, Director
l.n
,
': : \/,'
: J
t':iJ ii__
Subject Resolution authorizing the execution of a
Piggyback purchase order to Nixon-Egli Equipment
Company for the furnishing and delivery of three (3)
Athey/MobiI street sweepers; and authorizing the
Purchasing Manager to solicit lease-purchase rate quotes
Dept: Public Services
,.., "
Date: August 28, 2000
Council Meeting Date: September 5, 2000
Synopsis of Previous Council Action
Motion approve 5/15/00 - Request to advertise for proposals for Contract Street Sweeping Services
Recommended Motion:
1.
Adopt resolution
2.
Authorize the Director of Finance Director to amend the Street Sweeping Division FY 00/01 budget to transfer
$47,800 from account 527-414-5601 Garage Charges to account 527-414-5803 Lease Payments and adjust the Fleet
Budget accordingly.
~/ifeJ
Lynn Merrill
Contact person:
Lynn MerriIl
Phone:
5140
Supporting data attached:
Staff Report and Resolution
Ward:
All
FUNDING REQUIREMENTS:
Amount:
One estimated payment of
$47,800 in FY2000/2001
Source: 527-414-5803
'7 Lease Payments
/iL4 /Iz!:~in~//~:J
Council Notes:
q/s}rftJ
Agenda Item No.~
CITY OF SAN BERNARDINO - REQUEST FOR ffiUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution authorizing the execution of a Piggyback purchase order to Nixon-Egli Equipment
Company for the furnishing and delivery of three (3) AtheylMobil street sweepers; and authorizing
the Purchasing Manager to solicit lease-purchase rate quotes
BACKGROUND
The Public Services Department provides municipal street sweeping once per month in all
residential areas and once per week on major arterial streets and in the downtown area.
Approximately 85% of the funding for the service is provided through the Refuse Fund as part of
the monthly refuse charges paid by both residential and commercial customers; approximately 15%
of the total cost is funded through a transfer from the General Fund. In FY 00/01, the budget for
street sweeping is $528,500. The Department sweeps approximately 34,000 curb miles each year.
The Division currently has two Motor Sweeper Operators, a Lead Maintenance Worker and a
Maintenance Worker II position. The City owns eight Athey 1989 and 1990 Street Sweepers; due to
continual wear and tear the Department has disassembled one of the eight sweepers to provide
major components in order to maintain the remaining seven sweepers in operational readiness.
The City's existing fleet of street sweepers has exceeded their normal service life and now experience
more frequent and more expensive failures which continue to drive up the cost of the sweeping
operation. Three machines are needed on a daily basis to complete the daily routes. Ongoing
mechanical failures have at times limited the available machines to less than the minimum needed to
complete daily routes.
The three new sweepers will replace three of the 1989/90 motor sweepers that are used on a daily
basis for scheduled sweeping of all City streets. The Department will retain and operate two of the
remaining five sweepers as back-up to the new sweepers and for use in asphalt rehabilitation
projects. All of the remaining sweepers will be stored unservicable and used as parts sources as
needed. The City has received a quotation from Nixon-Egli Equipment Company for the purchase
of three new Mobil Model Alll..-2 sweepers. The Ciry has had very satisfactory performance of this
brand of sweeper as evidenced by the eight units operating well beyond their designed service life of
seven years. The new machines include various component warranties ranging from one year to five
years. Section 3.04.010 Paragraph B.2 of the Municipal Code allows an exemption for purchases
through any advantageous governmental contract approved by the Council. The offer is provided as
a piggyback to a purchase order issued by the City of Riverside to Nixon-Egli in the amount of
$124,428 plus tax on November 1, 1999 for one self-propelled TOPGUN sweeper. The vendor has
provided a letter extending this pricing through September 25, 2000. Delivery can be completed in
the month of November. These documents are attached to this staff repon.
The City originally anticipated adopting a managed competition process for possible privatization of
this operation. A request to advertise for proposals for contract street sweeping was presented and
approved at the May IS, 2000 Council meeting. After extensive study, it was detertnined that an
immediate cost savings and enhancement to the service level could be accomplished through the
purchase of the three sweepers. lbis allows the City to develop the necess:uy policies and
procedures relating to a managed competition strategy more proactively while ensuring that the
residents receive timely sweeping services.
FINANCIAL IMPACT:
The Fiscal Year 00-01 budget for street sweeping includes $168,300 in account 527-414-5601
Garage charges. No funds were budgeted for capital outlay because the City was planning to pursue
a managed competition process as noted. However, the purchase of new machines will result in a
savings in garage charges that can be used to cover the cost of lease payments. The semi-annual
lease payment, on a five-year lease payment schedule, will be approximately $47,800. Total
payments over five years will equal approximately $477,550. Only one payment will be due in
FY 00-01. A budget amendmenttransferring $47,800 from Account 527-414-5601 to 527-414-5803
Lease Payments is required. Because Garage Charges are Internal Service charges paid through the
Fleet Fund's budget, the Fleet Budget will also be adjusted accordingly. lbis adjustment will
prim.a?Ir affe~ the Outside Services and Materials and Supply as a result of reduced equipment
reqwnng repair.
RECOMMENDATION
1) Adopt the resolution, authorizing the Purchasing Manager to issue a purchase order to
NlXon-Egli Equipment Company in the amount of $402,213.51; and to solicit lease-
purchase rate quotes under existing Master Lease Agreements plus lease costs; and
2) Authorize the Director of Finance to amend the Street Sweeping Division FY 00/01 budget
to transfer $47,800 from account 527-414-5601 Garage Charges to account 527-414-5803
Lease Payments and adjust the Fleet Budget accordingly.
2
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
~
(,"7'
It
-",........., ,..-----,', '"\ /7
,~-' ..;
,(
G
Resolution No.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF A PIGGYBACK PURCHASE ORDER TO NIXON.EGLI
EQUIPMENT COMPANY FOR THE FURNISHING AND DELIVERY OF THREE
(3) ATHEY IMOBIL SWEEPERS UTILIZED BY THE STREET DIVISION OF THE
PUBLIC SERVICES DEPARTMENT; AND AUTHORIZING THE PURCHASING
MANAGER TO SOLICIT LEASE-PURCHASE RATE QUOTES
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Nixon-Egli Equipment Company has proposed a piggyback purchase
of three (3) AtheylMobiI Street Sweepers. such award shall only be effective upon the issuance of
a Purchase Order by the Purchasing Manager.
SECTION 2. That the Purchasing Manager is hereby authorized to solicit competitive
rate quotes for the lease-purchase of the three (3) new street sweepers for a period of up to five (5)
years.
SECTION 3. The authorization to execute the above referenced purchase order
is rescinded if it is not issued within sixty (60) days of the passage of this resolution.
I I I I I
IIIII
IIIII
I I I I I
I I I I I
IIIII
IIIII
I I I I I
IIIII
I I I I I
#ifJ.
q/OSIOO
August 30, 2000
25
26
27
28
1
2
3
4
5
6
7
8
9
10
11
12
13
14
RESOLUTION OF THE CIlY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF A PIGGYBACK PURCHASE ORDER TO NIXON-EGLI
EQUIPMENT COMPANY FOR THE FURNISHING AND DELIVERY OF THREE
(3) ATHEY/MOBIL SWEEPERS UTILIZED BY THE STREET DMSION OF THE
PUBLIC SERVICES DEPARTMENT; AND AUTHORIZING THE PURCHASING
MANAGER TO SOLICIT LEASE-PURCHASE RATE QUOTES
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Conunon Council of the City of San Bernardino at a
meeting thereof, held on
the
day of
, 2000, by the following vote, to wit:
Council Members:
Ayes
N~s
Abstain
Absent
ESTRADA
LIEN
McGINNIS
SCHNETZ
SUAREZ
15 ANDERSON
16 McCAMMA.CK
17
18
19
20 The foregoing resolution is hereby approved this .
21 , 2000.
22
23
24
Rachel Clark, City Clerk
City of San Bernardino
day of
Judith Valles, Mayor
City of San Bernardino
Approved as to form and
Legal content;
James F. Perunan, City Anorney
.
\ .'"'
; '"1 .
BY: ~ 7'(&1-./1...."._
,/ !
. ,
/
August 30, 2000
2
\:~:"'/25:?~~2;:3 14:_~5 Sr:.?S4S9575
NIXO'i EGLI
PAGE IlI/e3
NIXON.. EGLI EQUIPMENT CO
FACSIMILE COVER SHEET
12030 Clark Street
Santa Fe Springs CA 90670-3709
Phone: 562-944-8061
FAX NUMBERS
SALES AND ADMINISTRATION: 562..946-9575
Parts Dept: 562-946-9636. * · Service Dept: 562-944-3271
. * * * * *
Please Deliver Immediately To:
Finn: CITY OF SAN BERNARDINO
rrom: RO:, Deg JARDEN
F~ No: 909-384-5190
JUDY JOHNSON - PUBLIC SERVICES
Date: 8-25-00
No. Pages w/Cover: TWO
* * * *-MESSAGE. * * *.
RE: OUR PHONE CONVERSATION AND ATTACHED LETTER DATED 8-16-00 SENT TO ED STONE.
THE MANUFACTURER HAS OKed tHE PRICE FOR THREE mHTS TO SEPTEKBER 25. 2000.
IF YOU !lAVE A,."". QUES'i'IONS PLEASE LET ME KNOW. ':lW>'KS.
Area Hsnager
VOl...; ~'!~U ~~.J~
..IOL ~....,U.:l-',
,....,''-., ..............
. ...""'... VLI UJ
111..I-I:tll.1 I:" 'II 1'."1: Ii t:t..
o so. CALIFORNIA: 12030 Clar~ SI.. Santa ". Springs. CA 9067()'3709 . (562) 944-806'1 . FAA (582) 94e-D575
o NO. CALIFORNIA: 24701 Clawilor Roa". Haywa'''. CA 94545-2225 . (510) 783-1711 . FAX (510) 732.ge52
August 16.2000
City of San Bernardino
300 "D" Stree,t
San Bernardino CA
Attention: Ed Stone
Street Superintendent
Subj ecl. Street Sweepers
Gentlemen:
It is our understanding the City of San Bemardmo is considering the purchase on
new high dump street sweepers If this is the case. we have the following proposal for
your consideration:
Athey/Mobil Corporation has given us price pPJtection on the purchase of new
Mobil Model AHL-2 sweepers as a "tag-on" to the City of Riverside; a copy of
there P.O. #003043 attached. The City of Riverside was a "tag-on" to the City of
South Lake Tahoe purchase. A copy of their PO #53176 is enclosed along with a
quotation showing how the unit was equipped. This order was originated by the
County of Sacramento, copies ofPO#PF0015493 and bid package including
specifications are enclosed.
We are including a breakdown explaining how the final figures were arrived at.
Ple-ase note that South Lake Tahoe deducted $299.33 for (3) three extra sets of
operators manuals. The tax is 7.25% for El Dorado County. The underlined
items on the attached sheet were ildded to the County of Sacramento's PO by the
City of South Lake Tahoe. Your staff has requested that we add the V.D.O.
system in lieu of the added warranty.
Prices are iirm through the month of August. Inasmuch as the prices are 1998
pricing, anything beyond August 31, 2000 will have to be negotiated between
Nixon-Egli Equipment Company and Athey Mobil Corporation.
-1-" ...--, ";'-'--.'
~<.J~-,_..,......, ...
,.A".... . ..........
.~....... VoJ, ..)~
IIXtnH;tiU 15"''''',\\l5IT t:...
Page 2
City of San Bernardino
Attention: Ed Stone
Subject: Street Sweepers
Delivery can be made on three units in the Month of October. providing
production slots are closed by the end of August.
Thank you for yow consideration.
Encls
~v,~,,~tV~ ih:~{ 5b294;9~75
~~ 01 ~1A'4c4'e
FINANCt; DEPAFlT'IENT" PURCHASING DIVIS 0.. 1
3_ MAIN STREET. CITY HAll I i,tl-/
'lIVfPSIOE. eA 92522 'f"
lIOS'~~SS6' -
...., ," --1 " L"o.<r::Y5
~l..lm'" "', n_~::::",~ r::::.:"
V
~ NlllJl ~611 ECUIl'!1!Nr CO
o 12~~O ClPRK ST
o SANTA FE Sl'f/INat. C~ '1067"
R
.....
.
r:j'\-
~
~,I'N EGLI
. ~....,- u...
FI'.GE eE Ill'
PlllCHASE ORDER
NO, OOJQ43
DA'Tl: U/OI/Y'l
\It"'Or ""'.. ,''ow ..,. "''''Ch.lI.. o.w, No. Oft ...
1NAIte., II" '" UcI. ""'v'oe.. enriI """'~.
'08 ,p~e"\lO ~
I Dnll"ti,~ _ L Ron71
T:~" ~
SHIP
I
81..1.
TO
c; rv ~ RII.elSID€
AS - FlEET ~1l!:N'T
ec9~ L1q;/ ~',I(IU
RI~ID€. CA 92'04
ATTN. lARIlY 'iCltDll
1 iA SlAaT lIiEEPER. ATlEY IItOOIL IDle. AIl-2lHP SERItS
. , 'TtfGlfj", SELr-/'lQ'EllEr ClJIUTi HITH AlL
' STA~ EQ>J1PIlENT TO IIlClUlX:
t~E( 12" ~IARDRs (SET OF 21
ELttTRO'IIC 8/0:-:.1' ~NlIl
, U. 1'1f;E nTl!GJlSl(R
fRONT SItt( AIIi9lJ<SERS
IN-DASH AIR CCNOITIDNIN&
:NTtRlall'llTER ~IIII)ER
LEn IW4l &rAT IlODEI. IIOIlOm~
'1610 HAICIllEAT IOlO. 6000/m
Will -1lE !ll'JPENS1DN
STROBE LIGHT (SI9NAl STAT)
TR/lHiIllllSlDN 011. lElll'EMME IlAlAlS
IClTIIlIZEll "11lRCJl5
DII/( HATel Nft
AIR I'fCSllM ON 6111TER Sli(XJS
Mm IWIID i'l\CXAGC
VISIIll.E AlA 6llP
[XTRA HATER SPRAYERS
R(AR __TlCl LIIiIIT 11M
V.D.O. SYITEII .
~ lI'Flm EIlJIPllENT Filii V.D.O. &YSTEI!
FIt 911 5D'!'lIMr
IQIRES"SOlI6'DISISPCEI
lUCOiITlIUDlU
124,428.00
12.,428.00
.'
~"
~: .....TI.... ~~lT.>4 .l,jlITIC'QIlllfo41i:...._l,..ICIr......~..,., "''l2!!&1'O~~. .';lnu.U1 ~IS ncJll'f:l'" ~~I~'Ii" QIt ...~~
r~I"'IOt...~ .!!~.~""Q\.,'e ....=--...~~_.
IV I.
I
I
tib/211~ef:l('l
lb;&~ ~~~?~~~~;~
~ ~ ~Qef4t4'e
~INAljC~ ot:PARTMENT . PURCHASING DNlS10N
3900 MAIN STREET. C,TY MAll
RIVERSIDE CA 9~2
91)9.7/1.1.558'
~12.-
I':Jj" -11:1aM!,
..2 ",;
... N:'!\.I'lIrO';.,ViA '~IIC(O"C)..Ql'l!:
ot, ~KlITA _I AAllF~
~T "'0
V
~ Nl(l)N E&l.J EO'.:II'lelT CJ
o I~~~O ClAIIK "
o SAllTA FE SPRIf>6S, C~ .067>
R
SHIP
&
Sill
TO
"I> ~ EGLl
'''''.n:. t..Ij
FAGE ella'
P(7RCIlASE ORDER
~
_ NO 00304~
LlAT! U/OIl99
'hndur '"",.t _"ow 11)0'",. PurCtl8M 0."" No.. ~ .'1
..$...... Ii', " LIa)ftfl, 1""""-_, ~ ~~f,
'- 1"."""'''''0 I
"""....il5,. IlO7nl ;
,
I
.
, Dt(h-lti,~
-'
C'TV Ol' R/\'Efl91llE
k - FLEET 1IAI\AGe(.~T
B< 95 LINCOlN A'ot'IU
RPJ[RS:~. CP 92S04
A1 ru: LAIIIlY ~
lOt(.ilo'\J IlllDIU
lAiQl TO CO~lGlflE. lN9TAl,,, AIID
TMl~ il'l SlJ'~ ~
~U~I(l~llATll)\: Pl.l'lCl1/lSllG fl(SOll'T1lli 10. 1771lll
AATICI.E TllO sttTlOll 201 (i) - CllM'1 Of'
SACAAIl(NTC, 810 ~. 4,..
TU
.
4UO~O" L6~lOC
414(>200 .6~1'~'
't64~.17
\ .
,.
PC T~t.l
114.m.17
",000.00
.9.011.17
-~--='-'-~--~--~-',~
:( · ~ L- ~__ i~ / t
RES. 2000-263 - RESOLUTION OF THE CITY OF SAN
BERNARDINO APPROVING SERVICES AGREEMENTS WITH
BERRYMAN & HENIGAR, ESGIL CORPORATION, AND
WILLDAN FOR PROVISION OF PROFESSIONAL PLAN CHECK
SERVICES. (15)
RES. 2000-264 - RESOLUTION OF THE CITY OF SAN
BERNARDINO IMPLEMENTING PROVISIONS OF INTERNAL
REVENUE CODE (IRC) SECTION 414(H)(2) FOR
MISCELLANEOUS EMPLOYEES AND AUTHORIZING A PRE-TAX
PAYROLL DEDUCTION PLAN FOR SERVICE CREDIT
PURCHASES. (16)
RES. 2000-265 - RESOLUTION OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE EXECUTION OF A
PURCHASE ORDER TO MCNEILUS TRUCK AND
MANUFACTURING COMPANY OF COLTON FOR TWO (2) ROLL-
OFF REFUSE TRUCKS AND BODIES. (19)
RES. 2000-266 - RESOLUTION OF THE CITY OF SAN
BERNARDINO AUTHORIZING AN INCREASE IN THE
PURCHASE ORDERS TO MCCRAY ENTERPRISES, P&S TRUCK
SUPPLY, INC., AND RUSH TRUCK CENTERS OF CALIFORNIA
FOR STATE MANDATED PREVENTIVE MAINTENANCE
INSPECTIONS AND REPAIRS, AND ROUTINE REPAIRS OF THE
CITY'S HEAVY TRUCK FLEET. (21)
RES. 2000-267 - RESOLUTION OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE EXECUTION OF A
PIGGYBACK PURCHASE ORDER TO NIXON-EGLI EQUIPMENT
COMPANY FOR THE FURNISHING AND DELIVERY OF THREE
(3) ATHEY/MOBIL SWEEPERS UTILIZED BY THE STREET
DIVISION OF THE PUBLIC SERVICES DEPARTMENT; AND
AUTHORIZING THE PURCHASING MANAGER TO SOLICIT
LEASE-PURCHASE RATE QUOTES. (22)
Council Member Anderson made a motion, seconded by Council Member
McCammack, that said resolutions be adopted.
Resolution Nos. 2000-263 through 2000-267 were adopted by the following
vote: Ayes: Council Members Lien, McGinnis, Schuetz, Suarez, Anderson,
McCammack. Nays: None. Absent: Council Member Estrada.
10
9/5/2000
CITY OF SAN BERNARDINO - REQUEST OR COUNCIL ACTION
From: William Woolard, Interim Director
Subject: Request to increase expenditure
budget, revenue budget, and Resolution
awarding contract to A vila Construction for
street improvements on Art Townsend and
Otto Gericke Drives at the San Bernardino
International Airport.
MCC Date: 12/18/00
Dept: Development Services
Date: December 12, 2000
2.
FileNo. 7.30-14
Synopsis of Previous Council Action:
5/5/97 Resolution No. 97-121 was adopted authorizing the Mayor to execute a Grant application to
The United States Department of Commerce, Economic Development Administration for the
improvement at Mill Street from Lena Road to Tippecanoe Avenue, Otto Gericke Drive and Art
Townsend Drive.
6/5/97 Allocated $1,287,500 for Mill Street improvement in Account No. 242-362-5504-7106.
7/10/00 Allocated $634,800 for An Townsend, Otto Gericke Drives realignment as pan of the FY
2000/01 CIP budget.
8/21/00 Approval of Plan and authorization to advertise for bid.
Recommended Motion:
1. That the Mayor and Common Council authorize the Director of Finance to amend the 2000/01
budget to increase the expenditure budget (Account No. 242-362-5504-7093) by $177,200 and
revenue budget (Account Nos. 242-000-4658 $118,700 and 242-000-4945 $58,500); and
Adopt Resolution /
~{)Jkl~,t'cltt.f/-
William Woolard
Contact person: T. larb Thaipeir, Senior Civil Engineer
Phone:
5127
Supporting data attached: Staff Report, Map, Resolution
Ward:
I
FUNDING REQUIREMENTS: Amount: $812,000
Council Notes:
Agenda Item No. l;& / /
Ii/; t !oo
,
CITY OF SAN BERNARDINO - REQUEST OR COUN
Staff Report
Subiect:
Request to increase expenditure budget, revenue budget, and Resolution
Avila Construction, Inc. for street improvements on Art Townsend and 0
the San Bernardino International Airport.
Backl!round:
In 1998 the United States Department of Commerce approved a $1.2 m
additional $600,000 in local match funding provided by the Inland V
Agency (IVDA) for improvements to Mill Street, Art Townsend Drive an
for a total initial budget amount of $1.8 million for both projects.
The Mill Street improvements from Lena Road to Tippecanoe A venu
December 1999 at a total cost of $840,334 leaving a fund balance of $95
the original $1,800,000 budgeted to be used for the completion of i
Townsend, and Otto Gericke Drives. A portion of the remaining fund b
by IVDA to cover expenses they have incurred for these projects.
Economic Development Agency funding for the two projects is tied togeth
the IVDA, will not be reimbursed its up-front costs for Mill Street u
contract is awarded.
The improvement plans for Art Townsend and Otto Gericke Drives from
Third Street are completed and it is ready to be awarded. In general, t
constructing road pavement, curb, gutter, sidewalk, streetlights and a lO-i
Below is an estimate of the total project cost:
The project was advertised locally; the following companies responded (
type) :
Name of Bidder
Avila Construction, Inc.
H & H General Contractors, Inc.
Hubbs & Ferrante
Vance Cor oration
Holland-Lowe Construction, Inc.
Matich Co oration
Laird Construction Co., Inc.
Eastland Construction, Inc.
Sean Malek En ineerin & Construction, Inc.
Cit
San Bernardino
San Bernardino
Bloomin ton
Rialto
San Bernardino
San Bernardino
Rancho Cucamon a
San Bernardino
Perris
CIL ACTION
awarding contract to
tto Gericke Drives at
illion grant with an
alley Redevelopment
d Otto Gericke Drive
e were completed in
9,666 available from
mprovements to Art
alance has been used
Because the Federal
er, the City, through
ntil the Otto Gericke
Del Rosa A venue to
he project consists of
nch water main.
$692,191.50
$ 69,219.00
$ 50,589.50
$812,000.00
low bidder is in bold
Amount of Bid
$ 692,191.50
$ 709,324.00
$ 729,400.95
$ 731,823.00
$ 750,358.10
$ 753,796.50
$ 772,834.35
$ 790,247.96
$1,043,017.75
,
STAFF REPORT continued
Financial Imoact:
Funding for this project in the amount of $634,800 has already been included in the 2000/01
CIP in Account No. 242-362-5504-7093 (Art Townsend/Otto Gericke Drives realignment).
The remaining balance of $177,200 will be reimbursed by IVDA (see attached letter from
IVDA). Although the contingency and design/construction engineering amounts are less than
desirable due to the remaining IVDA budget for this project, it is not anticipated that any City
funds will be used to finance any portion of these improvements.
Recommendation:
That the Mayor and Common Council adopt the Resolution awarding contract to A vila
Construction, Inc. for street improvements on Art Townsend Drive and Otto Gericke Drive;
and authorize the Director of Finance to amend the 2000/01 budget to increase the expenditure
budget and revenue budget by $177,200 to Account No. 242-362-5504-7093, and increase
revenue accounts 242-000-4658 by $118,700 and 242-000-4945 by $58,500.
,
City of San Bernardino, California
. ~ Department of Development Services/Public Works Division
-",,~
Vicinity Map
Street Improvements
For
Otto Gericke Drive
And
Art Townsend Drive
VICINITY
MAP
N. T.S.
RES. 2000-356 - RESOLUTION OF THE MAYOR AND COMMON
COUNCIL OF THE CITY OF SAN BERNARDINO AWARDING A
CONTRACT TO AVILA CONSTRUCTION, INC. FOR THE
CONSTRUCTION OF A RAISED MEDIAN, HANDICAP RAMPS,
AND STRIPING AT 21sT STREET AND SAN GABRIEL STREET.
(10)
Council Member Lien inquired as to when construction would begin on this
project and the expected date of completion.
Ray Casey, City Engineer, advised that construction was expected to begin soon
after the first of the year, and it would take approximately 30-45 days to complete the
work.
Council Member Lien made a motion, seconded by Council Member
McCammack, that said resolution be adopted.
Resolution No. 2000-356 was adopted by the following vote: Ayes: Council
Members Estrada, Lien, McGinnis, Schnetz, Suarez, Anderson, McCammack. Nays:
None. Absent: None.
RES. 2000-357 - RESOLUTION OF THE MAYOR AND COMMON
COUNCIL OF THE CITY OF SAN BERNARDINO AWARDING A
CONTRACT TO AVILA CONSTRUCTION, INC. FOR STREET
IMPROVEMENTS ON ART TOWNSEND DRIVE AND OTTO
GERICKE DRIVE AT THE SAN BERNARDINO INTERNATIONAL
AIRPORT. (11)
Council Member Schnetz expressed concern that the City is awarding a contract
for the extension of streets located on Inland Valley Development Agency (IVDA)
portions of the property, which appear to go right through Tech Park, and he did not
see any indication that Hillwood had a chance to look at this project proposal.
Mayor Valles indicated that this project had been approved at the IVDA meeting
the previous Thursday.
Ray Casey, City Engineer, advised that Hillwood had, in fact, reviewed the
plans and did not have any objections--they indicated they could make it work.
Council Member Schnetz made a motion, seconded by Council Member
Estrada, that said resolution be adopted.
12
12/18/2000
."
.
Resolution No. 2000-357 was adopted by the following vote: Ayes: Council
.Jembers Estrada, Lien, McGinnis. Schnetz, Suarez, Anderson, McCamrnack. Nays:
None. Absent: None.
RES. 2000-358 - RESOLUTION OF THE MAYOR AND COMMON
COUNCIL OF THE CITY OF SAN BERNARDINO AWARDING A
CONTRACT TO BOND BLACKTOP, INC. FOR SLURRY SEALING
OF VARIOUS STREETS, PHASE X, PER PLAN NO. 10126. (12)
Council Member McCamrnack noted that in reviewing the map she realized that
this is a project that has been underway in the City for the past five years. However.
she felt she must voice her concerns that money is being spent on some streets that will
not be helped by slurry seal. She stated that she had discussed this with the City
Administrator and the Water Department relative to streets that are currently under
repair and should be removed from the slurry seal project, and she wanted to be sure
that we are double checking this and not putting good money after bad.
City Engineer Ray Casey advised that on this particular project the City is doing
something they haven't done before--they have added a removal and replacement
element to the contract. The intent is to remove those specific locations where there is
pavement failure and significant cracking before we do the slurry seal.
Council Member McCammack requested that she and Mr. Casey drive some of
these streets prior to the work beginning in January.
Mayor Valles advised that slurry seal has been a "delicate" issue for the City to
deal with, as it should be used to maintain surface streets in good repair.
Unfortunately, so many of the streets in the city are in such disrepair that slurry sealing
is just like painting over the problem without really correcting it. She stated she was
pleased that staff is looking to correct the problem at the root prior to slurry sealing.
Council Member Estrada made a motion, seconded by Council Member
McGinnis, that said resolution be adopted.
Resolution No. 2000-358 was adopted by the following vote: Ayes: Council
Members Estrada, Lien, McGinnis, Schnetz, Suarez. Anderson, McCamrnack. Nays:
None. Absent: None.
13
12/18/2000