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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
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From: Lynn Merrill, Director
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Subject: Resolution authorizing an increase to
the annual purchase order with Toter Incorporated
for purchase of additional automated carts for
residential refuse services
Dept: Public Services
Date: February 23, 2001
Council meeting: March 19, 2001
Synopsis of Previous Council Action
9/20/94 Reso No. 94-292 to purchase 9,800 90-gallon automated refuse carts
9/20/94 Reso No. 94-291 to finance same
7/24/95 Reso No. 95-268 to purchase 84,000 automated containers
7/24/95 Reso No. 95-269 to finance same
10/4/95 Reso No. 95-345 to purchase lease financing for 62,000 automated carts
10/7/96 Reso No. 96-310 to purchase 3,800 automated carts
9/15/98 Reso No. 98-265 to purchase 1,500 automated carts
3/17/99 Reso No. 99-48 to purchase 550 automated carts
8/16/99 Reso No. 99-205 to purchase 3,000 automated carts
7/24/00 Reso No. 00-217 to purchase 3,000 automated carts
Recommended Motion:
1. Authorize the Director of Finance to amend FY 2000/2001 Refuse Budget and transfer $86,000
from account 527-413-5803 Lease Payments to 527-412-5112 Small Tools and Equipment
2.
Adopt Resolution
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Contact person:
Arlington Rodgers, Solid Waste Manager
Phone: 5140
Supporting data attached: Staff Report and Resolution
Ward: ALL
FUNDING REQUIREMENTS:
Amount:
$86,000
Source: 527-412-5112
Small Tools and Equipment
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Council Notes:
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Agenda Item No.~
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
A resolution authorizing an increase to the annual purchase order with Toter, Incorporated for
purchase of additional automated carts for residential refuse services.
BACKGROUND
The City of San Bernardino Department of Public Services, Refuse Division services over 36,000
residential customers each week. The City has 108,000 automated refuse carts that require service on
a weekly basis. The Refuse Division budgets to replace approximately 4,000 containers each fiscal
year at an approximate annual cost of $175,000. However, thus far into fiscal yeat 2000/2001 the
Refuse Division has been experiencing an increased number of customer requests for waste
containers. This increase has been attributed to customers requesting larger containers (from 64
gallon size to 96 gallon size), requests for new service (new City residents), and replacement
containers due to theft, damage or Weat. Also, beginning July 1, 2001 the Refuse Division will
begin servicing approximately 300 additional residential customers in the southeastern part of the
Gty. These customers are being transferred from USA Waste/Waste Management to the City's
service schedule as part of an agreement between the Gty and BFI, a company which previously
provided refuse service to the area, to turn their accounts over to the City.
In order to satisfy the number of pending requests and the additional customers that will begin
service with the Gty, it is estimated that the Gty will need an additional 2,000 96-gallon containers
for fiscal yeat 2000/2001. Of these containers:
900 will be for former USA Waste customers,
400 will be for customers moving into the Gty,
200 will be for residents requesting the exchange of small containers for larger ones
500 to replenish exhausted inventory
2,000
The Refuse Division budgeted $175,000 in fiscal year 2000/2001 for the purchase of refuse
containers needed for new service and replacements. This amount has been exhausted. The
Division is requesting that the Toter, Inc. purchase order #201176 be increased by $86,000 to
purchase an additional 2,000 residential refuse containers at a cost of approximately $43 each.
FINANCIAL IMPACT
The Refuse Division is estimating approximately $89,600 in lease payment savings this fiscal year
due to a delay in the purchase of commercial trucks, causing the lease payments to begin next fiscal
yeat. The Refuse Division is requesting a transfer of $86,000 from Account No. 527-413-5803,
Lease Payments to Account No. 527-412-5112, Small Tools and Equipment, to coverthe costs of
the additional carts.
RECOMMENDATION
1. Authorize the Director of Finance to amend FY 2000/2001 Refuse Budget and transfer
$86,000 from Account No. 527-413-5803 Lease Payments to Account No. 527-412-5112
Small Tools and Equipment.
2. Adopt resolution.
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Resolution No. ~ \2,;
RESOLUTION OF THE CITY OF SAN BERNARDINO AUlHORIZING AN
INCREASE TO THE ANNUAL PURCHASE ORDER WITH TOTER,
INCORPORATED FOR PURCHASE OF ADDITIONAL AUTOMATED CARTS FOR
RESIDENTIAL REFUSE SERVICES
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That the City of San Bernardino has previously acquired 167,650 automated
refuse carts for residential service from Toter, Incorporated and that it is desirable to continue to
use the same manufacturer to eliminate the need to maintain separate replacement parts
inventories. Pursuant to this detennination, the Purchasing Manager is hereby authorized and
directed to increase the Annual Purchase Order #201176 to Toter, Incorporated by $86,000 to a
"not to exceed" amount of $261,000 for additional automated refuse carts.
SECTION 2. The authorization to execute the above referenced Annual Purchase Order
is rescinded if it is not issued within sixty (60) days of the passage of this resolution.
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AN
INCREASE TO THE ANNUAL PURCHASE ORDER WITH TOTER,
INCORPORATED FOR PURCHASE OF ADDITIONAL AUTOMATED CARTS FOR
RESIDENTIAL REFUSE SERVICES
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on
the
day of
,2001, by the following vote, to wit:
Council Members:
Abstain
Ayes
Nays
Absent
ESTRADA
LIEN
McGINNIS
SCHNETZ
SUAREZ
ANDERSON
McCAMMACK
City Clerk
The foregoing resolution is hereby approved this
, 2001.
day of
Approved as to form and
Legal content;
James F. Penman, City Attorney
Judith Valles, Mayor
City of San Bernardino
March 1, 2001
2
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): 3,- \ CJ -0\ Item # L""3 Resolution #
Vote: Ayes \-3, S - ') Nays e- Abstain if
Change to motion to amend original documents: -
?DO\ - (" 0
Absent 4-
Reso. # On Attachments: -==--
Contract term:
NullNoid After: 6- I 'l(-O I
Note on Resolution of Attachment stored separately: -=-
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY Date:
See Attached: -=
Date Sent to Mayor: '3,-<...\ -C\
Date of Mayor's Signature: '3 -z",-() I
Date ofClerklCDC Signature: '3,- 2~--(:) \
Reso. Log Updated:
Seal Impressed:
./
,/
Date e
i nature:
See Attached:
See Attached:
ached:
Date Returned: -
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes ./ No By
Yes No -L By
Yes No -L By
Yes No~ By
Yes No ---L By
Copies Distributed to:
City Attorney /'
Parks & Rec.
Code Compliance Dev. Services
Police Public Services /' Water
EDA
Finance /'
MIS
Others:
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE IContract Term. etc.)
Ready to File: ~
Date: '3-Z3--C>\