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HomeMy WebLinkAbout2007-080 " t. , .. 1 2 RESOLUTION NO. 2007-80 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND PURCHASE ORDER TO FAIRVIEW FORD BETWEEN THE CITY OF SAN BERNARDINO PURSUANT TO SECTION 3.04.010 B-3 OF THE MUNICIPAL CODE FOR THE PURCHASE OF FORTY-TWO (42) YEAR 2007 FORD CROWN VICTORIA POLICE INTERCEPTORS UTILIZED BY THE POLICE DEPARTMENT; AND AUTHORIZING THE FINANCE DIRECTOR OR HER DESIGNEE TO SOLICIT 6 LEASE-PURCHASE RATE QUOTES AND AWARD A LEASE-PURCHASE TO THE 7 LOWEST RESPONSIBLE LEASING COMPANY. 8 9 3 4 5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor of the City of San Bernardino is hereby authorized to 10 11 12 Fairview Ford, a copy of which is attached hereto, marked Exhibit "A" and incorporated 13 14 15 16 execute on behalf of said City an Agreement between the City of San Bernardino and herein by reference as fully as though set forth at length. SECTION 2. This purchase is exempt from the formal contract procedures of Section 3.04.010 of the Municipal Code, pursuant to Section 3.04.010. B.3 of said Code "Purchases approved by the Mayor and Common Council". 17 18 19 20 21 22 23 24 25 26 27 28 SECTION 3. That Fairview Ford has offered a negotiated purchase price of $26,657.48 including tax pursuant to Section 3.04.010 B-3 of the Municipal Code for each Year 2007 Crown Victoria Police Interceptor purchased and was the previously selected vendor for these models in 2000, 2002, 2003, 2004, 2005 and 2006. Pursuant to this determination the Finance Director is hereby authorized to issue a purchase order to Fairview Ford of San Bernardino, in the amount of $1,119,614.16, which will facilitate the procurement of the forty-two (42) vehicles; and authorize the Finance Director or her designee to solicit lease-purchase rate quotes under existing March 5, 2007 ': , '. 1 2 3 4 5 6 7 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND PURCHASE ORDER TO FAIRVIEW FORD BETWEEN THE CITY OF SAN BERNARDINO PURSUANT TO SECTION 3.04.010 B-3 OF THE MUNICIPAL CODE FOR THE PURCHASE OF FORTY-TWO (42) YEAR 2007 FORD CROWN VICTORIA POLICE INTERCEPTORS UTILIZED BY THE POLICE DEPARTMENT; AND AUTHORIZING THE FINANCE DIRECTOR OR HER DESIGNEE TO SOLICIT LEASE-PURCHASE RATE QUOTES AND AWARD A LEASE-PURCHASE TO THE LOWEST RESPONSIBLE LEASING COMPANY. Master Lease Agreements and to award a lease-purchase to the lowest responsible leasing company. 8 9 10 and shall read, "Purchase of forty-two (42) Year 2007 Ford Crown Victoria Police 11 12 SECTION 4. The Purchase Order shall reference this Resolution No. 2007-80 Interceptors, P.O. No. , not to exceed $1,119,614.16" and shall 13 14 incorporate the terms and conditions of the Contract. SECTION 5. The Agreement shall reference this Resolution No. 2007 80 15 and shall read, "Fairview Ford for forty-two (42) Year 2007 Ford Crown Victoria Police 16 17 18 19 20 21 22 23 11/ 24 11/ 25 11/ 26 11/ 27 Interceptors to be utilized throughout the City of San Bernardino. Agreement not to exceed $1,119,614.16" and shall incorporate the terms and conditions of the agreement. SECTION 6. The authorization to execute the above referenced Purchase Order and agreement is rescinded if not issued within sixty (60) days of the passage of this resolution. 28 March 5. 2007 , " 1 2 3 4 5 6 7 8 9 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND PURCHASE ORDER TO FAIRVIEW FORD BETWEEN THE CITY OF SAN BERNARDINO PURSUANT TO SECTION 3.04.010 B-3 OF THE MUNICIPAL CODE FOR THE PURCHASE OF FORTY-TWO (42) YEAR 2007 FORD CROWN VICTORIA POLICE INTERCEPTORS UTILIZED BY THE POLICE DEPARTMENT; AND AUTHORIZING THE FINANCE DIRECTOR OR HER DESIGNEE TO SOLICIT LEASE-PURCHASE RATE QUOTES AND AWARD A LEASE-PURCHASE TO THE LOWEST RESPONSIBLE LEASING COMPANY. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a joint regular day of March , 2007, by the meeting thereof, held on the 5th 10 following vote, to wit: 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Ap roved as to form: Council Members: AYES NAYS ABSTAIN ABSENT ESTRADA x BAXTER x BRINKER x DERRY x KELLEY x JOHNSON x MCCAMMACK x ~WJj. C1fJ/I16 The foregoing resolution March , 2007. b ()hfnC~~ cle~p'4-tA is ~rebY approved this . ~ da~. -Q,f 27 28 March 5. 2007 2007-80 VENDOR SERVICE AGREEMENT This Vendor Service Agreement is entered into this 5th day of March 2007, by and between Fairview Ford ("VENDOR") and the City of San Bernardino ("CITY" or "San Bernardino"). WITNESSETH: WHEREAS, the Mayor and Common Council has determined that it is advantageous and in the best interest of the CITY to contract for the purchase offorty-two (42) 2007 Ford Crown Victoria Police Interceptors; and WHEREAS, the City of San Bernardino did solicit and accept quotes from available vendors for forty-two (42) 2007 Ford Crown Victoria Police Interceptors. NOW, THEREFORE, the parties hereto agree as follows: 1. SCOPE OF SERVICES. For the remuneration stipulated, San Bernardino hereby engages the services of VENDOR to provide those products and services as set forth in this purchase agreement. 2. COMPENSATION AND EXPENSES. a. For the services delineated above, the CITY, upon presentation of ap invoice, shall pay the VENDOR up to the amount of$1,119,614.16 for forty-two (42) 2007 Ford Crown Victoria Police Interceptors. b. No other expenditures made by VENDOR shall be reimbursed by CITY, 3. TERM; SEVERABILITY. The term of this Agreement shall be for a period of one year. 2007-80 This Agreement may be terminated at any time by thirty (30) days written notice by either party. The terms of this Agreement shall remain in force unless mutually amended. The duration ofthis Agreement may be extended with the written consent of both parties. 4. INDEMNITY. CITY agrees to indenmify and hold harmless VENDOR, its officers, agents and volunteers from any and all claims, actions, or losses, damages and/or liability resulting from CITY's negligent acts or omissions arising from the CITY's performance of its obligations under the Agreement. VENDOR agrees to indenmify and hold harmless the CITY, its officers, agents, and volunteers from any and all claim, actions, or losses, damages and/or liability resulting from VENDOR's negligent acts or omissions arising from the VENDOR's performance of its obligations under the Agreement. In the event the CITY and/or the VENDOR is found to be comparatively at fault for any claim, action, loss, or damage which results from their respective obligations under the Agreement, the CITY and/or VENDOR shall indenmify the other to the extent of this comparative fault. 5. INSURANCE. While not restricting or limiting the forgoing, during the term of this Agreement, VENDOR shall maintain in effect policies of comprehensive public, general and automobile liability insurance, in the amount of $1,000,000.00 combined single limit, and statutory worker's compensation coverage, and shall file copies of said policies with the CITY's Risk Manager prior to undertaking any work under this Agreement. CITY shall be set forth as an additional named insured in each policy of insurance provided hereunder. The Certificate of 2007-80 Insurance furnished to the CITY shall require the insurer to notifY CITY of any change or termination in the policy. 6. NON-DISCRIMINATION. In the performance of this Agreement and in the hiring and recruitment of employees, VENDOR shall not discriminate on the basis of race, creed, color, religion, sex, physical handicap, ethnic background or country of origin. 7. INDEPENDENT CONTRACTOR. VENDOR shall perform work tasks provided by this Agreement, but for all intents and purposes VENDOR shall be an independent contractor and not an agent or employee of the CITY. VENDOR shall secure, at its expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for VENDOR and its officers, agents, and employees, and all business license, if any are required, in connection with the services to be performed hereunder. 8. BUSINESS REGISTRATION CERTIFICATE AND OTHER REQUIREMENTS. VENDOR warrants that it possesses or shall obtain, and maintain a business registration certificate pursuant to Chapter 5 of the Municipal Code, and any other license, permits, qualifications, insurance and approval of whatever nature that are legally required of VENDOR to practice its business or profession. III III III III ", ," 2007-80 9. NOTICES. Any notices to be given pursuant to this Agreement shall be deposited with the United States Postal Service, postage prepaid and addressed as follows: TO THE CITY: Public Services Director 300 North "D" Street San Bernardino, CA 92418 Telephone: (909) 384-5140 TO THE VENDOR: Fairview Ford Sales Inc. 808 West 2nd Street San Bernardino, CA 92412-5516 Telephone: (909) 386-0281 10. ATTORNEYS' FEES In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions or provisions hereof. The costs, salary and expenses of the City Attorney and members of his office in enforcing this Agreement on behalf of the CITY shall be considered as "attorneys' fees" for the purposes of this paragraph. 11. ASSIGNMENT. VENDOR shall not voluntarily or by operation of law aSSIgn, transfer, sublet or encumber all or any part of the VENDOR's interest in this Agreement without CITY's prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for the termination of this Agreement. Regardless of CITY's consent, no subletting or assignment shall release VENDOR of VENDOR's obligation to perform all other obligations to be performed by VENDOR hereunder for the term of this Agreement. " 2007-80 12. VENUE. The parties hereto agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated either in the State courts located in the County of San Bernardino, State of California or the U.S. District Court for the Central District of California, Riverside Division. The aforementioned choice of venue is intended by the parties to be the mandatory and not permissive in nature. 13. GOVERNING LAW. This Agreement shall be governed by the laws of the State of California. 14. SUCCESSORS AND ASSIGNS. This Agreement shall be binding on and inure to the benefit of the parties to this Agreement and their respective heirs, representatives, successors, and assigns. 15. HEADINGS. The subject headings of the sections of this Agreement are included for the purposes of convenience only and shall not affect the construction or the interpretation of any of its provIsIOns. 16. ENTIRE AGREEMENT; MODIFICATION. This Agreement constitutes the entire agreement and the understanding between the parties, and supercedes any prior agreements and understandings relating to the subject manner of this Agreement. This Agreement may be modified or amended only by a written instrument executed by all parties to this Agreement. III III III III 2007-80 .. IN WITNESS THEREOF, the parties hereto have executed this Agreement on the day and date set forth below. Dated: 3 - '5" , 2007 :::NDOR!fj)~ ,/ /R~llJeNr Its: Dated 2007 CITY OF SAN BERNARDINO BY:~ p trick J. Mo , yor Approved as to Form: