HomeMy WebLinkAbout1979-683 7 y-~
1 RESOLUTION NO. >j9.
2 RESOLUTION OF THE CITY OF SAN BERiJARDINO AUTIIORI'LI1dG THE
EXECUTIOiQ OF AN AGREEMENT WITH THE COUNTY OF SAN BERNARDINO
3 I RELATING TO THE MOBILE HOME AND TRAILER REPAIR PROGRAM.
4 BE IT RESOLVED BY THE AYAYOR AND COMidOiJ COUNCIL OF THE CITY ,
OF SAN BERIQARDINO AS FOLLOWS:
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SECTION 1. The Mayor of the City of San Bernardino is
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7 I hereby authorized and directed to execute on behalf of said City
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8 i an Agreement with the County of San Bernardino relating to the
9 iirobile Home and Trailer Repair Program, a copy of which is
10 I attached hereto, marked Exhibit "A" and incorporated herein
tl ~bY reference as fully as though set forth at length.
12 IIII I HEREBY CERTIFY
that the foregoing resolution was duly
l3 ladopted by the Mayor and Common Council of the City of San
t4 Bernardino at a /yr,-n~~~.5 meeting thereof, held
t5 on the ~L^ day of ~ , 1979, by the following
i6 vote, to wit:
17 AYES : Councilmen ,~;1
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~ 19 NAYS : X6/.2:
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20 ABSENT: ~~»lc~liri~•rL:~.~ c- _~~Lari~
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22 -~~C
tynClerk~ ~~J
23 The foregoing resolution is hereby approved is day
24 of ~;;;,y~ 1979.
25
y o t e~ ty o S Bernar ino
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Appr d as to form:
27 'V
•~g City A orney
~9-~~3
1 A G R E E M E N T
2 (Repair of Mobile Homes and Trailers)
3 THIS AGREEI=LENT is made and entered into this 17th day
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a i of September 1979, by and between the CITY OF SAN
5 i BERNARDINO, a municipal corporation, hereinafter referred to as
6 i "City", and the COUNTY OF SAN BERNARDINO, a political subdivision
~ of the State of California, hereinafter referred to as "County".
g In consideration of the performance of the mutual
q i covenants and promises herein contained, at the time and in the
t0 i manner specified herein, the parties hereto agree as follows:
11 1. Recitals.
12 I (a) City's Coms~unity Development Office has Community
t3 i Development funds allocated for the purpose of rehabilitating
lq qualified housing within the City of San Bernardino.
lg (b) City is authorized to enter into an agreement with
16 the County of San Bernardino for its Community Services Department
1~ to perform minor repair of mobile homes and trailers within the
lg City of San Bernardino.
t9 (c) City desires that County perform said minor
20 repair of mobile homes and trailers, and County desires to perform
21 said work.
22 2. County to Promote Services. County will provide
23 an outreach program to consist of press releases, flyers, and
24 personal contact with mobile home and trailer residents, through
2g residents' meetings, to explain the need for, and availability
26 of free residential energy audits, minor repairs offered, and
27 methods of application qualification. At that time, applications
z8 will be taken acid appointments made for interested eligible
Exhibit 'A'
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1 residents.
2 I 3. Qualifications of Applicants. County will determine
3 iqualifications of applicants for the mobile home and trailer minor
4 !repair service. Each applicant must meet the following criteria:
5 (a) Residence within the City of San Bernardino for
6 la minimum of one year;
7 i (b) Age 62 years or older;
g ( (c) Own and occupy the mobile home or trailer for
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9 which service is requested;
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10 I (d) Gross annual income of less than $ 11,280
11 i 4. Energy Audits and Estimates of Minor Repairs. County
12 (will provide, without charge to applicants, energy audits designed
13 'to determine present energy efficiency, no-cost and low-cost
~q methods of reducing energy consumption, and estimates of minor
lq repairs needed. These services shall be provided to a maximum of
16 1,000 qualified applicants.
1~ 5. County to Refer Applicants to Other Energy Programs.
ig County will refer each program applicant to other energy related
19 Programs, as needed.
20 6• County to Provide Minor Repairs. County will provide
21 the following minor repairs as needed:
22 (a) heater repair up to $250.00, to be done by
23 licensed contractor;
24 (b) window and door repair or replacement;
25 (c) weatherstripping;
' 26 ~ (d) caulking;
27 ~ (e) wrapping of water heater;
28 (f) installation of water-saving shower head;
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1 (g) squaring up (leveling) of mobile home/trailer.
2 7. County to Provide Itemized Statement. County shall
3 I maintain applications, invoices, statements, vouchers, time
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a records, and supporting detail for all work completed. When
S I a job is completed, County shall furnish City with a comprehensive
6 Ilexpense statement which shall itemize all costs of the job.
~ 8. Advance Payment to County. City shall make an
g advance payment to County in an amount of five thousand dollars
9 I ($5,000.00) for the program, to be used for the purchase of
10 necessary supplies and materials and for other initial costs.
17 9. Reimbursement to County for Completed Jobs, City shall
12 reimburse County for completed jobs on the basis of the expense
t3 statements submitted pursuant to paragraph 7 on a monthly basis.
tq Said reimbursements by City to County will be made during the
IS normal time period utilized by City for making such payments,
16 Notwithstanding the foregoing, during the program, City shall have
t~ the right, in its sole discretion, to off-set submitted expense
Ig statements for jobs completed against the five thousand dollar
t9 ($5,000.00) initial advance payment made by City to County
20 as provided in paragraph 8 hereof.
21 City may give notice to County that available funds will
22 imminently be exhausted. After such notice has been given,
23 County shall not undertake any new repair projects without
2q approval of City.
25 At the end of the program, County shall refund to City any
26 unexpended, unobligated funds remaining from its total receipts
27 from City for the program, and shall submit to City a detailed
2g project expense statement in a form satisfactory to the City's
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1 Finance Director. If any monies are due to Coun+_y from City,
2 then County shall submit a final billing statement for authorized
3 expenses computed in accordance with paragraph 7 hereof exceeding
4 previous payments made to County.
S 10. County to Maintain Records. County shall maintain and
6 kBep adequate books and records on a current basis recording all
7 invoices, statements, vouchers, time records, and the like, in a
8 form satisfactory to the City and in accordance with generally
9 accepted accounting principles. Said books and records shall be
l0 made available to the City for purposes of audit at all reasonable
11 times and places. All such books and records shall be retained
12 for such periods of time as required by law; provided, however,
t3 notwithstanding any shorter period of retention, all books,
14 records and supporting detail shall be retained for a period of
' tS at least three years after the expiration of the term of this"
16 agreement.
17 11. County to Maintain Insurance. County shall provide
t8 comprehensive insurance coverage for all work performed pursuant
19 to this agreement in a form satisfactory to City's Director of
20 Community Development. Said insurance coverage shall be at least
2] as follows:
22 One million dollars for each person injured;
23 One million dollars for each accident or occurrence; and
24 One million dollars for property damage.
25 A certificate of insurance shall be provided to City, and
26 I City shall be named as an additional insured in said policy.
27 I 12. Term. The term of this agreement shall commence
28 September 1, 1979, and terminate June 30, 1980.
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1 13. Termination. Either party may terminate this agreement
2 by giving written notice specifying the effective date of
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3 termination. County shall be allowed a two week grace period
4 after the effective date of termination in which to close down
5 and furnish City with a full accounting of projects accomplished
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6 hand costs thereof. Any adjustments to project funding and
7 incurred costs shall be made within twenty (20) days after
g termination.
9 14. Hold Harmless. County hereby agrees to, and shall,
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10 (hold City, its elective and appointive boards, commissions,
u iofficers, agents and employees harmless from any liability for
12 (damage or claims for damage for personal injury, including death,
~3 (as well as from claims for property damage which may arise from
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l4 County's operations under this agreement, whether such operations
~5 be by County or by any one or more persons directly or indirectly
16 employed by or acting as agent for County. County agrees to,
17 and shall, defend City and its elective and appointive boards,
ig commissions, officers, agents and employees from any suits or
19 actions at law or in equity for damages caused, or alleged to
20 have been caused, by reason of any of County's operations here-
2t under.
22 15. Assignment. This agreement shall not be assigned by
23 either party without first obtaining the written consent of the
24 other party.
25 16. Entire Agreement. This agreement represents the entire
26 agreement of the parties hereto, and may be amended or modified
27 only by written agreements signed by both parties. Failure
38 on the part of either party to enforce any provision of this
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1 agreement shall not be construed as a waiver of the right to
2 compel enforcement of such provision or provisions, nor act to
3 release any surety from its obligations under this agreement.
4 I 17. Notices. All notices herein required shall be in
5 writing and delivered in person or sent by first class mail,
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6 postage prepaid, addressed as follows:
7 City of San Bernardino County of San Bernardino
Office of Community Rudy Castro, Executive Dir.
g Development Community Services Department
300 North "D" Street 602 South Tippecanoe Avenue
9 San Bernardino, CA 92418 San Bernardino, CA 92415
t0 IN WITNESS WHEREOF, the parties hereto have executed this
I1 agreement on the date first hereinabove written.
!2 CITY OF SAN BERiQARD O
ATTEST:
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14 ~ `~~i/"%d~'~ Mayor
City C erl k _
IS
COUNTY O~~SAN BE~INO
16 ~
17 By
lg Approved as to form:
f~sf'.
l9 ~ ~ ANDREE DISNAROON,CLERK OF 7NE
&1ARD DF SUPERVISORS OF 1ME
20 City A orney COUNtt OF SAN DER INO
21
z2 ~ Dep
23 County Cou se
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~ ~ ~ JTER-OFFICE MEI~,J Q~G ~~'Etio~a
DATE September 11, 1979 ~ NB~NAryRD
o
FROM James Fare, Admirz~~ at r PHONE 1824 G'k0
Human Resources Agency
TO Board of Supervisors
c/o Earl Goodwin,
County Administrative Officer
CONTRACT BETWEEN COMDIUNITY SERVICES DEPARTMENT AND CITY OF SAN
SUBJEGT BERNARDINO FOR MOBILE HOME AND TRAILER WEATHERIZATION AND
REPAIR PROGRAM. (CSD)
AGREEMEP N0.79 - G~3
RECOMMENDATION:
Approve a contract between the City of San Bernardino and Community
Services Department for energy conservation services and repairs
to mobile homes and trailers for the period September 1, 1979,
through June 30, 1980, in an amount estimated to be $200,000.00.
BACKGROUND:
The Board of Supervisors approved refunding of the Community
Services Administration Emergency Energy Conservation Program on
April 3, 1978, in the amount of $575,581. A portion of this pro-
gram dealt with the weatherization of homes within San Bernardino
County, including 225 which were within the city limits of San
Bernardino. Initial results indicate an average savings to each
client serviced, since inception, of $110.40. Mobile homes and
trailers were not initially considered under CSA Guidelines of
i the refunding package.
REP.SONS FOR RECOI4MEIQDATION:
The City of San Bernardino, by formal Resolution Number 79-346,
has requested the CSD Weatherization Program be extended to include
weatherization of selected mobile homes and trailers for senior
citizens within the City. The City has agreed to assume all program
costs incurred with Community Development funding.
There are approximately 38 mobile home parks within the City of San
Bernardino with about 3400 city residents relatively untouched by
energy conservation technology. Of these residents, 75~ to 80g are
senior citizens who will meet qualifying criteria. This program
will meet the needs of these senior citizens by weatherstripping
and/or making minor repairs to their mobile homes and trailers to
reduce the loss of energy through lack of weatherization.
cc: CSD-1. Boydston w/2 agree ~~a~.€~~~f~~ fsORRD OF SUPERVISORS
Auditor w/agree
c~-r~~f san Bdno c/o CSD COUNTY OF S/, BFRNAf2Dif~lO
HRA ~~,y
File (v1QTI0id _ ~ _ .G~~
OCD: EIA-R. Rigney 1 2 3 ~ 5
ANDREE DISHAr20~~id, CL ' K ~()F THE BOARD
oATE~~ 7 1979 T~
12-1367-000 Rev. 1/77
,,,~i County Department CONTRACT NUME3ER
- s
~;•;,p~ y Community Services Departmen
/ County Department Contract Representative
COUNTY OP SAN BERNARDINO ? Renewable terminates
C.C. VERMILLIOPd Ph. Ext. 3533 Date:JUNE 30, 19$0
CONTRACT TRANSMITTAL Budget Unit No. Sub Object No. Fund No. Job No. A,mairit~faC,er~t~ct
Chack One: ? Expenditura ~ Revenue If contract has more than oneLpaSyLment or receipt,
S.S.A. r complete the following.
or Federal Number of payments:
Employer ID r Estimated amount of each: $
Contractor: CITY OF SAN BF.RNP_RDINO
Contractor's Representative: MR. GARY VAN OSDEL, OFFICE OF COMh4UNITY DEVELOPMENT
Address: 300 NORTH "D" STREET, SAN BERNARDINO, CA _ Phone: (714) 383-5003
Nature of Contract: /Briefly describe the general terms of the contracU
To implement a weatherization program to assist senior citizens
residing in mobile homes/trailers within the City of San Bernardino.
Under the Emergency ideatherization Program approved by the Board
of Supervisors on April 3, 1978, approximately 225 homes in the
City of San Bernardino were weatherized for loc~~-income and senior
citizens at an overall savings to each client serviced of 1728
kilowatts, 204 therms or $110.40.
The City of San Bernardino has requested that the CSD administer
a similar procrram for eligible senior citizens in the City of
San Bernardino according to contract specifications.
The contract period is September 1, 1979 through June 30, 1980.
The City of San Bernardino will advance S5,000 to Community Services
Department thereafter on the basis of monthly invoices submitted
to the City. Estimated funding under this contract is $200,000.
Funding will continue until the City notifies Community Services
Department that funding has been exhausted; thereafter, no new mobile
homes/trailers may be weatherized or repaired without prior city
~'i approval.
(Attach this transmittal to alt contracts not prepared on the "Standen! Contract" forrn.l
Apw ved as to le rm Reviewed as to budget expenditure
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Coun[y Counsel County Administrative Office page 3 or 1
02422944 O1