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Home My WebLink About34-Parks and Recreation e e e CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Kevin Hawkins, Director Subject: RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO RATIFYING THE EXECUTION OF AMENDMENT NO.3 TO THE HEAD START CONTRACT WITH THE COUNTY OF SAN BERNARDINO DEPARTMENT OF HUMAN SERVICES TO PROVIDE PRE-SCHOOL SERVICES FOR THE PERIOD OF JULY 1,2007 THROUGH JUNE 30, 2008 AND RATIFYING ALL ACTION TAKEN BETWEEN JULY 1,2007 AND THE EXECUTION OF THE RESOLUTION. Dept: Parks, Recreation & Community Services Dept. Date: June 19,2007 MIce MEETING DATE: July 2,2007 Synopsis of Previous Council Action: June 05, 2006 - Resolution 2006-163 adopted. Recommended Motion: Adopt Resolution. Contact person: Kevin Hawkins Phone: 384-5030 Supporting data attached: 'StaffReport, contract and Resolution Ward: 6 City In-kind: $67,629 FUNDING REQUIREMENTS: Amount: Contract: $298,565 Source: (Ace!. No.) 123-524-XXXX (Account Description) Head Start Program Finance: Council Notes: Agenda Item NO.~ 7/~07 r CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION e Staff Report Subiect: Resolution of the Mayor and Common Council of the City of San Bernardino to ratifying the execution of Amendment No.3 to the Head Start contract with the County of San Bernardino Department of Human Services to provide pre-school services for the period of July I, 2007 through June 30, 2008 and ratifying all action taken between July I, 2007 and the date that the Resolution is executed. Backl!:round In FY 2005/06 the Council approved amendment No.2 between the City and San Bernardino County, Department of Human Services to continue contractual Head Start Pre-School services at the Delmann Heights Community Center. The second year of the agreement concluded successfully. The Parks, Recreation and Community Services Department has provided a Head Start Program at Delmann Heights Community Center since 1978. The school began with one class of 15 children and has now grown to four classes of 15 ages 3 to 5 years old. The program curriculum includes music, language arts, math, science, nutrition, health, safety, and multi- cultural activities. A healthy meal is also provided for each child. e The Head Start staff coordinate, implement and supervise the program. Staff works 197 days (i.e.: mid-August to late-May) and each program participant receives 170 days of education. This program is for low-income children and families who meet the Federal Income Guidelines. The program is a successful collaboration between the City of San Bernardino Parks, Recreation & Community Services Department and the County of San Bernardino Human Service Department. These 60 children receive pre-school education that would not be available to them, were it not for the Delmann Heights Program. The Head Start contract was due to the County on May I, 2007. Therefore, the City Manager signed the contract in order to meet the deadline and the Mayor and Council are now being asked to ratify that action. Financial Imnact Grant funding in the amount of $298,565. There is no General Fund cash match required. The City's in-kind match is $67,629. The in-kind includes hours of volunteer work by the parents of the children in the Head Start program. Recommendation e Adopt Resolution. e e 17 18 19 20 21 22 23 24 25 26 e 27 III 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 RESOLUTION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO RATIFYING THE EXECUTION OF AMENDMEI'IT NO.3 TO THE HEAD START CONTRACT WITH THE COUNTY OF SAN BERNARDINO DEPART!\lENT OF HUMAN SERVICES TO PROVIDE PRE-SCHOOL SERVICES FOR THE PERIOD OF JULY 1,2007 THROUGH JUNE 30, 2008 AND RATIFYING ALL ACTION TAKEN BETWEEN JULY 1,2007 AND THE DA TE THAT THE RESOLUTION IS EXECUTED. BE IT RESOLVED BY THE MAYOR AND COMMON COUI'ICIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION l. The Mayor and Common Council of the City of San Bernardino hereby ratify the submntal of Amendment No.3 of a contract for the Head Start Program, a copy of which is attached hereto. marked as Exhibit "A" and Attachment "B" showing amount requested on the County of San Bernardino Standard Contract page. SECTION 2. The term of Amendment No.3 to the Agreement is from July I, 2007 through June 30. 2008; therefore any action taken between July 1. 2007. and the date that 16 this resolution is executed is hereby ratified. III III III III /11 III III YlD -.3~ '1/~ e e e RESOLUTION OF THE MAYOR AND COMMO!\' COUNCIL OF THE CITY OF SAN BERNARDI!\'O RATIFYING THE EXECUTIO!\' OF AME!\'DMENT 1\'0. 3 TO THE HEAD START CO!\'TRACT WITH THE COUNTY OF SAN BERNARDINO DEPARTMENT OF HUMA1\' SERVICES TO PROVIDE PRE-SCHOOL SERVICES FOR THE PERIOD OF JULY 1,2007 THROUGH JUNE 30, 2008 AND RATIFYING ALL ACTION TAKEN BETWEEN JULY 1,2007 AND THE DATE THAT THE RESOLUTION IS EXECUTED. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Rachel G. Clark, City Clerk 21 22 The foregoing resolution is hereby approved this day of ,2007. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a Meeting, thereof, held on the day of , 2007, by the following vote to wit: COUNCIL MEMBERS AYES NAYS ABSTAIN ABSENT ESTRADA BAXTER BRINKER DERRY KELLEY JOHNSON MC CAMMACK 23 24 25 26 27 J 28 ( Patrick J. Morri'. Mayor City of San Bernardino Approved as to Form: tit FOR COUNTY USE ONL Y ~ New Vendor Code Dept. Contract Number I- SC A ~ Change SANBERN772 05-689 A-3 \9 EXhibi~ 'A" Cancel County Department Dept. Orgn. Contractor's License No. Preschool Services Department County Department Contract Representative Telephone Total Contract Amount County of San Bernardino Christy Hamilton (909) 386-8145 $878,225 FAS : : Revenue Contract Type 00 Encumbered 0 Unencumbered 0 Other: STANDARD CONTRACT If not encumbered or revenue contract type. provide reason: Commodity Code Contract Start Date Contract End Date Original Amount Amendment Amount July 1, 2005 June 30. 2008 $278,590 $298,565 Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount RSC HPS 150 300 3252 . $298.565 Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount , Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount . Project Name Estimated Payment Total by Fiscal Year FY Amount I/O FY Amount I/O PSD - Deleqate Aqency 07108 $298.565 I - - - - - - - Contract Type 2(b) HIS CONTRACT is entered into in the State of California by and between the County of San Bernardino. called the County, and Name City of San Bernardino Parks & Recreation hereinafter called DELEGATE AGENCY (DELEGATE) Address 547 N. Sierra Way San Bernardino, CA 92410 Phone Birth Date (909) 384-5233 Federal 10 No_ or SOCial Security No. IT IS HEREBY AGREED AS FOLLOWS: Amendment NO.3 It is hereby agreed to arnend Contract #05-689 between the County of San Bernardino and City of San Bernardino Parks & Recreation as follows: EXHIBIT "A" Page 1 of 3 tit tit SECTION VII. FISCAL PROVISIONS 4tnend Paragraphs A. and B. to read as follows: A. The maximum amount of reimbursement under this contract shall not exceed $878.225' and shall be subject to availability of funds to the County, The consideration to be paid to Delegate, as provided herein, shall be in full payment for all Delegates' services and expenses incurred in the performance hereof, including travel and per diem, elt I of San Bernardino Parks & Recreation Oriainal Contract $ 278,590 Julv 1, 2005 through June 30, 2006 Amendment 1 - COLA $ 2,505 JUIV 1, 2005 throuah June 30, 2006 Amendment 2 $ 298,565 Julv 1, 2006 through June 30, 2007 Amendment 3 $ 298,565 July 1 2007 through June 30, 2008 MAXIMUM REIMBURSEMENT $ 878,225 July 1, 2005 throuah June 30, 2008 B The Delegate will contribute $198,519 to the program funds, Such contributions shall be in cash or in-kind in the amount of $198,519, e In-Kind Oriainal Contract $ 62,635 Julv 1, 2005 through June 30, 2006 Amendmenl1 - COLA $ 626 Julv 1, 2005 throuah June 30, 2006 Amendment 2 $ 67,629 Julv 1, 2006 through June 30, 2007 Amendment 3 $ 67,629 Ju1V1, 2007 throuah June 30, 2008 MINIMUM CONTRIBUTION $ 198,519 July 1, 2005 through June 30, 2008 SECTION X. TERM Amend to read as follows: This Contract is effective as of July 1, 2005 and is extended from its amended expiration date of June 30, 2007, to expire on June 30, 2008, but may be terminated earlier in accordance with provisions of Section XI of the Contract. e Page 2 of 3 ATTACIlMENT B PROGRAM BUDGET: CITY OF SAN BERNARDINO PARKS & RECREATION - DA FY 20u7-08 IS ADDED. e All other terms and conditions in this contract remain in full force and effect. tjOUNTY OF SAN BERNARDINO ~ Paul Biane, Chairman, Board of Supervisors. Dated SIGNED AND CERTIFIED THAT A COPY OF THIS DOCUMENT HAS BEEN DELIVERED TO THE CHAIRMAN OF THE BOARD Clerk of the Board of Supervisors of the County of San Bernardino. By Deputy By ~ Name Patrick J. Morris Fred Wilson (Print or type name of person signing contract) Title Mayor Dated QpzJ' City Manager (Print or TY~ ~5. Ur.J7 I Address 300 N. D. Street - Sixth Floor San Bernardino, CA 92418 Approved as to Legal Form Reviewed 'by Contract Compliance Presented to BOS for Signature ~ Julie Surber. County Counsel ~ Lori Ciabattini. HS Contract Administration ~ Ron Griffin. DIrector Date Date Auditor/Controller-Recorder Use Onl D Contract Database . InputDa DFAS . Keyed By,;,t,\ . _:.>:.~;~i~ Date APPROVED AS TO FORM: James F. Penmu Cily AlIer_, . '~$'_ i!?vve_ Page 3 of 3 Attachment B SB City-Parks - DA FY 2007-08 Budaet e (Funded Slots: 60 Federal Part-Day Slots(3.5 Hrs)/4 Classes/170 days of operation) Federal USDA Total Head Start Nutrition Budget GAB I DescriDtion Funds Funds FY 2007-08 A. Personnel A01 Program Managers & Content Area Experts 26,721 26.721 A02 Teachers/lntant Toddler Teachers 90,657 90.657 A05 Teacher Aides & Other Education Personnel 38,461 38,461 . A09 Other Child Services Personnel 22,493 22.493 ' A"1P Maintenenance Personnel 8,900 8.900 , Total Personnel 187.232 187.232 f B. Fringe Benefits 601 Social Security(FICA), State DISability, Unemployment 6,159 6.159 602 Health/DentallLite insurance 43,017 43.017 ' 603 Retirement 23,027 23.027 . 604 Other Fringe 2,380 2.380' Total Fringe Benefits 74.583 74,583 :: , '( E. Supplies ., '" E01 Office Supplies 1,400 1400 t' E02 Child and Family Service Supplies 3,500 . ~ 3.500 , e E03 Food Services Supplies 300 300 ~ E04 Other Supplies 1,400 1,400 ? Total Supplies 6.600 6,600 ': F. Contractual . F04 Child Transportation Services F08 Other Contracts Total Supplies . - H, Other H04 UlIIities, Telephone 900 900 H08 Local Travel 1,200 1.200 Total Other 2,100 2,100 Sub Total 270,515 270,515 Food Program 28,050 28,050 Grand Total Budget 270,5151 28,050 II 298,5651 67,62911 II 67,629 J e In-Kind Match Required OA-SB Par'o'.s_Budgel FY 2007.(18 58 Par1o.s_Buogel F'(07..()1