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HomeMy WebLinkAbout33-Parks and Recreation e e CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Kevin Hawkins, Director Dept: Parks, Recreation & Community Services Dept. Date June 19, 2007 Subject: RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE CITY MANAGER TO EXECUTE < AMENDMENT NO.4 TO THE SERVICES AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND NEW HOPE MISSIONARY BAPTIST CHURCH TO PROVIDE COMMUNITY SERVICES AT THE NEW HOPE FAMILY LIFE CENTER. MlCC Meeting Date: July 2, 2007 Synopsis of Previous Council Action: July 19,2004: Mayor and Common Council approved Resolution No. 2004-235 to execute a Services Agreement between the City of San Bernardino and New Hope Missionary Baptist Church to provide community services at the New Hope Family Life Center. July 18, 2005: Mayor and Common Council approved Resolution No. 2205-250 Amendment No.1 between the City of San Bernardino and New Hope Missionary Baptist Church to provide community services at the New Hope Family Life Center. August 9, 2006: Mayor and Common Council approved Resolution No. 2006-281 Amendment No.2 between the City of San Bernardino and New Hope Missionary Baptist Church to provide community services at the New Hope Family Life Center. February 20, 2007: Mayor and Common Council approved Resolution No. 2007-52 Amendment No.3 between the City of San Bernardino and New Hope Missionary Baptist Church to provide community services at the New Hope Family Life Center. Recommended Motion: Adopt Resolution. Contact person: Kevin Hawkins Supporting data attached: staff report, reso, agreement FUNDING REQUIREMENTS: Amount: $100,000 Source: (Acct. No.) 001-388-5502 e Council Notes: (Acct. Description) other professional services Finance: Agenda Item No. I J .J/~/1J7 e e e CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subiect: Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the City Manager to execute Amendment No.4 to the Services Agreement between the City of San Bernardino and New Hope Missionary Baptist Church to provide community services at the New Hope Family Life Center. Backl!:round: In FY 2004/2005, Resolution No. 2004-235 was adopted authorizing the Mayor to execute an agreement between the City and New Hope Missionary Baptist Church to provide community services at the New Hope Family Life Center. On July 18, 2005, Amendment No. I was approved to extend the contract for an additional year. The second year of the agreement was successfully concluded and thereafter, on August 9, 2006, the Mayor and Common Council approved Resolution No. 2006-281, Amendment No.2, for a six-month period that ended January 31,2007 in the amount of $6300 per month ($38,000 for six months). Amendment No 3. to the Agreement was approved by the Mayor and Common Council on February 20, 2007 in the amount of $7633 per month ($45,800 for six months) and will end July 31, 2007. New Hope Missionary Baptist Church received a total of $84,000 for the entire twelve-month period. New Hope Missionary Baptist Church has significant community service experience that contributed to a successful second year of the original agreement. Services provided include: rental and utility assistance, short term housing assistance, clothing closet, job referrals, tax preparation assistance, tutorial programs, senior nutrition programs, food referrals, Social Security assistance, and arts and leisure classes. If approved, New Hope Missionary Baptist Church will continue to provide these services. The New Hope Missionary Baptist Church currently has one full-time employee, one part-time employee, and several volunteers assisting to ensure that all programs and services continue. This proposed amendment would increase the montWy amount to New Hope to $8400 per month. This is an increase of $770 per month from the previous amendment and will extend the agreement for one year. In an effort to reconcile the closing of the fiscal year with the contract period, staff is proposing an eleven-month amendment for the period of August 1,2007 to June 30, 2008. When the agreement is amended or renewed next year, a twelve month period will be negotiated. Financial Impact: The total cost to provide funding to New Hope Missionary Baptist Church in FY 2007/08 will be $100,033. This amount includes a $7633 payment to cover the last payment in July of2007 and the cost of this eleven-month amendment ($92,400 or $8400 per month). The proposed Parks, Recreation and Community Services FY 2007/08 budget includes funding for this program in Account No. 001-388-5502. Recommendation: Adopt Resolution. . . 1 2 3 4 5 6 7 8 9 10 11 12 . 16 RESOU;TION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO.4 TO THE SERVICES AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND NEW HOPE MISSIONARY BAPTIST CHURCH TO PROVIDE COMMUNITY SERVICES AT THE NEW HOPE F AMIL Y LIFE CENTER. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDfNO AS FOLLOWS: SECTION 1. The City Manager is hereby authorized and directed to execute on hehalf of said City Amendment No.4 to the Services Agreement with New Hope Missionary Baptist Church to provide community services at the New Hope Family Life Center for the period of August 1,2007 through 13 June 30, 2008, at a cost of5;IOO,OOO, a copy of which is attached hereto, marked Exhibit "A" and 14 incorporated herein by reference. 15 SECTION 2. The authorization to execute the abo\'e referenced agreement is rescinded if the parties to the agreement fail to execute it within sixty (60) days of the passage of this resolution. 17 /il 18 I I 19 Ii! 20 21 iii 22 / i / 23 II! 24 ill 25 //1 26 e . '/ / /.' 27 '170 .J 3 Iii 28 1//l/oJl e 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDl\fENT NO.4 TO THE SERVICES AGREEMENT BETWEEN THE CITY OFSAN BER."'IARDINO AND NEW HOPE MISSIONARY BAPTIST CHURCH TO PROVIDE COMMUNITY SERVICES AT THE NEW HOPE F AMIL Y LIFE CENTER. 2 3 4 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 6 Common Council of the City of San Bernardino at a 7 thereof, held on the day of 8 COUNCIL MEMBERS: AYES NAYS 9 ESTRADA 10 BAXTER 11 12 BRINKER 13 DERRY e 14 KELLEY 15 JOHNSON 16 MCCA..'\1MACK 17 18 meeting .2007, by the following vote, to wit: ABST AIN ABSENT 19 Rachel G. Clark, City Clerk City of San Bernardino 20 21 The foregoing resolution is hereby approved this day of ,2007. 22 23 21 Patrick J. Morris, Mayor City of San Bernardino 25 Approved as to form: 26 e 27 17/ BY:~~~1 ;. {'.....>,........').,...c.-""' James F. Penman, City Attorney !/ 28 e e e Exhibit "A" AMENDMENT NO, 4 TO THE SERVICES AGREEMENT This Amendment No.4 to the Services Agreement is entered into this day of , 2007, by and between the CITY OF SAN BERNARDINO and NEW HOPE MISSIONARY BAPTIST CHURCH relating to the operation of the Westside Community Services Center (a.k.a. New Hope Family Life Center), located at 1505 West Highland, San Bernardino, Ca. 92411. I. The Section entitled "I. (A) SCOPE OF SERVICES" is hereby amended to now read as follows: "Operate the community services center from Monday through Friday 8 a.m. to 5 p.m. exclusive of the following holidays: September 3, November 9,22,23, December 24, 25, 31, 2007 January I, Februaryl9, and May 28, 2008. 2. The Section entitled "2. COMPENSATION AND EXPENSES" is hereby amended to now read as follows: "For all of the above services provided, City agrees to pay CONSULTANT compensation for a eleven month period in the amount of$92,400. The fee shall be paid in installments of$8,400., by the 10'h of each month. The fee for services will cover all basic expenses incurred by the CONSULTANT on behalf of the CITY. CITY shall reimburse no other expenditures made by CONTRACTOR without the prior wrinen approval of the CITY." 3. The Section entitled "4. TERM: SEVERABILITY." is hereby amended to now read as follows: "The term of this Agreement shall be effective from August I, 2007, through JUNE 30, 2008 with the option of one, I-year extension upon mutual consent of the CITY and CONSULTANT. This Agreement may be terminated at any time by thirry - (30) days wrinen notice performed by either party. The ternls of this Agreement shall remain in force unless mutually amended in writing." 4 All other terms and conditions of said Services Agreement is unchanged and shall remain in full force and effect. IN WITNESS WHEREOF, the parties have executed this instrument upon the date first herein above appearing. ATTEST: CITY OF SAN BERNARDINO By Rachel Clark, City Clerk By Fred Wilson, City Manager NEW HOPE MISSIONARY BAPTIST CHURCH By Title Approved as to form: By: James F. Penman, City Attorney e e e AMENDMENT NO, 4 TO THE SERVICES AGREEMENT This Amendment No.4 to the Services Agreement is entered into this day of , 2007, by and between the CITY OF SAN BERNARDINO and NEW HOPE MISSIONARY BAPTIST CHURCH relating to the operation of the Westside Community Services Center (a.k.a. New Hope Family Life Center), located at 1505 West Highland, San Bernardino, Ca. 92411. J. The Section entitled "1. fA) SCOPE OF SERVICES" is hereby amended to now read as follows: "Operate the community services center from Monday through Friday 8 a.m. to 5 p.m. exclusive of the following holidays: September 3, November 9,22,23, December 24, 25, 31, 2007 January I, February I 9, and May 28, 2008. 2. The Section entitled "2. COMPENSATION AND EXPENSES" is hereby amended to now read as follows: "For all of the above services provided, City agrees to pay CONSULTANT compensation for a eleven month period in the amount ofS92,400. The fee shall be paid in installments ofS8.400., by the 10" of each month. The fee for services will cover all basic expenses incurred by the CONSULTANT on behalf of the CITY. CITY shall reimburse no other expenditures made by CONTRACTOR without the prior wrinen approval of the CITY." 3. The Section entitled "4. TERM: SEVERABILITY." is hereby amended to now read as follows: "The term of this Agreement shall be effective from August I, 2007, through JUNE 30, 2008 with the option of one, I-year extension upon mutual consent of the CITY and CONSULTANT. This Agreement may be terminated at any time by thirty - (30) days wrinen notice performed by either party. The terms of this Agreement shall remain in force unless mutually amended in writing." 4. All other terms and conditions of said Services Agreement is unchanged and shall remain in full force and effect. IN WITNESS WHEREOF, the parties have executed this instrument upon the date first herein above appearing. ATTEST: CITY OF SAN BERNARDINO By Rachel Clark, City Clerk By Fred Wilson, City Manager NEW HOPE MISSIONARY BAPTIST CHURCH By Title Approved as to form: BY::-~/v"A 7-. e/v./,.~" !"'res F. Penman, City Anorney l/ e e e AMENDMENT NO.4 l TO THE SERVICES AGREEMENT This Amendment No.4 to the Services Agreement is entered into this day of , 2007, by and between the CITY OF SAN BERNARDINO and NEW HOPE MISSIONARY BAPTIST CHURCH relating to the operation of the Westside Community Services Center (a.k.a. New Hope Family Life Center), located at 1505 West Highland, San Bernardino, Ca. 92411. I. The Section entitled "I. tAl SCOPE OF SERVICES" is hereby amended to now read as follows: "Operate the community services center from Monday through Friday 8 a.m. to 5 p.m. exclusive of the following holidays: September 3, November 9,22,23, December 24, 25, 31, 2007 January I, February I 9, and May 28, 2008. 2. The Section entitled "2. COMPENSATION AND EXPENSES" is hereby amended to now read as follows: "For all of the above services provided, City agrees to pay CONSULTANT compensation for a eleven month period in the amount of$92,400. The fee shall be paid in installments of$8,400., by the 1 O~ of each month. The fee for services will cover all basic expenses incurred by the CONSULTANT on behalf of the CITY. CITY shall reimburse no other expenditures made by CONTRACTOR without the prior written approval of the CITY." 3. The Section entitled "4. TERM; SEVERABILITY." is hereby amended to now read as follows: "The term of this Agreement shall be effective from August I, 2007, through JUNE 30, 2008 with the option of one, I-year extension upon mutual consent of the CITY and CONSULTANT. This Agreement may be terminated at any time by thiny . (30) days written notice performed by either pany. The terms of this Agreement shall remain in force unless mutually amended in writing." 4. All other terms and conditions of said Services Agreement is unchanged and shall remain in full force and effect. IN WITNESS WHEREOF, the panies have executed this instrument upon the date first herein above appearing. ATTEST: CITY OF SAN BERNARDINO By Rachel Clark, City Clerk By Fred Wilson, City Manager NEW HOPE MISSIONARY BAPTIST CHURCH By Title Approved as to form: BY:~~""<l 7-- t~,/,,,.........,.. .J,,!"es F. Penman, City Attorney U .