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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Kevin Hawkins, Director
Subject: RESOLUTION OF THE MAYOR
AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE
CITY MANAGER TO EXECUTE
AMENDMENT NO. 17 TO THE AGREEMENT
BETWEEN THE CITY AND CASA RAMONA,
INC TO OPERATE A DROP-IN CENTER
LOCATED AT 1524 WEST 7TH STREET, SAN
BERNARDINO, FOR AN ADDITIONAL YEAR
AND RATIFYING ALL ACTION TAKEN
BETWEEN JULY I, 2007 AND THE DATE
TIIA T THE RESOLUTION IS EXECUTED:
MICC Meeting Date: July 2, 2007
Dept: Parks, Recreation and Community
Services Dept.
Date: June 19, 2007
Synopsis of Previous Council Action:
June 7, 2005 - Mayor and Common Council adopted Resolution No. 2005-166, authorizing
execution of Amendment No.15 to the Agreement with Casa Ramona, Inc. to operate a Drop-in
Center for FY 2005-06.
June 5, 2006 - Mayor and Common Council adopted Resolution No. 2006-164, authorizing
execution of Amendment No. 16 to the Agreement with Casa Romona, Inc. to operate a Drop-in
Center for FY 2006-07
Recommended Motion:
Adopt Resolution
Contact person: Kevin Hawkins
Phone: 384-5030
Supporting data attached: St,ffRennrt R.<n " A....~ment
Ward:
FUNDING REQUIREMENTS:
Amount: $50,800
Source: (Acct. No.) 001-381-5505
(Acct Description) P::Irk & Rec Prnfe... ICon'rachlal Service...
Finance:
Council Notes:
Agenda Item No. .J 2....
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the
City Manager to execute Amendment No. 17 to the Agreement between the City and Casa
Ramona, Inc to operate a drop-in center located at 1524 West 7th Street, San Bernardino,
California for an additional year and ratifying all action taken between July I, 2007 and the date
that the resolution is executed.
Backeround:
The Parks, Recreation and Community Services Department has contracted with Casa Ramona,
Inc. for operation of Ramona Drop-In Center since September I, 1983. The center offers
information and referral services on a variety of citizen needs, as well as assistance in completing
forms and making applications for various services and social programs. Other services are
provided to the poor, elderly, homeless, unemployed, non-English speaking, new arrivals, and
crime victims. City residents are aided directly and non-city residents are referred to appropriate
agencies. The Hispanic community continues to grow in San Bernardino and these services
benefit a large number of our citizens in much-needed social services.
The proposed services include assisting clients with a variety of forms, employment and legal
referrals, holiday assistance to needy families and public information/updates. Also included are
referrals for daily needs (i.e. housing, food, clothing and etc.); community meetings, social
security assistance, translation services, letter preparation and citizenship information.
The complete Casa Ramona proposal of services with a proposed budget of $50,783 is attached
to this report. Staff negotiated these services with Casa Ramona's Project Director, Lourdes
Collazo. If the City were to provide these services, it would cost an estimated $133,017 to fund
a center manager, two administrative clerks, lease fees and supplies.
Financial Impact:
The Ramona Drop-In Center contract cost has remained the same since the 1990-91 FY with no
increase in compensation. The proposed FY 2007/08 budget for the Parks, Recreation and
Community Services Administration Division includes $50,800 in account no. 001-381-5505 for
this item.
Recommendation:
Adopt Resolution.
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE CITY MANAGER TO EXECUTE
AMENDMENT NO. 17 TO THE AGREEMENT BETWEEN THE CITY AND CASA
RAMONA, INC. RELATING TO THE OPERATION OF A DROP-IN CENTER
LOCATED AT 1524 WEST 7TH STREET, SAN BERNARDINO, CALIFORNIA, TO
EXTEND THE TERM OF THE AGREEMENT FOR AN ADDITIONAL ONE YEAR
PERIOD AND RATIFYING ALL ACTION TAKEN BETWEEN JULY 1,2007 AND
THE DATE THAT THE RESOLUTION IS EXECUTED.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The City Manger is hereby authorized and directed to execute on behalf
of said City Amendment No. 17 to the Agreement with Casa Ramona, Inc. relating to the
operation of a drop-in center located at 1524 West 7th Street, San Bernardino, California, to
extend the term of the Agreement for an additional one year period and ratifying all action
taken between July I, 2007 and the date that the resolution is executed. Amendment No. 17 is
attached hereto, marked Exhibit I, and incorporated herein by reference as fully as though set
forth at length. All other terms and conditions of the Agreement shall remain in full force and
effect.
SECTION 2. Amendment No. 17 to the Agreement with Casa Ramona authorized by
this resolution shall not take effect until fully signed and executed by both parties. Neither
party shall be obligated hereunder unless and until the agreement is fully executed and no oral
agreement relating thereto shall be implied or authorized.
SECTION 3. The authorization granted hereunder shall expire and be void and have
no further effect if both parties do not execute the agreement within 120 days following the
effective date of the resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE CITY MANAGER TO EXECUTE
AMENDMENT NO. 17 TO THE AGREEMENT BETWEEN THE CITY AND CASA
RAMONA, INC. RELATING TO THE OPERATION OF A DROP-IN CENTER
LOCATED AT 1524 WEST 7TH STREET, SAN BERNARDINO, CALIFORNIA, TO
EXTEND THE TERM OF THE AGREEMENT FOR AN ADDITIONAL ONE YEAR
PERIOD AND RATIFYING ALL ACTION TAKEN BETWEEN JULY 1,2007 AND
THE DATE THAT THE RESOLUTION IS EXECUTED.
6 I HEREBY CERTIFY that the fo,egoing resolution was duly adopted by the Mayor
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and Common Council of the City of San Bernardino at a
meeting
day of
thereof, held on the
wit:
, 2007 by the following vote, to
COUNCIL MEMBERS
ESTRADA
AYES
NAYS
ABSTAIN
ABSENT
BAXTER
BRINKER
e 14 DERRY
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25 Approved as to form:
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this day of
,2007.
Patrick J Morris, Mayor
City of San Bernardino
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- - VVi/r/-"-...
es F. Penman, City Attorney
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Exhibit 1
AMENDMENT NO. 17
AGREEMENT
(Drop- In Center)
This Amendment to Agreement is entered into this day of
2007, by and between the CITY OF SAN BERNARDINO and CASA RAMONA, INC., relating
to the operation of a Drop-In Center at 1524 West 7th Street, San Bernardino, California.
.1. That Paragraph 2.c of that certain Agreement between the parties dated September
I, 1990 is hereby amended to extend the term of this contract for an additional
one year period as follows:
... "commencing July 1,2007 and expiring June 30, 2008"...
2. All other terms and conditions of the Agreement described shall remain in full
force and effect.
IN WITNESS WHEREOF, the parties have executed this instrument upon the date first herein
above appearing.
ATTEST:
CITY OF SAN BERNARDINO
By
Rachel Clark, City Clerk
By
Fred Wilson, City Manager
CASA RAMONA, INC.
By
Title
Approved as to form:
James F. Penman, City Attorney
tit
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AMENDMENT NO. 17
AGREEMENT
(Drop- In Center)
This Amendment to Agreement is entered into this day of
2007, by and between the CITY OF SAN BERNARDINO and CASA RAMONA, INC., relating
to the operation of a Drop-In Center at 1524 West 7th Street, San Bernardino, California.
,1. That Paragraph 2.c of that certain Agreement between the parties dated September
1, 1990 is hereby amended to extend the term of this -contract for an additional
one year period as follows:
... "commencing July 1,2007 and expiring June 30, 2008"...
2. All other terms and conditions of the Agreement described shall remain in full
force and effect.
IN WITNESS WHEREOF, the parties have executed this instrument upon the date first herein
above appearing.
ATTEST:
CITY OF SAN BERNARDINO
By
Rachel Clark, City Clerk
By:
Fred Wilson, City Manager
CASA RAMONA, INC.
By
Title
Approved as to form:
(J
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es F. Penman, City Attorney