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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: TOM MAREK
IT DIRECTOR
Subject: RESOLUTION OF THE CITY
OF SAN BERNARDINO
AUTHORIZING THE PURCHASING
MANAGER TO AWARD A PURCHASE
ORDER FOR MAINTENANCE
SERVICES FROM TffiURON INC. OF
PLEASANTON, CALIFORNIA.
Dept: ADMINIINFORMATION
TECHNOLOGY DIVISION
Date: May 15, 2007
MlCC Meeting Date: July 2, 2006
Synopsis of Previous Council Action:
June 19, 2006 - Resolution #2006-230 - Approved the renewal of a maintenance contract for
maintenance services on the Computer-Aided-Dispatch system (CAD), Police Records
Management System (PRMS) and Mobile Data Software used by the Police and Fire
Departments from Tiburon, Inc., of Fremont, California
June 21, 2004 - Resolution #2004-199 - Approved the renewal of a maintenance contract for
maintenance services on the Computer-Aided-Dispatch system (CAD), Police Records
Management System (PRMS) and Mobile Data Software used by the Police and Fire
Departments from Tiburon, Inc., of Fremont, California
June 2, 2003 - Resolution #2003-113 - Approved the renewal of a maintenance contract for
maintenance services on the Computer-Aided-Dispatch system (CAD), Police Records
Management System (PRMS) and Mobile Data Software used by the Police and Fire
Departments from Tiburon, Inc., of Fremont, California .
Sep. 23, 2002 - Resolution #2002-306 - Approved an upgrade of the Computer-Aided-Dispatch
system (CAD), Police Records Management System (PRMS) and Mobile Data Software used by
the Police and Fire Departments from Tiburon, Inc., of Fremont, California
Recommended Motion: Adopt resolution.
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Signature
Contact person:
TOM MAIlJ(J{"
phnn~. 1R.d._-"Qd7
Supporting data attached: Staff Report
Ward:
FUNDING REQUIREMENTS: Amount: $ 155,670.00
Source: (Ace!. No.)
679-251-5172
(Acct. Descriotion) Maintenance Contracts
Finance:
Council Notes:
Agenda Item No.
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
SUBJECT:
Resolution of the City of San Bernardino authorizing the purchasing manager to award a
purchase order for maintenance services from Tiburon Inc. of Pleasanton, California.
BACKGROUND:
The City of San Bernardino owns Tiburon-based public safety computer systems which are
primarily comprised of a Computer-Aided-Dispatch (CAD) system and a Police Records
Management System (PRMS).
In 2002 an agreement was negotiated for three fiscal years (2002/03, 2003/04, 2004/05). The
vendor agreed to charge us a fixed rate of $118,393 for each of the three years. The price was to
remain in effect, until we added new features or upgraded the covered computer systems.
In September 2002, the City Council approved a modernization of the existing systems and the
addition of an Automation Vehicle Locator system (A VL) for Police patrol vehicles. The
modernization, once completely installed and accepted, and the new A VL system increased the
maintenance cost by $27,137.00.
In February 2005, a new maintenance agreement was negotiated for 2005/2006. The vendor
agreed to charge us rates of $147,530 for fiscal year 2005/2006. During this time the vendor also
changed from Tiburon, Inc to Tiburon Inc. Public Safety & Justice Inc.
In July 2005, the City Council approved an enhancement to the existing systems for a Field-
Based Reporting system known as Copperfire and FBR. Increase of maintenance costs for this
new enhancement took effect in FY 2006/2007. In January 2006, the City Council approved an
enhancement to the existing systems for a mugshot digital photograph system that would
integrate with the existing systems and replace a standalone system. This system is known as
TIPS. Increase of maintenance costs for this new enhancement took effect in FY 2006/2007.
FINANCIAL IMPACT:
The annual cost for software maintenance of Police and Fire CAD, RMS, CMS, TIPS, FBR,
A VL, and MDCs for FY 2007/2008 is $155,670.00 and these items have been included in the IT
07/08 budget and chargebacks to departments.
RECOMMENDATION:
Adopt resolution.
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1 RESOLUTION NO.
2 RESOLUTIOl'" OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE Pl.:RCHASING MANAGER TO A WARD A
3 PURCHASE ORDER FOR MAINTENANCE SERVICES FRO:\1 TIBURON INC. OF
PLEASANTON, CALIFORNIA.
4
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
5 OF SAN BERNARDINO AS FOLLOWS:
6 SECTION I. That Tiburon Inc. is a sole source for software maintenance of the City's
7 Public Safety Computer-Aided-Dispatch System (CAD), Police Records Management System
(PRMS), Jail Management System (CMS), Mugshot System (TIPS), Field Base Reporting System
(FBR'Copperfire), Automatic Vehicle Locator System (A VL), and Mobile Data System.
SECTIOl'l2. Pursuant San Bernardino Municipal Code Section 3.04.010(B)(3), the
Purchasing Manager is hereby authorized and directed to award a purchase order for $ 155,670.00 to
Tiburon Inc. for these maintenance services. The Purchase Order shall reference the number of this
resolution and shall incorporate the terms and conditions of the existing maintenance contact, which
is on file in the City ,'lerk's Office. The Purchase Order shall read, in addition to the itemization,
"Tiburon Inc. FY 2007/2008 Annual Maintenance Contract for the City of San Bernardino's Public
Safety CAD, RI\1S, CMS, TIPS, FBR, A VL. and Mobile Data System, not to exceed $ I 55,670.00."
SECTION 3. The authorization to issue the above-referenced purchase order is rescinded
ifit is not issued within ninety (90) days of the passage of this resolution.
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COUNCIL MEMBERS: AYES NAYS
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ESTRADA
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BAXTER
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BRINKER
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DERRY
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KELLEY
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JOHNSON
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE PURCHASING MANAGER TO AWARD A
2 PURCHASE ORDER FOR MAINTENANCE SERVICES FROM TIBURON INC. OF
PLEASANTON, CALIFORNIA.
3
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
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Common Council of the City of San Bernardino at a
meeting thereof, held on the _day
5
of
,2007. by the following vote, to wit:
ABSTAIN ABSENT
Rachel Clark, City Clerk
The foregoing Resolution is hereby approved this _ day of
,2007.
PA TRICK J. MORRIS, Mayor
City of San Bernardino
Approved as to form:
JAMES F. PENMAN,
City Attorney
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