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Home My WebLink About24-Fire Department 1-- CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Michael J. Conrad, Fire Chief Subject: Resolution authorizing the City of San Bernardino Fire Department to extend the Agreement with Advanced Data Processing, Inc. to provide billing services for EMS and paramedic membership program fees from July I, 2007 through June 30, 2008. e Dept: Fire Date: June 19, 2007 MC/C Meeting Date: July 2,2007 Synopsis of Previous Council Action: 05/15/06 Resolution 2006-147 Second reading of ordinance repealing Chapter 3.72 of the San Bernardino Murucipal Code or resolution adopting revised EMS User Fee Program and authorizing execution of amendment to agreement with ADPI. 10/18/04 Resolution 2004-333 approving the billing service agreement with Advanced Data Processing West, Inc. for first responder, paramedic, and membership program fees. RECOMMENDATION: Adopt resolution. e ~ d> ~dfZ Signature {I Contact Person: Michael J. Conrad. Fire Chief Phone: (909) 384-5286 Supporting data attached: StaffReoort. Resolution. and Agreement Ward: Citywide FUNDING REQUIREMENTS: Amount: Source: $150.000 (Acc!. No.) 001-20.1-5505 Other Professional Services Finance: Council Notes: e 7J~7 Agenda Item No. J..'1 e STAFF REPORT SUBJECT Resolution authorizing the City of San Bernardino Fire Department to extend the Agreement with Advanced Data Processing, Inc. to provide billing services for EMS and paramedic membership program fees from July I, 2007 through June 30,2008. BACKGROUND Pursuant to the City's bidding process, Advanced Data Processing, Inc. (AD PI) was awarded an agreement to provide billing services for emergency medical service (EMS) user fees under request for quote #F 05-008. The agreement was entered into on October 18, 2004 for billing services starting July 1, 2004 and ending June 30, 2007. The Fire Department is requesting that the agreement entered into with ADPI for EMS billing services be extended for an additional year as a select source purchase order. This extension will allow the city the opportunity to review alternative options in operating the EMS billing service. The Fire Department is trying to identify solutions (restructuring) to continue the program and increase the revenue collected. e ADPI has agreed to continue under the terms and conditions of the current agreement. And, has agreed to continue the agreement until a successor contract could be established. Therefore, the Fire Department is requesting approval to extend the existing agreement with ADPI for a year, from July I, 2007 through June 30, 2008 (attachment A). The agreement provides that either party may terminate this agreement by giving not less than thirty (30) days written notice to the other party of said intent to terminate. FINANCIAL IMPACT Compensation to ADPI is $17.00 flat fee per account that is forwarded to them for EMS user fee billing and $2.50 per account for the membership program. Funding in the amount of$150,000 is included in the Fire Department FY 2007-2008 budget for billing services. Funding is available in account number 001-201-5505 (Other Professional Services). RECOMMENDATION Adopt resolution. e e2 13 eI4 24 25 e26 27 IIII 28 IIII RESOLUTI01'\ 1'\0. 3 RESOLUTION OF THE MA 'OR AC'iD COMMON COUNCIL OF THE CITY OF SAN BERNARDINIO AUTHORIZING THE CITY OF SAN BEIL~ARDINO FIRE DEPARTMENT TO EXTEND THE AGREEMENT WITH ADVA1'\CED DATA PROCESSING, INC TO PROVIDE BILLING SERVICES FOR EMS AND PARAMEDIC MEMBERSHIP PROGR<\.M FEES FROM JULY I, 2007 THROUGH JUNE 30, 2008. 4 5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SA:\! BEILI'o/ARDINO AS FOLLOWS: 6 7 SECTION 1. Advanced Data Processing, Inc. and the San Bernardino City Fire Department 8 wish to extend their agreement for billing services for EMS and paramedic membership program 9 fees; 10 SECTION 2. The Mayor and Common Council, under the authority of Municipal Code S II 3.04.0IO(B)(3), hereby agree to extend the EMS Billing Service Agreement pursuant to the terms set 12 forth in the letter dated June 9, 2007 from Advanced Data Processing, Inc., a copy of which is attached as Attachment A, and authorize the City Manager to execute said letter agreement. 15 IIII 16 /1// 17 IIII 18 IIII 19 IIII 20 IIII 21 IIII 22 IIII 23 IIII IIII IIII IIII '1t 0 . :t,J/; 1/ ~/() 1 e 2 3 4 5 6 7 8 9 10 11 12 13 e14 15 16 17 18 19 20 21 22 23 25 ~6 27 28 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINIO AUTHORIZING THE CITY OF SAN BERNARDINO FIRE DEPARTMENT TO EXTEND THE AGREEMENT WITH ADVANCED DATA PROCESSING, INC TO PROVIDE BILLING SERVICES FOR EMS AND PARAMEDIC MEMBERSHIP PROGRAM FEES FROM JULY 1, 2007 THROUGH JUNE 30, 2008. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of ,2007, by the following vote, to wit: Council Members: AYES NAYS ABST AIN ABSENT ESTRADA BAXTER BRINKER DERRY KELLEY JOHNSON MCCAMMACK Rachel G. Clark, City Clerk City of San Bernardino The foregoing resolution is hereby approved this day of ,2007. Patrick J. Morris, Mayor City of San Bernardino 24 Approved as to Form: JAMES F. PENMAN, City Attorney By: L,,,# ? r? e-,/,,---- /1 2 --.' e Attachment" A I ADVANCED OAT A PRO C E S SIN G I I N C . City of San Bernardino Fire Department Notice of Acceptance-Advanced Data Processing, Inc. Contract Extension This letter shall serve as notification that the October 19, 2004, Services Agreement Between City of San Bernardino and Advanced Data Processing, Inc. For First Responder, Paramedic Membership Program & Related Professional Services, as amended on May 18, 2006, ("the Agreement") has been extended for one additional year. Accordingly, the Agreement is amended as follows: Item #1 - Paragraph 3 of the Agreement is amended to extend the Time of Performance one year, through and including June 30, 2008. Item #2 - All other provisions of the Agreement not in conflict with this renewal shall remain the same. e Accepted By: e Date: Date: Fred Wilson, City Manager 300 North D Street San Bernardino, CA 92418 Doug Shamon, President & CEO Advanced Data Processing, Inc. 6451 North Federal Highway, Suite 1002 Ft. Lauderdale, FL 33308 Approved as to form: James F. Penman, City Attorney 1 II ....., j . ."- >C-'j Jo~:J>".; .&.- ;,.J 1/14'"......__ / I \, e I ADVANCED OAT A PRO C E S SIN G, I N C. City of San Bernardino Fire Department Notice of Acceptance-Advanced Data Processing, Inc. Contract Extension This letter shall serve as notification that the October 19, 2004, Services Agreement Between City of San Bernardino and Advanced Data Processing, Inc. For First Responder, Paramedic Membership Program & Related Professional Services, as amended on May 18, 2006, ("the Agreement") has been extended for one additional year. Accordingly, the Agreement is amended as follows: Item #1 - Paragraph 3 of the Agreement is amended to extend the Time of Performance one year, through and including June 30, 2008. . Item #2 - All other provisions of the Agreement not in conflict with this renewal shall remain the same. e Accepted By: Date: Date: Fred Wilson, City Manager 300 North D Street San Bernardino, CA 92418 Doug Shamon, President & CEO Advanced Data Processing, Inc. 6451 North Federal Highway, Suite 1002 Ft. Lauderdale, FL 33308 Approved as to form: James F. Penman, City Attorney o t-;~ ! . f /} ., :- --t- ,{r 0,.... ..'___ e