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HomeMy WebLinkAbout43-Mayor's Office ORIGINAL CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Mayor Patrick J. Morris Subject: Resolution of the Mayor and Common Council of the City of San Dept: Mayor's Office Bernardino establishing the San Bernardino Bicentennial Ad Hoc Committee for the Date: June 27, 2007 purpose of planning the celebration of the 2001h anniversary of the founding of San Bernardino. M/CC Meeting Date: July 2, 2007 Synopsis of Previous Council Action: June 18, 2007 Resolution establishing the San Bernardino Bicentennial Ad Hoc Committee for the purpose of planning the celebration of the 2001" Anniversary of the founding of San Bernardino was continued to July 2, 2007. Recommended motion: Adopt Resolution A (Commission comprised of nineteen members and two alternates), Or Adopt Resolution B (Commission comprised of nine members and two alternates). SignatKe Contact person: Peggi Hazlett Phone: 5133 Supporting data attached: Resolution Ward: All FUNDING REQUIREMENTS: Amount: Source: Finance: Council Notes: *-51-p 7- .23 Agenda Item No. CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION Staff Report Subject: Resolution of the Mayor and Common Council of the City of San Bernardino establishing the San Bernardino Ad Hoc Committee for the purpose of planning the celebration of the 200th anniversary of the founding of San Bernardino. Background: At the June 18, 2007 meeting of the Mayor and Common Council, a discussion took place relative to the proposed resolution establishing the San Bernardino Ad Hoc Committee for the purpose of planning the celebration of the 200th anniversary of the founding of San Bernardino. Staff was directed at that meeting to make the following changes to the Resolution: 1) increase the number of appointments by each Council member to two each; and, 2) allow said Council appointments to be "at large". This would change the number of members of the Ad Hoc committee from twelve with two alternates to nineteen with two alternates. Subsequent to the June 18th Council meeting, the Mayor had the opportunity to meet with Dr. William Coleman, Chairman of the 1976 Bicentennial Commission. Dr. Coleman gave the Mayor a brief recap of the accomplishments of the Commission from 1976, which included a grand pageant and a Rose Parade float. The evolution of the Commission and its membership was also discussed. When first established in March of 1972, the Commission was made up of 15 members appointed by the Mayor. As the need arose to establish additional working sub- committees, the Commission returned to the Mayor and Common Council in January of 1974 requesting approval to expand to the Commission membership. Thus, the 1976 Commission evolved over the years to thirty-one members. Staff recommends that the initial San Bernardino Ad Hoc Committee for the purpose of planning the celebration of the 200th anniversary of the founding of San Bernardino follow the same formula as current Commissions, with one member appointed by each Council member and two appointments and two alternates appointed by the Mayor. As the Ad Hoc Committee moves forward in the planning process, the Committee can then return to the Mayor and Common Council with recommendations for expansion of the committee membership. Financial Impact: None Recommendation: Adopt Resolution B (Commission comprised of nine members and two alternates). 1 RESOLUTION NO. 2007- 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 3 SAN BERNARDINO ESTABLISHING THE SAN BERNARDINO BICENTENNIAL AD HOC COMMITTEE OF 19 MEMBERS WITH TWO ALTERNATES FOR THE 4 PURPOSE OF PLANNING THE CELEBRATION OF THE 200TH ANNIVERSARY OF 5 THE FOUNDING OF SAN BERNARDINO 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 7 8 Whereas, May 20, 2010 will mark the 200th anniversary of the date when Father Dumetz, 9 a Franciscan missionary, traveled from Mission San Gabriel to establish the first Spanish mission 10 in the valley and named the area "San Bernardino" after Saint Bernardine of Sienna, the patron 11 saint of the day on the Catholic calendar. 12 SECTION 1. Purpose. It is the desire of the Mayor and Common Council to establish 13 an Ad Hoc Committee for the purpose of celebrating the 2001h anniversary of the founding of 14 San Bernardino. 15 16 SECTION 2. Name of Committee/Members. The Committee formed for the purpose of 17 celebrating the 2001h anniversary of the founding of San Bernardino shall be called The San 18 Bernardino Bicentennial Ad Hoc Committee and shall consist of 19 members appointed "at- 19 large"by the Mayor and Common Council. 20 The Mayor shall nominate five members who shall serve during and for the term of the 21 Mayor. The Mayor may nominate up to two members to th- r^mmittee that reside outside of 22 23 city limits. a 24 Each Council member shall nominate two members for the term of the nominating � at ng member. The terms of the commit ✓rth the 26 term of the nominating Council member or the Mayor. If 1711j 4617 e of the 27 Council member or the Mayor who originally nominated ar n of that 28 member shall continue until a successor has been appointed. Nomination and appointment of a X314 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 2 SAN BERNARDINO ESTABLISHING THE SAN BERNARDINO BICENTENNIAL AD HOC COMMITTEE OF 19 MEMBERS WITH TWO ALTERNATES FOR THE 3 PURPOSE OF PLANNING THE CELEBRATION OF THE 200TH ANNIVERSARY OF 4 THE FOUNDING OF SAN BERNARDINO 5 replacement member at any time shall terminate the appointment of any member so replaced, 6 without need for formal removal action. 7 SECTION 3. Alternate Members. The Mayor shall nominate two alternate members who 8 shall serve during and for the term of the Mayor. Such alternate members may attend the 9 meetings of the Ad Hoc Committee and may participate in the discussions but shall not be 10 11 considered for the determination of a quorum, unless a quorum is not otherwise present. When a 12 quorum is not otherwise present, such alternate member or members shall be counted in the 13 determination of a quorum and may vote and have all other rights and responsibilities of a 14 member of the Ad Hoc Committee for that meeting. When any regular member of the Ad Hoc 15 Committee is not in attendance, but a quorum still exists, the most senior alternate member may 16 vote on any matter pending before the Ad Hoc Committee and shall have all other rights and 17 18 responsibilities of a member of the Ad Hoc Committee for that meeting. If two or more regular 19 members are not in attendance, then both alternate members may vote and have such rights and 20 responsibilities. 21 SECTION 4. Appointment of Members. Each member of the Ad Hoc Committee, after 22 having been nominated, shall be appointed by the Mayor, with the approval of the Common 23 Council. Each member shall be and remain a registered voter and each member of the Ad Hoc 24 Committee nominated by a Council member shall be and remain a resident of the City of San 25 26 Bernardino. Members shall serve, without compensation, at the pleasure of the Mayor and 27 Common Council. Any vacancy shall be filled and appointment shall be made in the manner 28 hereinbefore set forth as for an original appointment. 2 ,w 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 2 SAN BERNARDINO ESTABLISHING THE SAN BERNARDINO BICENTENNIAL AD HOC COMMITTEE OF 19 MEMBERS WITH TWO ALTERNATES FOR THE 3 PURPOSE OF PLANNING THE CELEBRATION OF THE 200TH ANNIVERSARY OF 4 THE FOUNDING OF SAN BERNARDINO 5 SECTION 5. Oath of Office. Prior to undertaking his or her duties as a member of the 6 Ad Hoc Committee, the member shall subscribe and file his or her official oath of office with the 7 City Clerk. 8 SECTION 6. Chairman — Meetings — Absences. The Ad Hoc Committee shall elect a 9 chairman and a vice-chairman from among its members, and the chairman and vice-chairman 10 11 shall serve for a term of one year. The Ad Hoc Committee shall meet not less than once a month 12 in the City Hall, San Bernardino, California, or such other place within the City as the Ad Hoc 13 Committee may select. 14 If a Committee member fails to attend three consecutive regular meetings without excuse 15 from the chairman, which excuse must be obtained before or within five calendar days after any 16 meeting date, he or she shall automatically cease to be a member of the Ad Hoc Committee and 17 the chairman shall notify the former member and the nominating official of the declared 18 19 vacancy. The vacant office shall be filled by nomination and appointment made in the manner of 20 the original appointment. 21 Meetings of the San Bernardino Bicentennial Ad Hoc Committee shall be open to the 22 public and shall be governed by the provisions of the Ralph M. Brown Act, Sections 54950.5, et 23 seq., California Government Code. 24 SECTION 7. Quorum. Any seven members in attendance at any meeting shall constitute 25 26 a quorum. Except for public hearings (which shall not be conducted without a quorum), the Ad 27 Hoc Committee may meet in the absence of a quorum as a committee of the whole, and 28 3 I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 2 SAN BERNARDINO ESTABLISHING THE SAN BERNARDINO BICENTENNIAL AD HOC COMMITTEE OF 19 MEMBERS WITH TWO ALTERNATES FOR THE 3 PURPOSE OF PLANNING THE CELEBRATION OF THE 200T" ANNIVERSARY OF 4 THE FOUNDING OF SAN BERNARDINO 5 recommend actions and propose resolutions which, if ratified at a subsequent meeting of the 6 committee at which a quorum is present, shall constitute the official action of the Committee. 7 SECTION 8. Monthly. /Yearly Reports. The Committee is required to submit to the City 8 Manager a monthly report of its activities. The report to the City Manager is due on the 10th day 9 of each month, until such time as the Committee is disbanded. In addition, beginning with the 10 11 first Council meeting in January 2008, the Committee is required to submit an annual report to 12 the Mayor and Common Council noting its activities and plans for the celebration of the 2001h 13 anniversary of the founding of San Bernardino. Such annual reports will be submitted in 14 subsequent years at the first Council meeting in January until such time as the Ad Hoc 15 Committee is disbanded. 16 SECTION 9. Dissolution of the Committee. The San Bernardino Bicentennial Ad Hoc 17 18 Committee will exist until such time as the Mayor and Common Council formally disband the Committee. 19 20 21 22 HI 23 24 /// 25 26 27 28 4 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 2 SAN BERNARDINO ESTABLISHING THE SAN BERNARDINO BICENTENNIAL AD HOC COMMITTEE OF 19 MEMBERS WITH TWO ALTERNATES FOR THE 3 PURPOSE OF PLANNING THE CELEBRATION OF THE 200TH ANNIVERSARY OF 4 THE FOUNDING OF SAN BERNARDINO 5 I HEREBY CERTIFY THAT THE FOREGOING Resolution was duly adopted by the 6 Mayor and Common Council of the City of San Bernardino at a joint regular meeting thereof, 7 held on the 2nd day of July, 2007, by the following vote, to wit: 8 COUNCIL MEMBERS AYES NAYS ABSTAIN ABSENT 9 ESTRADA 10 11 BAXTER 12 BRINKER 13 DERRY 14 KELLEY 15 JOHNSON 16 MC CAMMACK 17 18 19 Rachel G. Clark, City Clerk 20 The foregoing resolution is hereby approved this day of July, 2007. 21 22 23 Patrick J. Morris, Mayor 24 City of San Bernardino 25 Approved as to Form: 26 James F. Penman 28 C City Attorney 5 low 1 RESOLUTION NO. 2007- 2 3 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF AN BERNARDINO ESTABLISHING THE SAN BERNARDINO BICENTENNIAL AD 4 HOC COMMITTEE OF NINE MEMBERS WITH TWO ALTERNATES FOR THE PURPOSE OF PLANNING THE CELEBRATION OF THE 200TH ANNIVERSARY OF THE 5 FOUNDING OF SAN BERNARDINO 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF AN BERNARDINO AS FOLLOWS: 7 8 Whereas,May 20,2010 will mark the 2001h anniversary of the date when Father Dumetz, 9 a Franciscan missionary, traveled from Mission San Gabriel to establish the first Spanish mission 10 in the valley and named the area"San Bernardino"after Saint Bernardine of Sienna,the patron saint 11 of the day on the Catholic calendar. 12 SECTION 1. Purpose. It is the desire of the Mayor and Common Council to establish an 13 d Hoc Committee for the purpose of celebrating the 200`'anniversary of the founding of San 14 Bernardino. 15 SECTION 2. Name of Committee/Members. The Committee formed for the purpose of 16 celebrating the 200' anniversary of the founding of San Bernardino shall be called The San 17 Bernardino Bicentennial Ad Hoc Committee and shall consist of nine members appointed "at- 18 arge"by the Mayor and Common Council. 19 The Mayor shall nominate two members who shall serve during and for the term of the 20 Mayor. Notwithstanding any language to the contrary herein, the Mayor may nominate up to two 21 members to the committee that reside outside the City. These two members may be either regular 22 Dr alternate members or a combination thereof. Each Council member shall nominate one member 23 ho shall serve during and for the term of the nominating member. The terms of the committee 24 members shall coincide with 1 mcil member or the Mayor. If a vacancy 25 ccurs in the office of the Coi o originally nominated any member,the 26 applicable term of that memb sor has been appointed. Nomination and 27 appointment of a replacemej rminate the appointment of any member 2 8 o replaced, without need fc 7ld 1, J OX 7 �3 -7--2-0-7 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 2 SAN BERNARDINO ESTABLISHING THE SAN BERNARDINO BICENTENNIAL AD HOC COMMITTEE OF NINE MEMBERS WITH TWO ALTERNATES FOR THE 3 PURPOSE OF PLANNING THE CELEBRATION OF THE 200TH ANNIVERSARY OF 4 THE FOUNDING OF SAN BERNARDINO 5 SECTION 3. Alternate Members. The Mayor shall nominate two alternate members 6 who shall serve during and for the term of the Mayor. Such alternate members may attend the 7 meetings of the Ad Hoc Committee and may participate in the discussions but shall not be 8 considered for the determination of a quorum, unless a quorum is not otherwise present. When a 9 quorum is not otherwise present, such alternate member or members shall be counted in the 10 11 determination of a quorum and may vote and have all other rights and responsibilities of a 12 member of the Ad Hoc Committee for that meeting. When any regular member of the Ad Hoc 13 Committee is not in attendance, but a quorum still exists, the most senior alternate member may 14 vote on any matter pending before the Ad Hoc Committee and shall have all other rights and 15 responsibilities of a member of the Ad Hoc Committee for that meeting. If two or more regular 16 members are not in attendance, then both alternate members may vote and have such rights and 17 responsibilities. 18 19 SECTION 4. Appointment of Members. Each member of the Ad Hoc Committee, after 20 having been nominated, shall be appointed by the Mayor, with the approval of the Common 21 Council. Each member shall be and remain a registered voter and each member of the Ad Hoc 22 Committee nominated by a Council member shall be and remain a resident of the City of San 23 Bernardino, except as may be otherwise provided in Section 3. Members shall serve, without 24 25 compensation, at the pleasure of the Mayor and Common Council. Any vacancy shall be filled 26 and appointment shall be made in the manner herein before set forth as for an original 27 appointment. 28 2 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 2 SAN BERNARDINO ESTABLISHING THE SAN BERNARDINO BICENTENNIAL AD HOC COMMITTEE OF NINE MEMBERS WITH TWO ALTERNATES FOR THE 3 PURPOSE OF PLANNING THE CELEBRATION OF THE 200TH ANNIVERSARY OF 4 THE FOUNDING OF SAN BERNARDINO 5 SECTION 5. Oath of Office. Prior to undertaking his or her duties as a member of the 6 Ad Hoc Committee, the member shall subscribe and file his or her official oath of office with the 7 City Clerk. 8 SECTION 6. Chairman — Meetings — Absences. The Ad Hoc Committee shall elect a 9 chairman and a vice-chairman from among its members, and the chairman and vice-chairman 10 11 shall serve for a term of one year. The Ad Hoc Committee shall meet not less than once a month 12 in the City Hall, San Bernardino, California, or such other place within the City as the Ad Hoc 13 Committee may select. 14 If a Committee member fails to attend three consecutive regular meetings without excuse 15 from the chairman, which excuse must be obtained within five calendar days before or after any 16 meeting date, he or she shall automatically cease to be a member of the Ad Hoc Committee and 17 18 the chairman shall notify the former member and the nominating official of the declared 19 vacancy. The vacant office shall be filled by nomination and appointment made in the manner of 20 the original appointment. 21 Meetings of the San Bernardino Bicentennial Ad Hoc Committee shall be open to the 22 public and shall be governed by the provisions of the Ralph M. Brown Act, Sections 54950.5, et 23 seq., California Government Code. 24 SECTION 7. Quorum. Any five members in attendance at any meeting shall constitute a 25 26 quorum. Except for public hearings (which shall not be conducted without a quorum), the Ad 27 Hoc Committee may meet in the absence of a quorum as a committee of the whole, and 28 3 I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 2 SAN BERNARDINO ESTABLISHING THE SAN BERNARDINO BICENTENNIAL AD HOC COMMITTEE OF NINE MEMBERS WITH TWO ALTERNATES FOR THE 3 PURPOSE OF PLANNING THE CELEBRATION OF THE 200TH ANNIVERSARY OF 4 THE FOUNDING OF SAN BERNARDINO 5 recommend actions and propose resolutions which, if ratified at a subsequent meeting of the 6 committee at which a quorum is present, shall constitute the official action of the Committee. 7 SECTION 8. Monthly/YearlyReports. The Committee is required to submit to the City 8 Manager a monthly report of its activities. The report to the City Manager is due on the 10th day 9 10 of each month, until such time as the Committee is disbanded. In addition, beginning with the 11 first Council meeting in January 2008, the Committee is required to submit an annual report to 12 the Mayor and Common Council noting its activities and plans for the celebration of the 200th 13 anniversary of the founding of San Bernardino. Such annual reports will be submitted in 14 subsequent years at the first Council meeting in January until such time as the Ad Hoc 15 Committee is disbanded. 16 SECTION 9. Dissolution of the Committee. The San Bernardino Bicentennial Ad Hoc 17 18 Committee will exist until such time as the Mayor and Common Council formally disbands the 19 Committee. 20 21 22 23 24 25 26 27 28 4 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 2 SAN BERNARDINO ESTABLISHING THE SAN BERNARDINO BICENTENNIAL AD HOC COMMITTEE OF NINE MEMBERS WITH TWO ALTERNATES FOR THE 3 PURPOSE OF PLANNING THE CELEBRATION OF THE 200TH ANNIVERSARY OF 4 THE FOUNDING OF SAN BERNARDINO 5 I HEREBY CERTIFY THAT THE FOREGOING Resolution was duly adopted by the I 6 Mayor and Common Council of the City of San Bernardino at a joint regular meeting thereof, 7 held on the 2nd day of July, 2007, by the following vote, to wit: 8 COUNCIL MEMBERS AYES NAYS ABSTAIN ABSENT 9 ESTRADA 10 BAXTER 11 12 BRINKER 13 DERRY 14 KELLEY 15 JOHNSON 16 MC CAMMACK 17 18 19 Rachel G. Clark, City Clerk 20 The foregoing resolution is hereby approved this day of July, 2007. 21 22 23 Patrick J. Morris, Mayor 24 City of San Bernardino 25 Approved as to Form: 26 27 James F. Penman 28 City Attorney 5 1 RESOLUTION NO. 2007- RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 3 SAN BERNARDINO ESTABLISHING THE SAN BERNARDINO BICENTENNIAL AD 4 HOC COMMITTEE OF 19 MEMBERS WITH TWO ALTERNATES FOR THE PURPOSE OF PLANNING THE CELEBRATION OF THE 200TH ANNIVERSARY OF 5 THE FOUNDING OF SAN BERNARDINO 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF 7 SAN BERNARDINO AS FOLLOWS: 8 Whereas, May 20, 2010 will mark the 200th anniversary of the date when Father Dumetz, 9 a Franciscan missionary, traveled from Mission San Gabriel to establish the first Spanish mission I 10 in the valley and named the area "San Bernardino' after Saint Bernardine of Sienna, the patron 11 saint of the day on the Catholic calendar. 12 SECTION 1. Purpose. It is the desire of the Mayor and Common Council to establish 13 14 an Ad Hoc Committee for the purpose of celebrating the 200th anniversary of the founding of 15 San Bernardino. 16 SECTION 2. Name of Committee/Members. The Committee formed for the purpose of 17 celebrating the 200th anniversary of the founding of San Bernardino shall be called The San 18 Bernardino Bicentennial Ad Hoc Committee and shall consist of 19 members appointed "at- 19 large"by the Mayor and Common Council. 20 The Mayor shall nominate five members who shall serve during and for the term of the 21 22 Mayor. Each Council member shall nominate two members who shall serve during and for the 23 term of the nominating member. The terms of the committee members shall coincide with the 24 term of the nominating Council member or the Mayor. If a vacancy occurs in the office of the 25 Council member or the Mayor who originally nominated any member, the applicable term of that 26 member shall continue until a successor has been appointed. Nomination and appointment of a 27 replacement member at any time shall terminate the appointment of any member so replaced, 28 without need for formal removal action. 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 2 SAN BERNARDINO ESTABLISHING THE SAN BERNARDINO BICENTENNIAL AD HOC COMMITTEE OF 19 MEMBERS WITH TWO ALTERNATES FOR THE 3 PURPOSE OF PLANNING THE CELEBRATION OF THE 200TH ANNIVERSARY OF 4 THE FOUNDING OF SAN BERNARDINO 5 SECTION 3. Alternate Members. The Mayor shall nominate two alternate members who 6 shall serve during and for the term of the Mayor. Such alternate members may attend the 7 meetings of the Ad Hoc Committee and may participate in the discussions but shall not be 8 considered for the determination of a quorum, unless a quorum is not otherwise present. When a 9 10 quorum is not otherwise present, such alternate member or members shall be counted in the 11 determination of a quorum and may vote and have all other rights and responsibilities of a 12 member of the Ad Hoc Committee for that meeting. When any regular member of the Ad Hoc 13 Committee is not in attendance, but a quorum still exists, the most senior alternate member may 14 vote on any matter pending before the Ad Hoc Committee and shall have all other rights and 15 responsibilities of a member of the Ad Hoc Committee for that meeting. If two or more regular 16 members are not in attendance, then both alternate members may vote and have such rights and 17 responsibilities. 18 19 SECTION 4. Appointment of Members. Each member of the Ad Hoc Committee, after 20 having been nominated, shall be appointed by the Mayor, with the approval of the Common 21 Council. Each member shall be and remain a registered voter and each member of the Ad Hoc 22 Committee nominated by a Council member shall be and remain a resident of the City of San 23 Bernardino, except as may be otherwise provided in Section 3. Members shall serve, without 24 25 compensation, at the pleasure of the Mayor and Common Council. Any vacancy shall be filled 26 and appointment shall be made in the manner herein before set forth as for an original 27 appointment. 28 2 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 2 SAN BERNARDINO ESTABLISHING THE SAN BERNARDINO BICENTENNIAL AD HOC COMMITTEE OF 19 MEMBERS WITH TWO ALTERNATES FOR THE 3 PURPOSE OF PLANNING THE CELEBRATION OF THE 200TH ANNIVERSARY OF 4 THE FOUNDING OF SAN BERNARDINO 5 SECTION 5. Oath of Office. Prior to undertaking his or her duties as a member of the 6 Ad Hoc Committee, the member shall subscribe and file his or her official oath of office with the 7 City Clerk. 8 SECTION 6. Chairman — Meetings — Absences. The Ad Hoc Committee shall elect a 9 chairman and a vice-chairman from among its members, and the chairman and vice-chairman 10 11 shall serve for a term of one year. The Ad Hoc Committee shall meet not less than once a month 12 in the City Hall, San Bernardino, California, or such other place within the City as the Ad Hoc 13 Committee may select. 14 If a Committee member fails to attend three consecutive regular meetings without excuse 15 from the chairman, which excuse must be obtained within five calendar days before or after any 16 meeting date, he or she shall automatically cease to be a member of the Ad Hoc Committee and 17 18 the chairman shall notify the former member and the nominating official of the declared 19 vacancy. The vacant office shall be filled by nomination and appointment made in the manner of 20 the original appointment. 21 Meetings of the San Bernardino Bicentennial Ad Hoc Committee shall be open to the 22 public and shall be governed by the provisions of the Ralph M. Brown Act, Sections 54950.5, et 23 seq., California Government Code. 24 SECTION 7. Quorum. Any seven members in attendance at any meeting shall constitute 25 26 a quorum. Except for public hearings (which shall not be conducted without a quorum), the Ad 27 Hoc Committee may meet in the absence of a quorum as a committee of the whole, and 28 3 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 2 SAN BERNARDINO ESTABLISHING THE SAN BERNARDINO BICENTENNIAL AD HOC COMMITTEE OF 19 MEMBERS WITH TWO ALTERNATES FOR THE 3 PURPOSE OF PLANNING THE CELEBRATION OF THE 200TH ANNIVERSARY OF 4 THE FOUNDING OF SAN BERNARDINO 5 recommend actions and propose resolutions which, if ratified at a subsequent meeting of the 6 committee at which a quorum is present, shall constitute the official action of the Committee. 7 SECTION 8. Monthly/Yearly Reports. The Committee is required to submit to the City 8 Manager a monthly report of its activities. The report to the City Manager is due on the 10th day 9 of each month, until such time as the Committee is disbanded. In addition, beginning with the 10 11 first Council meeting in January 2008, the Committee is required to submit an annual report to 12 the Mayor and Common Council noting its activities and plans for the celebration of the 200th 13 anniversary of the founding of San Bernardino. Such annual reports will be submitted in 14 subsequent years at the first Council meeting in January until such time as the Ad Hoc 15 Committee is disbanded. 16 SECTION 9. Dissolution of the Committee. The San Bernardino Bicentennial Ad Hoc 17 18 Committee will exist until such time as the Mayor and Common Council formally disbands the Committee. 19 20 21 22 23 24 25 26 27 28 4 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 2 SAN BERNARDINO ESTABLISHING THE SAN BERNARDINO BICENTENNIAL AD HOC COMMITTEE OF 19 MEMBERS WITH TWO ALTERNATES FOR THE 3 PURPOSE OF PLANNING THE CELEBRATION OF THE 200TH ANNIVERSARY OF 4 THE FOUNDING OF SAN BERNARDINO 5 I HEREBY CERTIFY THAT THE FOREGOING Resolution was duly adopted by the 6 Mayor and Common Council of the City of San Bernardino at a joint regular meeting thereof, 7 held on the 2 day of July, 2007, by the following vote, to wit: 8 COUNCIL MEMBERS AYES NAYS ABSTAIN ABSENT 9 ESTRADA 10 BAXTER 11 12 BRINKER 13 DERRY 14 KELLEY 15 JOHNSON 16 MC CAMMACK 17 18 19 Rachel G. Clark, City Clerk 20 The foregoing resolution is hereby approved this day of July, 2007. 21 22 23 Patrick J. Morris, Mayor 24 City of San Bernardino 25 Approved as to Form: 26 27 James F. Penman 28 City Attorney 5 24. Continued. Approved MOTION: That said resolution be adopted. Adopted 2007-193 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX Mayor's Office 25. Resolution of the Mayor and Common Council of the City of San Bernardino establishing the San Bernardino Bicentennial Ad Hoc Committee for the purpose of planning the celebration of the 200`' Anniversary of the founding of San Bernardino. (See Attached) No Action Taken MOTION: That said resolution be adopted. Approved MOTION: That the matter be continued to July 2, 2007. XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX Parks, Recreation and Community Services 26. A Resolution of the Mayor and Common Council of the City of San Bernardino authorizing an increase to an annual purchase order, with two single year renewal options, to Waterline Technologies, Inc. for pool chemicals. (See Attached) (Cost to the City -- $11,000 from the General Fund.) All Wards Approved MOTION: That said resolution be adopted; and that the Director of Finance be authorized to amend the FY 2006/07 budget and transfer $11,000 from Account No. 001-389-5014 (Part-Time Wages) to Account No. 001-389-5111 (Material and Supplies). Adopted 2007-194 27. Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the City Manager to execute a Professional Services Agreement with David Evans and Associates in the amount of $113,567 for the purpose of preparing preliminary plans for the proposed Verdemont Community Center and repealing Resolution No. 2007-144 approved by Mayor and Common Council on May 7, 2007. (Document and Resolution not available at time of printing.) Cost to the City -- $113,567 from the ParklE -- Acquisition and Park Improvement Fee Fund.) Approved MOTION: That said resolution be adopted. - 3 Adopted 2007-205 7 10 CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Mayor Patrick J. Morris Subject: Resolution of the Mayor and Common Council of the City of San Dept: Mayor's Office Bernardino establishing the San Bernardino Bicentennial Ad Hoc Committee for the Date: June 8, 2007 purpose of planning the celebration of the 200th anniversary of the founding of San Bernardino. M/CC Meeting Date: June 18, 2007 Synopsis of Previous Council Action: Recommended motion: Adopt the resolution. Signature Contact person: Peggi Hazlett Phone: 5133 Supporting data attached: Resolution Ward: All _ FUNDING REQUIREMENTS: Amount: Source: Finance: Council Notes: Agenda Item No. CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT Subiect: Resolution of the Mayor and Common Council of the City of San Bernardino establishing the San Bernardino Ad Hoc Committee for the purpose of planning the celebration of the 200th anniversary of the founding of San Bernardino. Background: May 20, 2010 will mark the 200th anniversary of the date when Father Dumetz, a Franciscan missionary, traveled from Mission San Gabriel to establish the first Spanish mission in the valley and named the area"San Bernardino' after Saint Bernardine of Sienna, the patron saint of the day on the Catholic calendar. The San Bernardino Bicentennial Ad Hoc Committee will be established for planning the celebration for the 200th anniversary of the founding of San Bernardino. The Committee shall consists of 12 members, two of whom may be considered"at-large" and not subject to residency requirement. The Mayor shall nominate five members and each Council member shall nominate one member. Fiscal Impact: None at this time. Recommendation: Adopt Resolution. 1 RESOLUTION NO. 2007- 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE 3 CITY OF SAN BERNARDINO ESTABLISHING THE SAN BERNARDINO BICENTENNIAL AD HOC COMMITTEE FOR THE PURPOSE OF PLANNING 4 THE CELEBRATION OF THE 200TH ANNIVERSARY OF THE FOUNDING OF 5 SAN BERNARDINO 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 7 8 WHEREAS, May 20, 2010 will mark the 2001h anniversary of the date when 9 Father Dumetz, a Franciscan missionary, traveled from Mission San Gabriel to 10 establish the first Spanish mission in the valley and named the area"San Bernardino" 11 after Saint Bernardine of Sienna, the patron saint of the day on the Catholic calendar. 12 SECTION 1. Purpose. It is the desire of the Mayor and Common Council 13 to establish an Ad Hoc Committee for the purpose of celebrating the 2001h 14 anniversary of the founding of San Bernardino. 15 16 SECTION 2. Name of Commission/Members. The Committee formed for 17 the purpose of celebrating the 2001h anniversary of the founding of San Bernardino 18 shall be called The San Bernardino Bicentennial Ad Hoc Committee and shall 19 consist of 12 members, two of whom may be considered "at-large" and not subject to 20 the residency requirement. 21 The Mayor shall nominate five members who shall serve during and for the 22 23 term of the Mayor. Each Council member shall nominate one member who shall 24 serve during and for the term of the nominating member. The terms of the 25 committee members shall coincide with the term of the nominating Council member 26 or the Mayor. If a vacancy occurs in the office of the Council member or the Mayor 27 who originally nominated any member, the applicable term of that member shall 28 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ESTABLISHING THE SAN BERNARDINO 1 BICENTENNIAL AD HOC COMMITTEE FOR THE PURPOSE OF PLANNING THE CELEBRATION OF THE 200TH ANNIVERSARY OF THE FOUNDING OF 2 SAN BERNARDINO. 3 4 continue until a successor has been appointed. Nomination and appointment of a 5 replacement member at any time shall terminate the appointment of any member so 6 replaced, without need for formal removal action. 7 SECTION 3. Alternate Members. The Mayor shall nominate two alternate 8 members who shall serve during and for the term of the Mayor. Such alternate 9 members may attend the meetings of the Ad Hoc Committee and may participate in 10 11 the discussions but shall not be considered for the determination of a quorum, unless 12 a quorum is not otherwise present. When a quorum is not otherwise present, such 13 alternate member or members shall be counted in the determination of a quorum and 14 may vote and have all other rights and responsibilities of a member of the Ad Hoc 15 Committee for that meeting. When any regular member of the Ad Hoc Committee is 16 not in attendance, but a quorum still exists, the most senior alternate member may 17 18 vote on any matter pending before the Ad Hoc Committee and shall have all other 19 rights and responsibilities of a member of the Ad Hoc Committee for that meeting. 20 If two or more regular members are not in attendance, then both alternate members 21 may vote and have such rights and responsibilities. 22 SECTION 4. Appointment of Members. Each member of the Ad Hoc 23 Committee, after having been nominated, shall be appointed by the Mayor, with the 24 approval of the Common Council. Each member shall be and remain a registered 25 26 voter within the City and each member of the Ad Hoc Committee nominated by a 27 Council member shall be and remain a resident of the ward of such Council member 28 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ESTABLISHING THE SAN BERNARDINO 1 BICENTENNIAL AD HOC COMMITTEE FOR THE PURPOSE OF PLANNING THE CELEBRATION OF THE 200 TH ANNIVERSARY OF THE FOUNDING OF 2 SAN BERNARDINO. 3 4 during the term of appointment, except as may be otherwise provided in Section 3. 5 Members shall serve, without compensation, at the pleasure of the Mayor and 6 Common Council. Any vacancy shall be filled and appointment shall be made in the 7 manner herein before set forth as for an original appointment. 8 SECTION 5. Oath of Office. Prior to undertaking his or her duties as a 9 member of the Ad Hoc Committee, the member shall subscribe and file his or her 10 official oath of office with the City Clerk. 11 12 SECTION 6. Chairman—Meetings—Absences. The Ad Hoc Committee 13 shall elect a chairman and a vice-chairman from among its members, and the 14 chairman and vice-chairman shall serve for a term of one year. The Ad Hoc 15 Committee shall meet not less than once a month in the City Hall, San Bernardino, 16 California, or such other place within the City as the Ad Hoc Committee may select. 17 If a Committee member fails to attend three consecutive regular meetings 18 19 without excuse from the chairman, which excuse must be obtained within five 20 calendar days before or after any meeting date, he or she shall automatically cease to 21 be a member of the Ad Hoc Committee and the chairman shall notify the former 22 member and the nominating official of the declared vacancy. The vacant office shall 23 be filled by nomination and appointment made in the manner of the original 24 appointment. 25 26 27 28 3 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ESTABLISHING THE SAN BERNARDINO 1 BICENTENNIAL AD HOC COMMITTEE FOR THE PURPOSE OF PLANNING THE CELEBRATION OF THE 200TH ANNIVERSARY OF THE FOUNDING OF 2 SAN BERNARDINO. 3 4 Meetings of the San Bernardino Bicentennial Ad Hoc Committee shall be 5 open to the public and shall be governed by the provisions of the Ralph M. Brown 6 Act, Sections 54950.5, et seq., California Government Code. 7 SECTION 7. Quorum. Any seven members in attendance at any meeting 8 shall constitute a quorum. Except for public hearings (which shall not be conducted 9 without a quorum), the Ad Hoc Committee may meet in the absence of a quorum as 10 11 a committee of the whole, and recommend actions and propose resolutions which, if 12 ratified at a subsequent meeting of the committee at which a quorum is present, shall 13 constitute the official action of the Committee. 14 SECTION 8. Monthly/Yearly Reports. The Committee is required to 15 submit to the City Manager a monthly report of its activities. The report to the City 16 Manager is due on the 10th day of each month, until such time as the Committee is 17 18 disbanded. In addition, beginning with the first Council meeting in January 2008, 19 the Committee is required to submit an annual report to the Mayor and Common 20 Council noting its activities and plans for the celebration of the 2001h anniversary of 21 the founding of San Bernardino. Such annual reports will be submitted in 22 subsequent years at the first Council meeting in January until such time as the Ad 23 Hoc Committee is disbanded. 24 SECTION 9. Dissolution of the Commission. The San Bernardino 25 26 Bicentennial Ad Hoc Committee will exist until such time as the Mayor and 27 Common Council formally disbands the Committee. 28 4 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ESTABLISHING THE SAN BERNARDINO 1 BICENTENNIAL AD HOC COMMITTEE FOR THE PURPOSE OF PLANNING THE CELEBRATION OF THE 200TH ANNIVERSARY OF THE FOUNDING OF 2 SAN BERNARDINO. 3 1 HEREBY CERTIFY THAT THE FOREGOING Resolution was duly 4 5 adopted by the Mayor and Common Council of the City of San Bernardino at a 6 regular meeting thereof, held on the 181" day of June, 2007, by the following vote, to 7 wit: 8 Council Members AYES NAYS ABSENT ABSENT 9 ESTRADA 10 BAXTER 11 12 BRINKER _ 13 DERRY 14 KELLEY 15 JOHNSON 16 MC CAMMACK 17 18 Rachel G. Clark, City Clerk 19 The foregoing resolution is hereby approved this day of June, 2007. 20 21 22 Patrick J. Morris, Mayor 23 City of San Bernardino 24 Approved as to Form: 25 L � "4 26 J es F. Penman 27 i Attorney 28 s