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Home My WebLink About33-Information Technology e e e CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Tom Marek, Director of IT Subject: RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE PURCHASE OF 29 MOTOROLA XTS 2500 PORT ABLE RADIOS FROM MOTOROLA, INe. Dept: IT Department Date: June 13, 2007 MlCC Meeting Date: June 18, 2007 Synopsis of Previous Council Action: On May 7, 2007, Resolution 2007-143 authorized the purchase of 37 Motorola XTS 2500 portable radios to replace a portion of the Police Department's obsolete Motorola STX 821 radios. On February 5, 2007, the Mayor and Common Council approved a motion authorizing the Director of Finance to establish revenue and expenditure budgets for the new Development Impact Fec (DIF) Funds for FY 2006-2007. On July 10,2006 Resolution #2006-257 ratified the submittal of the FY 2006 Homeland Security Grant application and authorized the Police Department to adminiSter the awarded grant funds in accordance with the grant expenditure plan. On May 18, 2006 Resolution #2005-125 ratified the submittal of the FY 2005 Homeland Security Grant application and authorized the Police Department to lldminister the awarded grant funds in accordance with the grant expenditure plan. Recommended Motion: o~--~~~~ Tom Marek, Director of IT Adopt resolution. Contact penon: Tnm M~rPlr Phone: 'l1l4_~Q47 Supporting data attached: Staff Rf:POrt Ward: Citywide FUNDING REQUIREMENTS: Amount: $88,544.18 Source: FY 2006 Homeland Security Grant Program FY 2005 Homeland Security Grant Program Development Impact Fee funding PO General Fund account (see StaffRq>ort) Finance: Council Notes: Agenda Item No. 7( ~ J/i ~ 1 . . . CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subiect Resolution of the City of San Bernardino authorizing the purchase of 29 Motorola XTS 2500 portable radios from Motorola, Inc. BadauouDd On June 6, 2007, the County Office of Emergency Services (OES) approved a revision to the Police Department's FY 2006 Homeland Security Grant to utilize $37,393.13 in residual grant funding to purchase (12) Motorola XTS 2500 portable radios. Reimbursement for this purchase must be submitted the County OES by June 30, 2007. On May 14, 2007, the County Office of Emergency Services approved a revision to the Police Department's FY 2005 Homeland Security Grant to utilize $3,293:00 in residual grant funding to purchase (I) additional Motorola XTS 2500 portable radio. Reimbursement for this purchase must be submitted the County OES by October 18,2007, as all Operational Areas received a one-year grant extension. On February 5, 2007, the Mayor and Common Council approved a motion authorizing the Director of Finance to establish revenue and expenditure budgets for the new Development Impact Fee (OIF) Funds for FY 2006-2007. The Law Enforcement DIF budget, Account #261- 481-5702, includes $47,200 in funding an additional (16) Motorola XTS2500 portable radios, chargers, batteries, and software licenses. (Note: the Police Department account # 001-213-5703 will also be used to cover a $658.05 shortage for the purchase of these 16 radios). On July 10,2006 Resolution #2006-257 ratified the submittal of the FY 2006 Homeland Security Grant application and authorized the Police Department to administer the awarded grant funds in accordance with the grant expenditure plan. On May 18, 2006 Resolution #2005-125 ratified the submittal of the FY 2005 Homeland Security Grant application and authorized the Police Department to lldminister the awarded grant funds in accordance with the grant expenditure plan. The Police Department will purchase 29 Motorola XTS 2500 portable radios at a cost of $88,544.18 to replace the obsolete Motorola STX 821 model radios within the Police Department Investigation's radio inventory. Motorola STX radios have been out of production since 1994 and Motorola no longer manufactures replacement parts for them. Funding will be derived from 05/06 and 06107 Homeland Security Grant monies (accounts #123-798-5703 and #123-794-5703), from the Law Enforcement Development Impact Fees (account #261-481- 5702) and from the Police Department general fund (account# 001-213-5703). The Motorola XTS 2500 portable radio is the current standard 800 MHz radios used by the Police Department. The City of San Bernardino owns a proprietary Motorola SmartNet radio e e e backbone. This proprietary system only supports Motorola brand radios. Other alternative radios will not function on our radio infrastructure. It is recommended that the City ColUlCil approve a sole source purchase for these proprietary radios under San Bernardino Municipal Code Section 3.04.01O.B.3 (Purchases approved by the Mayor and Common Council). Financial Imnact Cost Itemization Qty Item Cost 29 Motorola XTS 2500 portable radios $ 88,544.18 Fundin!! Itemization Funding Sources FY 2006 Homeland Security Grant Program FY 2005 Homeland Security Grant Program DIF funding PD General Fund account Amount $37,393.13 $ 3,293.00 $47,200.00 $ 658.05 Total $88,544.18 Recommendation Adopt resolution. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 RESOLUTION NO. RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE PURCHASE OF 29 MOTOROLA XTS 2500 PORTABLE RADIOS FROM MOTOROLA, INC. SECTION I. That Motorola Inc. is the sole source provider of 800 MHz radios supported by the City's radio infrastructure. SECTION 2. That the Mayor and Common Council authorize the Purchasing Manager to issue a purchase order for $88,544.18 to Motorola Inc., for the purchase of 29 Motorola XTS 2500 portable radios, pursuant to Quote "SBQUOTE 06-2007 (29)". The Purchase Order shall reference the nwnber of this resolution and shall read "29 Motorola XTS 2500 portable radios. Motorola Quote SBQUOTE 06-2007 (29). Not to exceed $88,544.18." SECTION 3. That the Mayor and Common Council authorize an exemption from the regular bid process in accordance with Section 3.04.010.B.3 of the San Bernardino Municipal Code for the above purchases. 16 17 18 19 20 III 21 22 /II 23 III III III III III 24 /II 25 26 27 28 III '-fLo. ~.; !.e /1 8/t; y /II 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 nl 1 2 3 4 5 6 7 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE PURCHASE OF 29 MOTOROLA XTS 2500 PORTABLE RADIOS FROM MOTOROLA, INC. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on , 2007, by the following vote, to wit: day of the 8 Council Members Aves Navs Abstain Absent 9 ESTRADA BAXTER BRINKER DERRY KELLEY JOHNSON McCAMMACK Rachel G. Clark, City Clerk The foregoing resolution is hereby approved this _ day of ,2007. Patrick J. Moms, Mayor City of San Bernardino Approved as to form: James F. Penman, City Attorney BY: ,..~ ~r~ o