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Home My WebLink About25-Mayor's Office e e e CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Mayor Patrick J. Morris Subject: Resolution of the Mayor and Common Council of the City of San Bernardino establishing the San Bernardino Bicentennial Ad Hoc Committee for the purpose of planning the celebration of the 200th anniversary of the founding of San Bernardino. MICC Meeting Date: June 18,2007 Dept: Mayor's Office Date: June 8, 2007 Synopsis of Previous Council Action: Recommended motion: Adopt the resolution. -\::s~- Contact person: Peggi Hazlett Phone: 5133 Supporting data attached: Resolution Ward: All FUNDING REQUIREMENTS: Amount: Source: Finance: Council Notes: Agenda Item No. :LD' r;/I g-;01 < e e e CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT Subiect: Resolution of the Mayor and Common Council of the City of San Bernardino establishing the San Bernardino Ad Hoc Committee for the purpose of planning the celebration of the 200th anniversary of the founding of San Bernardino. Backl!found: May 20,2010 will mark the 200th anniversary of the date when Father Dumetz, a Franciscan missionary, traveled from Mission San Gabriel to establish the fust Spanish mission in the valley and named the area "San Bernardino" after Saint Bernardine of Sienna, the patron saint of the day on the Catholic calendar. The San Bernardino Bicentennial Ad Hoc Committee will be established for planning the celebration for the 200th anniversary of the founding of San Bernardino. The Committee shall consists of 12 members, two of whom may be considered "at-large" and not subject to residency requirement. The Mayor shall nominate five members and each Council member shall nominate one member. Fiscal Impact: None at this time. Recommendation: Adopt Resolution. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 I RESOLUTION NO. 2007- RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ESTABLISHING THE SAN BERNARDINO BICENTENNIAL AD HOC COMMITTEE FOR THE PURPOSE OF PLANNING THE CELEBRATION OF THE 200TH ANNIVERSARY OF THE FOUNDING OF SAN BERNARDINO BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: WHEREAS, May 20, 2010 will mark the 200th anniversary of the date when Father Dumetz, a Franciscan missionary, traveled from Mission San Gabriel to establish the first Spanish mission in the valley and named the area "San Bernardino" after Saint Bernardine of Sienna, the patron saint of the day on the Catholic calendar. SECTION 1. purpose. It is the desire of the Mayor and Common Council to establish an Ad Hoc Committee for the purpose of celebrating the 200th anniversary of the founding of San Bernardino. SECTION 2. Name ofCommission/Members. The Committee formed for the purpose of celebrating the 200th anniversary of the founding of San Bernardino shall be called The San Bernardino Bicentennial Ad Hoc Committee and shall consist of 12 members, two of whom may be considered "at-large" and not subject to the residency requirement. The Mayor shall nominate five members who shall serve during and for the term of the Mayor. Each Council member shall nominate one member who shall serve during and for the term of the nominating member. The terms ofthe committee members shall coincide with the term of the nominating Council member or the Mayor. If a vacancy occurs in the office of the Council member or the Mayor who originally nominated any member, the applicable term of that member shall {/JJ :2 ~ ~/lg/()7 1 2 3 4 5 6 7 8 9 10 11 .12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ESTABLISHING THE SAN BERNARDINO BICENTENNIAL AD HOC COMMITTEE FOR THE PURPOSE OF PLANNING THE CELEBRATION OF THE 200TH ANNIVERSARY OF THE FOUNDING OF SAN BERNARDINO. continue until a successor has been appointed. Nomination and appointment of a replacement member at any time shall terminate the appointment of any member so replaced, without need for formal removal action. SECTION 3. Alternate Members. The Mayor shall nominate two alternate members who shall serve during and for the term of the Mayor. Such alternate members may attend the meetings of the Ad Hoc Committee and may participate in the discussions but shall not be considered for the determination of a quorum, unless a quorum is not otherwise present. When a quorum is not otherwise present, such alternate member or members shall be counted in the determination of a quorum and may vote and have all other rights and responsibilities of a member of the Ad Hoc Committee for that meeting. When any regular member of the Ad Hoc Committee is not in attendance, but a quorum still exists, the most senior alternate member may vote on any matter pending before the Ad Hoc Committee and shall have all other rights and responsibilities of a member of the Ad Hoc Committee for that meeting. If two or more regular members are not in attendance, then both alternate members may vote and have such rights and responsibilities. SECTION 4. Appointment of Members. Each member of the Ad Hoc Committee, after having been nominated, shall be appointed by the Mayor, with the approval of the Common Council. Each member shall be and remain a registered voter within the City and each member of the Ad Hoc Committee nominated by a Council member shall be and remain a resident of the ward of such Council member 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 BICENTENNIAL AD HOC COMMITTEE FOR THE PURPOSE OF PLANNING THE CELEBRATION OF THE 200TH ANNIVERSARY OF THE FOUNDING OF SAN BERNARDINO. during the term of appointment, except as may be otherwise provided in Section 3. Members shall serve, without compensation, at the pleasure of the Mayor and Common Council. Any vacancy shall be filled and appointment shall be made in the manner herein before set forth as for an original appointment. SECTION 5. Oath of Office. Prior to undertaking his or her duties as a member of the Ad Hoc Committee, the member shall subscribe and file his or her official oath of office with the City Clerk. SECTION 6. Chairman - Meetings - Absences. The Ad Hoc Committee shall elect a chairman and a vice-chairman from among its members, and the chairman and vice-chairman shall serve for a term of one year. The Ad Hoc Committee shall meet not less than once a month in the City Hall, San Bernardino, California, or such other place within the City as the Ad Hoc Committee may select. If a Committee member fails to attend three consecutive regular meetings without excuse from the chairman, which excuse must be obtained within five calendar days before or after any meeting date, he or she shall automatically cease to be a member of the Ad Hoc Committee and the chairman shall notify the former member and the nominating official of the declared vacancy. The vacant office shall be filled by nomination and appointment made in the manner of the original appointment. 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ESTABLISHING THE SAN BERNARDINO BICENTENNIAL AD HOC COMMITTEE FOR THE PURPOSE OF PLANNING THE CELEBRATION OF THE 200TH ANNIVERSARY OF THE FOUNDING OF SAN BERNARDINO. Meetings of the San Bernardino Bicentennial Ad Hoc Committee shall be open to the public and shall be governed by the provisions of the Ralph M. Brown Act, Sections 54950.5, et seq., California Government Code. SECTION 7. Quorum. Any seven members in attendance at any meeting shall constitute a quorum. Except for public hearings (which shall not be conducted without a quorum), the Ad Hoc Committee may meet in the absence of a quorum as a committee of the whole, and recommend actions and propose resolutions which, if ratified at a subsequent meeting of the committee at which a quorum is present, shall constitute the official action ofthe Committee. SECTION 8. MonthlvlYearlv Reports. The Committee is required to submit to the City Manager a monthly report of its activities. The report to the City Manager is due on the 10th day of each month, until such time as the Committee is disbanded. In addition, beginning with the first Council meeting in January 2008, the Committee is required to submit an annual report to the Mayor and Common Council noting its activities and plans for the celebration of the 200th anniversary of the founding of San Bernardino. Such annual reports will be submitted in subsequent years at the first Council meeting in January until such time as the Ad Hoc Committee is disbanded. SECTION 9. Dissolution of the Commission. The San Bernardino Bicentennial Ad Hoc Committee will exist until such time as the Mayor and Common Council formally disbands the Committee. 4 r 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 'I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ESTABLISHING THE SAN BERNARDINO BICENTENNIAL AD HOC COMMITTEE FOR THE PURPOSE OF PLANNING THE CELEBRATION OF THE 200TH ANNIVERSARY OF THE FOUNDING OF SAN BERNARDINO. I HEREBY CERTIFY THAT THE FOREGOING Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a regular meeting thereof, held on the 18th day of June, 2007, by the following vote, to wit: Council Members AYES ESTRADA BAXTER BRINKER DERRY KELLEY JOHNSON MC CAMMACK The foregoing resolution is hereby approved this Approved as to Form: NAYS ABSENT ABSENT Rachel G. Clark, City Clerk day of June, 2007. Patrick J. Morris, Mayor City of San Bernardino 5