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CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
From: Valerie C. Ross, Director Subject: Resolution approving Amendment No.2 to the
It Agreement for Professional Services with
Dept: Development Services Srinivasa S. Bhat to provide Modeling
Services for the East Valley Sub Area Traffic
Date: May 16, 2007 Forecasting Model (EVTM).
File No. MCC Date: June 18,2007
Synopsis of Previous Council Action:
06/2311994 Resolution No. 94-143, establishing a fee for providing professional services in connection with
the East Valley Sub Area Traffic Forecasting Model.
09/21/2001 Resolution No. 2001-282 authorizing the Mayor to execute an agreement for professional
transportation modeling services with Srinivasa S. Bhat.
08/01/2005 Resolution No. 2005-261 authorizing the Mayor to execute an agreement for professional
transportation modeling services with Srinivasa S. Bhat.
05118/2006 Resolution No. 2006-133 authorizing the Mayor to execute Amendment No. 1 to the agreement
for professional transportation modeling services with Srinivasa S. Bhat.
Recommended Motion:
Adopt Resolution.
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Valerie C. Ross
Contact
Person:
Mark Lancaster, Deputy Director/City Engineer
Phone:
3305
Supporting data
attached:
Staff Report, Resolution,
Exhibit A (Amend No.2 to Agreement) and
Attachment A (Ori2inal A2teement)
No net cost to the City --
Amount: Cost will be reimbursed bv
Agencies and Developers. pursuant to
Resolution 94-143.
Ward:
ALL
Account No.
FUNDING
REQUIREMENTS:
Acct. Description: Funds included in FY 2007-08 proposed budget
Finance: 001 1855502 (Professional/Contractual Services)
Council Notes:
Agenda Item No.
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CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subject:
Resolution approving Amendment No.2 to the Agreement for Professional Services with Srinivasa S.
Bhat to provide Modeling Services for the East Valley Sub Area Traffic Forecasting Model (EVTM).
Background:
Mr. Srinivasa Bhat has been providing these services to the City since September 17, 2001. The
consultant was selected, based upon his very specialized training and expertise in traffic modeling, as
well as his past experience. Staff is not aware of any other consultant or firm capable of providing this
service under similar circumstances with similar contractual limitations and hourly fees. Mr. Bhat is
the only consultant that we are aware of with the required qualifications, expertise and regional
background knowledge to provide the services on a part-time contractual basis. It is of great benefit to
the City to have Mr. Bhat assist City staff in operating and maintaining the East Valley Traffic Model.
The traffic model is used to forecast future travel patterns and traffic volumes on the sub-regional
roadway network. This information is essential for proper transportation infrastructure planning.
Pursuant to Resolution 94-143, the City is reimbursed for costs incurred in providing modeling
services to developers and agencies requesting said services.
The original agreement is attached hereto as Attachment "A." Section 2 of the original agreement
specifies a one year term that may be renewed annually for a total of five years. Amendment No.2 to
the Agreement will extend the agreement one additional year.
Financial Impact:
It is anticipated that there will be no net cost to the City of San Bernardino for Mr. Bhat's services
because the developers and/or agencies requesting information reimburse the City of San Bernardino
for the cost of his fees, pursuant to Resolution No. 94-143. Funds have been included in 001 185
5502, and corresponding revenues have been included in 001 0004710.
Recommendation:
Adopt Resolution.
Attachment:
"A" - Agreement for Services
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE CITY MANAGER TO EXECUTE
AMENDMENT NO. 2 TO THE AGREEMENT FOR PROFESSIONAL TRAFFIC
MODELING SERVICES WITH SRlNIVASA S. BHAT.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION I. That the City Manager is authorized to execute Amendment No.2 to the
Agreement for Professional Services with Srinivasa S. Bhat for provision of professional
transportation modeling services (attached and incorporated herein as Exhibit "A"). Such
Amendment No.2 shall be effective only upon being fully executed by both parties. The City
Manager is hereby authorized and directed to execute said Amendment No.2 on behalf of the
14 City.
15 SECTION 2. The Finance Department is authorized to extend the Agreement and
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Amendment No.2 to that Agreement for one additional year through FY 07-08 and to issue a
Purchase Order to the Consultant, which incorporates this Resolution and Amendment No.2, in
the amount of $85,000, once funds are appropriated in the Development Services Department
budget for FY 07-08.
SECTION 3. This resolution is rescinded if the parties to the Agreement fail to execute
22 it within sixty (60) days of passage of this resolution.
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e 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
2 OF SAN BERNARDINO AUTHORIZING THE CITY MANAGER TO EXECUTE
AMENDMENT NO. 2 TO THE AGREEMENT FOR PROFESSIONAL TRAFFIC
3 MODELING SERVICES WITH SRlNIV ASA S. BHA T.
4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
5 Common Council of the City of San Bernardino at a meeting thereof,
6 held on the day of ,2007, by the following vote, to wit:
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Council Members: AYES NAYS ABSTAIN ABSENT
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9 ESTRADA
10 BAXTER
11 BRINKER
12 DERRY
13 KELLEY
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JOHNSON
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16 McCAMMACK
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18 City Clerk
19 The foregoing resolution is hereby approved this day of ,2007.
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Patrick J. Morris, Mayor
22 City of San Bernardino
23 Approved as to form:
24 JAMES F. PENMAN
25 City Attorney
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EXHIBIT A
AMENDMENT NO.2 TO AGREEMENT FOR SERVICES
This AGREEMENT is made and entered into this day of
,2007, by and between SRINIVASA S. BHAT ("CONTRACTOR") and
the CITY OF SAN BERNARDINO ("CITY").
WITNESSETH:
A. WHEREAS, on August I, 2005, the Mayor and Council of CITY approved an
Agreement for Services with CONTRACTOR for professional traffic modeling
services, and
B. WHEREAS, CONTRACTOR, under terms of said Agreement for Services,
has performed competent and timely professional traffic modeling services for
CITY since August I, 2005, and
C. NOW, THEREFORE, the parties hereto agree as follows:
1. The Agreement for Services, Section 3, Compensation, is hereby
amended to change the amount of the contract to $85,000 for FY 07-08.
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2.
The Agreement for Services, Section 2, Term of Agreement, is hereby
amended to extend the term to June 30, 2008.
3. All other terms and conditions, of the Agreement for Services shall
remain unchanged and in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 to
Agreement for Services on the day and date first above shown.
Date:
By:
Srinivasa S. Bhat
(CONTRACTOR)
By:
Fred Wilson, City Manager
City of San Bernardino
Approved as to form:
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JAMES F. PENMAN
City Attorney
By: L 1-lJ,~
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