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CITY OF SAN BERNA'lJ.~9 7"IijJif'9WrT FOR COUNCIL ACTION
1 1.11 I' I...-t
From:
William Woolard,
Interim Director
Subject:
Resolution Authorizing
Renewal of the Purchase
Order with TMT Pathway
for Traffic Paint Supplies
Dept:
Development Services
Date:
September 12, 2000
MICC Date: 10/16/00
Synopsis of Previous Council Action:
11/15/99 - MICC Approved Res. No. 1999-280 awarding purchase order to TMT
Pathway for furnishing and delivering traffic paint supplies.
Recommended Motion:
Adopt Resolution.
!wia~
William Woolard
Contact person: Mary I=r..ih..rg
Phone: ~R4_5n57
Supporting data attached: Staff Rpt. and Reso. Ward: City-wide
FUNDING REQUIREMENTS: Amount: $71,707.62
Source: (Acct. No.) 001-187-5111
(Ar,-,t n,,<::rrirtinn) M",t..ri",l<:: ",nrl ~"rrli,,<::
Finance:q;Jt7L'I~
Council Notes:
Agenda Item No.
/8-
/O/!b/IJD
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CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
Staff Report
SUBJECT
A resolution authorizing renewal of the Annual Purchase Order with TMT Pathway (formerly
Morton Paint) for furnishing and delivering traffic paint and related supplies to the Development
Services Department Signing and Striping Division for FY 2000-2001, with a provision for one
one-year extension.
BACKGROUND
The Purchasing Division sent out notices inviting bids for an annual contract to supply traffic
paint and bids were opened on June 17, 1999. TMT Pathway's bid of $71,707.62 was the only
complete bid received at that time. At the meeting of 11/15/99, the Mayor and Council approved
the award of purchase order to TMT Pathway per Bid No. F-00-02. TMT Pathway has been
supplying traffic paint to the City for the last several years and City staff is satisfied with the
quality of the product and timeliness of the delivery.
The San Bernardino Municipal Code, Section 3.04.010.B.3 allows for an exemption from
another formal bid process under these circumstances.
FINANCIAL IMP ACT
Funding in the amount of$175,000 was approved in the FY 2000/01 budget in the Development
Services Signing/Striping Division budget, Account No. 001-187-5111 (Materials and Supplies).
Adequate funds remain in this account to accommodate this request.
RECOMMENDATION
Staff recommends that the Mayor and Council approve the attached resolution authorizing the
Purchasing Manager to renew the Annual Purchase Order for FY 2000-2001 for $71,707.62 (as
per original bid) with TMT Pathway for furnishing and delivering traffic paint and supplies.
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'I IN! T
CC;Q)~W
RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO RENEWING THE
PURCHASE ORDER WITH TMT PATHWAY FOR FURNISHING AND DELIVERING
TRAFFIC PAINT AND SUPPLIES.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
SECTION 1. TMT PATHWAY was the lowest, responsible bidder for furnishing and
delivering TRAFFIC PAINT AND SUPPLIES, per Specification No. F-00-03 during FY
99/2000, and the proposed contract extension for FY 2000/01 of $71,707.62 is deemed
reasonable. Pursuant to this determination, the Purchasing Manager is hereby authorized and
directed to renew the Purchase Order for said product to said vendor, with a provision for one
one-year additional renewal. Such award shall only be effective upon the issuance of a Purchase
14
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Order by the Purchasing Manager.
SECTION 2. The authorization to execute the above referenced Purchase Order is
rescinded ifit is not issued within sixty (60) days ofthe passage of this resolution.
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RESOLUTION . . . RENEWING THE PURCHASE ORDER WITH TMT
PATHWAY FOR FURNISHING AND DELIVERING TRAFFIC PAINT AND
SUPPLIES.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held
on the
day of
, 2000, by the foHowing vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
8
9 ESTRADA
10
LIEN
11 MC GINNIS
12
13
14
15
SCHNETZ
SUAREZ
ANDERSON
MC CAMMACK
16
17
18 City Clerk
19 The foregoing resolution is hereby approved this day of
,2000.
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23
Judith Valles, Mayor
City of San Bernardino
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Approved as to
25 form and legal content:
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JAMES F. PENMAN,
City Attorney
,1\.,,,
By: 0c~ f ,4:.,,---
III (/
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): I () ._\ 10 -ro Item #
Vote: Ayes 1-1 Nays ~
Change to motion to amend original documents:
12. Resolution # 2.a:o - 3c'l
Abstain -f'7 Absent ..-ET
Reso. # On Attachments:
Contract term:
-
NullNoidAfter: \2-.105 -'::)0
Date Sent to Mayor: 10. \ 1- 0 0 Date Returned from Mayor:
Date of Clerk's Signature: 10-70-00 Reso. Log Updated:
IO'1ED-OO
,/
Date of Mayor's Signature:
Seal Impressed: V
icnCj-CO
Date Memo Sent to Department for Signature:
-
See Attached: ...:=- Date Returned: _
Date Letter Sent to Outside Party for Signature:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached: -= Date Returned:
See Attached: -=-
See Attached: ~
Note on Resolution of Attachment stored separately: -==-
Direct City Clerk (circle 1): PUBLISH, POST, RECORD W (COUNTY Date:
See Attached:
Yes ,,/" No By
Yes No -L By
Yes No .L By
Yes No ,/ By
Yes No ---;/ By
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney ./
Parks & Rec.
Code Compliance
Dev. Services ,/
EDA
Finance .,/
MIS
Police
Public Services
Water
Others:
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: nV,
Date: b-z.o:eO