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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Dept:
Development Services
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Subject: Authorization to execute Contract
Change Order No. Two with J. Cardenas
Construction--construction of sidewalk
access ramps at various locations.
From: William Woolard, Interim Director
Date: October 3, 2000
File: 1.7149
MCC Date: 10/16/2000
Synopsis of Previous Council Action:
6/06/99 Allocated $50,000 in the 1999/00 CIP for installation of disabled access ramps at various
locations.
5/01100 Adopted Resolution awarding contract to J. Cardenas Construction for construction of
sidewalks and disabled access ramps at various locations, per Plan No. 10020, and authorization
for the Director of Finance to amend the FY 99/00 budget and transfer funds.
7/10/00 Allocated $250,000 in the 2000/01 CIP for installation of disabled access ramps at
various locations.
08/07/00 Approved Contract Change Order No. One in the amount of$12,826.25.
Recommended Motion:
That Contract Change Order No. Two to the contract with J. Cardenas Construction be approved
for construction of sidewalk access ramps at various locations for a Change Order amount of
$3,960.18. M.._.wJ
William Woolard
Contact person: Michael Grubbs, Sr. Civil Engineer
Phone:
5179
Supporting data attached: . Staff Report
Ward:
All
FUNDING REQUIREMENTS: Amount: $3,960.18
Source: (Acct. No.) 129-367-5504-7202
Acct. Description: Disabled Access Ramps Citywide
Finance: ~a<<z/~
Council Notes:
Agenda Item No. IS
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Authorization to execute Contract Change Order No. Two with J. Cardenas Construction-
construction of sidewalk access ramps at various locations.
Background:
On May I, 2000, the City entered a contract with 1. Cardenas Construction for construction of
sidewalk access ramps at various locations per Plan No. 10020 and transferred funds into
Account No. 126-369-5504-7149 for a total budget amount of $80,000.
On August 7, 2000, the Mayor and Common Council (M&CC)) approved Change Order No.
One for the installation of additional disabled access ramps requested by the City Attorney's
office in order to meet the City's (settlement agreement) obligations to the California State
Attorney General. Because these additional ramps were not originally included in the project, the
FY 2000/2001 budget line item was identified as the funding source (Account No. 129-367-
5504-7202) preserving the project's original contingency amount for necessary quantity
increases encountered in the original project.
During construction it became necessary to lengthen many of the ramps along Guthrie Avenue
and Arden Avenue, due to the relatively steep grade, to assure compliance with handicap
accessibility standards. This resulted in an increase in the square footage of access ramps
constructed. This increase combined with changes in the quantity of sidewalk and concrete
curbing resulted in a construction cost exceeding the contingencies authorized in the Resolution
awarding the contract by $3,960.18. The total aggregate project costs, including costs related to
the lawsuit, design, inspection, administration, contract costs and "specification prototype
development" exceed the budget recommended by staff and approved by the M&CC with the
initial contract award by about $3,900. Therefore staff is requesting that this change order be
paid out of Account No. 129-367-5504-7202.
The following is a summary of construction costs:
Contract Amount
Contingencies as per Contract Award
Contract Change Order No. One
$37,710.05
$ 6,689.95
$12,826.25 (Acct. No 129-367-5504-7202)
Contract Change No. Two
Adjustment to cost due to changed
Square footage of ramps, etc.
$ 3.960.18
Total construction cost
Total budget authorized
$61,186.43
$80,000.00
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Financial Impact:
Sufficient funds are available in Account No. 129-367-5504-7202. (Disabled access ramps-
Citywide) to cover the amount of this change order.
Recommendation:
That Contract Change Order No. Two to the contract with J. Cardenas Construction be approved
for construction of sidewalk access ramps at various locations, for a total Change Order amount
of $3,960.18.