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Home My WebLink About19-Police Department I I" ' II: >, CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Le~ Dean. 0 r ,,- f " F · L Chief of Pollee . t. I ~ d Dept: Police II VI i Subject: Resolution of the City of San Bernardino authorizing the increase of annual purchase order contract #01-126 issued to Inland Uniforms from $15,000.00 to $41,421.00. Date: August 16, 2000 Synopsis of Previous Council Action: 7/10/00 Resolution #2000-209, approving and adopting the final budget for FY 2000/2001. Recommended motion: Adopt Resolution ~... a.. ~) g"m,~ Contact person: Stephen Jarvis, Lieutenant Phone: 384-5690 Supporting data attached: Yes Ward: FUNDING REQUIREMENTS: Amount: $41,421.00 123-556-5111 $ 2,651 001-213-5111 $ 3,600 001-215-5111 $ 2,270 001-216-5111 $ 1,000 001-217-5111 $ 1,900 Source: (Acc!. No.) 001-224-5111 $30,000 (Acc!. Description) Finance: (rib ~ rJ- Council Notes: lojJJ,j& Agenda Item NO.1j It CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subiect Resolution of the City of San Bernardino to increase the annual purchase order contract #01-126 to Inland Uniforms for new and replacement uniforms for non-sworn employees, utility uniforms for newly hired police officers, new and replacement safety uniforms for BMET (Bicycle Mounted Enforcement Team) Officers, MET (Multiple Enforcement Team) Officers, Vice and Narcotics Officers and Traffic Officers, as well as new uniforms for the newly formed horse-mounted enforcement team from $15,000 to $41 ,421 for FY 00/01. Backaround Every year, the Police Department estimates the amount of monies needed for uniforms for the newly hired general unit employees and utility uniforms needed for new police officers. In addition to those uniform needs, BMET ( Bicycle Mounted Enforcement Team) officers as well as MET (Multiple Enforcement Team) officers, Vice and Narcotics Officers, and Traffic Officers need specialized uniforms required for job safety reasons for their respective units for new officers that rotate into their unit and replacement uniforms for those already assigned there. New uniforms for the four officers who formed the new horse-mounted enforcement team will include riding breeches, boots and felt campaign hats. Funding for these uniforms will be from the 1998 local law enforcement block grant. Based on the results of formal bid F-01-05, and in order to cover the immediate uniform needs of the department, at the beginning of the fiscal year, the Purchasing Manager issued interim annual purchase order contract #01-126 for $15,000 to Inland Uniforms. Summary of Bids On April 4, 2000, Notices of Invitation for Bids were mailed to eleven vendors, the San Bernardino Chamber of Commerce, and advertised in the Sun newspaper and on the City's Web site. On June 19, 2000, three vendors responded. Two of these vendors responded, "no bid". The vendors who responded were: Aztec Uniforms Guys & Gals Uniforms Inland Uniforms San Bernardino Cathedral Citv Riverside (no bid) (no bid) (submitted bid amount of $9,257.85) I!, 11111 The bid price amount reflects the unit price. The cost specifications of all bids were reviewed by the Purchasing Manager. The recommended vendor met or exceeded all items called for in the specifications. The sole bidder, Inland Uniforms, dba Long Beach Uniforms, is qualified. Their quoted prices are reasonable based on last fiscal year pricing. The police department's recommendation is that they be awarded this contract. Financial Impact The Police Department's approved budget for FY 00101 includes the total amount of monies ($41,421) needed for uniforms for the various units. Recommendation Adopt Resolution. II 11 e e e 1 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE INCREASE OF ANNUAL PURCHASE ORDER CONTRACT #01-126, ISSUED TO 2 INLAND UNIFORMS FROM $15,000.00 TO $41.421.00. 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 of 21 22 23 24 25 26 27 28 11:"1' I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of ,2000, by the following vote, to wit: COUNCIL MEMBERS AYES NAYS ABSTAIN ABSENT ESTRADA LIEN McGINNIS SCHNETZ SUAREZ ANDERSON McCAMMACK City Clerk The foregoing resolution is hereby approved this day ,2000. Judith Valles, Mayor City of San Bernardino Approved as to form and legal content: JAMES F. PENMAN City Att rney By: II; !1I1! =+-,'~ I q City of San Bernardino San Bernardino Police Department Interoffice Memorandum !"'rl I /l / (p /0 D To: Council Members .-; ,"r; .... - '-,!"".!'".i 11 From: Stephen D. Jarvis, Lieutenant Subject: Regarding Request for Council Action Purchase Order Contract #01-126 1999/2000 and 2000/2001 :fFJ'I ~-,~..h. U~ Date: October 16, 2000 ,.! :..:Ji::,-...,j -, , ...; I ',.. I ~ . '" Copies: Per your request, a comparison of PO #01-126, for fiscal year 1999/2000 is compared t02000/2001. FY 1999 - 2000 FY 2000 - 2001 001-213-5111 Patrol/BMET $ 2,120 001-213-5111 PatrollBMET $ 3,600 001-215-5111 Narcotics $ 2,430 001-215-5111 Narcotics $ 2,270 001-216-5111 MET $ 1,400 001-216-5111 MET $ 1,000 001-217-5111 Traffic $ 1,350 001-217-5111 Traffic $ 1,900 001-224-5111 Civilian Uniforms $24,000 001-224-5111 Civilian Uniforms $30,000 123-556-5111 Horse Equip $ 2,651 Total $31,300 Total $41,421 In budget year 99/00, a total of $49,729, was spent on all uniform accounts. These expenditures were divided between Greenwood's Uniforms ($21,582) and Inland Uniforms ($28,147). Historically, funds from other Dept. accounts are transferred to this account to cover actual expenditures. The primary reason for the needed funding was civilian uniforms. For FY 00/01, a total of 11 "Notice of Invitation to Bid" packets were sent to prospective bidders. A 1ih Notice of Invitation to Bid packet was sent to the local Chamber of Commerce. Prospective local bidders responded as follows: Aztec returned the packet with "no bid" attached and the comment "we don't offer much of what you request on this "RFQ". Greenwood's bid information was faxed with a return confirmation receipt and no bid was submitted. Inland Uniform returned the only viable "RFQ" packet and that bid is submitted. THE SBPD IS COMMITTED TO PROVIDING: PROGRESSIVE QUALITY POLICE SERVICE; A SAFE ENVIRONMENT TO IMPROVE THE QUALITY OF LIFE; A REDUCTION IN CRIME THROUGH PROBLEM RECOGNITION AND PROBLEM SOLVING #/9 /tJ-/(" -tJO ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): 10-\(",-0:') Item # \ Gl. Vote: Ayes~-'1 ~ays-E} Change to motion to amend original documents: Resolution # '1..D::n - ,~ I,S' Abstain .-8-' Absent -A- Reso. # On Attachments: .- Contract term: NullNoid After: \ 2- IS' ()O Date Sent to Mayor: 10- \ "{ -CO Date Returned from Mayor: Date of Clerk's Signature: )(')-W,-OO Reso. Log Updated: 10'-<2.0w v' Date of Mayor's Signature: \()"\q-CO Seal Impressed: ./' Date Memo Sent to Department for Signature: See Attached: -=- Date Returned: Date Letter Sent to Outside Party for Signature: 60 Day Reminder Letter Sent on 30th day: 90 Day Reminder Letter Sent on 45th day: See Attached: -= Date Returned: See Attached: -=-- See Attached: =- Note on Resolution of Attachment stored separately: -==- Direct City Clerk (circle I): PUBLISH, POST, RECORD W/COUNTY Date: See Attached: - Request for Council Action & Staff Report Attached: Y es ~ Updated Prior Resolutions (Other Than Below): Yes Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634): Yes Updated CDC Personnel Folders (5557): Yes Updated Traffic Folders (3985, 8234, 655, 92-389): Yes No By No / By No ,/ By No V By No -; By Copies Distribnted to: City Attorney ./ Parks & Rec. Code Compliance Dev. Services EDA Finance t/ MIS Police ,/ Public Services Water Others: Notes: BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.) Ready to File: fll'I Date: KY7('-(Y)