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Home My WebLink About19-Parks & Recreation , CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION " From: Annie F. Ramos, Director Subject: RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF SAN BERNARDINO OR HER DESIGNEE TO APPLY FOR AND ADMINISTER A GRANT IN THE AMOUNT OF $50,000 FROM SAN BERNARDINO COUNTY EMERGENCY FOOD & SHELTER PROGRAM LOCAL BOARD FEMA XIX FOR THE ADMINISTRATION OF FOOD & SHELTER PROGRAM FOR AT RISK FAMILIES THROUGH THE WESTSIDE COMMUNITY CENTER. Dept: Parks, Recreation & Community Services Dept. Date: September 20, 2000 OR I '" " .a L U~'hd Synopsis of Previous Council Action: Approved administration of Emergency Food and Shelter Funds at the Westside Conununity Service Center since 1984 with the last approval being for FEMA XIX in the amount of$50,000 on August 4, 1999. Recommended motion: Adopt resolution. ~7.~ Signature Contact person: Aaliyah Abdullah Phone: 384-5428 Supporting data attached: Staff Report & Application Ward: City-wide FUNDING REQUIREMENTS: Amount: $50,000 Source: (Acct. No.) (Acct. Description) 123-510-XXXX Finance$tkd U I' Council Notes: I 0 {i:JmL Agenda Item NO.~ 09-20-00 CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subiect: Resolution authorizing the Mayor of the City of San Bernardino or her designee to apply for and administer a grant in the amount of $50,000 from San Bernardino County Emergency Food & Shelter Program Local Board FEMA XIX for the administration of food & shelter program for at risk families through the Westside Community Service Center. Backl!'round: This federal program for emergency food and shelter services to residents of San Bernardino County has been successfully operated since 1984. This program provides ongoing financial support to City residents, in the form of the following: VOUCHERS FOR MEALS No. Meals Cost oer Meal $Reauest 9,523.8 1.05 $10,000 Cost per night! OTHER SHELTER: No. Nights Per person $Reauest (Hotel/Motel vouchers) 405.5 7 avg. per family $ 6,250 RENTAL/MTG. ASSIST. No. Bills $ Average Bill $Reauest 48 $500.00 $24,000 UTILITY ASSISTANCE No. Bills $ Average Bill $Reauest 195.6 $ 46.00 $ 9,000 ADMIN. REQUESTED (1.5%) $ 750 Total For FEMA XIX Requested $50.000 Financial Impact: This program is fully funded from the FEMA Grant and no general funds are required. This proposed application will cover this program beginning January I, - August 21, 2001. Recommendation: This program provides an essential and much needed service to the residents of the City of San Bernardino. Approval is recommended. 9-20-00 dlb e e ~(Q)~V I RESOLUTION NO. 2 RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF SAN BERNARDINO OR HER DESIGNEE TO APPLY FOR AND ADMINISTER A GRANT IN 3 THE AMOUNT OF $50,000 FROM SAN BERNARDINO COUNTY EMERGENCY FOOD & SHELTER PROGRAM LOCAL BOARD FEMA XIX FOR THE ADMINISTRATION OF 4 FOOD & SHELTER PROGRAM FOR AT-RISK FAMILIES THROUGH THE WESTSIDE COMMUNITY CENTER. 5 6 7 8 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION I. The Mayor of the City of San Bernardino or her designee is hereby authorized to apply for federal grants to continue the Emergency Food and Shelter at Westside Community 9 Service Center and to execute the Agreement for Delegation of Activities with the County of San 10 11 12 13 14 IS Bernardino Emergency Food and Shelter program local board FEMA XIX, copies of which are attached hereto, marked Exhibit "A" and incorporated herein by reference as fully as though set forth at length. SECTION 2. The authorization granted hereunder shall expire and be void and of no further effect if the Agreement is not executed by both parties and returned to the Office of the City Clerk within ninety (90) days following the effective date of the resolution. 12 MC GINNIS 13 e 14 SCHNETZ SUAREZ 15 16 DEAN ANDERSON 17 MC CAMMACK 18 19 Kachel Clark, Clty Clerk 20 The foregoing resolution is hereby approved this day of ,2000. 21 22 Approved as to form 23 and legal content: 24 25 26 By: e 27 09.20-00 dlb 28 Westside Emg. Food & Shelte ~ 2 e 1 2 3 4 5 6 7 8 9 10 11 RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF SAN BERNARDINO OR HER DESIGNEE TO APPLY FOR AND ADMINISTER A GRANT IN THE AMOUNT OF $50,000 FROM SAN BERNARDINO COUNTY EMERGENCY FOOD & SHELTER PROGRAM LOCAL BOARD FEMA XIX FOR THE ADMINISTRATION OF FOOD & SHELTER PROGRAM FOR AT RISK FAMILIES THROUGH THE WESTSIDE COMMUNITY CENTER. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a Meeting, thereof, held on the day of , 2000, by the following vote, to wit: COUNCIL MEMBERS AYES NAYS ABSTAIN ABSENT ESTRADA LIEN JUDITH V ALLES, MAYOR City of San Bernardino e e e San Bernardino County FEMA-XIX 2000-2001 SECTION 1. GENERAL INFORMATION AND EUGlBILITY A. Total FEMA XIX Request $ 50.000 (Carry OVl!l' from TOTAL on page 3, and should include administration) !'or period October 1, 2000 - September 30,2001. B. Agency Name Westside CommunitY Service Center Phone 19l19\ 384-542B Address 1505 W. Hiahland AVe'1lJe Oty San Bernardino Zip 92411 Executive DireclDr Annie F Ramos Board Chair MlMlI' Judith Valles Key Project Contact Person Aalivah Abdullah Phone (909\ 384-542B Year Agency Was Found lID C. Has your agency received FEMA funds in !he past? GJ No 1999/2000 FEMA xvm grant $ SO.OOO D. Does your agency receive FEMA funds from another Jurisdiction? Yes ~ If yes, how much and from which jurisdiction? E. Bigibillty of Agency (drde applicable answers) I. Does the agency have voluntary board? Yes ~ (Attach a list of board members, Including phone address, and position) 2. Does the agency have an IRS dasslficabon? Check applicable designation. I Yes I No Government x or Private Nonprofit (SOI.C.3 or 501.C.4) 3. Are services free of charge? If no, explain, and list fees charged for services. Use attachment If necessary. I Yes I No F. Indicate when your organization is available III assist people with FEMA funded services (!'or example Mon., Wed., Fri., 11:00 AM - 1:00 PM., or attach a schedule at !he end of !he RFP). If you have more than one Si1I!, provide a listing with times< also indicate if you see people by appointment only, and list a phone number. Number of distribution Si1I!s Location of Si1I!s ( City only, not address): San Bernardino Days: ~ ~ Wednesdav Thursdav E!ilIill Hours: 9:00 a.m.- 4:00 o.m. ( bv aoot. onll() I. e e e FEMAXIX Page 2 Agency Name: Westside Communitv Service Center SECTION II. DEMONSTRATION EFFECTIVENESS A. Briefly describe your agendes past services in the area of food, shelter, and related services for poor. Desaibe the Impact and etrec:tiveness of your elfart(outtomes). The Westslde Community Servic:e Centlei' is a MuIli-Service Centlei' in the Parks, Recreation &. Community Service Department. The COntIer services the entire Oty of San 8emardino. However, the centl!r services are demographic:afly positioned in an area where 60% of the population'! il\tDme is below poverty _. Since 1985, the centlei' has assisted with food, shelter, utilities, and dothing and other related services for low-income individuals and families. Currentiy, the COntIer is the only Center that otrers a Wide range of services 10 the immedlale area of the Westside Delmann Heights, and Mustoy. B. If you are applying for shelter funds ( indudlng rent/mortgage): · Average sheltB' length of stay per person 710 30 days · Do you charge redpienlS for the shelter? Ves lLJ'jo If yes is there a waiver for some redpients? _ Ves _ No How many?--,explain) C. If you are applying for food funds: · Average number of meals provided per person 49 . Do you charge redpienlS for food? meals (1~) Yes ~ SECTION III. ACCOUNTING AND FISICAL REPORTING ABIlITY A. Does agency have a Wlll'king attDunting system? I vesl No B. Who handles the accounting system for the agency? (Spedfy name of staff, Professional titie, volunteer, or accounting firm). The Oty of San Bernardino Anance Department C. Briefiy describe agendes intennal tanlnlI of program accounts. Include accounting method, types of ledgers and reports, and approval process. The Westside Community Service Center screens, records and initiates requests for all vendors and submits invoiceS for auditing and recording by the Department Accounting System which are submitted 10 the City Anance Department for payment. D. Desaibe the administrative procedures you Will employ to ensure accurate reports and fiscal control. The Centlei' Manager Will ensure that all partidpants meet all program requiremenlS and submit necessary dotumenllltion 10 substantil!:e need. Once the need has been established the steps stated In Set. C are followed and periodic progress reports are submitled 10 the local board. E. Agency submits an audit by an Outside CPA (A1CPA Statement of Auditing Standard No. 58) (agendes With operating budget of $300,000 or more). r.::-l ~ No F. Atlach a list of all sources of income for the latest fiscal year. Indude funding source, contact person and contact phone number, and purpose of funding. Vou may group smaller sources and Individual donations. Vou may omit"c:ontact" and 'phone' for Individual gifts. e e FEMA XIX Page 3 N;Jercy Name: W-Ide CamITU1Itv SErvice CmlB" SECTION lV. AGENCY REQUEST A. FOOD - Estimated cost per plnCn per meal: No. Mt!als rtw:.+ Dt!r MlYiI Served Meals ( soup kill:hen ) Other food (vouchers, brown bag) Supplies/Equipmt!f1t") (paper plates, alps, m.) 9.523.8 . 1.05 $ Rea.- $.1ll.lIlIll 8. SHElTER- Estimated cost per night per person: . No. nJohts Cost: DB nlahtl oer cermn Mass Shelter Other Shelter.; (vouchers, etc) Equipment & Supplies") '105.5 7 Ave. 4 in famllv S RecnJMt $6 250 C. RENTAl/MORTGAGE ASSISTANCE: &a & AVera<M! Bill Rental/Mortgage Assistance ~ SOD.OO $24.000 O. UTllIlY ASSISTANCE: No. Bills $ Averaoe Bill Utility Assistance 195.6 46.00 $750.00 AOMINlSTRAllON REQUESICD (1.5% MAXIMUM) S R@auest $ Reouest $9.000 TOTAL FOR ~ XIX REOUFSTFn IA+B+C+D+E\ (Cany over thJs lIltiIl $ figure to Section I A. Page 1) ") Equipment /supplies may not exceed $300 per item, and needs FEMA Board approval (attach list) e FEMAXIX $50.000 e e e Page 4 NJeocy Name: Westside Communitv Service Center SECTION V. DISTRIBUTlON COALmON &. NE'TVttORKlNG A. How will you oIltaln and distribute fllod: grocery boXl!5 or bags; prepared meals; or \IOUcher to restaurants or to grocery stores, or precisely what mix or tIlese: Will use VllUchers and Staler Ilnls. groceries Will you be USing a fllod bank? If yes, wI1ich fllod bank: If no, explain: Yes [;J B. Do you plan to purchase gifts certificates or lIOuchers from retailers? If so, at what percent discount, and why do you propose to do this rather than maximizing the buy __ of yo... ~ funds throogh cost-etrecave \lIIlCeI"Y purchase. (add separate page, If needed) This Center plans on purchasing bulk fllod items from discount grocery and to diSbibute it according to family size. This Center will also purchase Gilt Certificates to supplement Food Baskets. These certificates will also be given to Individuals that have special diets and to those without COOking facilities for fllod items that need no caoIdng C. How do you CIlOI'dinate services with ether human services providers? What networ1cs and CIlalitians in this field do you partidpate in? Be very spedfic. Do not exaggerate. This Center provides services to all eligible dients. However, whenever necessary and in order not to duplicate services, the Center networks with the following agencies: . CatI10Ilc Charities . St. Paul A.M.E. Church . Fnlzee's Community Service Community Service Department Home of Neighborly Center Salvation Army NONDISCRIMINATION POUCY This agency will assure, through all possible means, equal opportunity for all persons - regardless of age, handicap, national background, race, religion, or sex- to receive service, to partidpale In the volunteer structure, and to be employed. An existing sectarian nature of the agency shall not suffer impairment under this agreement. No partidpation in religious observances or services will be required as a condition of receiving fllod or shelter paid for by this grant. Aareement I affirm that all Information in this appIicabon Is true and correct to the best of my knowledge, and that the agency under my authority will execute its responsibility under ~ XVIU and adhere to all ether applicable rules and regulations to the fullest extent possible. MiIVa" Judith Valles Iloird OIar 9/21/00 Dale Annie F. RaIna< ExeaJtive Di'ectxlr 9/21/00 Dale Attach the follOwIng (without these, your applicabon will be incomplete, and will not be considered for funding) . Current Board Directors Roster . IRS form 501 <<I (3) (new agendes only) . Agency Organization Chart (volunteer and staff . A list of all sources of income for the latest fiscal year . Most recent financial report (monthly or quarteriy) . Most recent audited year-end report . Ust of equipment and/or supplies to be purchased ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): I tJ.. ?'OO Item # \ q Vote: Ayes 1- f) Nays -B Change to motion to amend original documents: Resolution # LlX'f'l - ('q '+ Abstain G- Absent --G- Reso. # On Attachments: ~ Contract teno: NullNoid After: i b -Z q -0:) Date Sent to Mayor: I tJ-4-o0 Date Returned from Mayor: Date of Clerk's Signature: \0' $"-C.() Reso. Log Updated: \0 A-CO / Seal Impressed: Date of Mayor's Signature: ,/ 10-4-00 Date Memo Sent to Department for Signature: See Attached: -=- Date Returned: Date Letter Sent to Outside Party for Signature: 60 Day Reminder Letter Sent on 30th day: 90 Day Reminder Letter Sent on 45th day: - See Attached: --= Date Returned: - See Attached: See Attached: ~ - Note on Resolution of Attachment stored separately: -==- Direct City Clerk (circle I): PUBLISH, POST, RECORD W/COUNTY Date: See Attached: - - Yes ./ No By - Yes No / By Yes No ,/ By - Yes No V By Yes No/ By Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): Copies Distributed to: City Attorney / Parks & Rec. ,/ Code Compliance Dev. Services Police Public Services Water EDA Finance MIS Others: Notes: BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.) Ready to File: fl\-r Date: IO-Io-<JO