HomeMy WebLinkAbout25-Public Services ORIGINAL
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
From: Ken Fischer Subject: A Resolution authorizing the
execution of a purchase order and
Dept: Public Services agreement to Crest Chevrolet of San
Bernardino pursuant to 3.04.010 B-3 for
Date: May 3, 2007 the purchase of one (1) Vactor 2110
RCS Jet Rodder truck to be utilized by
the Public Services Department Street
Division Sewer crew.
Meeting Date: June 4, 2007
Synopsis of Previous Council Action:
Recommended Motion:
Motion #1: Adopt Resolution
Motion #2: Authorize the Director of Finance to amend the FY 06/07 Budget by
transferring $401,000.00 from the unappropriated Sewer Line Maintenance Fund
balance and transfer into Acct. # 132-431-5701 Motor Vehicles.
ature
Contact person: Don Johnson, Fleet Manager Phone: 5220
Supporting data attached: Staff Report, Ward: All
Quote, Specifications.
FUNDING REQUIREMENTS: Amount: $400,956.14
Source: 132-431-5701
Motor Vehicles
Finance:
Council Notes: kLo 2067-1&/
k 7
Agenda Item No. 26
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
A Resolution authorizing the execution of an agreement and purchase order in the
amount of$400,956.14 to Crest Chevrolet of San Bernardino pursuant to section
3.04.010-B3 of the Municipal Code, "Purchases approved by the Mayor and Common
Council" for the purchase of one (1) Vactor 2110 RCS Jet Rodder truck to be utilized by
the Public Services Department Street Division Sewer crew.
Background:
The Public Services Department Street Division Sewer crew currently utilizes unit #547
a 1995 Ford Vactor Rodder truck with 220,137 miles, it is included in the FY 2006/2007
approved Sewer Line Maintenance budget account # 132-431-5704 Miscellaneous
Equipment. This unit has reached its economic life and has become too costly to
operate. Therefore, it will be placed in surplus for auction.
Staff participated in a demonstration of equipment from several different manufacturers,
during this demo period it was determined that the Vactor 2110 RCS Jet Rodder
mounted on a 2007 Autocar WXLLG4 CNG (Compressed Natural Gas) chassis was the
best unit for the City. This unit complies with SCAQMD rule #1196 "Clean on-road
heavy-duty public fleet vehicles".
Due to the specialized nature of this equipment there are no local vendors able to
I supply it. However, Fleet staff has negotiated with Crest Chevrolet of San Bernardino to
be the primary vendor for this purchase as referenced in section 3.04.010-B3 of the
Municipal Code, "Purchases approved by the Mayor and Common Council". The
vehicle and subsequent build-up will be purchased through Crest Chevrolet for a total
amount of$400,956.14 including tax. Crest will use a sub-contractor, Haaker
Equipment Company of La Verne CA. for the build-up of the specialized equipment to
meet the Public Services Department specifications.
Attached for your review is the quote from Crest Chevrolet and the technical
specifications delineating the model, parts, and warranty for the Vactor 2110 Jet Rodder
Truck Mounted Sewer Cleaner, (see exhibit 1).
Financial Impact:
Funds for this purchase are available in FY2006/2007 Account No. 132-431-5701 Motor
Vehicles, after the requested budget amendment is approved.
Recommendation:
Motion #1: Adopt resolution.
Motion #2: Authorize the Director of Finance to amend the FY 06/07 Budget by
transferring $401,000.00 from the unappropriated Sewer Line Maintenance Fund
balance and transfer into Account# 132-431-5701 Motor Vehicles.
•
�1 D 0 1491 CAm • •
TOD yl�� • HIGHUNbAVE •
•
909 W.21 st St.• PO.BOX 501 • •
www.crestchevy,com San Bernardino,CA 92402-0501
Phone(909)883-8833
FAX (909)886-4418 �••••••••••••••••••••�
APRIL 4TH,2007
DON JOHNSON
CITY OF SAN BERNARDINO
182 S SIERRA WAY
SAN BERNARDINO
SUBJECT: VACTOR 2110-824-RCS JET RODDER
DEAR MR JOHNSON
AS PER OUR CONVERSATION CREST CHEVROLET WILL HANDLE THE DMV
PAPERWORK ON THE $250.00. THIS IS A LIST OF THE CHARGES FROM
MAKER THE FEE FOR THE DMV PAPERWORK, AND THE CALIFORNIA
STATE TIRE FEE.
BASE PRICE OF RODDER& ACCS 371,008.00
SALES TAX 29,680.64
SUBTOTAL 400,688.64
TIRE FEE 17.50
CREST CHARGE FOR DMV PAPERWORK 250.00
TOTAL $ 400,956.14
PLEASE CALL ME IF YOU HAVE ANY QUESTIONS
THANK YOU
DAN K
FLEET AGER
Factory Authorized Sales and Service
HAAKER EQUIPMENT COMPANY
SINCE 1972
A CALIFORNIA CORPORATION
2070 N.WHITE AVENUE
LA VERNE,CALIFORNIA 91750 99
(909) 598-2706 • FAX (909) 598-1427
PARTS DEPT. FAX(909)594-0498
www.haaker.com
March 27, 2007
Mr. Randy Kuettle
CITY OF SAN BERNARDINO
300 N. D Street_
San Bernardino CA 92418
Dear Mr. Kuettle:
Haaker Equipment Company is pleased to offer the City of San Bernardino, the opportunity to purchase a
new Vactor 2110-36 via an add-on/cooperative purchase. The City of Ontario advertised and received
bids for a Vactor 2100. Per specifications and bid number 06.09-01.
ONE (1) NEW VACTOR 2110-824-RCSJET RODDER
10-Cubic Yard Capacity Catch Basin Cleaner and Sewer Cleaner with 16"Roots Positive
Displacement Blower Mounted on a 2007 Autocar WXLLG4 CNG Chassis. Equipped with all Standard
and Optional Equipment listed:
Standard Equipment
✓ 4500 CFM Positive Displacement Blower ✓ Double Acting Hydraulic Dump Hoist
✓ Gear Type Transfer Case for Blower ✓ Full Opening Rear Door With Manual Locks
✓ 1,000 Gallon Aluminum Water Tank ✓ 6"Drain Pipe With 10' Drain Hose
✓ Vactor Manufacturing Variable Pressure Water ✓ (2)Nozzles With Tungsten Carbide Inserts
Pump, Hydraulically Driven, Double Acting, ✓ Pipe Package:
✓ Single Piston, 60 GPM @ 2000 PSI Water System (1) 8"X 3' Aluminum Pipe Extension
✓ Hydraulic Tilt,Front Mounted, 600' Capacity Hose (2) 8"X 5' Aluminum Pipe Extension
Reel (1) 8"X 6'6"Catch Basin Tube
✓ Electronic-Over-Hydraulic, Four-Way Power Boom (4) 8"Overcenter Quick Clamps With Gaskets
✓ Footage Counter(1) (5) Sealed Electrical System
✓ Circuit Breakers ✓ Flexible Hose Guide
✓ Hose Level Wind Guide,Dual Roller ✓ Aluminum Lockable Tool Box 16"X 14" X 36"
✓ Fixed Boom,Front Mounted, 180°Rotation ✓ Water Pump Overspeed Controls
✓ Remote Push Button Pendant Control with 15' Of `� Mud Flaps
Cable ✓ Vacuum Relief
✓ Catch Basin Cleaning Water System,20 GPM @, `� Ball Floats
600 PSI With Handgun and '/2"X 35' Hose, ✓ 3"Y-Strainer at Water Pump
Midship Connection ✓ 5#Fire Extinguisher
✓ Cylindrical,Exten Steel Debris Body ✓ Triangle Reflectors
Options
✓ Flat Rear Door with Hydraulics Locks Open/Close
✓ Debris Body Flushout System ✓ WHELEN LED LIGHT PACKAGE:
✓ 6" Butterfly Valve, Rear Door
✓ (2)HA238C Hide-A-Way Strobes
Fold Down Pipe Rack Curbside and Streetside (2) 4E Grilp Grill Master Hsg W/402000
✓ Splash Shield Rear Door Au Linear Strobes
✓ Debris Body Load Limit Alarm (1) CPS660 Power Supply
✓ 6 Knife Valve/Rear Door With Camloc Cap (1) 9M142000(55")Light Bar W/9aly Alley
✓ Lube Manifold Lights W/Front Flashers, Cab Mounted
✓ Low Water Alarm with Warning Light (1) PCC6R Controller
✓ 3" Y Strainer in lieu of 2"at Water Tank Fill (1) TA870A—Traffic Advisor
✓ 1300 Gallon Water Capacity (1) TATPR20—20'Extension Cable
✓ Dual Fill Inlets Curbside-3"Y Strainers ✓ Handlight with Bumper Plug
✓ CNG Positive Displacement Blower ✓ Worklights at Operator Station
✓ Hot Shift Blower Drive, Includes Transfer Case, ✓ Worklights on Boom
Air Shift Control, Vacuum Relief Front Control ✓ Worklight/Rear Door(2)
for Blower Engagement ✓ LED Lights Clearance,Back Up Stop,Tail, Turn
✓ 8 ft. Hydraulic Telescopic Boom ✓ Tow Hooks Front/Set
✓ Joystick Control for Boom Function ✓ Tow Hooks Rear/Set
✓ 80 GPM/2500 PSI Water System-ILO Standard ✓ Preco Back Up Alarm
Water System ✓ 36x12xl2 Aluminum Tool Box(2)
✓ Accumulator System for Water Pump ✓ Module—Imron Paint
✓ Multi Flow System with Nozzle Storage Rack ✓ Rear door Stripes,Chevon
✓ Water Relief Valve I" ✓ Hydrant Wrench
✓ Front&Rear Handgun Couplers ✓ Emergency Flare Kit
✓ 600' X 1"Piranha Sewer Hose ✓ 10#Fire Extinguisher
✓ Handgun Hose Reel with Spring Retractable le ✓ Add'13" Water Screen
Reel ✓ 8"Quick Clamp Assembly
✓ Aero-Style Rotating Hose Reel ✓ 8"x5' Aluminum Pipe Assembly
✓ Hydraulic Shut Off Valves at Suction, Return and ✓ (4)Tool Tubes on Headache Bar
Filterline ✓ (2)Tool Tubes on Rear of Unit
✓ Rodder Pump Drain Valves ✓ Safety Cone Storage Rack Post Style Front/Rear
IOTAi.P i CE FOB SAN BF RNARD X10 A .........................$355,258.00+Tax
If The Following Are Desired,Add Price Plus Tax:
`4 Lateral Cleaning Kit................................................................................$ 2,420.00
.r Hydraulic Pump Off system ....................................................................$ 10.960.00
V Increase of Hose Reel from 600' to 800'.................................................$ 2,370.00
Increase body from 2110 to 2112............................................................$ 4,586.00
Increase in Water from 1300 Gallons to 1500 Gallons............................$ 795.00
THE PROPERTY HEREIN IS GUARANTEED BY MANUFACTURER'S WARRANTY ONLY AND SELLER MAKES
NO WARRANTY EXPRESSED OR IMPLIED, OF MERCHANTABILITY OR OTHERWISE, OR OF FITNESS FOR ANY
PARTICULAR PURPOSE,THAT EXTENDS BEYOND THE ABOVE DESCRIPTION OF THE EQUIPMENT.
NOTE:Price is good for 90 Days . Cost increases due to the addition of Government mandated safety or environmental
devices incurred after the date of this proposal, will be charged to you at our cost. Proof of such costs, if any, will be
documented.
TAXES: SALES TAX applicable at time of delivery will be shown on our invoice. FEDERAL EXCISE TAXES, if
applicable, will require payment unless a properly executed Exemption Certificate is submitted.
DELIVERY: 180-240 Days TERMS: Net 30
Thank you for your consideration and we look forward to meeting the City of San Bernardino's
requirements.
Sincerer
Michael Kennedy �-
Sales Representative
MK/rp
COPY
1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
3 SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND
PURCHASE ORDER TO CREST CHEVROLET OF SAN BERNARDINO PURSUANT
4 TO SECTION 3.04.010 B-3 OF THE MUNICIPAL CODE FOR THE PURCHASE OF
ONE (1) VACTOR 2110 RCS JET RODDER TRUCK TO BE UTILIZED BY THE
5 PUBLIC SERVICES DEPARTMENT STREET DIVISION SEWER CREW.
6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
7 OF SAN BERNARDINO AS FOLLOWS:
8 SECTION 1. The Mayor of the City of San Bernardino is hereby authorized to
9 execute on behalf of said City an Agreement between the City of San Bernardino and
10 Crest Chevrolet, a copy of which is attached hereto, marked Exhibit "A" and
11
incorporated herein by reference as fully as though set forth at length.
12
SECTION 2. This purchase is exempt from.the formal contract procedures of
13
14 Section 3.04.010 of the Municipal Code, pursuant to Section 3.04.010. B.3 of said
15
Code "Purchases approved by the Mayor and Common Council".
16 SECTION 3. That Crest Chevrolet has offered a negotiated purchase price of
17 $400,956.14 including tax pursuant to Section 3.04.010 B-3 of the Municipal Code for
18 the purchase of one (1) Vactor 2110 RCS Jet Rodder truck. Pursuant to this
19
determination the Finance Director is hereby authorized to issue a purchase order to
20
Crest Chevrolet of San Bernardino, in the amount of $400,956.14, which will facilitate
21
22 the procurement of the Vactor 2110 RCS Jet Rodder truck.
23 SECTION 4. The Purchase Order shall reference this Resolution No. 2007-
24 and shall read, "Purchase of one (1) Vactor 2110 RCS Jet Rodder truck, P.O. not to
25 exceed $400,956.14" and shall incorporate the terms and conditions of the Contract.
26
27
28
May 9, 2007 /' /� �j
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND
2 PURCHASE ORDER TO CREST CHEVROLET OF SAN BERNARDINO PURSUANT
3 TO SECTION 3.04.010 B-3 OF THE MUNICIPAL CODE FOR THE PURCHASE OF
ONE (1) VACTOR 2110 RCS JET RODDER TRUCK TO BE UTILIZED BY THE
4 PUBLIC SERVICES DEPARTMENT STREET DIVISION SEWER CREW.
5 SECTION 5. The Agreement shall reference this Resolution No. 2007
6 and shall read, "Crest Chevrolet for one (1) Vactor 2110 RCS Jet Rodder truck to be
7 utilized by the Public Services Department Street Division Sewer Crew. Agreement
8
not to exceed $400,956.14" and shall incorporate the terms and conditions of the
9
10 agreement.
11 SECTION 6. The authorization to execute the above referenced Purchase
12 Order and agreement is rescinded if not issued within sixty (60) days of the passage of
13 this resolution.
14
15 Ill
16
17
18 111
19 Ill
20 Ill
21 Ill
22 Ill
23
24
111
25
26 111
27 111
28
May 9, 2007
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND
2 PURCHASE ORDER TO CREST CHEVROLET OF SAN BERNARDINO PURSUANT
3 TO SECTION 3.04.010 B-3 OF THE MUNICIPAL CODE FOR THE PURCHASE OF
ONE (1) VACTOR 2110 RCS JET RODDER TRUCK TO BE UTILIZED BY THE
4 PUBLIC SERVICES DEPARTMENT STREET DIVISION SEWER CREW.
5 1 HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
6 Mayor and Common Council of the City of San Bernardino at a
7 meeting thereof, held on the day of 2007, by the
8
following vote, to wit:
9
Council Members: AYES NAYS ABSTAIN ABSENT
10
11 ESTRADA
12 BAXTER
13 BRINKER
14 DERRY
15 KELLEY
16
JOHNSON
17
18 MCCAMMACK
19 Rachel G. Clark, City Clerk
20
The foregoing resolution is hereby approved this day of
21 , 2007.
22
23 Patrick J. Morris, Mayor
City of San Bernardino
24
25 Approved as to form:
.
26 es F. Penman, City Attorney
27
28
May 9, 2007
1 VENDOR SERVICE AGREEMENT
2 This Vendor Service Agreement is entered into this 4th day of June
3 2007, by and between Crest Chevrolet ("VENDOR") and the City of San Bernardino
4
("CITY" or"San Bernardino").
5
WITNESSETH:
6
7 WHEREAS, the Mayor and Common Council has determined that it is advantageous
8 and in the best interest of the CITY to contract for the purchase of one (1) Vactor 2110 RCS
9 Rodder truck; and
10 WHEREAS, the City of San Bernardino did solicit and accept quotes from available
11 vendors for the purchase of one (1) Vactor 2110 RCS Rodder truck.
12
NOW, THEREFORE, the parties hereto agree as follows:
13
14 1. SCOPE OF SERVICES.
15 For the remuneration stipulated, San Bernardino hereby engages the services of
16 VENDOR to provide those products and services as set forth in this purchase agreement.
17 2. COMPENSATION AND EXPENSES.
18 a. For the services delineated above, the CITY, upon presentation of an invoice, shall
19
pay the VENDOR up to the amount of $400,956.14 for one (1) Vactor 2110 RCS
20
Rodder truck.
21
22 b. No other expenditures made by VENDOR shall be reimbursed by CITY,
23 3. TERM; SEVERABILITY.
24 The term of this Agreement shall be for a period of one year.
25 This Agreement may be terminated at any time by thirty (30) days written notice by
26 either party. The terms of this Agreement shall remain in force unless mutually amended. The
27
duration of this Agreement may be extended with the written consent of both parties.
28
Exhibit `'A"
1
2 4. INDEMNITY.
3 CITY agrees to indemnify and hold harmless VENDOR, its officers, agents and
4
volunteers from any and all claims, actions, or losses, damages and/or liability resulting from
5
6 CITY's negligent acts or omissions arising from the CITY's performance of its obligations
7 under the Agreement.
8 VENDOR agrees to indemnify and hold harmless the CITY, its officers, agents, and
9 volunteers from any and all claim, actions, or losses, damages and/or liability resulting from
10 VENDOR's negligent acts or omissions arising from the VENDOR's performance of its
11 obligations under the Agreement.
12
In the event the CITY and/or the VENDOR is found to be comparatively at fault for any
13
14 claim, action, loss, or damage which results from their respective obligations under the
15
Agreement, the CITY and/or VENDOR shall indemnify the other to the extent of this
16 comparative fault.
17 5. INSURANCE.
18 While not restricting or limiting the forgoing, during the term of this Agreement,
19
VENDOR shall maintain in effect policies of comprehensive public, general and automobile
20
21 liability insurance, in the amount of $1,000,000.00 combined single limit, and statutory
22 worker's compensation coverage, and shall file copies of said policies with.the CITY's Risk
. 23 Manager prior to undertaking any work under this Agreement. CITY shall be set forth as an
24 additional named insured in each policy of insurance provided hereunder. The Certificate of
25 Insurance furnished to the CITY shall require the insurer to notify CITY of any change or
26 termination in the policy.
27
6. NON-DISCRIMINATION.
28
Exhibit '`A"
1 In the performance of this Agreement and in the hiring and recruitment of employees,
2 VENDOR shall not discriminate on the basis of race, creed, color, religion, sex, physical
3 handicap, ethnic background or country of origin.
i
4
7. INDEPENDENT CONTRACTOR.
5
i. VENDOR shall perform work tasks provided by this Agreement, but for all intents and
6
7 purposes VENDOR shall be an independent contractor and not an agent or employee of the
8 CITY. VENDOR shall secure, at its expense, and be responsible for any and all payment of
9 Income Tax, Social Security, State Disability Insurance Compensation, Unemployment
10 Compensation, and other payroll deductions for VENDOR and its officers, agents, and
11
employees, and all business license, if any are required, in connection with the services to be
12
performed hereunder.
13
14 8. BUSINESS REGISTRATION CERTIFICATE AND OTHER REQUIREMENTS.
15 VENDOR warrants that it possesses or shall obtain, and maintain a business registration
16 certificate pursuant to Chapter 5 of the Municipal Code, and any other license, permits,
17 qualifications, insurance and approval of whatever nature that are legally required of VENDOR
18 to practice its business or profession.
19
9. NOTICES.
20
21 Any notices to be given pursuant to this Agreement shall be deposited with the United
22 States Postal Service, postage prepaid and addressed as follows:
23 TO THE CITY: Public Services Director
300 North "D" Street
24 San Bernardino, CA 92418
25 Telephone: (909) 384-5140
26 TO THE VENDOR: Crest Chevrolet, Attn. Dan Zank
909 West 21 st Street
Q 27 San Bernardino, CA 92402-0501
Telephone: (909) 883-8833
28
Exhibit "A"
1
10. ATTORNEYS' FEES
2
3 In the event that litigation is brought by any party in connection with this Agreement,
4 the prevailing party shall be entitled to recover from the opposing party all costs and expenses,
i 5 including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of
i
6 its rights or remedies hereunder or the enforcement of any of the terms, conditions or
7 provisions hereof. The costs, salary and expenses of the City Attorney and members of his
8
office in enforcing this Agreement on behalf of the CITY shall be considered as "attorneys'
9
10 fees" for the purposes of this paragraph.
.11 11. ASSIGNMENT.
12 VENDOR shall not voluntarily or by operation of law assign, transfer, sublet or
13 encumber all or any part of the VENDOR's interest in this Agreement without CITY's prior
14 written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void
M
15
and shall constitute a breach of this Agreement and cause for the termination of this
16
17 Agreement. Regardless of CITY's consent, no subletting or assignment shall release VENDOR
.
18 of VENDOR's obligation to perform all other obligations to be performed by VENDOR
19 hereunder for the term of this Agreement.
20 12. VENUE.
21 The parties hereto agree that all actions or proceedings arising in connection with this
22 Agreement shall be tried and litigated either in the State courts located in the County of San
23
Bernardino, State of California or the U.S. District Court for the Central District of California,
24
25 Riverside Division. The aforementioned choice of venue is intended by the parties to be the
26 mandatory and not permissive in nature.
o
27 13. GOVERNING LAW.
28
Exhibit `'A"
1 This Agreement shall be governed by the laws of the State of California.
2
14. SUCCESSORS AND ASSIGNS.
3 This Agreement shall be binding on and inure to the benefit of the parties to this
4
Agreement and their respective heirs, representatives, successors, and assigns.
5
15. HEADINGS.
6
7 The subject headings of the sections of this Agreement are included for the purposes of
8 convenience only and shall not affect the construction or the interpretation of any of its
9 provisions.
10 16. ENTIRE AGREEMENT; MODIFICATION.
11 This Agreement constitutes the entire agreement and the understanding between the
12
parties, and supercedes any prior agreements and understandings relating to the subject manner
13
14 of this Agreement. This Agreement may be modified or amended only by a written instrument
15 executed by all parties to this Agreement.
16
17
18
19
20
21
22
23
24
25
26
27
28
Exhibit "A"
1
2 IN WITNESS THEREOF, the parties hereto have executed this Agreement on the day
3 and date set forth below.
4
Dated: , 2007 VENDOR.
5
6 By.
7 Its:
8
9 Dated , 2007 CITY OF SAN BERNARDINO
10 By:
11 Fred Wilson, City Manager
12
Approved as to Form:
13
14
15 By:
James F. Penman, City Attorney
16
17
18
19
20
21
22
23
24
25
26
27
28
Exhibit"A"