HomeMy WebLinkAbout17-Facilities Management
From: James Sharer, Director
tit Dept: Facilities Management
Date: May 15, 2007
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Subject:
Resolution authorizing the execution of a contract and
issuance of a Purchase Order with four one-year
renewal options, to NAES, dba Amtech Elevator Services,
for elevator and escalator maintenance service at City
buildings in the City of San Bernardino.
MICC Meetin2 Date:
June 4, 2007
Synopsis of Previous Council Action:
None
Recommended Motion:
Adopt Resolution.
Contact person: James Sharer
~~~~
// James W. Sharer ~
. Director of Facilities Mana ement
Phone: 384-5244
e
Supporting data attached: Staff Report, Resolution
Ward(s):
I
FUNDING REQUIREMENTS:
Amount: $34,200.00
Source::
001-325-5507
Barbara Pachon
Director of Finance
Council Notes:
Agenda Item No. /7
C,/lf/{)]
e
e CITY OF SAN BERNARDINO - REOUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution authorizing the execution of a contract and issuance of a Purchase Order with four
one-year renewal options, to NAES, dba Amtech Elevator Services, for elevator and escalator
maintenance service at City buildings in the City of San Bernardino.
BACKGROUND
The City operates ten elevators and two escalators for public conveyance at City Hall, Carousel
Mall, Feldheym Library, Central Police Station and Arrowhead Stadium. OSHA requires
periodic and documented maintenance of these systems, and the City contracts with an outside
vendor for these specialized services.
e Vendor FY08 FY09 FYIO FYII FYI2
Amtech 34,200 36,068 36,984 37,812 39,996
. Schindler 37,800 39,312 40,872 42,492 44,184
Excelsior 55,200 54,600 54,000 53,400 52,800
Request for Proposals # RFP F-07-31 was mailed to six vendors, the San Bernardino Chamber of
Commerce, advertised in the Sun newspaper, and placed on the City Website. Three bids were
received on May 3, 2007, and no local vendors responded. The bids were opened and reviewed
by Deborah Morrow, Administrative Services Manager, and Tony Frossard Project Manager.
The bid results with renewal options are as follows:
NAES, dba Amtech Elevator Services is the lowest responsible bidder, and they meet all
specifications of the bid.
Staff recommends executing an Agreement for Services and issuance of a Purchase Order with
four one-year renewal options to NAES dba Amtech Elevator Services in the bid amounts noted
above.
FINANCIAL IMPACT
Elevator and escalator maintenance services at City Buildings is an annual budgeted expenditure
in the Facilities Management budget, # 001-325-5507. The amount of $34,200 is included in the
Facilities Management proposed budget for FY 07/08.
e
RECOMMENDATION
Adopt Resolution.
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A CONTRACT
WITH AND ISSUANCE OF A PURCHASE ORDER, WITH FOUR ONE-YEAR
RENEWAL OPTIONS, TO NAES, dba AMTECH ELEVATOR SERVICES FOR
ELEVATOR AND ESCALATOR MAINTENANCE SERVCE AT CITY
BUILDINGS IN THE CITY OF SAN BERNARDINO
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. NEAS, dba Amtech Elevator Services is the lowest responsible
bidder for elevator and escalator maintenance services at City buildings in the City of San
Bernardino. An Agreement for Services is awarded accordingly to said Contractor in a
total amount of $34,200.00. Such award shall be effective only upon said agreement
being fully executed by both parties. The Mayor and Common Council hereby authorize
the City Manager to execute on behalf of the City an Agreement for Services, attached
and incorporated herein as Exhibit "A". The Purchasing Manager is hereby authorized
and directed to issue an armual purchase order with four one-year renewal options which
references this Resolution to said vendor in the amount of $34,200 for FY07/08, $36,068
for FY08/09, $36,984 for FY 09/10, $37,812 for FYI 011 I, and $39,996 for FYI 1112.
SECTION 2. Any amendment or modification thereto shall not take effect or become
operative until fully signed and executed by the parties and no party shall be obligated
hereunder until the time of such full execution. No oral agreements, amendments,
modifications or waivers are intended or authorized and shall not be implied from any act
or course of conduct of any party. This resolution is rescinded if the parties to the
contract fail to execute it within sixty (60) days of the passage of this resolution.
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(J0/0Lf/07
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF SAN
BERNARDINO AUTHORIZING THE EXECUTION OF A CONTRACT
WITH AND ISSUANCE OF A PURCHASE ORDER, WITH FOUR ONE-
YEAR RENEWAL OPTIONS, TO NAES, dba AMTECH ELEVATOR
SERVICES FOR ELEVATOR AND ESCALATOR MAINTENANCE SERVICE
AT CITY BUILDINGS IN THE CITY OF SAN BERNARDINO
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the day of ,2007, by the
following vote, to wit:
Council Members:
NAYS
ABSENT
ABSTAIN
AYES
ESTRADA
BAXTER
BRINKER
DERRY
KELLEY
JOHNSON
McCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
day of
2007.
Patrick J. Morris, Mayor
City of San Bernardino
AGREEMENT FOR SERVICES
This Agreement for Services is entered into this _ day of 2007, by and
between NAES, dba Amtech Elevator Services ("CONTRACTOR") and the City of San Bernardino
("CITY").
WITNESSETH:
WHEREAS, CITY desires to have a CONTRACTOR perform the services described herein
below concerning the elevator and escalator service maintenance of City buildings; and
WHEREAS, CONTRACTOR represents that it has that degree of specialized expertise
contemplated within California Government Code, Section 37103, and holds all the necessary
licenses to practice and perform the services herein contemplated; and
WHEREAS, the CITY has elected to engage the services of CONTRACTOR upon the terms
and conditions as hereinafter set forth:
NOW, THEREFORE, the parties hereto agree as follows:
1. SCOPE OF SERVICES.
For the remuneration stipulated, CITY hereby engages the services of CONTRACTOR to
provide those services as set forth in Exhibit" 1", attached hereto and incorporated herein by this
reference.
2. COMPENSATION AND EXPENSES.
a. For the services delineated above, the CITY, upon presentation of an invoice, shall
pay the CONTRACTOR the amount of $32,400, upon completion of the services set forth in Exhibit
"I", as approved by the City Manager or his designee.
b. No other expenditures made by CONTRACTOR shall be reimbursed by CITY.
3. TERM AND TERMINATION.
a. The services of CONTRACTOR are to commence on July 1, 2007 and extend
through June 30, 2008. This agreement shall expire upon completion of the work or as directed by
the City unless extended by written agreement of the parties. CONTRACTOR shall have four one-
year options to extend this agreement.
b. This agreement may be terminated at anytime for the convenience of the CITY upon
thirty (30) days written notice to CONTRACTOR.
4. INDEMNITY.
CITY agrees to indemnify and hold harmless CONTRACTOR, its officers, agents and
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volunteers from any and all claims, actions, or losses, damages and/or liability resulting from CITY's
negligent acts or omissions arising from the CITY's performance of its obligations under the
Agreement.
CONTRACTOR agrees to indemnify and hold harmless the CITY, its officers, agents, and
volunteers from any and all claims, actions, or losses, damages and/or liability resulting from
CONTRACTOR's negligent acts or omissions arising from the CONTRACTOR's performance of
its obligations under the Agreement.
In the event the CITY and/or the CONTRACTOR is found to be comparatively at fault for
any claim, action, loss, or damage which results from their respective obligations under the
Agreement, the CITY and/or CONTRACTOR shall indemnify the other to the extent of its
comparative fault.
5. INSURANCE.
While not restricting or limiting the forgoing, during the term of this Agreement,
CONTRACTOR shall maintain in effect policies of comprehensive public, general and automobile
liability insurance, in the amount of $1,000,000.00 combined single limit, and statutory worker's
compensation coverage in accordance with the laws of the State of California. CONTRACTOR
shall file Certificate(s) of Insurance with the CITY's Risk Manager prior to undertaking any work
under this Agreement. CITY shall be set forth as an additional named insured in each Certificate
ofInsurance provided hereunder. The Certificate(s) ofInsurance furnished to the CITY shall require
the insurer to notify CITY of any change or termination in the policy.
6. NON-DISCRIMINATION.
In the performance of this Agreement and in the hiring and recruitment of employees,
CONTRACTOR shall not discriminate on the basis of race, creed, color, religion, sex, physical
handicap, ethnic background or country of origin.
7. INDEPENDENT CONTRACTOR.
CONTRACTOR shall perform work tasks provided by this Agreement, but for all intents and
purposes CONTRACTOR shall be an independent CONTRACTOR and not an agent or employee
of the CITY. CONTRACTOR shall secure, at its expense, and be responsible for any and all
payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment
Compensation, and other payroll deductions for CONTRACTOR and its officers, agents, and
employees, and all business licenses, if any are required, in connection with the services to be
performed hereunder.
8. BUSINESS REGISTRATION CERTIFICATE AND OTHER REQUIREMENTS.
CONTRACTOR warrants that it possesses or shall obtain, and maintain a business
registration certificate pursuant to Title 5 of the San Bernardino Municipal Code, and any other
licenses, permits, qualifications, insurance and approval of whatever nature that are legally required
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1----
of CONTRACTOR to practice its business or profession.
9. NOTICES.
Any notice to be given pursuant to this Agreement shall be deposited with the United States
Postal Service, postage prepaid and addressed as follows:
TO THE CITY:
Director, Facilities Management
300 North "D" Street
San Bernardino, CA 92418
Telephone: (909) 384-5244
TO THE CONTRACTOR:
Daniel Buttrey
NAES, dba Amtech Elevator Services
1550 S. Sunkist Street, Ste. A
Anaheim, CA 92806
10. ATTORNEYS' FEES
In the event that litigation is brought by any party in connection with this Agreement, the
prevailing party shall be entitled to recover from the opposing party all costs and expenses, including
reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or
remedies hereunder or the enforcement of any of the terms, conditions or provisions hereof. The
costs, salary and expenses of the City Attorney and members of his office in enforcing this
Agreement on behalf of the CITY shall be considered as "attorneys' fees" for the purposes of this
paragraph.
11. ASSIGNMENT.
CONTRACTOR shall not voluntarily or by operation of law assign, transfer, sublet or
encumber all or any part of the CONTRACTOR's interest in this Agreement without CITY's prior
written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and
shall constitute a breach of this Agreement and cause for the termination of this Agreement.
Regardless of CITY's consent, no subletting or assignment shall release CONTRACTOR of
CONTRACTOR's obligation to perform all other obligations to be performed by CONTRACTOR
hereunder for the term of this Agreement.
12. VENUE.
The parties hereto agree that all actions or proceedings arising in connection with this
Agreement shall be tried and litigated either in the State courts located in the County of San
Bernardino, State of California or the U.S. District Court for the Central District of California,
Riverside Division. The aforementioned choice of venue is intended by the parties to be the
mandatory and not permissive in nature.
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13. GOVERNING LAW.
This Agreement shall be governed by the laws of the State of California.
14. SUCCESSORS AND ASSIGNS.
This Agreement shall be binding on and inure to the benefit of the parties to this Agreement
and their respective heirs, representatives, successors, and assigns.
15. HEADINGS.
The subject headings of the sections of this Agreement are included for the purposes of
convenience only and shall not affect the construction or the interpretation of any of its provisions.
16. ENTIRE AGREEMENT; MODIFICATION.
This Agreement constitutes the entire agreement and the understanding between the parties,
and supercedes any prior agreements and understandings relating to the subject manner of this
Agreement. This Agreement may be modified or amended only by a written instrument executed
by all parties to this Agreement.
IN WITNESS THEREOF, the parties hereto have executed this Agreement on the day and
date set forth below.
Dated:
,2007
CONTRACTOR
NAES, dba Amtech Elevator Services
By:
Its:
Dated
,2007
CITY OF SAN BERNARDINO
By:
Fred Wilson, City Manager
Approved as to Form:
JAMES F. PENMAN,
City Attorney
By:
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,
EXHIB IT 1
RFP F-07-31
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PRICE FORM
(To be submitted in a sealed envelope separate from proposal
documents)
REQUEST FOR PROPOSALS: RFP F-07-31
DESCRIPTION OF WORK: Elevator and Escalator Maintenance Service
OFFEROR'S NAME/ADDRESS: NAES, DBA AKTECH ELEVATOR SERVICES
1550 S. SUNKIST STREET, STE. "An
ANAHEIM, CA. 92806
NAME/TELEPHONE NO. OF
AUTHORIZED REPRESENTATIVE JOHN HODGE, ACCOUNT MAKAGER
PHONE:(714) 939-6516, FAX:(714) 939-6524
ANNUAL PURCHASE ORDER
Effective on or about July 1, 2007 through June 30, 2008 plus four (4) single year
options, for City's partial requirements, on an as-needed basis, with no guaranteed
usage for "Elevator and Escalator Maintenance Service."
Option year one, if exercised, shall be effective July 1, 2008 through June 30, 2009.
Option year two, if exercised, shall be effective July 1, 2009 through June 30, 2010.
Option year three, if exercised, shall be effective July 1, 2010 through June 30, 2011.
Option year four, if exercised, shall be effective July 1, 2011 through June 30, 2012.
Actual option year pricing shall be negotiated with the successful Offeror(s) prior to
exercising of any given option year. Option years shall become effective only upon
issuance by the City of a duly authorized Purchase Order.
Please provide detailed Firm Fixed Price cost information in the spaces provided below,
and any other incidental or additional costs required to complete the Technical
Specification requirements.
EXHIBIT 1
RFP F-07-31
Bid Price to..
Provide Elevator Maintenance Service as specified in proposal:
Year Dates 9; orice Per 9; orice Per
1 7/1/07 to 6/30/08 $ 1 950.00 Month $ 2'l. 400 00 Year
2 7/1/08 to 6/30/09 $ 2,028.00 Month $24,836.00 Year
3 7/1/09 to $ 2,109.00 Month $25,308.00 Year
6/30/2010
4 7/1/2010 to $ 2,193.00 Month $25,668.00 Year
6/30/2011
5 7/1/2011 to $ 2,281.00 Month $27,372.00 Year
6/30/2012
Grand Total (five-year contract) $ 126 584.00
Bid Price to..
Provide Escalator Maintenance Service as specified in proposal:
Year Dates 9; orice Per 9; orice Per
1 7/1/07 to 6/30/08 $ 900.00 Month $10,800.00 Year
2 7/1/08 to 6/30/09 $ 936.00 Month $1l,232.00 Year
3 7/1/09 to $ 973.00 Month $1l,676.00 Year
6/30/2010
4 7/1/2010 to $ Month $ Year
6/30/2011 1,012.00 12,144.00
5 7/1/2011 to $ 1,052.00 Month $12,624.00 Year
6/30/2012
Grand Total (five-year contract) I $58,476.00
Contractor Time-To successfully provide the requirements of complete
maintenance listed above, the contractor agrees to furnish a mechanic for an
average of 17.25 hours per month and a helper for an average of
2 hours per month, exclusive of regular or overtime call back hours.
Standard Billing Rates-For the purposes of determining overtime and bonus
hours, please list your standard current hourly billing rates for your company.
Time
Straight time
Straight time
Straight time
Time and One-
Staff
Mechanic
Helper
Repair Crew
Mechanic
Price
$ 200.00
$ 160.00
$ 360.00
$ 340.00
Per
Hourly rate
Hourly rate
Hourly rate
Hourly rate
half
Time and One-
half
Double time
Double time
Double time
Hel
-
EXHIBIT 1
RFP F-07-31
per $306.00 Hourly rate
anic $ 400.00 Hourly rate
per $360.00 Hourly rate
Crew $ 760.00 Hourly rate
tes listed above annuallv at the effective date
ance with the labor portion as stated in this
Mech
Hel
Repair
Contractor may adiust the ra
of rate adiustment in accord
proposal.
EXHIBIT 1
RFP F-07-31
Contractor's References-Please provide the following information for all work
performed within the past 12 months for organization similar in size and scope of
work to the City of San Bernardino.
Oraanization Contact Address Phone Numbe
LOMA LINDA, JERRY RIVINI S 10935 PARKLAND
UNIVERSITY DIRECTOR, FA . LOMA LINDA, CA. (909) 558-455f
CITY OF SAN BERNARDIN JIM SHARER 300 N. D STREET (909) 384-524~
SAN BERNARDINO, CA.
UNIV. OF CAL. RIVERSID TOM MAHONE 3401 WATKINS DR.
RIVERSIDE, CA. (951)827-5040
CITY OF RANCHO COCA. TY QUAINTANC 10500 CIVIC DR
RANCHO CUCKONCA, CA (909)477-2730
CITY OF ONTARIO PATRICK MALL y 303 N. "B" STREET
ONTARIO, CA. (909) 395-261,
RIVERSIDE USD. ALAN WILLE 3380 14TH STREET
RIVERSIDE, CA. (951) 788-103'
Contractor's License-Attach a copy of your current contractor's license number.
License Number Class Exoiration Date
737286 C-ll 6/30/2007
EXHIBIT 1
Sl:ale 0 C~IJIDrn.i1 (j
n.:;. CONTRACTORS STATE lICENSE !lOA~D .
,n. . ACTIV! ~IC!/1SE ..
'11->
.-~~ 737286 ... CORP
...___ NAES ACQUISITION CORPORAT10N
".--.,. ell
,
I
.....1
tel
....--. 0613DI2007
.. " . -, ... _ . " , "",,-~
EXHIBIT 1
RFP F-07-31
Are there any other additional or incidental costs that will be required by your firm in
order to meet the requirements of the Technical Specifications? Yes / ~,) .
(circle one). If you answered "Yes", please provide detail of said additional cOSTs:
Please indicate any elements of the Technical Specifications which cannot be met by
your firm. "'I { A
,
Have you included in your proposal all informational items and forms as requested?
~/ No . (circle one). If you answered "No", please explain:
This offer shall remain firm for 120 days from RFP close date.
Terms and conditions as set forth in this RFP apply to this proposal.
Cash discount allowable ~ %
Net thirty (30) days.
days; unless otherwise stated, payment terms are:
In signing this proposal, Offeror warrants that all certifications and documents requested
herein are attached and properly completed and signed.
From time to time, the City may issue one or more addenda to this RFP. Below, please
indicate all Addenda to this RFP received by your firm, and the date said Addenda was/were
received.
Verification of Addenda Received
Addenda No: N" !'UJ Received on:
Addenda No:
Addenda No:
AUTHORIZED SIGNATURE:
PRINT SIGNER'S NAME AND TITLE:
DATE SIGNED:
COMPANY NAME & ADDRESS:
PHONE: (714) 939-6516
EXHIBIT 1
RFP F-07-31
4/30/2007
NAES. DBA AMTECH ELEVATOR SERVICES
1550 S. SUNKIST STREET STE. "A"
ANAHEIM, CA. 92806
FAX:(714) 939-6524
IF NOT SUBMITTING AN OFFER, PLEASE STATE REASON(S) BELOW:
EXHIBIT 1
RFP F-07-31
NON - COLLUSION AFFIDAVIT
TO: THE COMMON COUNCil, CITY OF SAN BERNARDINO
In accordance with Title 23, United States Code, Section 112, the undersigned hereby states,
under penalty of perjury:
That he/she has not, either directly or indirectly, entered into any agreement,
participated in any collusion, or otherwise taken action in restraint of free
competitive bidding in connection with RFP F-07-31.
Business Name NAES. DBA AMTECH ELEVATOR SERVICES
Business Add
"A". ANAHEIM, CA.
Signature of Offeror
NAME OF OFFEROR
COVINA, CA. 91722
Place of Residence
Subscribed and sworn before me this .3...."'- day of fY1t;. 'f
20..Q.L. b'1 ;::Jol1.., ~/'lIIC4Ct' I-Iodee... ::112.,
Notary Public in and for the County of (!) 1rCI"'-!'I "'-
California.
, State of
My commission expires
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N H~...., , v 1,.1I L
~~-~~-~-~--~~r
ii' J. BHANDERI
7'-"'-, Commission # 1439279
~ :f8~~~ - ~ Notary Public ~ California ~
, , Orange County
'" . My Comm. expires Sep 14, 2007
EXHIBIT 1
, .
~
April 5, 2007
SUBJECT: NOTICE INVITING PROPOSALS RFP F-07-31
The City of San Bernardino (City) invites proposals frorn qualified vendors for
Elevator and Escalator Service Maintenance.
Parties interested in obtaining a copy of this RFP F-07-31 may do so by
accessing the City of San Bernardino Web Page at www.sbcitv.org on or after April
5, 2007, or by faxing their request to (909) 384-5043, attention: Deborah R.
Morrow. Please include the following inforrnation in your request: name and
address of firm; name, telephone and facsimile number of contact person;
specify RFP F-07-31.
Copies of the RFP may also be obtained by calling Deborah R. Morrow at (909)
384-5086, Sylvia Londean at (909) 384-5348, or in person at: Citv Hall, 300 N.
"0" St., 4th floor, Purchasinq Division, San Bernardino, CA 92418.
Mandatory Job Walk: There will be a mandatory Job Walk at 10:00 a.m., PST,
Thursday, April 12, 2007. Proposals will onlv be accepted from those who have
attended this iob walk. Location: City Hall, 300 North "0" Street, 4th Floor
Purchasing Division, San Bernardino CA 92418.
Closing Date: Proposals must be submitted at or before 3:00 p.m., PST,
Thursday, May 3, 2007 at the address listed above.
Issuance of this RFP and/or receipt of proposals does not commit City to award
a contract.
Sincerely,
Deborah R. Morrow
Administrative Services Manager
II. Technical Specifications
Minimum Proposer ReQuirements
RFP F-07-31
All Proposers must:
1. Should have a representative at the proposal conference as referenced in this
Request for Proposal (RFP).
2. Have specific expertise in Elevator and/or Escalator Maintenance and repair.
3. Have no record of unsatisfactory performance as evidenced by complaints
filed with State of California Department of Consumer Affairs and any related
local agencies.
4. Meet participation requirements listed in this RFP.
Services
Contractor agrees to furnish to the City full maintenance service on the following
listed City elevators and escalators.
~
Electric Traction
Electric Traction
Electric Traction
Hydraulic Passngr.
Hydraulic Passngr.
Hydraulic Passngr.
Hydraulic Passngr.
Hydraulic Passngr.
Hydraulic Passngr.
Hydraulic Passngr.
~
Electric
Electric
Qtv
1
1
1
1
1
1
1
1
1
1
Qtv.
1
1
Elevators
Make
U.S. Elevator
U.S. Elevator
U.S. Elevator
U.S. Elevator
Oliver & Williams
Dover
Dover
Thyssen Krupp
Dover
Dover
10#
53804
53743
53742
53898
53873
79668
79669
108161
106447
106448
Escalators
Make
Montgomery
Montgomery
ID#
51050
51049
LandinQs
&
OpeninQs
8 in 8
8 in 8
8 in 8
2 in 2
5 in 5
2 in 2
2 in 2
2 in 2
2 in 2
2 in 2
Direction
Up
Down
Location
City Hall
City Hall
City Hall
City Hall
Parking Garage
Feldheym Library
Feldheym Library
SB Stadium
Police Bldg
Police Bldg
Location
Carousel Mall
Carousel Mall
RFP F-07-31
Scope of Work
Contractor shall furnish the following work and materials on the above reference
elevators and escalators:
1. Provide complete maintenance service as is necessary to maintain said
elevators and escalators in good working order.
2. Complete maintenance services shall apply to all parts of the elevators and
escalators, including: machine, motors, generators, brushes, controller
selectors, worm gears, thrust bearings, brake magnet, coils, resistances for
operating and motor circuits, magnet frames, leveling devices, belts, guide
rails and supports, brake shoes, windings, commontators, armatures, coils,
contacts, sheaves, shafts, bearings, solid state components, interlocks,
interlock wiring and contacts for car doors or gates, car door operation
devices, push buttons, annuciators, indicators, hall lanterns, bulb
replacements, hydraulic cylinder packing, plunger pumps, valves, step, step
tread, comb segment, handrail and other elevator or escalator signal
scheduling and accessory equipment complete, where included as part of the
elevator or escalator installations.
3. Complete maintenance for escalators shall also include (in addition to the
above) the repair or renewal of guide rollers, adjustment or replacement of
chains, equalizing of chain tension, replacement of fuses, repair of wiring for
shaftway, operating stations, and repair or renewal of other accessory
equipment.
4. Complete maintenance for elevators and escalators shall include an annual
"maintenance 91'1g 8v8FAElt:tI" service. This annual service shall meet industry
standards and shall include a thorough inspection, leaning and lubrications.
All lubricants, leaning materials, paint, and cotton waste, etc., are to be
supplied by the contractors. All lubricants shall be the proper grade for the
purpose used. Annual service is to be provided by one mechanic and one
helper (one team) under the supervision of the Facilities Manager or his
designated representative.
5. Complete maintenance for elevators and escalators requires that the
contractor make periodic tests and maintenance inspections of all elevator
and escalator equipment as required by current applicable safety codes for
elevators and escalators. Written reports of said tests shall be submitted to
the City. In the Case of running safety tests, prior notification shall be given
so that a representative of the City may witness said tests or tests (if
required).
6. Complete maintenance for elevators and escalators require that the
contractor supply, repair clean and replace all parts of every description
RFP F-07-31
made necessary by wear and tear. Only parts that are correctly designed
and suitable in all respects shall be used. The contractors shall have and
maintain on hand locally, a supply of spare parts sufficient for the normal
maintenance and repair of the elevators and escalators. Car tops, elevator
pits and equipment rooms shall be kept clean by the contractor.
7. Complete maintenance for elevators and escalators requires that the
contractor examine and equalize tensions of all hoisting ropes, renew all
hoisting ropes, including governor ropes whenever necessary to ensure
maintenance of adequate safety factors as designated by the State Elevator
Inspector. Contractor shall replace and/or repair all electrical wiring and
conductors extended to the elevators and escalators from the main line
switch in the machine room and outlets in the hoistways. The main line
switch, except fuses for the same, is excluded. Contractor shall keep the
guide rails clean and properly lubricates, except when roller type guides are
involved. No rail lubrication shall be used on this type. The Contractor shall
also renew guide shoe gibs and rollers required to ensure smooth and quiet
operation. All oil reservoirs shall be kept properly sealed to prevent leakage.
8. Complete maintenance requires that the contractor keep the exterior of the
machinery and any other parts of the equipment subject to rust, properly
painted and presentable at all times. The motor windings and controller coils
are to be periodically treated with proper insulation compound.
9. While providing complete maintenance service, contractor will not alter
elevator or escalator equipment parts and OEM (original equipment
manufacturer) design with other manufacturers unless OEM has discontinued
the item and the parts are no longer available. Parts manufactured by
companies other that the OEM, but supplies to the OEM as part of their
overall product may be acceptable, if said part is of the same design and
character. Relays, selector parts, coils, rollers, touch buttons, proximity
edges, etc. are duplicated by other nationally recognized manufacturers.
These proven suppliers may be recognized as equal, so long as their product
matches the existing part and the contractor obtains the City's written consent
prior to installing such parts.
The cost of any alternative source, modification or addition of parts or
equipment purchased by contractor shall be included in the monthly contract
price paid by the City to the contractor and shall not be an additional charge
to the City, unless the replacement is for a part or component that is no
longer manufactured or available. System upgrades for the above reason will
not be absorbed by the contractor and will be paid for by the City. This type
of work will require prior written approval of the City and work will not
commence until such approval is received.
RFP F-07-31
10. Except for emergency call back service, contractor shall perform all work on
elevators and escalator asked for herein, during the regular working hours of
the trade. The City may require that all major elevator and escalator repairs
be made during overtime hours, depending on the City's need for the
equipment, with the overtime portion being paid by the City.
11. A copy of mechanics' and helpers' signed time tickets shall be left with the
City's Facilities Manger following completion of each normal and callback
service.
Emergency adjustment and replacement of minor parts and call back services
shall be available on a 365 day a year, 7 day a week, 24 hour a day basis.
1. Contractor shall provide emergency service, which shall consist of promptly
responding (within one hour) to request from the City by telephone or
otherwise, for emergency adjustment or callback service.
2. The City may request that the contractor correct trouble, which develops with
the elevator or escalator equipment between regular routine examinations.
Under such circumstances, the contractor will absorb the cost of all labor
expended, at and in traveling to and from the jobsite in performing the
corrective work, except premium on overtime (detailed below).
3. The City may request that emergency callback service or repair work covered
under this agreement be performed on overtime. (Contractor shall absorb the
straight-time Labor charges plus straight-time fringe benefits.) The City will
pay the contractor for the bonus hours at his regular hourly billing rates based
upon the time and one-half or double-time pay schedule on the latest IEUC
standard agreement, Article IV contract service.
Exclusions
Contractor shall not be responsible for the following work:
a) Repairs required because of negligence, accident or misuse of the equipment
by anyone other than the contractor, his employees, subcontractors, servants
or agents, or other causes beyond the contractor's control except ordinary
wear and tear.
b) Repair or replacement of building items, hoistway or machine room walls and
floors, car enclosures, car finish, floor material, hoistway entrance frames,
doors and sills, telephone equipment and signal fixture faceplates.
c) Underground piping to include feedline, plunger, casing or false casing,
wiring, and conduit.
d) Escalatory balustrades, trim, moldings, lighting and powerlines to the
escalator, and the cleaning and polishing of escalator handrails, steps and
comb plates.
RFP F-07-31
e) Mainline and auxiliary disconnect switches, fuses and feeders to control
panels.
f) 110 volt lamps for cars and machine room illumination.
g) Safety tests other than indicated above.
h) Installation of new attachments on the elevators whether or not
recommended or directed by insurance companies or by governmental
authorities.
i) Servicing of the following equipment: car enclosures (including removable
panels, door panels, gar gates, plenum chambers, hung ceilings, light
diffusers, light tubes and bulbs, mirrors and carpets), hoistway, enclosures,
hoistway gates, doors, frames and sills.
Conditions/Liabilitv
a) Nothing shall be construed to mean that the contractor assumes any liability
on account of accidents to persons or property except those directly and
solely due to negligent acts of the contractor or its employees. When not
working in, about, or on the said equipment, the contractor does not assume
the management or control thereof. Any time the contractor's service
personnel is servicing the equipment, the contractor is asserting possession
and control only over the specific component being serviced at any given
moment. Possession and control of the remainder of the equipment shall
remain with the City. Contractor shall hold the City, its elected and appointed
boards, commissions, officers, agents and employees harmless from any
liability for damage or claims for damage for personal injury, including death,
as well as from claims for property damage which may arise from contractor's
performance and operations. Contractor shall defend the City and its elected
and appointed boards, commissions, officers, agents and employees from
any suites or actions at law or in equity for damages caused, or alleged to
have been caused, by reason of any of the aforesaid operations.
b) The contractor shall, at its own expense, during the term of the agreement,
maintain public liability insurance in the amount of $1,000,000 for injury or
death to anyone person subject to the limit of $1,000,000 for anyone
accident, and property damage insurance in the amount of not less that
$1,000,000. Policies or certificates evidencing the above required coverage
shall be filed with the City and shall include the city as an additional insured.
c) The contractor shall not be held responsible or liable for any loss, damage,
detention, or delay caused by accidents, strikes, lockouts, fire, floods, acts of
civil or military authorities, or by insurrection or riot, or by any other cause that
is unavoidable or beyond its control. In no event shall contractor be liable for
consequential damages.
d) The City agrees to give the contractor twenty-four (24) hours notice of any
accident, alteration or change affecting the equipment of which the City has
knowledge. The City also agrees to discontinue the equipment from service
immediately, when it becomes unsafe or operates in a manner that might
RFP F-07-31
cause injury to a user thereof. The City also agrees to maintain surveillance
of the equipment for such purposes.
e) In the event of a suit by the contractor or the City under the agreement or
damages for its breach, the prevailing party shall be entitled to recover as
part of the judgement in any such action reasonable attorney's fees and costs
of the suit.
f) Term-Agreement shall commence on July 1, 2007 and continue thereafter
for a term of one (1) year, with four (each) optional one-year renewals.
However, the agreement shall automatically terminate at the end of any City
fiscal year in the event the Mayor and Common Council of the City fail to
allocate funds for the purpose of the agreement.
Inspection of Work
The City shall have the right at all times to inspect or otherwise evaluate the work
being performed and parts or equipment used by the Contractor. The City
reserves the right to reject materials and workmanship found, at City's sole
discretion, to be unacceptable. Contractor shall immediately remedy
unacceptable workmanship at no expense to City.
Damaae to City Property. Facilities. Buildinas or Grounds
The Contractor shall repair, or cause to be repaired, at its own cost, and all
damage to City vehicles, facilities, buildings or grounds caused by the willful or
negligent acts of Contractor or employees or agents of the Contractor. Such
repairs shall be made immediately after contractor becomes aware of such
damage, but in no event later than thirty (30) days after the occurrence.
If the Contractor fails to make timely repairs, The City may make any necessary
repairs. All costs incurred by the City, as determined by the City, for such repairs
shall be repaid by the Contractor by cash payment upon demand or City may
deduct such costs from any amounts due to the Contractor from the City.
Air. Water Pollution Control. Safety and Health
Contractor shall comply with all air pollution control, water pollution, Safety and
Health Ordinances and statutes which apply to the work performed pursuant to
this contract, including any requirements specified in state government codes.
Drua & Alcohol Free Workplace
In recognition of individual rights to work in a safe, healthful and productive work
place; as a material condition of this agreement, the Contractor agrees that the
Contractor and the contractor's employees, while performing service for the City,
on City property, or while using City equipment:
. Shall not be in any way impaired because of being under the influence of
alcohol or a drug.
RFP F-07-31
. Shall not possess an open container of alcohol or consume alcohol or
possess or be under the influence of an illegal drug.
. Shall not sell, offer, or provide alcohol or a drug to another person.
This shall not be applicable to a Contractor or Contractor employee who, as part
of the performance of normal job duties and responsibilities, prescribes or
administers medically prescribed drugs.
The Contractor shall inform all employees that are performing service for the City
on City property, or using City equipment, of the City objective of a safe, healthful
and productive work place and the prohibition of drug or alcohol use or
impairment from same while performing such service for the City.
The City may terminate for Default or Breach this Agreement and any other
Agreement the Contractor has with the City, if the Contractor, or Contractor
employees are determined by the City not to be in compliance with above.
Nonexclusive AQreement
This is not an exclusive Agreement. The City reserves the right to enter into an
Agreement with other contractors for the same or similar services. The City does
not guarantee or represent that the Contractors will be permitted to perform any
minimum amount of work, or receive compensation other than on a per vehicle
basis, under the terms of this Agreement.
Notice of Delavs
Except as otherwise provided herein, when either party has knowledge that any
actual or potential situation is delaying or threatens to delay the timely
performance of this contract, that party shall, within twenty-four (24) hours, give
notice thereof, including all relevant information with respect thereto, to the other
party.
Improper Consideration
Vendor shall not offer (either directly or through an intermediary) any improper
consideration such as, but not limited to, cash, discounts, service, the provision
of travel or entertainment, or any items of value to any officer, employee or agent
of the City in an attempt to secure favorable treatment regarding the award of
this proposal.
The City, by written notice, may immediately terminate any contract resulting
from this proposal process if it determines that any improper consideration as
described in the preceding paragraph was offered to any officer, employee or
agent of the City with respect to the proposal and award process. This
RFP F-07-31
prohibition shall also apply to any amendment, extension or evaluation process
once a contract has been awarded.
Vendor shall immediately report any attempt by a City officer, employee or agent
to solicit (either directly or through an intermediary) improper consideration from
Vendor. The report shall be made to the supervisor or manager charged with
supervision of the employee or to the City Administrative Office.
In the event of a termination under this provision, the City is entitled to pursue
any available legal remedies.
Conflict of Interest
Contractor represents and warrants that no City employee whose position in the
City enables him/her to influence the award of this contract or any competing
contract, and no spouse or economic dependent of such employee is or shall
be employed in any capacity by the Contractor herein, or does or shall have any
direct or indirect financial interest in this contract.
Record Retention and Inspection
The Contractor agrees that the City or any duly authorized representative shall
have access to and the right to examine, audit, excerpt, copy or transcribe any
pertinent transaction, activity, time cards or other records relating to this contract
as is authorized by law, except that patient confidentiality will not be violated.
Records will be retained for at least the length of time specified by law.
Revisions. Amendments and Rate Adiustments
Any amendment to this contract including but not limited to prices or rates may
only be provided by written amendment executed by authorized parties hereto.
Validitv
The invalidity in whole or in part of any provision of this contract shall not void or
affect the validity of any other provision.
Waiver
No waiver of a breach of any provision of this contract by the City shall constitute
a waiver of any other breach or of such provision. Failure of the City to enforce
at any time or from time to time any provision of this contract shall not be
construed as a waiver thereof. The remedies herein reserved to the City shall be
cumulative and additional to any other remedies in law or in equity.
RFP F-07-31
Default for Insolvency
The City may cancel forthwith this contract for default in the event of the
occurrence of any of the following:
. I nsolvency of the Contractor. The Contractor shall be deemed to be insolvent
if it has ceased to pay its debts in the ordinary course of business or cannot
pay its debts as they become due, whether he/she has committed an act of
bankruptcy or not, and whether insolvent within the meaning of the Federal
Bankruptcy Law or not;
. The filing of a voluntary petition to have the Contractor declared bankrupt;
. The appointment of a Receiver or Trustee for the Contractor; or
. The execution by the Contractor of an assignment for the benefit of its
creditors.
The rights and remedies of the City provided in this clause shall not be exclusive
and are in addition to any other rights and remedies provided by law or under
this contract.
Default
The City may, by written notice of default to the Contractor, terminate the whole
or any part of this contract in anyone of the following circumstances:
. If the Contractor fails to perform the services within the time specified herein
or any extension thereof; or
. If the Contractor fails to perform any of the other provisions of this contract, or
so fails to make progress as to endanger performance of this contract in
accordance with its terms, and in either of these two circumstances does not
cure such failure within a period of ten (10) days (or such longer period as the
City may authorize in writing) after receipt of notice from the City specifying
such failure.
In the event the City terminates this contract in whole or in part as herein of this
clause, the City may procure, upon such terms and in such manner as the City
may deem appropriate, services similar to those so terminated, and the
Contractor shall be liable to the City for any excess costs for such similar
supplies or services; provided that the Contractor shall continue the performance
of this contract to the extent not terminated under the provisions of this clause.
RFP F-07-31
If, after notice of termination of this contract under the provisions of this clause, it
is determined for any reason that the Contractor was not in default under the
provisions of this clause, the rights and obligations of the parties shall be the
same as if the notice of termination had been issued pursuant to a termination
for convenience.
The rights and remedies of the City provided in this clause shall not be exclusive
and are in addition to any other rights and remedies provided by law or under
this contract.
Confidentialitv
Contractor shall maintain the confidentiality of all its records including, but not
limited to, billings and City records, in accordance with all applicable Federal,
State and City laws, regulations, ordinances and directives relating to
confidentiality. Contractor shall inform all of its officers, employees, and agents
providing services hereunder of the confidentiality provisions of this contract.
.
.
RFP F-07-31
V. GENERAL SPECIFICATIONS
1. Each proposal shall be in accordance with Request for Proposals (RFP) Number RFP F-O?-
31. All specifications are minimum. Offerors are expected to meet or exceed these
specifications as written. Offeror shall attach to proposal a complete detailed itemization and
explanation for each and every deviation or variation from the RFP specifications and
requirements. Conditional proposals, or those that take exception to the RFP specifications
and requirements, may be considered non-responsive and may be rejected.
2. The City reserves the right to accept or reject any and all proposals and to award a contract to
the Offeror who best meets our requirements. This may include waiver of minor irregularities
or discrepancies, or nonconformity to specifications in appropriate circumstances. Purchase
shall be on a best buy basis after due consideration of all relevant factors, including but not
limited to, workmanship, accessibility of parts and service, known evidence of manufacturer's
or Offerors responsibility and record, durability and known operational record of product and
suitability as well as conformity to City needs and requirements. In all cases the best interest
of the City shall prevail in all contract awards.
3. The City of San Bernardino reserves the right to purchase more or less than the quantities
specified
at unit prices offered.
4. Proposals shall be firm offers, subject to acceptance or rejection within 90 days of the opening
thereof.
5. Regular dealer. No Offeror shall be acceptable who is not a reputable manufacturer, dealer or
provider of services of such items as submitted for proposal consideration.
6. All materials, workmanship and finish entering into the construction of the equipment must be
of the best of these respective kinds and must conform to the character of the equipment and
the service for which it is intended to be used and shall be produced by use of the current
manufacturing processes. "Seconds", factory rejects. and substandard goods are not
acceptable.
7. Each Offeror shall submit with his proposal a copy of the proposed product specifications,
complete detailed drawings, and other descriptive matter in sufficient detail to clearly describe
the equipment, materials, services and parts offered.
8. Manufacturer and/or Contractor (Contractor) shall defend any and all suits and assume all
liability for any and all claims made against the City of San Bernardino, or any of its officials or
agents for the use of any patented process, device or article forming a part of equipment or
any item furnished under the contract.
9. Each Offeror must state in his proposal the guaranteed delivery date of product and/or
services in number of calendar days from the date of contract execution by the City of San
Bernardino, time is of the essence relative to this contract. Contractor shall prosecute the
work continuously and diligently and shall deliver the offered items at the earliest possible
date following the award of the contract.
10. Each Offeror shall list in his proposal all factory, manufacturer's and/or dealer's warranty
and/or guarantee coverage and shall submit such written documents evidencing the same
attached to the proposal.
II. Contractor shall furnish and deliver to the City complete equipment and/or services as
proposed and awarded, ready for installation and fully equipped as detailed in these
specifications.
12. Price shall be quoted F.O.B. San Bernardino (all transportation charges shall be fully prepaid),
and shall include all discounts. Offer shall include California sales tax, where applicable,
computed at the rate of 7.75%, and an additional City of San Bernardino Transactions
and Use Tax computed at the rate of 0.25%, where applicable (this will normally be shown
as a separate line item on the price form).
13. City shall make payment within thirty (30) days after the complete delivery and acceptance of
the specified items by the City of San Bernardino and receipt of the Offerors priced invoice.
14. All "standard equipment" is included in any offer. Offerors furnishing proposals under these
specifications shall supply all items advertised as "standard" equipment and/or services even
.
..
RFP F-07-31
if such items are not stipulated in the specifications, unless otherwise clearly excepted in the
proposal.
15. The items which the Offeror proposes to furnish the City must comply in all respects with the
appropriate safety regulations of all regulatory commissions of the Federal Government and
the State of California, whether such safety features and/or items have been specifically
outlined in these specifications or not.
16. Contractor delivering equipment and/or services pursuant to this RFP specifications shall
guarantee that equipment and/or services meet specifications as set forth herein. If it is found
that equipment and/or services delivered do not meet requirements of these specifications the
Contractor shall be required to correct the same at their own expense.
17. By submitting a bid, each Offeror agrees that in the event complete delivery is not made within
the time or times set forth pursuant to this specification, damage will be sustained by the City,
and that it is, and will be impractical and extremely difficult to ascertain the actual damage
which the City will sustain in the event of and by reason of such delay.
18. In case the delivery of the items under this contract is delayed due to strikes, injunctions,
government controls, or by reason of any cause or circumstance beyond the control of the
contractor, the time for delivery may be extended (in the City's sole discretion) by a number of
days to be determined in each instance by mutual written agreement between the Contractor
and the Administrative Services Manager of the City of San Bernardino. The City shall not
unreasonably refuse such extension.
19. Contract. Each proposal shall be submitted and received with the understanding that
acceptance by the City of San Bernardino of proposal in response to this solicitation shall
constitute a contract between the Contractor and the City. This shall bind the Contractor to
furnish and deliver at the prices offered and in complete accordance with all provisions of RFP
F-07-31. In most cases the basis of award will be the City's standard purchase order that may
or may not incorporate this solicitation by reference.
20. Prohibited interest. No member, officer, or employee of the City or of any agency of the City
during his tenure or for one year thereafter shall have any interest, direct or indirect in this
contract or the proceeds thereof. Furthermore, the parties hereto covenant and agree that to
their knowledge no board member, officer or employee of the City has any interest, whether
contractual, non-contractual, financial or otherwise, in this transaction, or in the business of
the contracting party other than the City, and that if any such interest comes to the knowledge
of either party at any time, a full and complete disclosure of all such information will be made
in writing to the other party or parties, even if such interest would not be considered a confiict
of interest under Article 4(commencing with Section 1090) or Article 4.6 (commencing with
Section 1120) of Division 4 of Title I of the Government Code of the State of California.
21. One Document. These specifications, the notice inviting proposals, RFP F-07-31, the
contractor's proposal, the written agreement executed by the parties, the purchase order and
all documents referred to in the complete specifications and purchase order, and all
modifications of said documents shall be construed together as one document. Anything
called for in anyone of said documents shall be deemed to be required equally as if called for
in all. Anything necessary to complete the work properly shall be performed by the contractor,
whether specifically set out in the contract or not. All sections of the specifications shall be
read as constituting a whole and not as an aggregation of individual parts, and whatever is
specified in one section shall be construed as applying to all sections.
22. The City of San Bernardino reserves the right to accept or reject any and all proposals.
23. Prompt payment. Each Offeror may stipulate in the proposal a percentage prompt payment
discount to be taken by the City in the event the City makes payment to the Contractor within
ten (10) working days of receipt of material and approval of invoice. For the purpose of this
provision, payment is deemed to be made on the date of mailing of the City check. NOTE:
prompt payment discounts will only be used during bid evaluation in the case of ties.
24. Inquiries. Direct all inquiries to Deborah R. Morrow at 909-384-5086. Technical questions
may be sent via fax to 909-384-5043. The answers to material questions will be provided to
all potential Offerors.
25. Proposal/Price forms. No proposal will be acceptable unless prices are submitted on the
pricing forms furnished herein, the pricing forms are submitted in a separate sealed envelope,
\ "
<"
.
RFP F-07-3l
and all required forms are completed and included with proposal. Deliver all proposals, signed
and sealed to the Purchasing Division, Finance Department at 300 North "0" Street, 41h Floor,
City Hall, San Bernardino, California 92418. CLEARLY MARK THE SPECIFICATION TITLE
"Elevator and Escalator Service Maintenance" AND NUMBER RFP 1"-07-31 ON THE
OUTSIDE OF THE ENVELOPE.
26. Time. All proposals must be received in the Purchasing Division no later than 3:00 p.m. PST,
May 3, 2007, where at such time and said place proposals will be publicly opened, examined
and declared. Any proposal may be withdrawn by Offeror prior to the above scheduled time
for the opening of proposals. Any proposal received after that time and date specified shall
NOT be considered.
27. The City of San Bernardino reserves the right at its own discretion to award separate
contracts for each category, or to award multiple contracts, or to award one contract for
furnishing and delivering of all equipment and/or services in all categories.
28. Equipment. In the purchase of equipment, Contractor shall be required to furnish one (1)
OPERATORS MANUAL and one (1) PARTS MANUAL for all equipment offered.
29. In submitting a proposal to a public purchasing body, the Offeror agrees that if the proposal is
accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes
of action it may have under Section 4 of the Clayton Act (U.S.C. Sec 15) or under the
Cartwright Act (Chapter 2, commencing with Section 16700 of Part 2 of Division 7 of the
Business and Professions Code), arising from purchases of goods, materials, or services by
the Offeror for sale to the purchasing body pursuant to the proposal. Such assignment shall
be made and become effective at the time the purchasing body tenders final payment to the
Offeror.
30. CONTRACTOR shall indemnify, defend and hold City, its officers, employees and agents
harmless from any claim, demand, liability, suit, judgment or expense (including, without
limitation, reasonable costs of defense) arising out of or related to Contractor's performance
of this agreement, except that such duty to indemnify, defend and hold harmless shall not
apply where injury to person or property is caused by City's willful misconduct or sole
negligence. The costs, salary and expenses of the City Attorney and members of his office in
enforcing this Agreement on behalf of the City shall be considered as "attorney's fees" for the
purposes of this paragraph.
31. While not restricting or limiting the foregoing, during the term of this Agreement, Contractor
shall maintain in effect policies of comprehensive public, general, and automobile liability
insurance, in the amount of $1,000,000 combined single limit, and statutory worker's
compensation coverage, and shall file copies of said policies with the City's Risk Manager
prior to undertaking any work under this Agreement. The policies shall name the City as an
additional insured and shall provide for ten (10) day notification to the City if said policies are
terminated or materially altered.
32. "'^ITHFUL PER"'O'RMMICE BOND. Not reauired. Tho ContraGtor '",ill se re~uirod to furnish
a cashior's GhoGk, Gertifiod chocl{ or failhful performance sOREi maae payablo to the Cily of
San Bernardino in an ameunt equal to 1 99~t ef the proposal price Ie insure Ihe Gonlractor's
fuithful performanco of Ihis conlraGt. Saia suroty shall se suBject Ie Iho approval of tho City of
San Bernardino, bonds shall se in accGrdanco with OrainanGe ~lo. 821, Soction 2199, ana Iho
corpGrnlion issuin~ saia sond shall have a ratinll in Bost's most rOGent insurance ~uido of "/\"
orbotlor.
33. Written contract documents, duly authorized and signed by the appropriate authority,
constitute the complete and entire agreement(s) that may result from the RFP.
34, City may, at its discretion, exercise option year renewals for up to 4 years, in one-year
increments.
35, By submitting a proposal, Offeror warrants that any and all licenses and/or certifications
required by law, statute, code or ordinance in performing under the scope and specifications
of this RFP are currentiy held by Offeror, and are valid and in full force and effect. Copies or
legitimate proof of such licensure and/or certification shall be included in Offerors proposal.
Proposals lackinq copies and/or proof of said licenses and/or certifications may be
deemed non.responsive and may be reiected.
~