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Home My WebLink About13-Development Services CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION e From: Valerie C. Ross, Director Subject: Resolution awarding a contract to New West Signal for the Traffic Signal at Mill Street Dept: Development Services and Doolittle Drive (TC06-01), per Project Plan No. 11330, and authorization for the Date: May 22, 2007 Director of Finance to amend the FY 2006/07 Budget. File Nos. 1.7656 MCC Date: June 4, 2007 Synopsis of Previous Council Action: August 2006 The Mayor and Common Council approved FY 2006-07 CIP Budget. Recommended Motion: I. Authorize the Director of Finance to amend the FY 2006/07 Budget by transferring $25,000 from Account No. 250-370-5504-7430 (TC04-21) "Highland Avenue and "E" Street Signal Upgrade" and $27,000 from Account No. 250-370-5504-7431 (TC04-16) "5th Street and "F" Street Signal Upgrade" and $23,900 from Account No. 250-370-5504-7435 (TC04-20) "18th Street and "E" Streer Traffic Signal" to Account No. 250-370-5504-7656 (TC06-01) "Mill Street and Doolittle Drive Traffic Signal." e 2. Adopt Resolution. V JJJAW u. R~ Valerie C. Ross Contact Person: Mark Lancaster, Deputy Director/City Engineer Phone: 3305 Supporting data attached: Staff Report, Resolution, Cost Distribution Chart & Map Ward: I FUNDING REQUIREMENTS: Amount: $ 200,000 Source: (Acct. Nos.) 250-370-5504-7656 Acct. Description: Traffic Systems Fee Fund Finance: Council Notes: e 6/'1/() 7 Agenda Item No. J 3 e e CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION STAFF REPORT Subject: Resolution awarding a contract to New West Signal for the Traffic Signal at Mill Street and Doolittle Drive (TC06-01), per Project Plan No. 11330, and authorization for the Director of Finance to amend the FY 2006/07 Budget. Background: On August 7, 2006, the Mayor and Common Council allocated funds, as part of the FY 2006/07 Capital Improvement Program (CIP) for Mill Street and Doolittle Drive Traffic Signal (TC06-01). This. project consists of the following: I. Removal of existing sidewalk and curb. 2. Installation of traffic signal. 3. Construction of concrete sidewalk and ADA ramps. 4. Painting of new striping. 5. Replacement of signs and delineators. The purpose of the project is to provide convenient ingress and egress to Doolittle Drive for the new warehouse distribution facility recently completed by Catellus Land and Development Corporation (Catellus) on Doolittle Drive north of Mill Street. As a condition of approval for the project, Catellus was required to contribute $74,000 toward the cost of a traffic signal at the intersection of Mill Street and Doolittle Drive. The County buildings and the Salvation Army also benefit from the signal; however, they are existing uses and their fair share is not recoverable at this time. Therefore, Catellus was only required to pay its proportionate fair share of the cost of the signal and the City, using its traffic systems fund, agreed to pay the difference of approximately $150,100. Since the majority of the cost is being borne by the City, it was agreed that the City would take the lead and construct the signal as part of its FY 2006/07 ClP. Catellus also contributed $432,677 toward the cost of undergrounding overhead lines along the north side of Mill Street adjacent to its project. Bids for the undergrounding project (SS07-18) were received on May 8, 2007 and work on the undergrounding is expected to start in early July of 2007, concurrent with the start of construction on the new traffic signal. . The plans and specifications for this project were completed and the project was opened to public bidding on March 16, 2007. The project was advertised locally in the San Bernardino County Sun Newspaper, F. W. Dodge, Construction Bid Board, High Desert Plan Room, San Diego Daily Transcript, Sub-Hub Online Plan Room. Reed Construction Data, Bid America Online, Construction Bid Source, Bid Ocean, the City's web sites, and with the San Bernardino Area Chamber of Commerce. e Bids have been received and are listed below: 2 OS/2212007 II :08 AM e e e CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION STAFF REPORT - Continued Name of Bidder City Amount of Basic Bid New West Silmal Fontana $ 153 191.80 Gonzalo Zuniga Fontana $ 160,052.30 Steinv & Companv, Inc. Baldwin Park $ 160,375.79 Christooher R. Morales, Inc. City of Industry $ 165,280.70 Freewav Electric Riverside $ 177,179.00 California Engineering Contracting, Ie. Fountain Vallev $ 192,429.87 CT&F, Inc. Bell Gardens $ 215,203.43 Oak En!!ineerin!!, Inc. Pomona $ 216,244.10 CSI Electrical Contractin!! Santa Fe Sorin!!s $ 238,131.30 Enpineer's Estimate $ 153.000.00 Based on review of the sealed competitive bids received, staff has determined New West Signal of Fontana of Riverside, the apparent low bidder, has met the minimum requirements of the specifications and bid guidelines; and, therefore, recommends that the Mayor and Common Council award the referenced contract to New West Signal. The estimated project costs are as follows: $ 153,191.80 $ 24,100.00 $ 22,978.77 $ 23,829.43 $ 224,100.00 If approved, this project is expected to begin construction in late June or early July of 2007 and be completed by December of2007. Financial Impact: Approximately $148,200 has been budgeted in Account No. 250-370-5504-7656 (TC06-01) "Mill Street and Doolittle Drive Traffic Signals", which includes $74,000 in fair share contribution from Catellus Land and Development Corporation. Based on the total project cost of $224, I 00, a shortfall of $75,900 exists. To eliminate the shortfall, the FY 06/07 budget is proposed to be adjusted by transferring funds from three completed projects as indicated in Attachment "I ". After the budget adjustment, the total funding will be adequate for the project. Staff is recommending that the budget for this project be supplemented by transferring funds from three completed traffic signal projects as follows: (TC04-21) "Highland A venue and "E" Street Signal Upgrade", "5th Street and "F" Street Signal Upgrade" and (TC04-20) "18th Street and "E" Street Traffic Signal". Sufficient funds will remain in these three projects to cover close out costs. 3 OS/22/200711:16 AM CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION STAFF REPORT - Continued . Recommendation: I. Authorize the Director of Finance to amend the FY 2006/07 Budget by transferring $25,000 from Account No. 250-370-5504-7430 (TC04-21) "Highland Avenue and "E" Street Signal Upgrade" and $27,000 from Account No. 250-370-5504-7431 (TC04-16) "5th Street and "F" Street Signal Upgrade" and $23,900 from Account No. 250-370-5504-7435 (TC04-20) "18th Street and "E" Street Traffic Signal" to Account No. 250-370-5504-7656 (TC06-01) "Mill Street and Doolittle Drive Traffic Signal." 2. Adopt Resolution. Attachments: "I" Cost Distribution Chart "2" Vicinity Map . . 4 OS/22/2007 II :08 AM I- Z e~ ~ '" e e o ., ! ~o~~g 0 0 ~ i! -o~E6~ '" 0 ~r-;-,g::;t09 . 0 E LLg . ~~8~i . , .. ,~ E~~~M =S So ,g::;~~;! 0 0 ,,,-' 0 0 a 0 0 ~ 0 0 .; .; ~ ~ ~ ;; ;; ~ ~ ~ m ~ , .. ~ 0 . > 0 .. 0 0 a 0 ~ a C "' "' ~ ~ .; o 0 ~ . 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"500- ~-~ ~ ;Ii' ~. ~I "' !GotTE10" (/) E ~li 01l, __ I SNI ~I JACIKTO >1 ;,c:: E -<, SANTA FE --i!jlg I E ';:1"" ~l ttllllEN ~I ~I --~- jl ~, E <. I [JlAK(DR ::>oi E "" SOOill IIIU -~ - ". Vl~g . ,,~ ~ > ~!iE HAAAY SIlEPi'Ai<O BL~'D HARRY 1!5 ~ ~ g ~ :i ; PS~ ~QUB"' ~ .~ 0.. DR Vl i= VlltJSEt<<)R 1!5 '< > '< < flj ~ PAUL MI ST ST , \, - - .. - . ~ ~ ~ I "' " :;; -r' Vl ~ HIll 9 1200 I . , ';( UJ~ ~ "" <>- - AV I-- " I "' I CENTAAL !i i~ o ~ HILL ~: ~ITY! PM<< ~l "" -< E tmWl 1lIl NO""" E PIOflEBl VICINITY MAP N.T.S. PAlM MEHlOWS 1500 1 g1201l ~ 100 IX ~ ;OCJ lit ,,,"'.."" > E cr, It) E dl tm: Sf ~ mo i~ ....;i - " <I';"~.... , .' i Ip I (/) ST ... TC06-01 i 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 . . . RESOLUTION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO NEW WEST SIGNAL FOR TRAFFIC SIGNAL AT MILL STREET AND DOOLITTLE DRIVE (TC06-01), PER PROJECT PLAN NO. 11330, AND AUTHORIZATION FOR THE DIRECTOR OF FINANCE TO AMEND THE FY 2006/07 BUDGET. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. New West Signal, 14055 Foothill Blvd., Fontana, CA 92335, is the lowest responsible bidder for Traffic Signal at Mill Street and Doolittle Drive (TC06-0 1), per Project Plan No. 11330. A contract is awarded accordingly to said bidder in a total amount of $153,191.80, with a contingency amount of $23,829.43, but such award shall be effective only upon being fully executed by both parties. All other bids, therefore, are hereby rejected. The City Manager is hereby authorized and directed to execute said contract on behalf of the City; a copy of the contract is on file in the office of the City Clerk and incorporated herein by reference as fully as though set forth at length. SECTION 2. This contract and any amendment or modifications thereto shall not take effect or become operative until fully signed and executed by the parties and no party shall be obligated hereunder until the time of such full execution. No oral agreements, amendments, modifications or waivers are intended or authorized and shall not be implied from any act or course of conduct of any party. SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it within sixty (60) days of passage of the resolution. fill ~1 0, /5 ~/1 Jo/ e 1 2 3 4 5 6 7 8 9 10 11 12 13 1.4 15 16 17 e e RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO ROADWAY ENGINEERING & RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO NEW WEST SIGNAL FOR TRAFFIC SIGNAL AT MILL STREET AND DOOLITTLE DRIVE (TC06-01), PER PROJECT PLAN NO. 11330, AND AUTHORIZATION FOR THE DIRECTOR OF FINANCE TO AMEND THE FY 2006/07 BUDGET. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council ofthe City of San Bernardino at a meeting thereof, held on the day of ,2007, by the following vote, to wit: Council Members: AYES NAYS ABSTAIN ABSENT ESTRADA BAXTER BRINKER DERRY KELLEY JOHNSON MC CAMMACK 18 19 20 The foregoing resolution is hereby approved this 21 22 23 24 25 26 City Clerk day of ,2007. Patrick J. Morris, Mayor City of San Bernardino Approved as to form: JAMES F. PENMAN, City Attorney 27 28 ). ~ 2