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Home My WebLink About26-Human Resources CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: EDWARDS.RAYA Subject: IMPLEMENT TWO NEW CRIME PREVENTION PROGRAMS IN THE POLICE DEPARTMENT AND CHANGE PART-TIME POSITION OF ADMIN- STRATNE CLERK II TO FULL-TIME Dept: HUMAN RESOURCES ( ~ OCTOBER 9, 2002 . l Date: -. Synopsis of Previous Council Action: October 14, 2002 Approved by the Personnel Committee. Recommended Motion: 1. Change the part-time position of Administrative Clerk II in the Police Department to a full-time position at Range 1312, $2,002-$2,433 per month. 2. The Director of Finance is authorized to amend the FY 02/03 Crime Free Rental Housing budget in the Police Department budget to reflect 50% of the added costs coming from the Local Law Enforcement Block Grant (LLEBG) and 50% costs being paid for from the existing Police Department General Fund budget. is l<;::.r <-- Contact Person: Ed Rava Phone: 384-5161 Supporting Data Attached: Yes Ward: FUNDING REQUIREMENTS: Amount: $8.164 Source: (Acet No) 50% Existina Police Deoartment General Fund Budaet 50% LLEBG (Acet Description) ~ ,,- Finance: ~dJdL~?r;i~L:&. Council Notes: ID~ Agenda Item No. ~ to CITY OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION STAFF REPORT SUBJECT Implernent two new Crime Prevention Programs in the Police Department and change the part- time position of Administrative Clerk II to full-time. BACKGROUND The Crime Free Rental Housing Program is looking at expanding to include two new programs: 1) an Apartment Association; and 2) a Crime Free Business Program within the City of San Bernardino. Apartment Association As part of the Beautification Action Team (BAT), a goal was established to form an apartment association. The notion is the apartment association would enable landlords and property managers the opportunity to network with one another and to share ideas and information on managing multihousing units within the City of San Bernardino. The Police Department anticipates reaching to the multihousing industry to develop a network among the landlords to assist them in reducing crime while improving the standard of living within their respective communities. Crime Free Business Proeram Another program being established by the Police Department is a Crime Free Business Program, which also coincides with the Mayor's strategic plan to reduce crime and improve the beautification of the City of San Bernardino. This program is also meant to establish a network amongst business owners. Small business owners can participate in a free education and certification program. This two-phase program will be developed in an effort to reduce crime, assist small business properties and build a partnership between the Police Department and City merchants. As a result of the expansion of the Crime Free Rental Housing Program, the Police Department is requested that the part-time Administrative Clerk II position be reclassified into a full-time position. This will provide greater staff support to the Crime Free Rental Housing Program Project Coordinator by contacting apartment landlords and business owners, as well as handling the increase in phone calls and mail. FINANCIAL IMPACT The financial impact of this expansion will be the conversion of the part-time Admiuistrative Clerk II position to a full-time position. The estimated costs are: Range 1312, Step 6 $2,020 x 12 months Benefits Subtotal = $24,240 6.424 $30,664 = Budgeted Salary PfT Administrative Clerk II FY 02-03 Total Increase ($22.500) $ 8,164 This full-time Administrative Clerk II position will be funded using fifty percent of the funds allocated to the Local Law Enforcement Block Grant (LLEBG) and fifty percent from the City's General Fund. The existing agreement states that any costs associated with the Crime Free Rental Housing Program are to be equally shared with the City. Therefore, the estimated increase for FY 2002-03 will be $8,200 with $4,100 coming from the existing police Department General Fund budget and $4, I 00 from the FY 02/03 Local Law Enforcement Block Grant. RECOMMENDATION 1. Change the part-time position of Administrative Clerk II in the Police Department to a full-time position at Range 1312, $2,002-$2,433 per month. 2. The Director of Finance is authorized to amend the FY 02/03 Crime Free Rental Housing budget in the Police Department budget to reflect 50% of the added costs coming from the Local Law Enforcement Block Grant (LLEBG) and 50% costs being paid for from the existing Police Department General Fund budget. HR/ Agenda Items:SR.Police.Admin.Clerk.II 10/14/02 CITY OF SAN BERNARDINO ADMINISTRATIVE CLERK II Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. SUMMARY DESCRIPTION Under supervision, to perform varied clerical duties of moderate difficulty involving the use of a variety of office equipment; to file and maintain records and prepare reports, and perform transcribing duties; to provide information and assistance to the general public; and perform related work as required. ORGANIZATIONAL RELA TIONSIDPS The class of Administrative Clerk II is the intermediate level in the clerical series. Positions are assigned to various City offices. Supervision is received from professional or supervisory personnel of the assigned department. Lead supervision may be received from more experienced clerical staff. REPRESENTATIVE DUTIES The following duties are typical for positions in this classification. Any single position may not perform all of these duties and/or may perform similar related duties not listed here: I. Provides courteous and expeditious customer service to the general public and City department staffs. 2. Types forms, schedules, reports, lists, general correspondence, manuscripts, charts, labels, graphs, contracts and statistics; types, files, records, computes and maintains sensitive and privileged information; assembles and prepares materials for mailing; receives, opens, date stamps and distributes mail. 3. Acts as a receptionist to the public, takes and responds to calls, screens inquires, takes messages, schedules appointments; answers questions and makes referrals requiring a basic understanding of policies and procedures of the work unit. 4. Operates a variety of office equipment, such as a typewriter, calculator, computer, transcnptlOn equipment and specialized office equipment of the assigned unit; transcribes cassette tapes of dictated correspondence, reports, interviews, legal documents, lists and related materials using a typewriter and word processing equipment. 5. Files and retrieves materials from established filing systems and develops standard office filing systems for records storage and retrieval; enters and maintains data into appropriate computer systems; maintains records, files and books according to established methods and procedures; maintains records of the unit concerning purchases, budget accounts and inventory; requisitions office supplies; maintains records of staff attendance and absences. 6. Compiles and tabulates data for reports; performs simple computations for statistical reports and records; codes and posts data to logs and records and prepares summaries and reports of data; researches readily available information not requiring interpretive judgment and compiles information for reports; sorts, alphabetizes, separates, batches al).d distributes forms and reports; proofreads materials for clerical aCcuracy and spelling; copies, collates, staples and otherwise binds a variety of materials. 7. Collects fees or payments and prepares receipts; runs errands to the mail room, other City departments and local agencies; assembles and prepares materials for mailing; types office forms or memoranda from rough draft, written or oral instructions; composes and types routine correspondence; examines materials for accuracy and completeness; resolves errors and makes Page-l CITY OF SAN BERNARDINO Administrative Clerk II (Continued) corrections; and posts information to records. 8. Routinely adheres to and maintains a positive attitude towards City and Department goals; and performs related work as required. GENERAL OUALIFICA nONS Knowledl!e of: Modem office procedures, methods and equipment including computers and related software; Correct English usage, spelling grammar and punctuation; Basic mathematics; Preparation of business correspondence; Receptionist and telephone techniques; Principles and practices of filing and standard office equipment operation; Standard clerical techniques involving classifying, indexing, processing, retrieving and controlling a large volume ofrecords. Abilitv to: Write legibly; Maintain accurate records; Maintain and modify filing systems; Compose routine correspondence; Operate a variety of office equipment including a computer and applicable software applications; Accomplish general clerical work of average difficulty involving independent judgment and requiring accuracy and speed; Receive and give information over the telephone in a courteous manner; Proofread and detect errors in typing, spelling and punctuation; Understand procedures and functions quickly and apply them without immediate supervision; Perform simple arithmetic calculations; Understand and carry out oral and written instructions; Establish and maintain effective relationships with those contacted in the course of work. Minimum Oualifications: Graduation from high school or G.E.D. equivalent and one year of recent entry-level clerical experience; or six months as a Administrative Clerk I with the City of San Bernardino. Typing speed of 45 wpm is required. PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative oj those that must be met by an employee to successfUlly perform the essential Junctions oj this job. Reosonable accommodations may be made to enable individuals with disabilities to perform the essential job fUnctions. Environment: Normal office setting. Phvsical: Incumbents require sufficient mobility to work in an office setting and operate office equipment; transport materials and supplies weighing up to 20 pounds. Vision: See in the normal visual range with or without correction; vision sufficient to read small print, computer screens and other printed documents Hearinl!: Hear in the normal audio range with or without correction. Page - 2 CITY OF SAN BERNARDINO Administrative Clerk n (Continued) APPROVED: DATE: CSB APPROVED DATE: HR/Job Descriptions - New:30327 .Admin.Clerk.II Page - 3 ";:"'(;)010 ;)- /O(J3jd J ...... ~ = c "" Q) ',... 8 ~ .t.:lo ""N ~ . ",... 0 ~ Q: ~ ~~ (]) ',... <> ,-... ~2 ~ CO (]) ~ gj U -. i ...... ~ II> ..- .... s o ~ u ~~'-' "- 0 - - CO - C ~ .- "- "'C 0) "- - 0 0 0 "- L... 0 0) ~ 0) - C .- E .- (.) .- - C N 0) e "- .- 0) - CO CO C .~ en 00 LL.a. o e CJ) CO LL.a.. 0) 'c - c .- 0)0 .- 0> C E S ...., C CO"'C .- N<( CJ) :::J ::J 0 en 0) I E .- - - CO I - t c CO 0) a.. n:: ~ ~ Q) 'r:.; d .;:: ~ '- ; Q~ ..'" ~., 0.._ Cl Q) ~ ts- r"\ ;:l... ~ c~ Q)~ u- ....-4 ~ ..- l::: o ~ P-l~ s.... 0 .... CO c .- "E - - 0 s....~ 0 0) s.... t) C~ s.... .... .- t) 0) () 0) .- .... 0) E .~ N 0) CJ) > C . ='" o e .- s.... CO 0).... CO.... LLa.. c ~ LL a. c.... C/) CO - C> C/) - .- CO ._ O)t) -, C N C .- ::J .- S C/) CJ) E ::J 0 "'C I <( - CO .... C 0) 0::: Police Department Rental Housing Unit NAME CLASSIFICATION SALARY RANGE Farmer, Wes Captain $9,263 Fonzi, Jill CFRH Proiect Coord. $3829-$4654 Steiner, Suzanne Part-timeAdmin. Clerk II -