HomeMy WebLinkAbout22-City Administrator
"
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Dept: City Administrator
0,"" ~ IlL
j {j. i ", . ; li l-j
Subject: Resolution authorizing FY 02/03
civic and promotion funding to assist in the
conduct of the 2nd Annual Jazz Festival at
the Roosevelt Bowl.
From: Fred Wilson
City Administrator
Date: October 9, 2002
Syuopsis of Previous Couucil Actiou:
9/17/01
Mayor and Council authorized $2,000 in civic and promotion funding for conduct
of the 1 st Annual Jazz Festival at the Roosevelt Bowl.
Recommended Motion:
Adopt resolution.
Contact person:Frpn Wil.nn
phnnp'~l ??
Supporting data attached:Yes
Ward:
2
FUNDING REQUIREMENTS: Amount: $3,356 direct
Source: (Acct. No.) 001-091-5186
(A("("t nP.~r:ript;nn) ("lV;f' ~nr1 prnmntlnn
Finance:
Council Notes:
~ Joh7m'2:- 311
Agenda Item No.
~~
IOJJ-I/b~
r--n
"
, "
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
SUBJECT:
Resolution authorizing agreement between the City of San Bernardino and "Friends of the San
Bernardino City Parks" (Patrons of the Bowl) for civic and promotion funding in the amount of
$3,356.00 from the FY 02/03 budget to assist with the conduct of their "2nd Annual Jazz
Festival" on November 2, 2002.
BACKGROUND:
"Friends of the San Bernardino City Parks" (Patrons of the Bowl) is a non-profit organization
dedicated to the promulgation of the Roosevelt Bowl, innovation of new culture and
performances, enhancement of its current use and preservation for future generations. Mr. Mark
Westwood, representing the organization, presented a proposal to the Ways and Means
Committee at their October 9,2002 meeting in which he requested $3,356.00 from the City's
civic and promotion fund to assist with the 2nd Annual Jazz Festival which is to be held at the
Roosevelt Bowl at Perris Hill Park, on November 2, 2002.
The jazz festival is a fundraiser to assist in the renovation of the Roosevelt Bowl. Additionally,
the event is being conducted to help promote education, culture, music and activity in the city of
San Bernardino. The event's coordinators are hoping to expand this year's event with
performances by CSUSB, SBVC Kicks Jazz Band, the Mike Thomas Big Band, among others.
Mr. Westwood has confirmed that all revenues derived from the event will be held by the
Friends of the San Bernardino City Parks (Patrons ofthe Bowl) until said funds are spent on the
renovation,
As the Bowl is a fixture ofPerris Hill Park, its renovation will benefit the City facility. As such,
the Director of Parks, Recreation and Community Services has waived the normal facility use
fees, damage bond and clean up deposit for this event. Last year, the Mayor and Council
authorized $2,000 from the civic and promotion fund to assist in the conduct of this event.
Attached for your approval is the resolution and agreement authorizing civic and promotion
funding from the FY02/03 budget recommended for approval by the Ways and Means
Committee.
FINANCIAL IMPACT:
Included in the FY02/03 budget is $153,500 (Acct. #001-091-5186) in civic and promotion funds
which are traditionally used to support events of common interest to the community. Attached
is a matrix showing the two requests the City approval this year to-date as well as the actual
expenditure report of civic and promotion expenses for year ending June 30, 2002.
.'
3 g 0
0
c ~ ...
..
1i ~
III ,.; 0;
" ..
c ~
~
LL .. ..
"
s
c
!
Cl
C
~
0
~
" 88 00
00
.. U g~
1;;
. ON
~ lri-.i ll'ir..:
. ..
.. '"
~ C
0 ~
C 0
Z ~
::l .. .. .. ..
LL
Z
0
g ..
lE c 1l~ -1l
0 '6
'" c ~ ..
Do ~ -" _'0
C LL :s .5 'ii .5
~ ~ 1:
~
u 0 E
:> - .~ ..
c E
U .
~ ~ ~
Jl
~
~
.!l 0>
..
~ ~
-'
C ~
0 ~ E
:; :; ::J
.~ Jl E
c .!l ~
.. ~ 1h
7i ~
0 '" ;:
'0
C
~
o ~ .5
!i. I
.Q N N
= ~ 0 0
E .5 0 0
g ~
q c ....
8lE ! ~
.. j:: j::
"
,0
CITY OF SAN BERNARDINO
CIVIC & PROMOTIONAL EXPENSE
YEAR ENDED JUNE 30. 2002
Qm! !!ll!!r!!;! Ilil!!!!i!! 4r....1 Ilil!!!!i!!
153.500.00 153.500.00
5B L1We League 5.000.00 148,500.00 5,000.00 148.500.00
5B UWe League 14.700.00 133,800.00 14,700.26 133.799.74
Salule To the Route 10,000.00 123,800.00 10,000.00 123.799.74
Friends of 5B ParKs Jazz 2,000.00 121.600.00 2,000.00 121,799.74
Black History Parade 4,500.00 117,300.00 4,500.00 117.299.74
Black History Parade 15.877.00 101,423.00 15.877.00 101.422.74
4th of July 52.000.00 49,423.00 46.747.35 54,67S-39
Red Ribbon Parade 7,251.00 42.172.00 7,251.00 47.424.39
McOonalds Csr Show 4.385.00 37.787.00 4,385.00 43.039.39
YMCA Chrisbnas Parade 2,587.00 35,200.00 2,587.00 40.452.39
Crown Fire Enthusiasts 3.534.00 31.666.00 3,534.00 38.918.39
Black History Parade 2,785.00 28.881.00 2.765.00 34.133.39
Cinco De Mayo 18.739.67 18.739.67 15,393.72
73.500.00
69.858.67
138.106.28
Open PO *
2.400.00
140,506.28
*to",eover remainder of costs for 4th July
e
1
2
3
4
5
6
7
8
9
10
11
]2
]3
14
]5
]6
17
]8
19
20
21
22
23
24
25
26
27
28
e
e
: ~ AV r;=:'\ \>/
:~ \I:d) ~ U
l
RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING AN AGREEMENT BETWEEN THE CITY
OF SAN BERNARDINO AND "FRIENDS OF THE SAN BERNARDINO CITY
PARKS" FOR CIVIC AND PROMOTION FUNDING FROM THE FY02/03 BUDGET
TO ASSIST IN THE CONDUCT OF THEIR 2ND ANNUAL JAZZ FESTIVAL.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and
directed to execute on behalf of said City, an agreement with "Friends of the San Bernardino
City Parks" organization for civic and promotion funding from the FY02/03 budget, a copy of
which is attached hereto, marked Exhibit "A" and incorporated herein by reference as fully as
though set forth at length.
SECTION 2. The authorization to execute the above referenced agreement is
rescinded if the parties to the agreement fail to execute it within sixty (60) days of the adoption
of this resolution.
III
/II
III
/1/
/1/
1//
III
III
1/1
Ylo . Z2.-
IO/ZJ/O
e
e
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
e
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF SAN
1 BERNARDINO AND "FRIENDS OF THE SAN BERNARDINO CITY PARKS" FOR
CIVIC AND PROMOTION FUNDING FROM THE FY02/03 BUDGET TO ASSIST IN
2 THE CONDUCT OF THEIR 2ND ANNUAL JAZZ FESTIVAL.
3
.. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
5 and Common Council of the City of San Bernardino at a
meeting thereof, held on the
6 _day of
, 2002, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LIEN
MCGINNIS
DERRY
SUAREZ
ANDERSON
MCCAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of
2002.
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
By:
AGREEMENT
e
Civic and Promotion Fnnd
e
e
.
e
.
AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND "FRIENDS OF THE
SAN BERNARDINO CITY PARKS" FOR FY02/03 CIVIC AND PROMOTION FUNDING
1 ASSISTANCE.
2
3
4
3.
Use of Funds.
The funds paid to Organization shall be used solely for the purposes set forth in
5 Paragraph 1 above. No deviation from these provisions shall be made without the express
6
7
approval of the City of San Bernardino. Any unexpended funds shall be returned to the City by
Organization. All revenues generated by this event will be used solely for the purpose of
8
9
10
11
12
13
14
15
16
17
improvirig/renovating the Roosevelt Bowl at Perris Hill Park.
4. Accountability.
Financial records shall be maintained in accordance with generally
accepted accounting principles by Organization in such manner as to permit City to easily trace
the expenditure of the funds. All books and records of Organization are to be kept open for
inspection at any time during the business day by the City or its officers or agents. Failure to
submit the financial records in accordance with this section will result in the Organization
reimbursing the City in the full amount received by Organization. At the conclusion of the
18 program, Organization shall present the City Administrator or his designee copies of all receipts
19
20
21
22
23
24
25
26
for expenditures connected with said program in the total amount of THREE THOUSAND
THREE HUNDRED AND FIFTY DOLLARS ($3,356).
5. Hold Harmless.
Organization covenants and agrees to defend, (if requested by City), indemnify, and hold
harmless the City, its departments, agencies, boards, commissions, elected officials, officers,
attorneys, employees and agents from all liabilities and charges, expenses (including counsel
fees), suits, '~r losses, however occurring, or damages arising or growing out of the use or receipt
27 of the funds paid hereunder and all operations under this Agreement. Payments hereunder are
28
2
e
e
e
1
2
3
AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND "FRIENDS OF THE
SAN BERNARDINO CITY PARKS" FOR FY02/03 CIVIC AND PROMOTION FUNDING
ASSISTANCE.
made with the understanding that the City is not involved in the performance of services or other
activities of Organization. The costs, salary and expenses of the City Attorney and members of
4 his office in enforcing this Agreement on behalf of the City shall be considered as "counsel fees"
5 for the purposes of this paragraph.
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
6.
Insurance.
While not restricting or limiting the foregoing, during the term of this
Agreement, Organization shall maintain in effect policies of comprehensive public, general and
automobile liability insurance, in the amount of $1,000,000, per occurrence combined single
limit, naming the City of San Bernardino, its departments, agencies, boards, commissions,
elected officials, officers, attorneys, employees, and agents as additionally insured. A certificate .
of insurance evidencing such coverage shall be provided to the Mayor or her designee, with the
added notation that the insurance policy shall not be terminated or materially altered without 10
days prior written notice to the City.
7. Termination.
City shall have the right to terminate this Agreement and any funding
remaining unpaid hereunder for any reason by mailing a ten-day written notice to Organization
and this Agreement shall terminate ten days after the mailing of such notice. In the event this
Agreement is terminated for reasons of improper use of funds or use of funds for any purpose
other than those authorized, any unexpended portion of the funds provided by City shall be
returned to City, and the Organization shall reimburse to City any funds expended which were
used for any purpose other than those authorized under this Agreement.
8. Authorization to Execute.
Organization hereby covenants that it has taken all actions necessary to
3
. .
e
e
e
AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND "FRIENDS OF THE
SAN BERNARDINO CITY PARKS" FOR FYOZI03 CIVIC AND PROMOTION FUNDING
1 ASSISTANCE.
make the adherence to the obligations imposed by this Agreement a binding obligation of the
2
3 Organization.
..
5
9.
Notices.
All notices herein required shall be in writing and delivered in person or
6 sent by certified mail, postage prepaid, addressed as follows:
7
8
9
10
11
As to City:
As to Organization:
City of San Bernardino
FRIENDS OF SAN BERNARDINO
CITY PARKS
300 North "D" Street
547 North Sierra Way
San Bernardino, CA 92418
San Bernardino, CA 92410
Attn: Mark Westwood
e
AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND "FRIENDS OF THE
SAN BERNARDINO CITY PARKS" FOR FYOZI03 CIVIC AND PROMOTION FUNDING
1 ASSISTANCE.
2
3
4
10.
Entire Agreement.
This Agreement and any documents or instruments attached hereto or
5 referred to herein integrate all terms and conditions mentioned herein or incidental hereto, and
6 supersede all negotiations and prior writing in respect to the subject matter hereof. In the event
7 of conflict between the terms, conditions or provisions of this Agreement, and any such
8
9
10
document or instrument, the terms and conditions of this Agreement shall prevail.
In witness whereof, the parties hereto have executed this Agreement on the day and date
e
11 first above shown.
12
13
14
15
16
17
ATTEST:
18
19 By:
City Clerk
20
Approved as to form
21 And legal content:
22
23
24 By:
25
26
27
28
CITY OF SAN BERNARDINO
By.
Judith Valles, Mayor
e
FRIENDS OF SAN BERNARDINO CITY PARKS
By.
Mark Westwood
5
. .
e
SAN BERNARDINO
REQUEST FOR CIVIC AND PROMOTION FUNDING (PART I)
Name of Organization
Friends of the Park (Patrons of the Bowl
Address
547 N. Sierra Way, San Bernardino, CA
PhonelFAX Contact Person
909 384-5032 Mark
Designation of 50 I c (3) non-profit status of Organization (Attached: Y es ~ No->
Phone/F AX
909 8
Date of Event
November 2, 2002
Purpose of Funding
to assist in fundraiser to
Location
Perris Hill P
Estimated No. of Attendees
renovate Rooseve
PROPOSED CURRENT BUDGET
A. REVENUES: (List all anticinated revenues other than City of San Bernardino)
AMOUNT TOTAL
Sponsorshios
_trations
Promotions
proposed t~cket sales (300) $ 3,000
venaor rentaL tees (proposed) (10) 500
Donations
In Kind Services (Other than City Services)
Total Dollar Amount ReQuested ofCitv 3,356
A. TOTAL PROPOSED REVENUES
$6,856
e
. ,
NAME OF ORGANIZATION: Friends of the Bowl (Patrons of the Bowl)
REQUEST FOR CIVIC AND PROMOTION FUNDING
e
PROPOSED CURRENT BUDGET (PART II)
B. EXPENDITURES: (Include all known direct expenses connect with event)
EXPENSES AMOUNT TOTAL
Personnel/Salaries musJ.caTTa-renl: 1,200
Permits
Fire
Bus. Lie.
ABC
Other
Insurance
City of SB Attached (Yes No v )
Park Damal!e Bond fee waived. city facilitv
Park Clean Up DepositlDamal!e Bond fee waived, city
Security facLnty
S.B.P.D
Private Security 150
Other
Advertisinl! 600
Radio
Newspaper
- Banners
FIvers
Other
Entertainment
Music
Sound Svstem 400
Other pJ.ano rental -zsu-
Promotional Items
Trophies
Plaques
T-Shirts
Other
Sanitation 1IIJ."'''' -rzu-
Portable Restrooms
SDecial Events
Banquet Facilities
Parade
Other meals, refreshments 636
B. TOTAL PROPOSED EXPENDITURES
$3,356
Summary:
e A. Total Revenues -
B. Total Expenditures =
$ 6.856
C.
Total Amount Requested from City
$ 3,356
$ 3,356
$ 3,500
e
e
e
. ,
10-10-2002 1 '
INTERNAL !aVENUE SERVICE
P. O. BOX :2508
CINCINNATI. OR .SlOl
D!:PAJl.'I'MENT OF TIIS TREAS1lllY
Date, NOY 0 7 llJOO
Employer Iden~itieation Number,
33-0644692
OW,
1705328172'040
Contact Person,
FRANCIS ! BERNHARDT 1D8 31258
Contact Telephone Number:
(877) 829-5500
Our Le~ter Oa~.d:
FEBRUARY IUS
AddendUlll Applies:
NO
PUI!NOS OF SAN BSRNAJWINO CITY
PARKS
547 N'SIERRA WAY
SAN BERNARDINO, C~ 91410
Dear Applican~'
This modifies our le~~er of ~he above da~e in which we sta~ed ~ha~ you
would be treated as an organization tha~ i. not a private toanda~ion until the
expiration of your advance ruling period.
Your exempt status under section 501 (a) of the Internal Revenue Code .. an
organization described in.section 501(c) (3) is still in effect. Based on the
information you submitted, we have determined. that you are not a private
foundation within the meaning of section 50'(alof the Code because you are an
or9~~ization of ~he type described in &ee~ion SO'(a) (1) and 170(bl II) (A) (vi).
Grantors and contributors may rely on this determination unless ~he
Internal Revenue Service publishes' notice to the contrary. However, if you
lose your section 509(al (1) status. a grantor'o~ contributor may not rely on
this determination if he or she was in part responsible for, or was aware of,
the act or failure to act, or the substantial or material change on the part ot
the organi~ation that resulted in your loss of such .~atus, or if he or she
acquired knowledge that ~he tnternal Revenue Service had given notice that you
would no longer be claasified as a section.509(al (1) organi:ation.
You are required to make your annual information return, Form 990 o~
For~ 990-SZ. available for public inspection for ~hree years after the later
of the due date of the return or the date the ~eturn is filed. You are also
required to make available for public inspection your exemption application,
any supporting coeaments, and your exemption letter. Copies ot these'
documents are also required to be provided to any individual upon written or in
person request without charge other than reasonable fees for copyin9 and
postage. You may fulfill this requirement by. placing these documents on the
Internet. Penal~i.s may be imposed for failure to c~ly with these
requirements. Additional information i. available in Publication 557,
Tax-Exempt .Status for Your Organization, or you may call our toll free
number shown above.
If we have indicated in the headin9 of this letter that an addenduM
applies, the addendum enclosed is an integral part of this letter.
Letter 10S0 (OO/CG)
"
,..
UC~UI.}CL :I, ~UU'"
. .
Proposal
e
2nd Annual San Bernardino Jazz Festival
I. Introduction
This is a request for some limited funding ($2,000. to $3,500.) from the City of
San Bernardino to help supplement and offset some of the utility costs incurred from the
staging of the 2nd Annual San Bernardino Jazz Festival on Saturday, November 2,
2004.
The Jazz Festival is being put together by the Patront: f?fthe Roosevelt Buwl,
with the approval and endorsement of the San Bernardino Parks and Recreation
Department. '
The primary coordinator of this event and Patrons of Roosevelt Bowl is 2nd Ward Parks,
Recreation, and Community Services Commissioner Mark Westwood.
This proposal will discuss the current state, and existence of the bowl, and also
the Jazz Festival itself
e
The Goals and purposes of the festival;
. Draw attention, and raise funds for the renovation of Roosevelt Bowl, also
known as Perris Hill Bowl in San Bernardino.
. To help Promote Education, Culture, Music and the Arts as well as create
activity in San Bernardino.
. For the enjoyment and entertainment of the citizens of San Bernardino.
. To add another community activity that enhances the overall image ofthe
city.
Last years Jazz Festival was a wonderful event, and enjoyed by many students, our
seniors, and of course the over all general population as a whole. This year another great
slate of performers have volunteered to perform. It is our hope that we are beginning
another great annual event in San Bernardino.
This year we are hoping to expand the festival, Therefore there is a need for a
slightly larger revenue source. Again, many area Collegiate and semi-professional
musicians in support of this cause are donating the majority of entertainment at the
festival
Some of the groups performing are CSU San Bernardino, San Bernardino Valley
College Kicks Jazz Band, The Mike Thomas Big Band, Slide Area, Sweet Silver, The
Versatles, and tfle Mainstreet Jazz Band.
,
e
.0'
Note: In the spirit of'lood hospitality to these musicians. some who do not live in
San Bernardino. we should at the very least offer them some food and a soft drink while
they are donating their time.
~.
e
Through the expansion, we hope to make it a revenue generating event as well with
the addition of professional performers. The daytime performances in the park are open
and free of charge, but we are also hoping to add a night performance with ticket
generated revenue.
. We have secured a tentative agreement with two rising
entertainment artists. LA Jazz Vocalist Chris Williams and the
Jeff Barash Quartet. Both Chris and Jeff have new albums being
released and are being aired on Southern California Radio
Stations.
It has been determined that in order to conduct a truly quality event for our
community, that some investment should be made to cover some minor utility costs.
Some of those costs are Entertainment, Security, postage, flyers, a small amount of
advertising, printing, sound equipment rental, and a meal/drink for those who
perform, and donate their talents to this worthy cause. These costs are detailed at the
end of this proposal.
II. Background
e
Patrons of the Bowl is a fledgling group of people concerned with the propagation
of Roosevelt Bowl. The groups only purpose is to help propagate the bowl, innovate new
culture and performances, enhance its current use, and preserve the bowl for future
generations.
The Jazz Festival, now in its second year, serves a three-fold purpose in
innovating new performances, creating a higher profile for the bowl, and
fundraising for its future uses.
Roosevelt Bowl is a citywide asset that benefits everyone. The 1800 seat bowl
was built in 1934 by the members of the Board of Water Commissioners as part ofa
flood control project, and the CW A, or Federal Civil Works Authority in cooperation
with city of San Bernardino.
The Bowl has remained mostly unchanged since that era with the exception of
aluminum bleacher type seating nearly 2S years ago, and the addition of a concrete stage
in 1982 after the wooden stage burned in an arson fire.
Roosevelt Bowl is now 68 years old. It is in need of some very basis additions
that could make a useful and economy generating venue to the city, its residents, and area
merchants. . /'
;...~'
e
e
The 2nd Annual Jazz Festival is a good place to keep the momentum
rolling, and like every garden, you must seed, water and cultivate it to keep it alive
and healthy. This is a most worthy cause not only for its recreation and enjoyment,
. but for its possibilities to create a little better life in San Bernardino.
IV. Funds
The Following requests are hearby submitted for your consideration. Some help in
whole or in part is greatly appreciated.
Chris Williams and his Band
J eft' Barash Quartet
Sound Equipment Rental
Piano Rental
Postage, Printing for Direct Mail Advertising
MealslDrinks for Performers
3 Big Bands with 19 musicians (57)
4 combos etc with approx. (20)
Volunteer Help - (15)
(Total Meals = 92 @ $8.00 each)
Utilitv
$600.00
$600.00
$400.00
$250.00
Extended
$600.00
$736.00
e
Security
Set-uplBreak Down Labor (2 people)
Totals
$150.00
$120.00 .
($2,000.00) + ($1,456.00) = $3,356.00
V. Conclusion
Many communities have bustling performance centers and venues. The city of .
Redlands is a good example of this with their summer concert series. These events all
take place free of charge to the public. They receive city funding, and have over 1000
private donors as well. In the last three months they have staged two concerts a week
featuring well known and national performers. These concerts have been well received
and well attended. San Bernardino should have no less.
Since the demise ofthe Swing Auditorium, and the decay of the bowl, the
opportunities to enjoy a concert in the City. of San Bernardino under the stars, or a
late fall performance are growing more rare each year. This small reqnest is a good
start.
.,"1"
,
;;f-.
e
. .
J
ELL/) b EI
2001 Actual Costs 1st Annual SB Jazz Festival
e Vendor Service Cost Receipt No.
Postage--paid back to FOSB.P Postage $227.18 XX Check
Express Print & Mail Donated Banner $0.00 ($296.70) 1
Express Print & Mail Banner-Paid $182.75 2
Personal Protective Services Security Guard $100.00 3
Daniel Coyaso General Laborllitter $25.00 4
Donald Orantes General Laborllitter $25.00 5
EZ Shelter Rentals 5 EZ up Shade Shelters $100.00 6
Paul Rodriquez Catering Food For Musicians (Deposit) $250.00 7
Paul Rodriquez Catering Food For Musicians (Balance) $820.00 8
Paul Rodriquez Catering Beverages for Help/Musicians $100.00 9
SBVC Fortissimo Club Sodas/Donation for Help $120.00 10
Balloons Plus (Gas&Streamers) Balloons for Decoration $46.17 11
Kinkos Mise Printing $2.06 '12
L & N 99 Cent Store Poster Board $0.99 13
L & N 99 Cent Store Bungee Cords/Mise Items $7.06 14
Luigi's 99 Cent Store Misc. ItemslTape Pens etc $13.07 15
SUB TOTAL Actual Reciepts $2.019.28 (Actual $$J
So Cal Piano Movers Provided by Liers Music Donated $250.00
Dave Gianmarco Sound -Negotiated No Pay ($350.00)
-(equip. didn't work)
Total with Donations Liers Music $2,269.28 ($250.00)
Total with Donations Espress Printing $2,315.98 ($296.70)
e Total with Sound Discount D. Gianmarco/L. Anderson $2,369.28 ($350.00)
(Grand Total) Cash, Doantions & Discount speculative only $2915.98)
.f"
;v,.
e
. .
e
ROO S E. VEL T
BOWL
z-Nl A.., 1.,1
San Bar
Jazz f: nardino
estival
Day FestivaJ- Free
Event Tickets SlO.OO
info @ 909.384.5032
November 2nd, 2002
llam-9pm
e
With Performances by....
esu Saa Bernardino
SBVe Kieks Big Baad
Mike Tho.as Big B_d
Slide Area
Sweat Silver
The Versa';les &:.ore......
;;1-
PERRIS
e
FEATURING...
JAZZ VOCALIST
CHRIS WILLIAMS
www.ChrisW'illiaas_1I8ic.eo_
Also featuring
The Jeff Barash quartet
HILL
PARK
e
e
e
~
AGREEMENT
2
3
4
5
Civic and Promotion Fund
This AGREEMENT is entered into between the CITY OF SAN BERNARDINO, a
municipal corporation, referred to as "City" and "FRIENDS OF SAN BERNARDINO CITY
6 PARKS", a non-profit organization, referred to as "Organization."
The parties agree to as follows:
1. Recitals.
'1':-
::1'
e
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
e 28
e
AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND "FRIENDS OF THE
SAN BERNARDINO CITY PARKS" FOR FY02/03 CIVIC AND PROMOTION FUNDING
1 ASSISTANCE.
2
3
3.
Use of Funds.
The funds paid to Organization shall be used solely for the purposes set forth in
4
5 Paragraph I above. No deviation from these provisions shall be made without the express
6
approval of the City of San Bernardino. Any unexpended funds shall be returned to the City by
7
8
Organization. All revenues generated by this event will be used solely for the purpose of
improvirig/renovating the Roosevelt Bowl at Perris Hill Park.
9
10
4.
Accountability.
11
Financial records shall be maintained in accordance with generally
12 accepted accounting principles by Organization in such manner as to permit City to easily trace
the expenditure of the funds. All books and records of Organization are to be kept open for
inspection at any time during the business day by the City or its officers or agents. Failure to
submit the financial records in accordance with this section will result in the Organization
reimbursing the City in the full amount received by Organization. At the conclusion of the
program, Organization shall present the City Administrator or his designee copies of all receipts
for expenditures connected with said program in the total amount of THREE THOUSAND
THREE HUNDRED AND FIFTY DOLLARS ($3,356).
5.
Hold Harmless.
Organization covenants and agrees to defend, (if requested by City), indemnify, and hold
harmless the City, its departments, agencies, boards, commissions, elected officials, officers,
attorneys, employees and agents from all liabilities and charges, expenses (including counsel
fees), S~i!s/or losses, however occurring, or damages arising or growing out of the use or receipt
ofthe funds paid hereunder and all operations under this Agreement. Payments hereunder are
2
. .
e
e
e
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND "FRIENDS OF THE
SAN BERNARDINO CITY PARKS" FOR FYOZI03 CIVIC AND PROMOTION FUNDING
ASSISTANCE.
made with the understanding that the City is not involved in the performance of services or other
activities of Organization. The costs, salary and expenses of the City Attorney and members of
his office in enforcing this Agreement on behalf of the City sha1l be considered as "counsel fees"
for the purposes of this paragraph.
6. Insurance.
While not restricting or limiting the foregoing, during the term of this
Agreement, Organization shall maintain in effect policies of comprehensive public, general and
automobile liability insurance, in the amount of $1 ,000,000, per occurrence combined single
limit, naming the City of San Bernardino, its departments, agencies, boards, commissions,
elected officials, officers, attorneys, employees, and agents as additiona1ly insured. A certificate
of insurance evidencing such coverage shall be provided to the Mayor or her designee, with the
added notation that the insurance policy sha1l not be terminated or materially altered without 10
days prior written notice to the City.
7. Termination.
City shall have the right to terminate this Agreement and any funding
remaining unpaid hereunder for any reason by mailing a ten-day written notice to Organization
and this Agreement shall terminate ten days after the mailing of such notice. In the event this
Agreement is terminated for reasons of improper use of funds or use of funds for any purpose
other than those authorized, any unexpended portion of the funds provided by City shall be
returned to City, and the Organization shall reimburse to City any funds expended which were
used for any purpose other than those authorized under this Agreement.
8.' 1\uthorization to Execute.
:il
Organization hereby covenants that it has taken all actions necessary to
3
. .
e
e
e
4
5
9.
Notices.
All notices herein required shall be in writing and delivered in person or
6 sent by certified mail, postage prepaid, addressed as follows:
7
8
9
10
11
As to City:
As to Organization:
City of San Bernardino
FRIENDS OF SAN BERNARDINO
CITY PARKS
300 North "D" Street
547 North Sierra Way
San Bernardino, CA 92418
San Bernardino, CA 92410
Attn: Mark Westwood
. .
e
e
e
AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND "FRIENDS OF THE
SAN BERNARDINO CITY PARKS" FOR FYOZI03 CIVIC AND PROMOTION FUNDING
1 ASSISTANCE.
2
3
4
10.
Entire Agreement.
This Agreement and any docwnents or instrwnents attached hereto or
5 referred to herein integrate all terms and conditions mentioned herein or incidental hereto, and
6 supersede all negotiations and prior writing in respect to the subject matter hereof. In the event
7 of conflict between the terms, conditions or provisions of this Agreement, and any such
8
docwnent or instrument, the terms and conditions of this Agreement shall prevail.
9
10
11
12
13
14
15
16
In witness whereof, the parties hereto have executed this Agreement on the day and date
first above shown.
CITY OF SAN BERNARDINO
By.
Judith Valles, Mayor
FRIENDS OF SAN BERNARDINO CITY PARKS
By.
17
18
By:
19
20
Mark Westwood
ATTEST:
City Clerk
Approved as to form
21 And legal content:
22 James F. Penman
City Attorney
23
24 By:
25
26
27
28
./
5
OFFICE OF THE CITY CLERK
RACHEL G. CLARK, C.M.C. . CITY CLERK
300 North "D" Street. San Bernardino' CA 92418-0001
909.384.5002' Fax: 909.384.5158
www.ci.san-bernardino.ca.lls
~
October 29, 2002
Mr. Mark Westwood
Friends of San Bernardino City Parks
547 North Sierra Way
San Bernardino, CA 92410
Dear Mr. Westwood,
At the Mayor and Common Council meeting of October 21, 2002, the City of San Bernardino
adopted Resolution 2002-341 - Resolution authorizing an agreement between the City of San
Bernardino and "Friends of the San Bernardino City Parks" For Civic and Promotion funding
from the FY 02/03 budget to assist in the conduct of their 2nd Annual Jazz Festival.
Enclosed is one (1) agreement. Please sign in the appropriate location and return the original
agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San Bernardino,
CA 92402, as soon as possible.
Please be advised tbat tbe resolution and agreement will be null and void if not executed
and returned to the City Clerk's Office by December 20, 2002.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely,
J)L/c.idl<- ~. 6-
Michelle Taylor
Senior Secretary
Enclosure
CITY OF SAN BERNARDINO
ADOPTED SHARED VALUES: Integrity' Accountability' Respect for Human Dignity' Honesty
December 9, 2002
Mr. Mark Westwood
Friends of San Bernardino City Parks
547 North Sierra Way
San Bernardino, CA 92410
RE: 2nd Annual Jazz Festival
Dear Mr. Westwood,
At the Mayor and Common Council meeting of October 21, 2002, the City of San Bernardino
adopted Resolution 2002-341 - Resolution authorizing an agreement between the City of San
Bernardino and "Friends of the San Bernardino City Parks" for Civic and Promotion funding
from the FY 02/03 budget to assist in the conduct of their 2nd Annual Jazz Festival.
On October 29,2002, one (I) original agreement was sent to you for signatures, with the request
that the executed original be returned to my attention. If the agreement has been signed, please
return it to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San Bernardino, CA
92402.
Please be advised that the resolution and agreement will be null and void if not executed
and returned to the City Clerk's Office by December 20, 2002.
If you have any questions, please do not hesitate to contact me at (909) 384-5002.
Thank you,
Michelle Taylor
Senior Secretary
'.
OFFICE OF THE CITY CLERK
RACHEL G. CLARK, C.M.C. . CITY CLERK
300 North "D" Street. San Bernardino' CA 92418-0001
909.384.5002' Fax: 909.384.5158
www.d.san-bernardino.ca.lls
~
January 8, 2003
Mr. Mark Westwood
1670 N. Lugo Avenue
San Bernardino, CA 92404
RE: 2nd Annual Jazz Festival
Dear Mr. Westwood,
Per our phone conversation, I have enclosed a copy of the agreement for civic and promotion
funding for the 2nd Annual Jazz Festival. Please sign the agreement in blne ink and return it to
the City Clerk's Office, to my attention.
If you have any questions, please do not hesitate to contact me at (909) 384-5002.
Thank you!
:.;}(' c i.J. L.... c/~) (f"-
Michelle Taylor
Senior Secretary
Enclosure
CITY OF SAN BERNARDINO
ADOPTED SHARED VALUES: Integrity' Accountability' Respect for Human Dignity' Honesty
Taylor Mi
From:
Sent:
To:
Subject:
Sutherland _ Li
Monday, December 23,200212:09 PM
Taylor_Mi
Reso #2002-341
Mark Westwood called today and said he couldn't find the agreement, but he thought he had already turned it
in upstairs. He said he couldn't come in today, but maybe after Christmas on Thursday or Friday. His home
phone # is 909-883-1304.
J;:nda _~<t/'erfand
City of San Bernardino
City Clerk's Office
(909) 384-5002
sutherland li@sbcity.org
\(,,'\0 N. LU(;,,,, i'nJE..
'SP~\ <-1')1\0<.\
1
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
January 22, 2003
TO:
Veronica Martinez, Senior Secretary
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2002-341 - Friends of San Bernardino City Parks
CC:
Attached is a fully executed copy of the agreement with Friends of San Bernardino City Parks
for civic and promotion funding from the FY 02/03 budget to assist in the conduct of their 2nd
Annual Jazz Festival. The original agreement is on file in the City Clerk's Office.
If you have any questions, please call me at ext. 3206.
, .
1
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): 10-2\-02- Item #
Vote: Ayes 11 ~ -'j Nays kr
Change to motion to amend original documents: -
'2 1- Resolution # ZOO Z - 3"\ )
Abstain -e- Absent ?-
Reso. # On Attachments: ~ Contract term:
-
NulllVoid After: 100 D~ J 12- ZO-u"L.
Note on Resolution of Attachment stored separately: --=-
Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY
By: -
Date Sent to Mayor: JO - z.?::> -0 L-
Date of Mayor's Signature: IO-Z.3-o:;;)
Date ofClerk/CDC Signature: 1<:)-;;;2 4-0..)--
Reso. Log Updated: ,/
Seal Impressed: v'"
Date Memo/Letter Sent for Signature:
llRDay Reminder Letter Sent on'3lllb day:
90 Day Reminder Letter Sent on 45th day:
I () -?'1- C) ;y
12-'i-o-L-
See Attached: ./ Date Returned:
See Attached: .../
See Attached:
I - :)d-'-03
Request for Council Action & Staff Report Attached: Yes w/
Updated Prior Resolutions (Other Than Below): Yes
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Yes
Updated CDC Personnel Folders (5557): Yes
Updated Traffic Folders (3985, 8234, 655, 92-389): Yes
No By
No ~ By
No 1 By
No ~.. By
No..L B
Copies Distributed to:
City Attorney -./
Parks & Rec.
Code Compliance Dev. Services
Police Public Services Water
EDA
Finance ,/
Others: MrfH () .
MIS
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready to File: rYl-l
Date: 1-0/-03
Revised 01/12/01