HomeMy WebLinkAbout12-Facilities Management
CITY OF SAN BERNARDINO-REQUEST FOR COUNCIL ACTION
Dept:
Facilities Manageme~ :- . ^ , ',' · L
u i.I....' I.,rl
October I, 2002
Subject: Resolution authorizing
Execution of a contract and issuance of a
Purchase Order to Advanced Security for
Security Guard Service at the Metrolink
Station in San Bernardino.
From: James Sharer, Director
Date:
Meeting Date: October 21, 2002
Synopsis of Previous Council Action
None
Recommended Motion:
Adopt resolution
hoC ~,?1"'J
James W. Sharer
~-
Contact person:
James Sharer
Phone:
384-5244
Supporting data attached: Staff Report
Ward(s): I
FUNDING REQUIREMENTS:
Amount: $46,536.75
Source 001-325 -5505
Il~d/;t~~
Finance
Council Notes:
Agenda Item No.1 :J....
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CITY Of SAN BERNARDINO-REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBTECT
Resolution of the Mayor and Common Council of San Bernardino authorizing the execution of a
contract with and issuance of a purchase order to Advanced Security for security guard service at the
Metrolink Station in San Bernardino.
BACKGROUND
The Metrolink Station in San Bernardino is located on Third Street, adjacent to the Sante Fe Depot. This
facility provides Metrolink service access to the citizens of San Bernardino and surrounding
communities. The station was built in 1993 under Cooperative Use Agreement No. 93-066 between the
San Bernardino Associated Government (SANBAG), the City, and the San Bernardino Economic
Development Agency (Agency). This agreement tasked the Agency with providing security guard service
at the station. During the budget process for FY 200112002, the responsibility for providing security
guards was shifted from the Agency to the Facilities Management Department of the City.
On September 4, 2002, RFP F-03-011 was issued requesting Security Guard Services for the Metrolink
Station. The Request for Proposal was sent to nine vendors, including three local vendors, and
advertised in the San Bernardino Sun Newspaper, sent to the San Bernardino Area Chamber of
Commerce, and placed on the City Website. Six vendors, including one local vendor attended the job-
walk. On September 30, 2002, a bid opening was held and three proposals were received. Bids were
reviewed by a team consisting of:
Jim Sharer, Facilities Management Director
David Taylor, Project Manager
Marsha Zeller, Purchasing Manager
Proposals were evaluated on the following criteria:
Capabilities of firm to complete the project
Qualifications of firm/related experience
Completeness of response
Reasonableness of cost and price
The bids were evaluated and the results were as follows:
Advanced Security
Seibert Security Service, Inc.
Shield Security, Inc.
Fontana
Colton
Upland
$46,536.75
$61,644.96
$74,625.87
Staff recommends that a contract be executed and purchase order be issued to Advanced Security for
security guard service at the Metrolink Station effective from award of contract through June 30,
2003 plus two single year options, per City's requirements and Request for Proposal.
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FINANCIAL IMPACT
Security guard service for the Metrolink Station was budgeted in the Fiscal Year 2002/03 General Fund
budget in the amount of $45,000. The balance of $1,536.75 will be paid using anticipated project savings
during the year.
RECOMMENDATION
Adopt resolution
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Resolution No.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF SAN
BERNARDINO AUTHORIZING THE EXECUTION OF A CONTRACT WITH AND
ISSUANCE OF A PURCHASE ORDER TO ADVANCED SECURI'I'Y FOR SECURITY
GUARD SERVICE AT THE METROUNK STATION IN SAN BERNARDINO.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. Advanced Security is the lowest responsible bidder for security guard
service at the MetroIink Station in San Bernardino, per Request For Proposal Specification RFP F-
03-011. A contract is awarded accordingly to said Vendor in a total amount of $46,536.75. Such
award shall be effective only upon being fully executed by both parties. The Mayor is hereby
authorized and directed to execute said contract on behalf of the City; a copy of the contract is
attached hereto as Exhibit A and incorporated herein. The Purchasing Manager is hereby
authorized and directed to issue a purchase orcler to said architect in the amount of $46,536.75.
SECTION 2. This contract will be effective from a",-ard through June 30, 2003 and
includes two single year options, Option year one, if exercised, shall be effective July 1, 2003
through June 30, 2004. Option year two, if exercised, shall be effective July 1, 2004 through
June 30, 2005. Actual option year pricing shall be negotiated with the successful Offeror(s)
prior to exercising of any given option year. Option years shall become effective only upon
issuance by the City of a duly authorized Purchase Order. Any amendment or modification
thereto shall not take effect or become operative until fully signed and executed by the parties and
no party shall be obligated hereunder until the time .of such full execution. No oral agreements,
amendments',inlodifications or waivers are intended or authorized and shall not be implied from
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any act or course of conduct of any party.
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SECTION 3. Said Purchase Order shall incorporate by reference this resolution and the
attached con tract
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SECTION 4. This resolution is rescinded if the parties to t)te 'contract fail to execute it
within sixty (60) days of the passage of this resolution.
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RESOLUTION OF THE MAYOR AND . COMMON COUNCIL OF SAN
BERNARDINO AUTHORIZING THE EXECUTION OF A CONTRACT WITH AND
ISSUANCE OF A PURCHASE ORDER TO ADVANCED SECURITY FOR SECURITY
GUARD SERVICE AT THE METROUNK STATION IN SAN BERNARDINO.
,Ii
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
thereof, held on the
Council Members:
ESlRADA
LIEN
MCGINNIS
DERRY
SU.AREZ
ANDERSON
McC.AM.i\iACK
day of
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The foregoing resolution is hereby approved this
.2002.
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meeting
. 2002, by the following vote, to wit
Abstain
Absent
City Clerk
day of
Judith Valles, Mayor
City of San Bernardino
Exhibit "A"
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AGREEMENT FOR SERVICES
1bis AGREEMENT is made and entered into this of 2002, by and
between the CITY OF SAN BERNARDINO, California, a municipal corporation, here~r referred to as the
"CITY" and ADVANCED SECURITY., hereinafter referred to as "VENDOR". .I '
WITNESSETH
WHEREAS, City desires to obtain Security Guard Service for the Metrolink Station located adjacent to
the Sante Fe Depot in San Bernardino, California; and
WHEREAS, Vendor is qualified to provide said services; and
WHEREAS, San Bernardino City Council'has elected to engage the services of Vendor upon the terms
and conditions as hereinafter set forth; and
NOW, THEREFORE, it is mutually agreed, as follows:
1.
SCOPE OF SERVICES
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Vendor shall perform those services specified in Request for Proposal, RFP F-03-011 and as
contained in the proposal dated September 30, 2002, (which is on file at the City Clerk's Office)
and proposed costs, a copy of which is attached hereto as Exhibit "1", and all of which are
incorporated herein as though set forth in full.
2.
TERM OF AGREEMENT
Vendor shall commence within five (5) days after the City has authorized work to start by
issuance of a Notice to Proceed.
3. STANDARD OF PERFORMANCE
Vendor shall complete all work in conformance with Federa), State, and local regulations and
industry standards.
4. CHANGESIEXTRA SERVICES
B.
A. Performance of the work specified in the Request for Proposal RFP F-03-011 dated September
30,2002, are made an obligation of Vendor under this Agreement, subject to any changes made
subsequently upon mutual agreement of the parties. All such changes shall be considered as
additional tasks and shall be incorporated by written amendments to this Agreement and include
any increase or decrease in the amount of compensation due Vendor for the change in scope.
Any chang7- which has not been so incorporated, shall not be binding on either party.
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Vendor shall render no extra services under this Agreement unless City authorizes such extra
services in writing prior to performance of such work. Authorized extra services shall be
invoiced based on the authorized additional task amounts.
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Exhibit "A"
5.
COMPENSATION
A. Upon satisfactory completion of the work, the Vendor will be paid time and material not
to exceed $46,536.75 in arrears, for all work and services perfopned under this contract
and upon receipt of itemized invoices, submitted in tripliC{lte"" to the contract manager.
The invoice amount will be based on the actual work performed by task. Vendor will
submit an invoice to the City monthly.
B. Said compensation shall not be altered unless there is significant alteration in the scope,
complexity or character of the work to be performed. City and Vendor shall agree upon
any such significant alteration in writing before commencement of performance of such
significant alteration by Vendor.
Any adjustment of the total cost of services will only be permitted when the Vendor
establishes and City has agreed in writing that there has been, or is to be, a significant
change in:
1. Scope, complexity, or character of the services to be performed;
2. Conditions under which the work is required to be performed; and
3. Duration of work if the change from the time period specified in the Agreement
for completion of the work warrants such adjustment. .
C.
The Vendor is required to comply with all Federal, State and local laws and ordinances
applicable to the work. The Vendor is required to comply with minimum wage rates in
accordance with Califomia Labor Code Section 1770.
6. PAYMENT BY CITY
A. The billings for all services rendered pursuant to this Agreement shall be submitted every
month by Vendor to City and shall be paid by City within twenty (20) days after receipt
of same, excepting any amounts disputed by City. Dispute over any invoiced amount
shall be noticed to the Vendor within ten (10) days of billing and a meet and confer
meeting for purposes of resolution of such dispute shall be initiated by the City within
(10) days of notice of such dispute. All tasks as specified in Exhibit "1" shall be
completed prior to final payment.
B. No payment will be made for any work performed prior to approval of this contract by
City and Notification to Proceed.
7. SUPERVfsION AND ACCEPTANCE OF SERVICES
A.
The Director of Facilities Management of City, "or his designee, shall have the right of
general supervision over all work performed by Vendor and shall be City's agent with
respect to obtaining Vendor's compliance hereunder. No payment for any services
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10.
Exhibit "Au
rendered under this Agreement shall be made without prior approval of the Director of
Facilities Management or his designee.
8.
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COMPLIANCE WITH CIVIL RIGHTS LAWS
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Vendor hereby certifies that it will not discriminate against any employee or applicant for
employment because ofrace, color, religion, sex, marital status, age, handicap or national origin.
Vendor shall comply with all State and Federal Civil Rights Laws in its hiring practices and
employee policies. Such action shall include, but not be limited to, the following: recruitment
and recruitment advertising, employment, upgrading, and promotion.
9. TERMINATION OF AGREEMENT
A.
This Agreement may be terminated by either party upon thirty (30) days' written notice
in the event of substantial failure of the other party to perform in accordance with the
terms of this Agreement. Each party shall have twenty (20) days following the date of
such notice within which to correct the substantial failure, giving rise to such notice. In
the event of termination of this Agreement, CitY, shall within thirty (30) days pay Vendor
for all the fees, charges and services performed to City's satisfaction by Vendor, which
finding of satisfaction shall not be unreasonably withheld. Vendor hereby covenants and
agrees that upon termination of this Agreement for any reason, Vendor will preserve and
make immediately available to the City, or its designated representatives, maps, notes,
correspondence, or records related to work paid for by the City and required for its timely
completion, and to fully cooperate with City so that the work to be accomplished under
this Agreement may continue within forty-five (45) days ofterrnination. Any subsequent
use of such incomplete documents, other than their originally intended use, shall be at the
sole risk of the City, and the City agrees to hold harmless and indemnify Vendor from
any claims, losses, costs, including attorney's fees and liability arising out of such use.
Vendor shall be compensated for such services in accordance with Exhibit "1".
B. This Agreement may be terminated for the convenience of the City upon thirty (30) days
written notice to Vendor. Upon such notice, Vendor shall provide work product to City,
and City shall compensate Vendor in the manner set forth above.
C. Following the effective date oftermination of this Agreement pursuant to this section, the
Agreement shall continue until all obligations arising from such termination are satisfied.
CONTINGENCIES
In the event that, due to causes beyond the control of and without the fault or negligence of
Vendor, Vendor fails to meet any of its obligations under this Agreement, and such failure shall
not consti;Ute a default in performance, the City may grant to Vendor such extensions of time
and ~e other arrangements or additions, excepting any increase in payment, as may be
reasonable under the circumstances. Increases in payment shall be made only under the
"changes" provision of this Agreement. Vendor shall notify City within three (3) days in writing
when it becomes aware of any event or circumstances for which it claims or may claim an
extension.
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Exhibit "An
e II. . INDEPENDENT CONTRACTOR
Vendor shall act as an independent contractor and shall not be consid~ed an employee of the
City in the performance of the services provided for under this Agreement. Vendor shall furnish
such services in its own manner. This Agreement is not intended and shall not be construed to
create the relationship of agent, servant, employee, partnership, joint venture, or association
between Vendor and the City.
12. ASSIGNMENT OR SUBCONTRACTING
Vendor shall not assign this Agreement, or any portion thereof without the written consent of
City. Any attempt by Vendor to assign or subcontract any performance of this Agreement
without the written consent of the City shall be null and void and shall constitute a breach of this
Agreement. All subcontracts exceeding $10,000 shall contain all provisions of this contract.
13. NOTICES
All official notices relative to this Agreement shall be in writing and addressed to the following
representatives of Vendor and City:
VENDOR
CITY
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Sherri Proto
Advanced Security
PO Box 3276
Fontana, CA 92334
Jim Sharer .
. Director of Facilities Management
300 N. "D" Street
San Bernardino, CA 92418
14. RESPONSIBILITIES OF PARTIES
A. The Vendor may reasonably rely upon the accuracy of data provided by the City or its
agents.
B. Upon completion of all work under this contract, ownership and title to all reports,
documents, plans, specifications, and estimates produced as part of this contract will
automatically be vested in the City and no further agreement will be necessary to transfer
ownership to the City.
C.
For the purpose of determining compliance with Public Contract Code Section 10115, et.
seq. and Title 21, California Code of Regulations, Chapter 21, Section 2500 et. seq.,
when applicable, and other matters connected with the performance of the contract
pursuant to Government Code Section 8546.7, the Vendor, subconsultant, and the City
s!J.aH'maintain all the books, documents, papers, accounting records, and other evidence
pertaining to the performance of the contract, including but not limited to, the costs of
administering the contract.
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All parties shall make such materials available at their respective offices at all
reasonable times during the cOIltract period and for three years from the date of final
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Exhibit "An
payment under the contract. The State, the State Auditor, or any 'duly authorized
representative of the Federal government having jurisdiction under Federal laws or
regulations (including the basis of Federal funding in whole or in part) shall have
access to any books, records, and documents of the Vendor....that are pertinent to the
contract for audits, examinations, excerpts, and transactiGns; and copies thereof shall
be furnished if requested.
15.
HOLD HARMLESS CLAUSE
A. Vendor shall indemnify, defend and hold free and harmless the City, its officers, and its
employees from all claims, damages, costs, expenses, and liability, including, but not
limited to attorney's fees, imposed upon them for any alleged infringement of patent
rights or copyrights of any person or persons in consequence of the use by City, its
officers, employees, agents, and other duly authorized representatives, of programs or
processes supplied to City by Vendor under this Agreement.
B. The prevailing party in any legal action to enforce or interpret any provisions of this
Agreement will be entitled to recover from'the losing party all reasonable attorneys' fees,
court costs, and necessary disbursements in connection with that action. The costs,
salary, and expense of the City Attorney and members of his office, in connection with
that action shall be considered as attorneys' fees for the purposes of this Agreement.
16.
INDEMNITY
Vendor shall indemnify, defend and hold harmless City from and against any and all claims,
demands, suits, actions, proceedings, judgments, losses, damages, injuries, penalties, costs,
expenses (including reasonable attorney's fees), and liabilities, of, by, or with respect to third
parties, which arise from Vendor's negligent performance of services under this Agreement.
Vendor shall not be responsible for, and City shall indemnify, defend, and hold harmless Vendor
from and against, any and all claims, demands, suits, actions, proceedings, judgments, losses,
damages, injuries, penalties, costs, expenses (including reasonable attorney's fees) and liabilities
of, by or with respect to third parties, which arise from the City's negligent performance under
this Agreement. With respect to any and all claims, demands, suits, actions, proceedings,
judgments, losses, damages, injuries, penalties, costs, expenses (including reasonable attorney's
fees) and liabilities of, by or with respect to third parties, which arise from the joint or concurrent
negligence of Vendor and City, each party shall assume responsibility in proportion to the degree
of its respective fault.
17.
LIABILITY/INSURANCE
Vendor shall maintain insurance policies meeting the minimum requirements set forth herein. All
insurance m!lifitained by the Vendor shall be provided by insurers satisfactory to the City.
Certificates"evidencing all insurance coverage required herein shall be delivered to the City prior to
. the Vendor performing any of the services under this Agreement. All insurance certificates required
herein shall name the City as an additional insured and provide for thirty-(30) days written notice
from the insurer to the City prior to cancellation of any insurance policy of the Vendor.
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Exhibit "An
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A. ComDrehensive General Liability. and Automobile Insurance. The Vendor shall
maintain comprehensive general liability and automobile liability ins)l1'8l1ce with a combined
single limit of not less than One Million Dollars ($I,OOO,OOO.OO)pef occurrence.
B. Worker's ComDensation Insurance. The Vendor shall maintain worker's compensation
insurance in accordance with the laws of the State of California for all workers employed
by the Vendor.
18. VALIDITY
Should any provision herein be found or deemed to be invalid, this Agreement shall be construed as
not containing such provision, and all other provisions which are otherwise lawful shall remain in
full force and affect, and to this end the provisions of this Agreement are declared to be severable.
19 ENTIRE AGREEMENT
This Agreement represents the entire and integrated agreement between the parties hereto and
supersedes all prior and contemporaneous negotiations, representations, understandings, and
agreements, whether written or oral, with respect to the subject matter thereof. This Agreement may
be amended only by written instrument signed by both parties.
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Exhibit uA"
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AGREEMENT FOR Services with Advanced Security.
IN WI1NESS WHEREOF, the parties hereto have caused this Agreement to.Pe executed on the date
written above by their duly authorized officers on their behalf. / !
ATTEST:
CITY OF SAN BERNARDINO
BY:
Rachel Clark, City Clerk
City of San Bernardino
BY:
Judith Valles, Mayor
City of San Bernardino
Advanced Security
BY:
Signature
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NAME:
TITLE:
Approved as to form
and legal content:
JAMES F. PENMAN
City Attorney
BY:
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EXHIBIT 1
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September 4. 2002
SUBJECT: REOUEST FOR PROPOSALS RFP F-03-011
Gentlemen/Ladies:
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The City of San Bernardino (City) invites proposals from qualified vendors for:
Security Guard Service
on behalf of the City's Facilities Management Department.
Please read this entire RFP package. paying particular attention to due dates, the
lnstmctions to Offerors, Technical Specifications, General Specifications and
Proposal/Price Forms. Proposals must include all requested information and forms, and
must be signed by an authorized agent of the offering company in order to be considered
responsive.
Sincerely.
Marsha Zeller
Purchasing Manager
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SECTION I.
INSTRUCTIONS TO OFFERORS
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I. INSTRUCTIONS TO OFFERORS
A.
Pre-proposal Conference
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A mandatory pre-proposal conference will be held at 1O:00.a.m.. September I I.
2002 at the Metrolink Station. 1204 W. Third Street. San Bernardino. CA 92405.
All prospective Offerors are required to attend the pre-proposal conference.
B.
Examination of Proposal Documents
I. By submitting a proposal, the Offero~. represents that it has thoroughly
examined and become. familiar with the work required under this RFP and
that it is capable of performing quality work to achieve the City's
objectives.
2. The City reserves the right to remove from its mailing list for future RFPs.
for an undetermined period of time. the name of any Offeror for failure to
accept a contract. failure to respond to two (2) consecutive RFPs and/or
unsatisfactory performance. Please note that a "No Offer" is considered a.
response.
c.
. Addenda
Any City changes to the requirements will be made by written addendum to this
RFP. Any written addenda issued pertaining to this RFP shall be incorporated into
the terms and conditions of any resulting Agreement. The City will not be bound
to any modifications to or deviations from the requirements set forth in this RFP
as the result of oral instruction.
D. Clarifications
1. Examination of Documents
Should an Offeror require clarifications of this RFP, the Offeror shall
notify the City in writing in accordance with Section D.2 below. Should it
be found that the point in question is not clearly and fully set forth. the
City will issue a written addendum clarifying the matter which will be sent
to all persons who have requested the RFP.
2.
Submittine: Reauests
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a.
With the exception of oral questions asked at any pre-proposal
conferences, all questions, clarifications or comments shall be put
Bid Spec. # F-OI-"
Page 4 000
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in wrltmg and must be received by the City no later than
September 18. 2002. and be addressed as follows:
City of San Bernardino
300 North "D" Street
4th floor. Attn: Carol Doemner
. San Bernardino. CA 92418
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b. The exterior envelope of all requests for clarifications. questions
and comments must be clearly labeled, "Not an Offer." The City is
not responsible for failure to respond to a request that has not been
labeled as such.
The City will a:!so accept questions sent by facsimile machines;
however. all faxed questions must be received by the City no later
than the date and time specified above. Send facsimile
transmissions to (909) 384-5043, attention Carol Doemner.
c. Inquiries received after September 18, 2002 wiIl not be accepted.
3.
City ResDonses
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Responses from the City will be communicated in writing to all recipients
of this RFP, and will be postmarked no later than September 23,2002.
E. Submission of Pro Dosa Is
1. Date and Time
All proposals are to be submitted to City of San Bernardino, Attention:
Carol Doemner. Proposals received after 3:00 p.m., September 30, 2002,
will be rejected by the City as non-responsive.
2. Address
Proposals shall be addressed as follows:
City of San B!lrnardino
300 N. "D" Street, 4th floor
San Bernardino, CA 92418.
, ,iProposals may be delivered in person to the Purchasing Department. 4th
",,' floor of the above address.
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Bid Spec. # F-O 1-* *
Page 5 of 30
3.
Identification of Proposals
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Offeror shall submit Ii proposal package consisting of:
a) a signed original and two (2) copies of its proposa~, and
b) a completed and signed Price form in a ~d envelope,
separate from the proposals, marked "Price Form".
The proposal package shall be addressed as shown above, bearing the
Offeror's name and address and clearly marked as follows:
"RFP F-03-011:
Security Guard Service"
4. Acceptance of Proposals
a. The City reserves the right to accept or reject any and all proposals,
or any item or part thereof, or to waive any informalities or
irregularities in proposals.
b. The City reserves the right to withdraw this RFP at any time
without prior notice and the City makes no representations that any
contract will be awarded to any Offeror responding to this RFP.
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c.
The City reserves the right to postpone proposal opening for its
own convenience.
F. Pre-Contractual Expenses
Pre-contractual expenses are defined as expenses incurred by the Offeror in:
I. preparing its proposal in response to this RFP;
2. submitting that proposal to City;
3. negotiating with City any matter related to this proposal; or
4. any other expenses incurred by the Offeror prior to date of award, if any,
of the Agreement.
The City shall not, .in any event, be liable for any pre-contractual expenses
incurred by Offeror in the preparation of its proposal. Offeror shall not include
any sulth expenses as part of its proposal.
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Bid Spec. # F-ol-**
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G.
Contract Award
Issuance of this RFP and receipt of proposals does not commit the City to award
an Agreement. The City reserves the right to postpone proposal opening for its
own convenience. to accept or reject any or all proposals receiv;p.i{ response to
this RFP. to negotiate with other than the selected Offeror(s) s!lliuld negotiations
with the selected Offeror(s) be terminated, to negotiate with more than one
Offeror simultaneously. or to cancel all or part of this RFP. The Citv also
reserves the ri~ht to aDDortion the award amon~ two or more Offerors.
AcceDtance of Order
The successful Offeror will be required to accept a Purchase Order and/or a
written Agreement in accordance with and including as a part thereof the
published notice of Request for Proposals, including all requirements. conditions
and specifications contained therein, with no exceptions other than those
specifically listed in the written purchase order and/or Agreement.
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Bid Spec. # F-OI-.'
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SECTION II.
TEC~CALSPECIFICATIONS
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Bid Spec. # F-Ol."
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Page 8 oDO
City of San Bernardino
TECHNICAL SPECIFICATIONS
BID SPECIFICATION NO. F-03-01 I
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REQUISITION # /.,
Security Guard Services for the MetroIink Station,
1204 W. Third Street, San Bernardnio, CA 92405
NOTICE "SPECIAL INSTRUCTIONS TO THE BIDDER"
Services:
Bidder shall complete right-hand column indicating brief reasoning for
exceptions to requirements when not acceptable. State "Acceptable" if
requirements are agreeable as set forth in left-hand column.
FAILURE TO COMPLETE RIGHT HAND COLUMN WILL INVALIDATE BID
CATEGORY I ACCEPTABLE I AS SPEClflED
Security Guard Services for the Metrolink Train'Station
l. SCOPE
The City requires a security guard in uniform - 2 shifts-
from 4:00 am until 10:30p.m, 18.5 hours per day, Monday
through Saturday (until 10:30 p.m., or until the last train
arrives at the station and the public safely clears the parking
area. whichever comes 1st).
2. REOUlREMENTS
. The security guards provided will have the necessary
training, ability, and Supervisor oversight to perform all
of the proposal duties, and shall always maintain a neat
and professional appearance.
. The security guards will always conduct themselves with
a professionall"respectful attitude and demeanor in any
interactior1~ilh the public. '
. The security guards on duty shall always have the means
Bid Spec. # F.OI."
tit
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tit
on their person to contact all emergency services as
required. fire. police. or ambulance. Either through radio
or cell phone.
.
3. UNIFORM
,If
The security guard wi II wear a clean and pressed police
style uniform acceptable to the City for each shift.
4. DUTIES
o Providing surveillance of the property and securing the
Metrolink platform and site from incide~ce.lnsure the
Metrolink gate to the platform is closed, as safety to the
public requires.
o Monitor and observe all vehicles within the parRing areas.
Provide foot patrol sweeping of the property and parking
lots on an irregular basis, but at least a minimum of 3
times per hour. Immediately notify the City of San
Bernardino Police Department of irregularities or criminal
activity.
o Document on a daily basis a log of activities, incidents,
and iJiteractions. either with public, Supervisor, City
personnel, or emergency services on a. report format
acceptable to the City of San Bernardino.
5. SERVICE GUARD COMPANY SHALL:
o Provide the necessary training and supervision for each.
security guard proposed for the Metrolink site.
o Insure the security guards assigned to the Metrolink site
are neat and professional in appearance, and conduct
themselves as described above.
o Provide sufficient unscheduled Supervisor visits to the
site to monitor and insure the duties are being properly
executed.
o Review the daily log/report of the security guards, submit
copies of each to the City on a biweekly basis.
6. SECURITY PROPOSAL SHALL INCLUDE:
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o An addressihg of the above requirements point by point.
. A total annual cost based upon the above number of
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Bid Spec. # F-OI."
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Page 10 of30
desired hours and days of service.
. An hourly cost breakdown for the security guards hours
for regular time. time and a half. and double time. All
associated overhead. benefits, and supervision are to be
included in the hourly rate.
. A list of any days of the year when service is unavailable,
or will costthe City of San Bernardino above and beyond
regular time hourly rates.
· List the certifications or any specific training that the
proposed security guards and their supervisors will hold.
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Bid Spec. # F-OI..'
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Page 2 000
SECTION 1lI.
PROPOSAL CONTENT AND FORMS
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HI. PROPOSAL CONTENT AND FORMS
A.
PROPOSAL FORMAT AND CONTENT
1. Presentation
Proposals shall be typed. double spaced, and submitted on 8- 112" x II"
size paper. Offers should not include any unnecessarily elaborate or
promotional material. Information should be presented in the order in
which it is requested. Lengthy narrative is discouraged, and presentations
should be brief and concise. Proposals should not exceed fifty (50) pages
in length, excluding any appendices.
2. Letter of Transmittal
A Letter of Transmittal shall be included with the proposal, addressed to (buyer's
name), and must, at a minimum, contain the following:
a. identification of Offeror, including name, address and telephone;
b.
proposed working relationship between Offeror and
subcontractors, if applicable;
c. acknowledgment of receipt of all RFP addenda, if any;
d. name, title, address and telephone number of contact person during
period of proposal evaluation;
e. a statement to the effect that the proposal shall remain valid for a
period of not less than 90 days from the date of submittal; and
f. signature of a person authorized to bind Offeror to the terms of the
proposal.
3. Technical ProDosal
a. Qualifications. Related EXDerience and References of Offeror
"
This section of the proposal should establish the ability of Offeror
to satisfactorily perform the required work by reasons of:
experience in performing work of a similar nature; demonstrated
competence in the services to be provided; strength and stability of
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the firm: staffirig capability; work load: record of meeting
schedules on similar projects; and supportive client reference.
Offeror shall:
(I) provide a brief profile of the firm, including the types of
services offered; the year founded; form of the organization
(corporation, partnership, sole proprietorship): number. size
and location of offices: number of employees:
(2) provide a general description of the firm's financial
condition; identify any conditions (e.g., bankruptcy,
pending litigation, planned office closures, impending
merger) that may impede Offeror's ability to complete the
project;
(3) describe the firm's experience in performing work of a
. similar nature to that solicited in this RFP, and highlight the
participation in such work by the key personnel proposed
for assignment to this project:
(4)
identify subcontractors by company name, address, contact
person, telephone number and project function and describe
Offeror's experience working with each subcontractor; and
(5) provide, as a minimum, three (3) written testimonials as
references from the project manager for each project cited
as related experience; reference shall furnish the name, title,
address and telephone number of the person( s) at the client
organization who is most knowledgeable about the work
performed. Offeror may also supply references from other
work not cited in this section as related experience.
b. ProDosed Staffinl!: and Proiect Or!mnization
This section of the proposal should establish the qualifications of
the proposed project staff.
Offeror shall:
,.;
(I)
provide education, experience and applicable professional
credentials of project staff;
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(2)
furnish brief resumes (not more than two [2] pages each)
for the proposed Project Manager and other key personnel;
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(3)
indicate adequacy of labor resources utilizing a table
projecting the labor-hour allocation to the project by
individual task; .
(4) identify key personnel proposed to perform the work in the
specitied tasks and include major areas of subcontract
work;
(5) include a project organization chart which clearly
delineates communication/reporting relationships among
the project staff; and
(6) include a statement that key personnel will be available to
the extent proposed for the duration of the project
acknowledging that no person designated as "key" to the
project shall be removed or replaced without the prior
written concurrence of the City.
c.
Work Plan
Offeror shall provide a narrative which addresses the Scope of
Work and shows Offeror's understanding of the City's needs and
requirements.
Offeror shall:
(I) describe the approach to completing the tasks specified in
the Technical Specifications;
(2) outline sequentially the activities that would be undertaken
in completing the tasks and specify who would perform
them; and
(3) furnish a schedule for completing the tasks in terms of
elapsed weeks from the commencement date.
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Offeror may also propose enhancement or procedural or technical
innovations to the Technical Specifications which do not
materially deviate from the objectives or required content of the
project.
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d.
Excell tio nslDevia tions
State any exceptions to or deviations from the requirements of this
RFP. segregating "technical" exceptions from "contractual"
exceptions. Where Offeror wishes to propose alternative
approaches to meeting the City's technical or contractual
requirements, these should be thoroughly explained.
4. Allllendices
Information considered by Offeror to be pertinent to this project and which
has not been specifically solicited in any of the aforementioned sections
may be placed in a separate appendix section. Offerors are cautioned.
however. that this does not constitute an invitation to submit large
amounts of extraneous materials; appendices should be relevant and brief.
B.
LICENSING AND CERTIFICATION REOUIREMENTS
By submitting a proposal, offeror warrants that any and all licenses and/or
'certifications required by law, statute, code or ordinance in performing under the
scope and specifications of this RFP are currently held by offeror, and are valid
and in full force and effect. Copies or legitimate proof of such licensure and/or
. certification shall be included in Offeror's proposal. Prollosals lackinl! cODies
and/or Droof of said licenses and/or certifications mav be deemed 11011-
resDonsive and may be reiected.
c.
COST AND PRICE FORMS
Offeror shall complete the Price Form in its entirety including: I) all individual
tasks listed and total price; 2) basis on which prices are quoted; and 3) Offeror's
identification information including a binding signature.
Offeror shall state cash discounts offered. Unless discount payment terms are
offered. payment terms shall be "Net 30 Days". Payment due dates. including
discount period, will be computed from date of City acceptance of the required
services or of a correct and complete invoice, whichever is later, to the date City's
check is mailed. Any discounts taken will be taken on full amount of invoice,
unless other charges are itemized and discount thereon is disallowed.
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PRICE FORM
(To be submitted in a sealed envelope separate from proposal documents)
REQUEST FOR PROPOSALS:
RFP F-03-011
DESCRIPTION OF WORK:
Security Guard Service
Advanced Security
OFFEROR'S NAME/ADDRESS:
PO Box 3276
Fontana. CA 92334
NAMFJTELEPHONE NO. OF
e AUTHORIZEDREPRESENTATlVE Sherri Proto
909-357-9407
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ANNUAL PURCHASE ORDER
Etlective on or about October l, 2002 through June 30, 2003 plus two single year options, for
City's partial requirements, on an as-needed basis, with no guaranteed usage for Security Guard
Service.
Option year one, if exercised. shall be effective July I, 2003 through June 30, 2004. Option year
two, if exercised, shall be effective July 1.2004 through June 30, 2005. Actual option year pricing
shall be negotiated with the successful Offeror(s) prior to exercising of any given option year.
Option years shall become effcctive only upon issuance by the City ofa duly authorized Purchase
Order.
Please provide detailed Firm Fixed Price cost inlormation in the spaces provided below, and any
other incidental or additional costs required to complete the Technical Specification requirements.
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~ Description UIM Cost
001 Unifonned Security Guard Regular Time - per hour S 10.75
002 Unifonned Security Guard Overtime - per hour SO
003 Uniformed Security Guard Holiday - per hour SO
004 Other SO
005 Total Annual Estimated Cost S 46536,75
Are there any other additiOnal or incidental costs which will be r~ your finn in order to
meet the requirements of the Technical Specifications? Yes ("'No) (circle one), If you
answered "Yes", please provide detail of said additional costs: '----'"
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Please indicate any elements of the Technical Specifications which cannot be met by your:firm. _
f\,f/tr
Have you included in your proposal all. informational items and forms as request~'0 No
. (circle one). If you answered ''No'', please explain: ~
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This offer shall remain :linn for 90 days from RFP close date.
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Terms and conditions as set focth in this RFP apply to this proposal.
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Cash discount allowable 0 %
(30) days.
days; unless otherwise stated, payment terms are: Net thi
In signing this proposal, Ofii:ror warrants that all certifications and docwnents requested herein ar.
attached and properly completed and signed
From time to time, the City may issue one or more addenda to this RFP. Below, please indicate all
Addenda to this RFP received by your firm, and the date said Addenda was/were received.
Verification of Addenda Received
Addenda No:
Addenda No:
Addenda No:
Received on:
Received on:
Received on: '~ill
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AUTHORIZED SIGNATURE:
PRINT SIGNER'S NAME AND TITLE: . Sherri Proto
Owner
DATE SIGNED:
9h5/oZ
PHONE: (909) 357-9407
Advanced Security
PO Box 3276
Fontana, CA 92334
FAX: (909) 429-2095
COMPANY NAME & ADDRESS:
IF NOT SUBMITl1NG AN OFFER, PLEASE STATE REASON(S) BEWW:
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Qption Year 1
July 1, 2003 - June 30, 2004.
e ~ Description UIM
..
001 Uniformed Security Guard Regular Time - per hour
002 Uniformed Security Guard Overtime - per hour
003 Uniformed Security Guard Holiday - per hour
004 Other
005 Total Annual Estimated Cost
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S 11.75
SO
SO
SO
S 68255.75
Are there any other additional or incidental costs which will be r
meet the requirements of the Technical SpCclfications? Yes I
ansWllTed "Yes", please provide detail of said additional costs:
your firm in order to
" (circle one). If you
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Please indicate any elements of the Technical Specifications which cannot be met by your firm. _
Have you included in your proposal all informational items and forms as requested? Yes (NO)
. (circle one). If you answered "No", please explain: _ .
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This offer shall remain firm for 90 days from RFP close date.
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Terms and conditions as set focth in this RFP apply to this proposal.
Qption Year 2
July 1,2004 - June 30, 2005
e Item Description VIM
cw
.
001 Uniformed Security Guard Regular Time - per hour $ 12.25
002 Uniformed Security Guard Overtime - per hour $ 0
003 Uniformed Security Guard Holiday - per hour $ 0
004 Other $ 0
005 Total Annual Estimated Cost $ 70933.63
Axe there any other additional or incidental costs which will be r~by your firm in order to
meet the requirements of the Technical Specifications? Yes I (No ): (circle one). If you
answered "Yes", please provide detail of said additional costs: '-../
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Please indicate any elements of the Technical Specifications which cannot be met by your firm. _
Have you included in your proposal all informational items and forms as requested? Yes ~
, (circle one). If you answered "No", please explain: !:/
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This offer shall remain firm for 90 days from RFP close date.
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Terms and conditions as set forth in this RFP apply to this proposal. .
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SECTION IV..
EVALUATION AND AWARD
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SECTION IV. EVALUATION AND A WARD
A.
EV ALUA nON CRITERIA
1. Capabilities of Firm to Effectively Complete the Project
Requirements - 30%
Depth of Offeror's understanding of, and ability to manage. City's
requirements; ability to meet task deadlines; utility of suggested
enhancements or technical innovations.
2. Qualifications of FirmlRelated Experience - 30%
Experience in providing services similar to those requested herein;
experience working with public agencies; strength and stability of the
firm; strength. stability, experience and technical competence of
subcontractors; assessment by client references; qualifications of
project staff; key personnel's level of involvement in performing
related work; logic of project organization; adequacy of labor
commitment.
3. Reasonableness of Cost and Price - 25%
Reasonableness of the individual firm-fixed pnces, and
competltlveness of quoted prices with other proposals received;
adequacy of the data in support of figures quoted; basis on which
prices are quoted.
4. Completeness of Response -15%
Completeness of response in accordance with RFP instructions;
exceptions to or deviations from the RFP requirements which the
Offeror cannot or will not accommodate: inclusion of required licenses
and certifications; other relevant factors not considered elsewhere.
B.
EV ALUA nON PROCEDURE
All proposals received as specified will be evaluated by City staff in
accordance with the above criteria. Additional sub-criteria beyond those
listed may be considered by the evaluators in applying the major criteria to
,.' tlie proposals. During the evaluation period. the City may require an on-
site visit and/or tour of the Offeror's place of business. Offerors should be
aware, however, that award may be made without vendor visits,
interviews, or further discussions.
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c.
AWARD
Depending on the dollar amounts of the offers received. City staff will
either select the vendor best meeting the above-specified criteria or submit
to City Council. for consideration and selection. the offer(s) judged by
staff to be the most competitive.
The City reserves the right to withdraw this RFP at any time without prior
notice and. furthermore. makes no representations that any contract( s) will
be awarded to any Offerors responding to this RFP. The City expressly
reserves the right to postpone proposal opening for its own convenience.
to waive any informality or irregularity in the proposals received, and to
reject any and all proposals responding to this RFP without indicating any
reasons for sllch rejection.
The City also reserves the rie:ht to award its total reouirement amone:
two or more Offerors as City staff may deem to be in its best interests.
In addition. negotiations mayor may not be conducted with Offerors;
therefore. the proposal submitted should contain the Offerors most
favorable terms and conditions, since the selection and award may be
made without discussion with any Offeror.
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SECTION V.
GENERAL SPECIFICA TfoNS
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10.
11.
12.
13.
14.
15.
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GENERAL SPECIFICATIONS
I. Each proposal shall be in accordance with Request for Proposals (RFP) Number F-03-011. All
specifications are minimum. Offerors are expected to meet or exceed these specifications as written.
Offeror shall attach to proposal a complete detailed itemization and explanation for each and every
devi~tion or variation from the RFP specifications and requirements. Conditional proposals, or those
that take exception to the RFP specifications and requirements. may be considered non-responsive and
may be rejected.
2. The City reserves the right to accept or reject any and all proposals and to award a contract to the
offeror who best meets our requirements. This may include waiver arminar irregularities or
discrepancies. or nonconformity to specifications in appropriate circumstances. Purchase shall be on a
best buy basis after due consideration of all relevant factors. including but not limited to.
workmanship. accessibility of parts and service. known evidence of manufacturer's or offeror's
responsibility and record. durability and kn.own operational record of product and suitability as well as
confonnity to City needs and requirements. In all cases the best interest of the City shall prevail in all
contract awards.
3. The City of San Bernardino reserves the right to purchase more or less than the quantities specified
at unit prices offered.
4. Proposals shall be firm offers. subject to acceptance or rejection within 90 days of the opening thereof.
5. Regular dealer. No offeror shall be acceptable who is not a reputable manufacturer, dealer or provider
of services of such items as submitted for proposal consideration.
6. All materials. workmanship and finish entering into the construction of the equipment must be of the
best of these respective kinds and must conform to the character of the equipment and the service for
which it is intended to be used and shall be prodHced by use of the current manufacturing processes.
"Seconds", factory rejects. and substandard goods are not acceptable.
7, Each offeror shall submit with his proposal a copy of the proposed product specifications. complete
detailed drawings. and other descriptive matter in sufficient detail to clearly describe the equipment,
materials. services and parts offered.
8. Manufacturer and/or Contractor (Contractor) shall defend any and all suits and assume all liability for
any and all claims made against the City of San Bernardino. or any of its officials or agents for the use
of any patented process. device or article forming a part of equipment or any item furnished under the .
contract.
9. Each offeror must state in his proposal the guaranteed delivery date of product and/or services in
number of calendar days from the date of contract execution by the City of San Bernardino. time is of
the essence relative to this contract. Contractor shall prosecute the work continuously and diligently
and shall deliver the offered items at the earliest possible date following the award of the contract.
Each offeror shall list in his proposal all factory. manufacturer's and/or dealer's warranty and/or
guarantee coverage and shall submit such written documents evidencing the same attached to the
proposal.
Contractor shall furnish and deliver to the City complete equipment and/or services as proposed and
awarded, ready for installation and fully equipped as detailed in these specifications.
Price shall be quoted F.O.B. San Bernardino(alltransportation charges shall be fully prepaid). and
shall include all discounts. Offer shall include California sales tax, where applicable, computed at the
rate of 7.50% (this will normally be shown as a separate line item on the price form).
City shall make payment within thirty (30) days after the complete delivery and acceptance of the
specified items by the City of San Bernardino and receipt of the offeror's priced invoice.
All "standard equipment" is included in any offer. Offerors furnishing proposals under these
specifications;hall supply all items advertised as "standard" equipment and/or services even if such
items are..not stipulated in the specifications. unless otherwise clearly excepted in the proposal.
The items which the offeror proposes to fumish the City must comply in all respects with the
appropriate safety regulations of all regulatory commissions of the Federal Government and the State
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of California. whether such safety features and/or items have been specifically outlined in these
specifications or not.
16. Contractor delivering equipment and/or services pursuant to this RFP specifications shall guarantee
that equipment and/or services meet specifications as set forth herein. If it is found that equipment
and/or services delivered do not meet requirements of these specifications the Contractor shall be
required to correct the same at their own expense
17. By submitting a bid. each offeror agrees that in the event complete delivery is not made within the
time or times set forth p.ursll~nt to this specification. damage will be sustained by the City. and that it
is. and will be impractical and e'tremely difficult to ascertain the actual damage which the City will
sustain in the event of and by reason ofstlch delay.
18. In case the delivery of the items under this contract is delayed due to strikes. injunctions. government
controls. or by reason of allY cause or circumstance beyond the control of the contractor, the time for
delivery may be extended (in the City.s sole discretion) by a number of days to be determined in each
instance by mutual written agreement between the Contractor and the Purchasing Manager of the City
of San Bernardino. The City shall not unreasonably refuse such extension.
19. Contract. Each proposal shall be submitted.and received with the understanding that acceptance by the
City of San Bernardino of proposal in response to this solicitation shall constitute a contract between
the Contractor and the City. This shall bind the Contractor to furnish and deliver at the prices offered
and ill complete accordance with all provisions of RFP No. F-03-011. In most cases the basis of award
will be the City"s standard purchase order that mayor may not incorporate this solicitation by
reference.
20. Prohibited interest. No member. officer, or employee of the City or of any agency of the City during
his tenure or for one year thereafter shall have any interest. direct or indirect in this contract or the
proceeds thereof. Furthermore. the parties hereto covenant and agree that to their knowledge no board
member. officer or employee of the City has any interest, whether contractual. non-contractual.
financial or otherwise. in this transaction. or in the business. of the contracting party other than the
City. and that if any such interest comes to the knowledge of either party at any time, a full and
complete disclosure of all such information will be made in writing to the other party or parties, even
if such interest would not be considered a conflict of interest under Article 4(commencing with Section
1090) or Article 4.6 (commencing with Section 1120) of Division 4 of Title I of the Government Code
of the State of California.
21. One Document. These specifications, the notice inviting proposals. RFP F-03-0 11. the contractor's
proposal. the written agreement executed by the parties. the purchase order and all documents referred
to in the complete specifications and purchase order, and all modifications of said documents shall be
construed together as one document. Anything called for in anyone of said documents shall be
deemed to be required equally as if called for in all. Anything necessary to complete the work
properly shall be performed by the contractor. whether specifically set omin the contract or not. All
sections of the specifications shall be read as constituting a whole and not as an aggregation of
individual parts, and whatever is specified in one section shall be construed as applying to all sections.
22, The City of San Bernardino reserves the right to accept or reject any and all proposals.
23. Prompt payment. Each offeror may stipulate in the proposal a percentage prompt payment discount to
be taken by the City in the event the City makes payment to the Contractor within ten(lO) working
days of receipt of material and approval of invoice. For the purpose of this provision. payment is
deemed to be made on the date of mailing of the City check. NOTE: prompt payment discounts will
only be used during bid evaluation in the case of ties.
24. Inquiries. Direct all inquiries to Carol Doemner at 909-384-5548. Technical questions may be sent via
fax to 909-384-5043. The answers to material questions will be provided to all potential offerors.
25. Proposal/Price forms. No proposal will be acceptable unless prices are submitted on the pricing forms
furnished herein. the pricing forms are submitted in a separate sealed envelope. and all required forms
are completecYand included with proposal. Deliver all proposals. signed and sealed to the Purchasing
Divlsion.l'inance Department at 300 North "D" Street, 4" Floor, City Hall, San Bernardino, California
92418. CLEARLY MARK THE SPECIFICATION TITLE "Security Guard Service" AND
NUMBER "F-03-011" ON THE OUTSIDE OF THE ENVELOPE.
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26. Time. All proposals must be received in the Purchll!;ing Division no later than 3:00 p.m. Monday.
September 30. 2002. where at such time and said place proposals will be publicly opened. examined
and declared. Any proposal may be withdrawn by offeror prior to the above scheduled time for the
opening of proposals. Any proposal received after that time and date specitied shall NOT be
considered.
27. The City of San Bernardino reserves the right at its own discretion to award separate contraclS for each
category. or to award multiple contracts. or to award one contract for furnishing and delivering of all
equipment andior services in all categories.
28. Equipment. In the purchase of equipment, Contractor shall be required to furnish one (I)
OPERATORS MANUAL and one (I) PARTS MANUAL for all equipment offered.
29, In submitting a proposal to a public purchasing body, the offeror agrees that if the proposal is
accepted. it will assign to the purchasing body all rights, title, and interest in and to all causes ofaction
it may have under Section 4 of the Clayton Act (U,S.C. Sec 15) or under the Cartwright Act (Chapter
2. commencing with Section 16700 of Part 2 of Division 7 of the Business and Professions Code),
arising from purchases of goods, materials. or services by the offeror for sale to the purchasing body
pursuant to the proposal. Such assignment shall be made and become effective at the time the
purchasing body tenders final payment to the offeror.
30. CONTRACTOR shall indemnify, defend and hold City. its officers, employees and agents harmless
from any claim. demand, liability, suit, judgment or expense (including, without limitation. reasonable
costs of defense) arising out of or related to Contractor's performance of this agreement. except that
such duty to indemnify, defend and hold harmless shall not apply where injury to person or property is
caused by City's willful misconduct or sole negligence, The costs. salary and expenses of the City.
Attorney and members of his office in enforcing this Agreement on behalf of the City shall be
considered as "attorney's fees" for the purposes of this paragraph,
31. While not restricting or limiting the foregoing, during the term of this Agreement, Contractor shall
maintain in effect policies of comprehensive public, general, and automobile liability insurance, in the
amount of$ I ,000.000 combined single limit, and statutory worker's compensation coverage, and shall
file copies of said policies with the City's Risk Manager prior to undertaking any work under this
Agreement. The policies shall name the City as an additional insured and shall provide for ten (10) day
notification to the City if said policies are terminated or materially altered,
32. FAITHFUL PERFORMANCE BOND. Not required. The Contractor will be required to furnish a
cashier's check, certified check or faithful performance bond made payable to the City of San
Bernardino in an amount equal to 100% of the proposal price to insure the contractor's faithful
performance of this coniract. Said surety shall be subject to the approval of the City of San
Bernardino. bonds shall be in accordance with Ordinance No. 821, Section 2400, and the corporation
issuing said bond shall have a rating in Best's most recent insurance guide of "A" or better.
33. Written contract documents. duly authorized and signed by the appropriate authority, constitute the
complete and entire agreement(s) that may result from the RFP.
34. City may. at its discretion. exercise option year renewals for up to 5 years. in one year increments.
35. By subm itting a proposal, offeror warrants that any and all licenses andlor certifications required by
law. statute. code or ordinance in performing under the scope and specifications of this RFP are
currently held by offeror, and are valid and in full force and effect, Copies or legitimate proof of such
licensure andlor certification shall be included in offeror's proposal. ProDosa(s lackin!! cODies
and/or oroof of said licenses and/or certifications maY be deemed non-resDonsive and may be
rejected.
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OFFICE OF THE CITY CLERK
RACHEL G. CLARK, C.M.C. . CITY CLERK
300 North "0" Street. San Bernardino. CA92418-0001
909.384.5002. Fax: 909.384.5158
www.ci.san-bernardino.ca.us
,.
October 29, 2002
Ms. Sherri Proto
Advanced Security
P.O. Box 3276
Fontana, CA 92334
Dear Ms. Proto,
At the Mayor and Common Council meeting of October 21, 2002, the City of San Bernardino
adopted Resolution 2002-336 - Resolution authorizing the execution of a contract with and
issuance of a purchase order to Advanced Security for security guard service at the Metrolink
Station in San Bernardino.
Enclosed is one (I) agreement. Please sign in the appropriate location and return the original
agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San Bernardino,
CA 92402, as soon as possible.
Please be advised that the resolution and agreement will be null and void if not executed
and returned to the City Clerk's Office by December 20, 2002.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely, {
''1Ic'cL.L(z ,j~ ~
Michelle Taylor
Senior Secretary
Enclosure
CITY OF SAN BERNARDINO
ADOPTED SHARED VALVES: Integrity. Accountability. Respect for Human Dignity. Honesty
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
November 1,2002
TO:
James Sharer, Director of Facilities Management
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2002-336 - Advanced Security
CC:
Veronica Martinez, Senior Secretary
Attached is a fully executed copy of the agreement with Advanced Security for security guard
services at the Metrolink Station in San Bernardino. The original agreement is on file in the City
Clerk's Office.
If you have any questions, please call me at ext. 3206.
, ,
, .
'.
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): lO-2I-oz.. Item #
Vote: Ayes ',3-'1 Nays ..J:r
Change to motion to amend original documents:
17-. Resolution #
Abstain P
2m2 -33<;'
Absent ?..-
Reso. # On Attachments: ~ Contract term: -
Note on Resolution of Attachment stored separately: ~
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
NullNoid After: (,,0 DA-)J /'2-20--02..
By:
Date Sent to Mayor: I D- L~O 2-
Date of Mayor's Signature: j~YLTO?-
Date of Clerk/CDC Signature: 16 -;;;>4 -O:d-
Reso. Log Updated: V'
Seal Impressed: V
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached: / Date Returned: fIr 1--0;>-
See Attached:
See Attached:
Date Memo/Letter Sent for Signature:
,(, ' ? 4 -0 ~
Request for Council Action & Staff Report Attached: Yes,,/"
Updated Prior Resolutions (Other Than Below): Yes
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634): Yes
Updated CDC Personnel Folders (5557): Yes
Updated Traffic Folders (3985, 8234, 655, 92-389): Yes
No By
No ~ By
No -L By
No L By
No/ B
Copies Distributed to:
City Attorney /
Parks & Rec.
Others:
Finance ,/
~11111e-'\
MIS
Code Compliance Dev. Services
Police Public Services Water
EDA
Notes:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready to File:1'21.1::.-
Date: I H ~ :;)-
Revised 0 II 12/0 I