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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Garrett W. Zimmon, Chief of Police Subject: Resolution of the City of San
Bernardino accepting the FY 2002/03 High
Ot':' . L Technology Grant and authorizing the
Dept: Police Department I. '". . . .. I expenditure of gtant funds in accordance to
the gtant expenditure plan.
Date: October 1, 2002
Synopsis of Previous Council Action
Resolution #2001-369 approved on December 3, 2001.
On 10/29/02 Grants Ad Hoc Committee recommended approval.
Recommended Motion:
Adopt resolution.
GARRETTW. Z
.
Contact person:
Captain Robert Curtis
Phone: 384-5606
Supporting data attached: Yes
Ward: All
FUNDING REQUIREMENTS:
Amount: $46,440.73
Source: FY 02/03 High Technology Grant
123-765-xxxx
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Finan e
Council Notes:
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Agenda Item No.~
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution of the City of San Bernardino accepting the FY 02/03 High Technology Grant and
authorizing the expenditure of the awarded grant funds in accordance to the grant expenditure
plan.
BACKGROUND
The State of California's General Fund budget for FY 02/03 includes an allocation for a High
Technology Grant for police agencies to purchase needed equipment and technology. The State
Controller has allocated a minimum grant of $15,000 to each city police chief, county sheriff and
several special districts. The remaining balance was allocated to county sheriffs and city police
chiefs based on their city/county's proportionate share of the state's population estimate as
determined by the most recent January population estimates by the Department of Finance. The
City of San Bernardino's allocation for FY 02/03 is $46,440.73. The amount allocated in FY
01/02 was $88,618.00.
The goal of the Chief of Police is to provide the men and women of the police department with
the tools and equipment necessary to accomplish the mission and objectives of the department in
an efficient and cost effective manner. Towards this end, High Technology Grant funds will be
used to purchase:
. A Tiburon CAD Supervisory Review software module.
. Miscellaneous police equipment.
On September 23, 2002, the Mayor and Common Council ratified Resolution #2002-306,
authorizing an upgrade to the Tiburon Computer Aide Dispatch (CAD) system used by the police
and fire departments and the Records Management System (RMS) used by the police
department. Additionally the resolution authorized the purchase of a new Automatic Vehicle
Locator (A VL) system for the police department. Implementation and cutover to the new CAD
system is scheduled for June 2003, with RMS scheduled for October 2003 and A VL for
December 2003. A VL will depict the actual location of each patrol unit on city maps located in
the watch commander's office and Dispatch, and allow Dispatch to easily identify the closest
available police unit to send to emergency and high priority calls for service.
The recent arrest of a police officer for serious police misconduct revealed that he used the police
department's Mobile Data Computers (MDC's) to identify his potential victims. The internal
investigation into this matter uncovered that field supervisors currently do not have the ability to
track or monitor activities that field personnel conduct on MDC's or gauge officer productivity.
They are not aware of non-emergency calls for service assigned to officers via MDC's or when
officers use MDC's to run warrant checks, drivers licenses, or vehicles licenses. These activities
were voice transmitted prior to the acquisition of MDC technology, which discouraged the
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misuse of law enforcement automated systems or easily allowed the detection of misuse and
intervention by supervisors. The CAD Supervisory Review module will restore a supervisor's
ability to monitor MDC activities of individual officers and improve officer accountability.
Supervisors will receive a mirror copy of all MDC transmissions and activities of the officer,
allowing. them to easily monitor all activities, provide closer supervision, or intervene as
necessary .
Tiburon, Inc. has provided the police department with a written quotation to develop a CAD
Supervisory Review software module for $44,282,00. Tiburon Inc. guarantees the price of the
CAD Supervisory Review module is fixed and valid unless modified by Tiburon in writing prior
to the City's acceptance. The quotation specifies that 50% of the total cost is due and payable at
the time the City accepts the proposal and the remaining 50% is due on delivery. The police
department, however, recommends that the entire cost of the program be pre-paid to Tiburon Inc.
due to the State of California's continuing budgetary problems and the possibility that unspent
High Technology Grant funds could be recalled to help balance the state's budget deficit. The
design of the CAD Supervisory Review module will be completed and ready for implementation
with the June 2003 cutover of the CAD upgrade.
Tiburon, Inc. provides Computer Aided Dispatch (CAD) software for the police and fire
department and Records Management System (RMS) software for the police department. The
software is proprietary and our licensing agreement with Tiburon, Inc. does not allow other
vendors to alter the software. The CAD Supervisory Review Software module is therefore a sole
source purchase. The police department requests that this purchase be exempted from the formal
city bid process pursuant to Section 3.04.010B4 of the San Bernardino Municipal Code.
FINANCIAL IMP ACT
There will be no impact on the City's General Fund. The Police Department will be using a total
of $46,440.73 in awarded High Technology Grant funds to purchase equipment and technology
related items listed in the grant expenditure plan.
RECOMMENDATION
Adopt resolution.
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September 27, 2002
Mr. Mike Eckley
City of San Bernardino Police Dept. - MIS Division
710 North D Street, Building B
San Bernardino, CA 92401
Subject: CAD Supervisory Review command for CAD/Ti
Dear Mike:
Tiburon is pleased to present the City of San Bernardino with this proposal to create a new supervisory
review command to track or monitor communications to and from a specific mobile unit.
Scope Description:
Tiburon will create a command for the purpose of tracking all messages that are sent from, or received by,
a specific mobile unit. A user, given specific security, will be capable of initiating the command to
monitor all MDS communications of a specific mobile unit.
Price Description:
Total cost for the new tracking command is $44,282.
Tiburon Responsibilities:
Tiburon will create a tracking command in the CAD/Ti application. The command will perform the
following functions:
. From a CAD screen the user will enter the command and the unit ID of the person to track.
. The person being tracked must be logged onto a mobile unit.
. The initiating user will receive a copy of all messages sent from and received by tracked unit.
. The use of the tracking command is controlled through the Tiburon security file.
. A user can track one person at a time.
. When the user initiating the tracking logs off the system the tracking is turned off.
. Only one person can track an individual at a time.
. Tiburon will provide documentation.
Terms and Conditions:
. Tiburon will develop the command in our office.
. Tiburon install and test the command via dial-up.
. This command will be developed and installed during the CAD/Ti project.
. Payment terms are 50 percent upon signing this proposal and 50 percent upon moving the new
application to the production system.
c
Mr. Mike Eckley
September 27, 2002
Page 2 of2
. This quote is valid for ninety (90) days.
. By the Client's acceptance of the Enhancement Proposal in the signature blocks provided below,
the Client is authorizing Tiburon to proceed with the work described herein and confirms
additional funding will be obligated. Any requisite contractual documents required by the
Client's purchasing procedures are the responsibility of the Client.
. Except as described herein above, all terms and conditions of the referenced agreement remain
unchanged and in full force and effect.
. This fixed price Enhancement Proposal is valid unless modified by Tiburon in writing prior to
Client acceptance of the Enhancement Proposal; otherwise, this Enhancement Proposal will
expire on December 25, 2002.
Should you wish to proceed with this purchase, please sign below and send the letter to Rebecca Bendel
at the Fremont office, fax (510) 792-7563.
Sincerely,
Jeffrey D. Pare'
Senior Account Executive
cc: Darrell Richards - Southwest Operations Manager
By this signature, the City of San Bernardino accepts this proposal to create a new command to track or
monitor communications to and from a mobile unit.
Mr. Mike Eckley
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RESOLUTION NO,
RESOLUTION OF THE CITY OF SAN BERNARDINO ACCEPTING THE FY 02103
HIGH TECHNOLOGY GRANT AND AUTHORIZING THE EXPENDITURE OF THE
AWARDED GRANT FUNDS IN ACCORDANCE TO THE GRANT EXPENDITURE
PLAN.
5 SECTION 1:
The Mayor and Common Council of the City of San Bernardino hereby
authorize the Police Department to accept the FY 02/03 High Technology Grant and expend the
$46,440.73 in awarded grant funds in accordance to the grant expenditure plan. .
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11 LIEN
RESOLUTION OF THE CITY OF SAN BERNARDINO ACCEPTING THE FY 02/03
HIGH TECHNOLOGY GRANT AND AUTHORIZING THE EXPENDITURE OF THE
AWARDED GRANT FUNDS IN ACCORDANCE TO THE GRANT EXPENDITURE
PLAN.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Conunon Council of the City of San Bernardino at a
meeting thereof, held on
the
day of
, 2002, by the following vote, to wit:
Council Members
Am
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Abstain
Absent
ESTRADA
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McGINNIS
DERRY
SUAREZ
ANDERSON
McCAMMACK
City Clerk
20 The foregoing resolution is hereby approved this _ day of
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,2002.
Judith Valles, Mayor
City of San Bernardino
Approved as to form and legal content:
James F. Penman, City Attorney
BY: L t,~~
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San Bernardino Police Department
FY 02/03 High Technology Grant
Expenditure Plan Narrative
Tiburon CAD SUDervisorv Review Module
High Technology Grant funding will be used to purchase a new CAD Supervisory Review
module that Tiburon, Inc. will develop for the police department. The module will be completed
and ready for implementation with the June 2003 cutover of the CADIRMS/A VL upgrade.
Miscellaneous Police EauiDment
The remaining High Technology funds will be used to purchase needed police equipment that is
not included in the General Fund budget. This includes equipment such as additional desk top
and belt tape recorders, tasers, less lethal weaponry and ammunition, etc. .
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San Bernardino Police Department
FY 02/03 High Technology Grant
Line Item Budget
ACCOUNT OBJECT & TITLE
5702 Tiburon CAD Supervisory Review program
5704 Miscellaneous police equipment
TOTAL CAPITAL OUTLAY
GRANT TOTAL
PROPOSED
$44,282.00
$ 2,158.73
$46,440.73
$46,440.73
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): ~1-4 '()2_ Item #
Vote: Ayes". ') Nays -e-
Change to motion to amend original documents: -
2 4 Resolution # 2.0:) 2. - 3S1?
Abstain --er Absent-Er
Reso. # On Attachments: ~ Contract term: -
Note on Resolution of Attachment stored separately: ==--
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
Date Sent to Mayor: 1 k S- -0 Z-
Date of Mayor's Signature: 11- c.. -()~
Date ofClerklCDC Signature: ll-l')-o;r
Date emolLetter Sent for Signature:
60 Day Reminder Letter Sent on
90 Day Reminder Letter Sent on 45th day:
See Attached:
See Attached:
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234,655,92-389):
Copies Distrib~ to:
City Attorney
Parks & Rec.
Code Compliance Dev. Services
Police./ Public Services Water
Notes:
NullNoid After: -
By: -
Reso. Log Updated: /
Seal Impressed: /
Date Returned: -
Yes V No By
Yes No~ By
Yes No~ By
Yes No 7 By
Yes No_
EDA
Finance ,/'
MIS
Others:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc,)
Ready to File: JnL
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Date:
Revised 01/12/01