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Home My WebLink About25-City Administrator , . CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Fred Wilson City Administrator Subject: OF."~",'..~;L Request for waiver of fees - YMCA Children's Christmas Parade - December 7, 2002 Date: November 7,2002 Synopsis of Previous Council Action: The Mayor and Council has approved waiver of fees for this event for the last several years. 11/26/02 - Ways and Means recommended approval Recommended Motion: That the request for a waiver of fees in the amount of $ 4,135 for facility, personnel and equipment costs associated with the 25th Annual YMCA Ch' dren's Christmas Parade, be approved. Contact person: F"r"rl INil"nn Phnn..' "i1?? Supporting data attached: yes Ward' 1 FUNDING REQUIREMENTS: Amount: $4,135 Source: (Acct. No.) 001-091-5186 (4,..,..+ nCllcr~riptinn) Finance: Council Notes: Agenda Item NO.~ S- /J/~/tJ~ CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report SUBJECT: Request from the YMCA of San Bernardino for a waiver of fees in the amount of $4, 135 to cover City departmental costs connected with their 2002 Children's Christmas Parade scheduled for December 7, 2002. BACKGROUND: On Saturday, December 7, 2002, the San Bernardino YMCA will conduct its 25th Annual Children's Christmas Parade along E Street, from 8th to Rialto. Over 2500 children are expected to participate and over 5,000 people are expected to attend the event. The Committee is requesting a waiver of City fees in connection with the event. These fees include: Department Fees Traffic Engineering: $ 1,057 labor for barricade placement/removal Police $ 2,356 for personneVvehic1es/equipment $ 368 refuse collection 354 street sweeping Public Services TOTAL $4,135 Non waivable fees and refundable securitv deoosits: Traffic Engineering $1.1 00 barricade deposit TOTAL $1,100 Previous years' waivers of personnel and equipment costs for the parade approved by the Mayor and Council were as follows: 2000 - $4,212 and 2001 - $2,587. Also attached is the organization's operating budgets for those years. FINANCIAL IMPACT: These costs will be reimbursed back to the individual departments from the $50,000 contingency amount contained in the civic and promotion fund (001-091-5186). RECOMMENDATION: Approve waiver of fees as recommended by the Ways and Means Committee at their November 26, 2002 meeting. CITY OF SAN BERNARDINO REQUEST FOR WAIVER OF FEES FOR CITY SERVICES, PERSONNEL &; EQUIPMENT ADDroval o((ee waivers are Ilranted bv the Mavor and CounciL Allow 60 davs (rom receiot of llDo/icGlion bv C/IV Administrator's Offlce for orocessinl!, Date Submitted Name of Applicant/Organization YMCA of the East Valley 10/22/02 Contact City Administrator's Office 909384-S122/Fu909384-SI38 Contact Person Jack Avakian Address 808 E. 21st S.B. 92404 886-4661 Pho~~AX SSi-J151 Activity for which Waiver(s) are requested 2002 Children's Christmas Parade Date(s) of event/activity 12/7/02 Location of event/activity E St. 8th to Rialto Date and Time of Set Up and Take Down of Event 9:00 a.m. to 2:00 o.m. PART I: MUST BE COMPLETED AND SUBMfITED BY ORGANIZATION BEFORE REVIEW BY CITY DEPARTMENTS Proposed Budllet for Event . Estimate Personnel Salaries, Overtime etc.) all donated -0- Office Supplies Postag:e 50 Printinll 75 Eouinment Rental calf cart donated Security Food/Refreshments 250 Facilitv Rental 25 Insurance Decorations Utilities AdvertisinR Press Enterorise 500 Promotion Blue Ribbons for narticinants 450 Trophies Scholarshins Special EauiDment event televised 52 500 donated Sanitation Facilities 1/2 donated IS2201 110 Other Anticinated Revenue from Other Sources Estimate 1. Business/civic leaders 2 000 2. Total Cost of Event to Aoolicant LESS revenue 60 PART II: TO BE COMPLETED BY CITY DEPARTMENTS PRIOR TO CONSIDERATION BY WAYS AND MEANS COMMITTEElMA YOR AND COUNCIL ACTION Applicant is responsible for contacting City departments and other outside agencies for requests for services. Citv DeDartmental Services Reouested Fee Waivers Administration 909384.5122 Estimate Filming: Pennit Street Banner Police 909384-5735 ~., -':It) Traffic Control Security Personnel Develonrnent Services 909384.5057 GeneratorrrertlDorarv Power Pole TUP Public Services 909384.5140 Trash Services (boxes, bins, liners jb" Street Sweenim! ",. After Event Clean-Up Parks, Recreation, Conununitv Services 909 384-5031 Park Use Stadium Use FacilitvUse Public Worksffraffic Enllineerinll 909384-5084 Siws $4,135 Barricade PlacementlRemoval , )57 Facilities Manallement 909384.5244 otal Civic Center Use Custodial Services SoundIP A System Use NON WAlVABLE FEES County Environmental Health 909 884-4056 food service) Alcoholic Bevera2e Control 909782-4400 (alcohol sales) Barricade Deposit .1. , _.l.__~~erformance Bond Clean Un/Security Oenosit Fire Inspection Fee Fire Pennit Fee Fire Personnel Stand-by Fee Business Registration Vendor Fee N,ov,13 02 04:07p ..Jack. Avakian 909-794-6975 p.2 \. YMCA We build 3trong kids, strong families, strong communities. November 13, 2002 Mayor Judith Valles & Common Council City of San Bernardino 300 North D Street San Bernardino, Ca 92418 Dear Mayor & Council The YMCA of San Bernardino is cunenlly planning for !he 2Slh Annual YMCA CJ-.ildren's Christmas Parade. The parade will be on Saturday December 7, and will start at 11 :00 A.M. at !he corner of6dundE Street and proceed sou!h to Arrowhead Stadium. We are again planning to have over 2500 children participating in the parade, and over 5,000 people attending the parade. The parade will be filmed live by KCSB-3 and wiII be re-broadcast at 3 different times. This year their will be fees for police services, trash pickup, and batricades, that will be provided by the City of San Bernardino. Tbe YMCA of !he East Valley is asking that the City waive the fees so that we may be able to continue letting all kids participate in the parade for free. The Parade was not meant to be a fund raising activity for !he YMCA; it was intended to be a way to involve our children and their families in a fun event. All children receive a blue ribbon and many groups also receive a trophy. All services for the parade are donated, or are paid for with donated money. We at the YMCA believe now more then ever, that we take pride in, and showcase our community, that we hold dear to its values, and that we continue with our cherished traditions. Thank you, ...--, J yJ. C-L/\.- Jack Avakian YMCA Children's Christmas Parade Chairman YMCA of the East Valley' 500 East Citrus Avenue' RedJands, CA 92373 (909) 79S-9622 ' Fax (909) 335-2007 '" ~ c; ::! ::! ~ 1:0 . 0 N N .... ;;j 0 !t3 N ~ N ~ 0 0 ~ 0 it :i" ~ 0 0 0 0 '" '" 0 '" ~ er;" '" !. OJ!. ;; ;~ C ~ ~ '" '" ." :< '" 0 !D !D ~. . ~ . C ~ " . " -< c. ~ li1 ~ ~ ;:: " ~ Ej [ ?' 0 a r 5' ;u )> 5' e 0- . ~ . . ~ ~ ~ ~ r . !!l ;l- . li1 ,r '" c ~ . '" " 'ii Ej ~ m 0 ;! ~ c < 0 0: 3 . w ii' Q a ~ il . c 5' ~ " 3 ,r ~ ". ~ . . 0 c " !l!. ,. S '" ;; n ,r 0 . ~ ~ 3 . e !P- " o. " .. . '" ~ @ 0 c. !: . 0 5. 5. c. S.9: 509: ." -t c. 9, [ c.~ c.~ c 5 af ~. ~ -. . ~ z ~ ~Sl c. Q Q 3. ." C -t Z e 0 . ~ '" '" '" "'''' "'''' ~ w 0 c a '" ~ ~ . 0 .~ w .... '" ~'" c '-' w i:: 0 "'~ . 0 w '" 0 ill " 0 '" 0> 00 r;" 0 is <> 00 00 c. 0 0 00 00 .. .. '" ~ 0 c Rl a w '" Cl w i:: '" ~ ~ 0> ~ 0 0> [ <> <> <> 0 0 0 .. '" .. '" '" .. ." C ;: ~ ~ ~ 0> CX> ~ '" c. .w '" .... w ... .. c. ~ w '" .. . w '" '" ~ c iO '" w CX> ~ 0 <> <> <> <> <> <> ~ n 0 0 0 0 0 0 . CITY OF SAN BERNARDINO REQUEST FOR WAIVER OF FEES FOR CITY SERVICES, PERSONNEL & EQUIPMENT ADDroval of fee waivers are pranted bv the Mavor and CounciL Allow 60 dav$ from receiDt of tIlJlJUcation bv C/tv Administrator's Office for Drocessinp. Contact City Administrator's Office 909 384-S122/FAX 909 384-SI38 Date Submitted 11 /7 / 0 0 YMCA of San Bernardino Name of Applicant/Organization Contact Person Jack Avakian PhonelFAX 909 384-4947/381-6648 F Address 636 North "0" Street, SB 92404 Activity for which Waiver(s) are requested 23rd Annual Christmas Children1s Parade:~ Date(s) of eventJactivity 12 / 2 / 0 0 Location of event/activity ESt. between 6 th and Rial to Date and Time of Set Up and Take Down ofEveDt December 2, from 9:30 a.m. to 2:00 p.m. PART I: MUST BE COMPLETED AND SUBMITTED BY ORGANIZATION BEFORE REVIEW BY CITY DEPARTMENTS Pro Dosed Budl!:et for Event Estimate Personnel (Salaries, Overtime etc,) donated Office Supplies donated Postage 50 Printing 150 Equipment Rental Security FoodlRefreshments 75 Facility Rental Insurance Det:orations Utilities donated 4th &E"Co. Bldg. Advertising Promotion donated RVCR TV Trophies and Ribbons 1,200 Scholarships Special Equipment Sanitation Facilities , 50% donated Goddard':s Toile 120 Other SUBTOTAL 1,595 c:{tJOO CITY OF SAN BERNARDINO REQUEST FOR WAIVER OF FEES FOR CITY SERVICES. PERSONNEL & EQUIPMENT AllDroval of fee waivers are pranted bv the Mavor and Council. Allow 60 davs from receiot of aDD/ication bv Citv AdMinistrator's Office for orocess;n". d0'7/ . Date Submitted 11/05/01 Contact City Admini5trator's Office 909384-51221 Fax 909 384-5138 Name of Applicant/Organization YMCA San Bernardino Contact Person Jack Avakian Address 808 E. 21 St SB 92494 PhoneiFAX 886-4661 phone 886-3151 fax Activity for which Waiver(s) are requested 2001 Children 1 s Christmas Parade Date(s) of event/activity 12 /1 /01 Locationofeventlactivity E st. Between 6th and Rialto Date and Time of Set Up and Take Down of Event q. n n '" m _? . n n p m PART I: MUST BE COMPLETED AND SUBMnTED BY ORGANIZATION BEFORE REVIEW BY CITY DEPARTMENTS . ProDOSeel Budeet for Event Estimate Personnel {Salaries, Overtime etc.) """ ..3 ."., Office SUDDlies "0 PostaDe .,. Prinriml .on Eauioment Rental ~nlf Security FoodlR.efreshments "on Facilitv Rental Insurance Decorations Utilities hu on Advertisinl'!: h ~; :;- Promotion . 1.,7n Tronhies Scholarshios Snecial Eauinment Sanitation Facilities t 1;? n _ ,'" h.H hu Other AntidDated Revenue from Othe ources Estimate 1. "u...."".s """I< 'I75lll> .S ,,'v l'oVV 2. ""Ui h "au ,,"U puu Total Cost or Event to Applicant LESS revenue I., a PART II: TO BE COMPLETED BY CITY DEPARTMENTS PRIOR TO CONSIDERATION BY WAYS AND MEANS COMMITTEElMA YOR AND COUNCIL ACTION Applicant ;s responsible lor con/acting City departments and other outside agencies for requests jor services. . Cltv DenartmentaI Services Renuested Fee Waivers Administration 909384.5122 Estimate Filminll Permit Street Banner Police 909 384-5735 Traffic Control $1 281 Security Personnel Develonment Services 909384-5057 Generatorrrel1lDorarv Power Pole TIJP Public Services 909 384-5140 Trash Services {boxes. bins, linerS) $ 375 Street Sweeoinl! After Event Clean-Up Parks Recreation. Community Services 909 384.5031 Park Use Stadium Use Facility Use Public WorksITraffic Enwineerimr: 909384-5084 Si2RS Barricade Placement/Removal $931 $2.587.00 Facilities Mana2ement 909 384-5244 Total Civic Center Use Custodial Services SoundIP A Svstem Use NON W AlV ABLE FEES County Environmental Health 909 884-4056(food service) Alcoholic 8everue Control 909 782-4400 alcohol sales Barricade Deposit $1 20 OPerfonnance Bond Clean UP/Security Deoosit Fire Inspection Fee Fire Permit Fee Fire Personnel Stand-by Fee Business Registration Vendor Fee " Antici Ited Revenue trom Other Sources list source b name 1. San Manuel Indians 2. Business Bank SB and Cosco 3. Jack's Disposal 4. misc. individuals s. TOTAL Estimate $ 750 1,500 250 2,500 PART II: TO BE COMPLETED BY CITY DEPARTMENTS PRIOR TO CONSIDERATION BY WAYS AND MEANS COMMITIEFJMA VOR AND COUNCIL AcrION Applicant is responsible/or contacting City departments and oilier outs/de agencies f01 ,equesls for services. City Dcnartmental Services Reauested Fee Waiven Administration 909 384-5122 Estimate Filming Permit Street Barmer Police 909384-5735 Traffic Control 2,412 Security Personnel Develonment Services 909384-5057 Generatorffemporary Power Pole TUP Public Services 909384-5140 Trash Services (boxes, bins,liners) 233 Street Sweeping 376 After Event Cleanup 332 Parks Recreation, Community Services 909384.5031 Park Use Stadium Use Facility Use PubHc WorksITraffic Enll.ineerine. 909384-5084 Signs Barricade PlacementlRemoval 859 Facilities ManaRement 909384-5244 Civic Center Use Custodial Services SoundIP A System Use TOTAL AMOUNT OF CITY SERVICES 4 212 NON WAIV ABLE FEES County Environmental Health 909 8&44056 (food service) Alcoholic Beverage Control 909782-4400 (alcohol sales) Barricade Deposit 1 1110 Performance Bond Clean Up/Security Deposit Fire Inspection Fee Fire Permit Fee Fire Personnel Stand-by Fee Business Registration Vendor Fee 2 OFFICE OF THE CITY CLERK RAcHEL G. CLARK, C.M.C. - CITY CLERK 300 North "D" Street. San Bernardino. CA 92418-0001 909.384.5002 . Fax: 909.384.5158 www.ci.san-bernardino.ca.us ~ December 3, 2002 Mr. Jack Avakian YMCA of the East Valley 500 E. Citrus Avenue Redlands, CA 92373 Dear ~n: At the Council meeting held on December 2, 2002, the Mayor and Common Council voted to approve your request for a waiver of fees in the amount of $4, 135 for facility, personnel and equipment costs associated with the 25th Annual YMCA Children's Christmas Parade to be held on December 7,2002. Please contact Fred Wilson, City Administrator, at 384-5122 relative to the waiver of fees. If we can be of further assistance, please do not hesitate to contact this office. Sincerely, ~k~~~ City Clerk RGC:ls cc: City Administrator Development Services Police Department Public Services CITY OF SAN BERNARDINO ADOPTED SHARED VALUES: Integrity. Accountability. Respect for Human Dignity. Honesty