The URL can be used to link to this page

Home My WebLink About22-Parks & Recreation CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Lemuel P. Randolph, Director Subject: REQUEST FOR FUNDING FOR 4TH OF JULY PARADE AND CELEBRATION AT ARROWHEAD CREDIT UNION PARK. Dept: Parks, Recreation and Community Services Department 0'- ". '. ' · L . ~ .. "". , . \I j \ Date: December 5, 2002 MICC Meeting Date: December 16, 2002 Synopsis of Previous Council Action: Council has approved Ways and Means Committee recommendation of funding for 4th of July Celebration since 1990. 12/9/02 - Ways and Means Committee recommended item for approval. Recommended Motion: That the recommendation of the Ways and Means Committee for funding in the amount of $45,700 to cover costs connected with the 2003 4th of July Parade and Celebration Arrowhead Cred;( U,;oo P~kb, ..pro,,'''. ~~ ~.J~ ~Signatur ~- Contact person: Lemuel P. Randolph Phone: 384-5030 Supporting data attached: staff report Ward: N/A FUNDING REQUIREMENTS: Amount: $45,700 Source: (Acct. No.) 001-091-5186 (Acct. Description) Civic & Promotional Funds Finance: Council Notes: Agenda Item No. ;ldJ I dj, (, jOt}.. . CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT Subject: Request for funding oftbe 2003 4th of July Parade and Celebration at Arrowhead Credit Union Park. Background: The Fourth of July Parade was inaugurated in 2000 by the 4th of July Parade committee with great success. The Parks, Recreation and Community Services Department has successfully conducted tbe 4th of July Celebration since 1990. This year's plans include a move of the evening celebration to Arrowhead Credit Union Park. As a jointly sponsored event with the Inland Empire 66ers of San Bernardino, the event will include a double header game, youth activities, musical entertaimnent including the San Bernardino Symphony and a large fireworks display. Activities will occur with in tbe ballpark and on the west parking lot. There will be a regular ticket charge for patrons viewing tbe baseball games from the seating areas, however, entry to tbe park will be free and the seating area will become available to all visitors at the conclusion oftbe game. Comparison Charts Proposed Julv 4. 2003 Julv 4. 2002 Julv 4.2001 Full-time salaries Part-time salaries Overtime Police Facility Rental Decorations Utilities *Refuse *Street Sweep *Street Closure *Sound System Portable Toilets Symphony Fireworks Entertaimnent $ 700 $ 900 $ -0- $10,000 $ -0- $ -0- $ -0- $ 800 $ 300 $ 1,500 $ 2,500 $ -0- $18,000 $10,000 $ 1,000 $ 2,000 $ 2,200 $ 500 $10,000 $ 200 $ 1,000 $ 1,100 $ 780 320 $ 1,500 $ 2,200 $ 500 $17,000 $16,000 $ 1,000 $ 1,600 $ 1,000 $ 375 $10,600 $ 200 $ -0- $ 1,100 $ 780 $ 320 $ 1,500 $ 2,000 $ -0- $16,000 $15,500 $ 1,000 TOTALS $45,700 $55,200 $52,000 *Parade costs 7 The proposed funding request for July 4, 2003 has a reduction in cost in the amount of $9,500 from the previous year. In addition, the Inland Empire 66ers of San Bernardino show in-kind and actual cost in the amount of $50,297.42 to support the July 4th event. (see attached). Since the last Ways and Means committee meeting, staff adjusted the police cost up from $5000 to $10,000 based on additional input from the Police Department. The Police Department continues to review the impact of the venue change to their security operations and may have revised information to share at the committee meeting. Financial Impact: The celebration is fully funded out of the Civic and Promotions Fund. Departmental labor and overtime costs are also included in the funding; consequently, there are no other support costs to the city. The celebration is funded at $40,600 to cover activities and logistics cost. The parade is funded at $5,100 to cover street sweepers, sound, refuse, and traffic control cost. The total funding request is $45,700. Recommendation: That funding in the amount of $45,700 from the Civic and Promotions Fund for the 2003 4th of July Parade and Celebration be approved. SAN BERNARDINO REQUEST FOR CIVIC AND PROMOTION FUNDING (PART I) Name of Organization San Bernardino Parks, Recreation Community Services Department Address 547 N. Sierra Way Phone/FAX 909384-5030 Contact Person Lemual Randolph Phone/F AX Designation of 501 c (3) non-profit status of Organization (Attached: Yes_ No_x-.J Date of Event 7/4/03 Location Arrowhead Credit Union Park Estimated No. of Attendees Purpose of Funding to pay for 2003 4 July Celebration PROPOSED CURRENT BUDGET A. REVENUES: (List all anticipated revenues other than Citv of San Bernardino) AMOUNT TOTAL Sponsorships Registrations Promotions Donations In Kind Services (Other tban City Services) Total Dollar Amount Requested ofCitv 45,700 45,700 A. TOTAL PROPOSED REVENUES 45,700 NAME OF ORGANIZATION: CITY OF SAN BERNARDINO PARKS. RECREATION. COMMUNITY SERVICES REQUEST FOR CIVIC AND PROMOTION FUNDING PROPOSED CURRENT BUDGET (pART II) B. EXPENDITURES: (Include aU known direct expenses connect with eveut) EXPENSES AMOUNT TOTAL Personnel/Salaries Permits Fire Bus. Lie. ABC Other msurance City of SB Attached (Yes No ) Park Damage Bond Park Clean Un Denosit/Damage Bond Security S.B.P.D Private Securitv Other Advertising Radio Newspaper Banners Flyers Other Entertaimnent 1,000 Music 18,000 Sound System 2,500 Other 10,000 Promotional Items Trophies Plaques T-Shirts Other Sanitation Portable Restrooms Special Events Banquet Facilities Parade Other B. TOTAL PROPOSED EXPENDITURES 31,500 31,500 Summary: A. Total Revenues $ -0- City B. Total Expenditures - $ 31.500 C. Total Fee Waivers - $ 14.200 (from Part ill) D. Total Amount Requested from $ 45.700 ~ NAME OF ORGANIZATION: REQUEST FOR CIVIC AND PROMOTION FUNDING (PART Ill) REQUEST FOR FEE WAIVERS (List all City services for which you are requesting fee waivers) C. Fee Waivers Amount Police Security 10,000 Traffic Control 1,500 Fire Site Inspections Crowd Control Facilities Sound Svstem Civic Center Use Permit Public Services Refuse Bins 800 Street Sweeoinl! 300 Development Services Planning TUP Other (Exolain) Park, Recreation Fff & Pff salaries 1,600 Total Amount of Fee Waivers (In-Kind Services) 14,200 For Office Use Only: Departmental Costs In: Police Fire Public Services Public Works Development Services Facilities Previous Year's Accounting Reviewed: Admin: Finance , . 'D INLAND Qi EMPIRE Inland Empire 66ers Baseball Club of San Bernardino, Inc. 280 South "E" Street. San Bernardino, California 92401 Phone 909.888.9922 . Fax 909.888.5251 www.IE66ers.com ss JUL Y 4TH Celebration Inland Empire 66ERS of San Bernardino Team Expenses 1) Security (60 additional hours)...........$849.60 2) Ushers (122 additional hours)...........$972.34 3) Ticket Office (64 additional hours)....$510.08 4) Parking (120 additional hours)..........$965.40 5) Free Admission (3,000 @ $5)........$15,000.00 6) Fireworks............ ...... ... ... ........ .55,000.00 7) Media (radio & newspaper).........$25,000.00 8) Marketing Material.....................$l,OOO.OO 9) Temporary Fencing.....................$l,OOO.OO Total Estimated Expenses for Fourth of July...........$50,297.42 Class """Affiliate d~ NINaa L&A..UE ......:....LL + 200JPrrtsentingSpoflsor ~ +ARROWHEAD lam,,,,.,,,,, """I . . .0. ~~..