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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Glenn Baude 0 r . - " , ~L
. I.. 10.>, I. . rl
Dept: Code Compliance .
Subject: RESOLUTION
AUTHORIZING THE PURCHASING
MANAGER TO EXTEND THE
EXISTING PURCHASE ORDER WITH
H&H CITRUS AND SCOTT TRACTOR
SERVICE IN THE AGGREGATE FOR
A MAXIMUM OF $140,000 TO
PERFORM WEED ABATEMENT
SERVICES FOR FISCAL YEAR
2002103.
Date: November 15, 2002
MICC Meeting Date: 12/16/02
Synopsis of Previous Council Action:
June 4, 2001 Council awarded contract and annual purchase order.
Recommended Motion:
Adopt Resolution
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Signature
Contact person: r,IAnn R.."nA
Phone ='\R4-i>?Oi>
Supporting data attached:
yes
Ward All
FUNDING REQUIREMENTS: Amount: $140,000
Source: (Acct. No.) 001-074-5506
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Council Notes: Vt,""$o ~LCOZ- ~ 0
Agenda Item No. --1 :J-
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CITY OF SAN BERNARDINO - RI!QURST FOR COUNCIL ACTION
Staff Report
SUBJECT:
Resolution authorizing the purchasing manager to extend the existing purchase order with H&H
Citrus and Scott Tractor Service in the aggregate for a maximum ofS140,000 to perform weed
abatement services for fiscal year 2002/2003.
BACKGROUND:
On June 4, 20Q1 Council authorized annual purchase orders in the maximum amount of
$140,000 to H & H Citrus Inc. and Scott Tractor Services to perform weed abatement services.
The job specifications and agreement for services included an option for two one-year
extensions.
The 2002-2003 Budget provides for weed abatement on vacant lots throughout the City. There
will be two (2) annual weed abatement cycles for 2002-2003, spring and fall. Special abatement
inspections and enforcement will be conducted between these cycles and will concentrate on
debris built up on all vacant lots. Approximately 3,000 parcels are abated annually.
Staff is asking that an annual purchase order, not to exceed $140,000, be approved for weed
abatement services for the 2002/2003 fiscal year. Bid prices for discing, mowing, and handwork
were requested as part of the bid package. The low bid was $50 per acre for discing and mowing
and $35 per half-hour for handwork. These bids include hauling and disposal. The bid
specifications included an option for two one-year extensions at these prices.
FINANCIAL IMPACT:
The cost to the City for weed abatement services is budgeted at $140,000 for FY02-03. As part
of the abatement and cost recovery process owners, are bilIed for the work done on their
properties. If the bill is not paid, the amount owing is placed as a lien on the property taxes and
eventually the City should be reimbursed for costs incurred.
REcDMMENDATION:
Adopt resolution.
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RESOLUTION NO. ..
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING
EXTENSION OF THE EXISTING PURCHASE ORDERS TO H & H CITRUS
INC. AND SCOTT TRACTOR SERVICE IN THE AGGREGATE FOR A
MAXIMUM OF $140,000 TO PERFORM WEED ABATEMENT SERVICES FOR
FISCAL YEAR 2002/2003.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Purchasing Manager is hereby authorized and
directed to execute, on behalf of said City, annual purchase orders to H & H
Citrus, Inc., and Scott Tractor Service for weed abatement services in the
aggregate maximum amount not-to-exceed $140,000.
SECTION 2. The authorization to execute the above referenced
purchase order is rescinded if the parties to the contract fail to execute it
within sixty (60) days of the passage of this resolution.
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING
EXTENSION OF THE EXISTING PURCHASE ORDERS TO H & H CITRUS
INC. AND SCOTT TRACTOR SERVICE IN THE AGGREGATE FOR A
MAXIMUM OF $140,000 TO PERFORM WEED ABATEMENT SERVICES FOR
FISCAL YEAR 2002/2003.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by
the Mayor and Common Council of the City of San Bernardino at a regular
meeting thereof, held on the December 16, 2002, by the following vote, to-
wit:
Council Members:
NAYS
ABSTAIN ABSENT
AYES
ESTRADA
LONGVILLE
MC GINNIS
DERRY
SUAREZ
ANDERSON
MC CAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
,2002.
day of
Judith Valles, Mayor
City of San Bernardino
Approved as to form and
legal content:
James F. Penman,
City Attorney
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): I Z -I b -02. Item #
Vote: Ayes I J\ Nays -&
Change to motion to amend original documents: -
I L Resolution # 20 () 'Z - 3&' 0
Abstain -e Absent ~
Reso. # On Attachments: - Contract term:
-
Note on Resolution of Attachment stored separately: -=-
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY By:
Date Sent to Mayor: 12 - n - 0 '2-
Date of Mayor's Signature: I) -\ ':( -U)
Date of ClerklCDC Signature: l? - \ tol - 0;>.-
Da olLetter Sent for Signature:
60 Day Reminder Letter Sent on
90 Day Reminder Letter Sent on 45th day:
See Attached:
See Attached:
See
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
/
Code Compliance'/ Dev. Services
Police Public Services Water
City Attorney
Parks & Rec.
Notes:
NullNoid After: GO O""1~ /2 -'q,-{)~
Reso. Log Updated:
Seal Impressed:
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Date Returned:
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Yes ,/ No By
Yes No~ By
Yes No ,/ By
Yes NoT By
Yes NOr By
EDA
Finance ,/
MIS
Others:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: _
Date:
Revised 01/12/0 I