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CITY OF SAN BERrARDINO - REQUEST .R COUNCIL ACTION
From:H. Doug Chandler
Chief Examiner
Dept: Ci vi! Service
Subject: Amendment 6 to Computer Examination
Scoring Services Agreement with
San Bernardino Unified School
District
Da~: January 28, 1992
Synopsis of Previous Council action:
Counil approved the basic agreement at their Regular Meeting on January 7,
1985 and subsequent agreements in April 1986, November 1987, January 1989,
and July 1991.
Recommended motion:
Adopt resolution
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ignature
Contact person: H. Doug Chandler
Phone: 384 5008
Supporting data attached: Yes
Ward:
FUNDING REOUIREMENTS:
Amount: $440.00
Source: (Acct. No.!
001-108-53065
(Acct. DescriPtion) Test ing
,
Finance:
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Council Notes:
75.0262
Agenda Item No.
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CITY, OF SAN BERt$DINO - REQUEST "R COUNCIL ACTION
STAFF REPORT
Attached are two signed original agreements between the City and
the San Bernardino Unified School District. The Board of Education
approved the agreement on December 17, 1991.
This agreement represents an increase in the charge to the City for
examination scoring services. In the original contract signed in
1985, the charge to the City for scoring services was $0.15 per
sheet. This new agreement sets the rate at $0.20 per sheet, an
increase of $0.05 per sheet. This increase is the first since the
original agreement was signed and represents an insignificant
amount of expenditure.
A non-discrimination policy, which was not included in the original
agreement, is included in item 7 of the agreement.
This agreement commences on January 1, 1992 and terminates on
December 31, 1992.
75-0264
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF SIXTH AMENDMENT TO AGREEMENT WITH THE SAN
BERNARDINO CITY UNIFIED SCHOOL DISTRICT FOR COMPUTER
EXAMINATION SCORING SERVICES FOR AN ADDITIONAL ONE YEAR
PERIOD.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1.
The Mayor of the City of San Bernardino is
hereby authorized and directed to execute on behalf of said
City an agreement with the San Bernardino city Unified School
District, retroactively extending the term for the period
January 1, 1992 and terminating December 31, 1992, relating
to Computer Examination Scoring Services, a copy of which is
attached hereto, marked Exhibit "A" and incorporated herein by
reference as fully as though set forth at length.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the city of San
Bernardino at a meeting thereof, held on the
day of , 1992, by the following vote, to wit:
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RESOLUTION: AUTHORIZING EXECUTION OF SIXTH AMENDMENT TO
AGREEMENT WITH SAN BERNARDINO UNIFIED SCHOOL DISTRICT FOR
COMPUTER EXAMINATION SCORING SERVICES.
COUNCIL MEMBERS:
ESTRADA
REILLY
HERNANDEZ
MAUDSLEY
MINOR
POPE-LUDLAM
MILLER
AYES
NAYS
ABSTAIN
CITY CLERK
The foregoing resolution is hereby approved this
day of , 1992.
Approved as to
form and legal content:
JAMES F. PENMAN
City Attorney
f) I)
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By. 1Ja" - "1. J~""-
d
W.R. Holcomb, Mayor
city of San Bernardino
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ORIGINAL
SAN BERNARDINO CIlY UNIFIED SCHOOL DISTRICT
777 North "F' Street
San Bernardino, California 92410
AGREEMENT FOR COMPUTER EXAMINATION SCORING SERVICES
TIllS AGREEMENT, is made and entered into this 17th day of December, 1991, by and
between the SAN BERNARDINO CIlY UNIFIED SCHOOL DISTRICT, hereinafter
referred to as the "DISTRICT," and the CIlY OF SAN BERNARDINO, hereinafter
referred to as the "CIlY."
R E C I TAL S:
WHEREAS, the DISTRICf has the computer capacity and available computer time to
score certain examinations; and
WHEREAS, the CITY does not have such a computer capacity and is therefore desirous
of utilizing the services of the DISTRICf in scoring its examinations;
NOW, TIIEREFORE, the DISTRICf and the CITY mutually agree as follows:
1. Term of Agreement
a.
This Agreement shall commence on JanuaI:)' 1. 1992. and tertninate
Decem~r 31. 1992.
This Agreement may be extended one (1) year at a time up to a
total for five (5) years, subject to all terms of this Agreement and
any Amendments, subject to written approval of both parties.
b.
2. Re&ponsibilities of the DISTRICf
The DISTRICf shall provide computer staff and equipment on an as-
needed basis to analyze the results of any multiple choice examination of
two hundred (200) items or less given by the CITY and shall provide the
CITY one (1) coPY of the scored examination results. The DISTRICf shall
provide such seMces on a no greater than once per week basis and at a
time specified by the DISTRICf; provided, however, such scheduled time
shall be subject to change based on the computer needs of the DISTRICf.
3. RellPonsibilities of the CITY
a. The CITY shall provide the DISTRICf with answer sheets to be
utilized in said examinations; said answer sheets must have prior
approval; by the DISTRICf.
b. The CITY shall provide the answer key to the examinations being
scored and shall be responsible for the accuracy thereof.
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c. The CITY shall give the DISTRICT ten (10) days advance notice of
any examinations requiring unusual handling or procedures; provided,
however, that the DISTRICT shall have the right to refuse to handle
such examinations if in its determination it lacks the computer
capacity or capability to do so.
d. The CITY shall deliver and pick up the examination materials at a
mutually agreed upon time and place.
4. ~
a. The CITY shall be charged $0.20 for each two-sided answer sheet
scored by the DISTRICT. Examinations requiring unusual handling
or procedures shall be charged at a mutually agreed upon cost based
upon the added expense and time to the DISTRICT, which cost shall
be determined prior to the time the DISTRICT provides the CITY
with the examination results.
b. The DISTRICT shall submit invoices to the CITY on a monthly basis
for all costs incurred during the preceding calendar month, and the
CITY shall pay all such charges within fifteen (15) days following
receipt of said invoices.
c. It is agreed by the parties hereto that the terms and conditions of
this Agreement are subject to cost increases incurred by the
DISTRICT and that the DISTRICT may amend the charges as
provided herein from time to time WIthout renegotiating this
Agreement; provided, however, the CITY shall be given at least thirty
(30) days' notice prior to the effective date of any such Amendment.
5. Cancellation of Al:reement
This Agreement may be terminated by either party by the giving to the
other of a written notice of intention to terminate, which notice shall be
given at least thirty (30) days prior to the date of termination contained in
said notice.
6. Hold Harmless
The CITY agrees to assume all risk and liability for the security of such
examination materials and hereby agrees to hold the DISTRICT harmless
from any and all claims whatsoever arising out of any alleged breach of
security.
7. Special Provisions
a. The CITY certifies it will not discriminate on the basis of race, color,
national origin, sex (including sexual harassment), handicap (or
disability), religion, or age in any of its policies, procedures, or
practices in compliance with:
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.. Title VI and VII of the Civil Rights Act of 1964. as amended
(pertaining to race, color, national origin, and religion);
.. Title IX of the Education Amendments of 1972
(pertaining to sex);
.. Section 504 of the Rehabilitation Act of 1973
(pertaining to handicap); and
.. The Age Discrimination Act of 1975
(pertaining to age)
This non-discrimination policy covers admission and access to, and
treatment and employment in, the DISTRIITs programs and
activities.
b. This Agreement shall not be assignable except with the written
consent of the parties hereto.
c. This Agreement may be amended by the mutual written consent of
the parties hereto.
IN WITNESS WHEREOF, the parties have executed this Agreement as set forth below.
CITY OF SAN BERNARDINO
SAN BERNARDINO CITY UNIFIED
SCHOOL DISTRICT
W. R. "BOB" HOLCOMB
Mayor
~f~
HAROLD L B~G, Ed.D.
Assistant Superintendent
Administrative Services
Date:
Date:
DEt 1 9 1991
ATTEST:
City Clerk
Approved as to form:
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