HomeMy WebLinkAbout11-Information Services
CJTY.OF SAN BER"'DINO - REQUEST .eR COUNCIL ACTION
From: Janis Ingels, Director of M.I.S. Subject: Employee PC Purchase Program
~: Management Information Systems Division
Dm: January 31, 1992
Synopsis of Previous Councilection:
1/29/92 -- Ways and Means recommended the employee PC purchase program
to the Mayor and Common Council with the stipulation that
local vendors be used.
Recommended motion:
That the Management Information Systems (MIS) Committee be authorized
to implement an employee personal computer (PC) purchase program for
City employees.
(7, .
'--....., (,/ III'"
:1
/r{~
,.
, j (
Signature
Contact person: Phil Arvizo
Supporting data attached: Vendor Bid Document
Phone: 5208
Ward:
FUNDING REQUIREMENTS:
Amount:
Source: IAcct. No.)
(Acct. Descriotion)
Finance:
Council Notas:
75-0262
Agenda Item No
II
c;ITY. OF SAN BER~DINO - REQUEST .R COUNCIL ACTION
STAFF REPORT
The M.I.S. committee was approached by Lee Gagnon of the City Clerk's office,
recommending the implementation of an employee PC purchase program.
The committee surveyed city employees for interest. It is estimated approxi-
mately 200 may wish to participate depending on bid results. The committee
has written a bid document outlining the base system configuration and the
city's role in the transactions.
The city will be responsible for selecting an appropriate San Bernardino computer
vendor. Finance will establish a payroll deduction for the employees payments
to the vendor. . The city will have no other obligations either to the employees
or to the vendor. All financing arrangements will be the ~esponsibility of
the vendor.
Some advantages of this program to the city and to the employees include:
a) increased computer literacy of city employees.
b) increased productivity on the job based on development of
computer skills at home.
c) decreased cost of purchase to employees due to bulk quantity
discounting.
d) convenience of making payments via payroll deduction.
75.0264
. .
o
o
The City of San Bernardino is considering offering its employees
the opportunity to purchase a PC for their personal use at a
reduced price due to purchasing in bulk quantity. The city's role
will be to do automatic payroll deductions for payment to the
selected vendor.
The city requests vendors to quote based on quantities from 1 to
200+ quoting in increments of 25.
The basic system configuration is as follows:
IBM COMPATIBLE 386, 25 MHZ
80 MB HARD DRIVE
4 MB RAM (64K CACHE)
5 EXPANSION SLOTS
101 ENHANCED KEYBOARD
MOUSE
VGA COLOR MONITOR
1024 X 768 RESOLUTION
1.2 MB 5.25" FLOPPY DRIVE
1.44 MB 3.5" FLOPPY DRIVE
2 SERIAL, 1 PARALLEL PORTS
WORDPERFECT 5.1
DOS 5.0
24 PIN PANASONIC KX-P1124
AND 6' CABLE
QTY: QUOTE:
1-25
26-50
51-75
76-100
101-125
126-150
151-175
176-200
200+
Prices should also be quoted for the following options which
employees mayor may not choose to add to their base system:
COST PER EACH 4 MB ADD ON MEMORY
COST PER EACH 20 MB ADD ON HARD
DISK STORAGE
MATH CO-PROCESSOR
LOTUS 1-2-3, REV 2.3
PAGEMAKER
HAYES COMPATIBLE INTERNAL MODEM
WINDOWS 3.0
ADDED COST OF SWAP OF PANASONIC DOT
MATRIX FOR LASER
INTERNAL CARTRIDGE TAPE DRIVE
6 OUTLET POWER STRIP
STARTER SUPPLIES: 1 BOX EACH: 3 1/2"
DISKETTES, 5 1/4" DISKETTES, BOX WHITE
PRINTER PAPER
Vendors may also quote on any other options they feel would be
beneficial.
All prices quoted must include presenting the employee with a PC
ready for use. Vendor pre-installs all options purchased,
'.,
o
o
partitions discs, sets up execution files, installs boards, debugs
and burns in systems. PC's delivered in a state other than fully
operational will be returned. Employees are to receive complete
sets of manuals for their chosen system and software.
Warranties will be evaluated as part of the bid process and should
be thoroughly defined by the vendor as part of the quote.
FINANCING
The vendor must agree to provide financing, by what ever means the
vendor deems necessary for the personal computer package described
in this request for proposal.
The city of San Bernardino will deduct payments due the financing
vendor from program participant paychecks and issue a lump sum
check with an itemized list of applicable participants to the
financing vendor on a bi-week1y basis.
A three party agreement between the City; the financing vendor; and
the program participant will have to be established.
In that agreement, the program participant will authorize the city
of San Bernardino to withhold the applicable bi-week1y payment for
the chosen personal computer package, as described in the request
for proposal, for as long as the program participant is employed
with the City of San Bernardino and has an outstanding debt for the
personal computer package selected.
If a participant's employment with the city of San Bernardino is
severed, the financing vendor alone will be responsible for
collection of the separated participant's future payments. The
financing vendor will finance the personal computer package, as
chosen by the program participant, for a period of 24 months.