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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Sharer, Facilities Manager
Date: April 6, 1998
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Subject: Approval of project to perform
Energy efficiency projects
For multiple buildings, and
Authorization to advertise a
Request For Proposal.
Dept: Facilities Management
.
Synopsis of Previous Council Action
None
Recommended Motion:
That the Council approve the Energy Efficiency Projects for Multiple Buildings, and authorize the
Purchasing Manager to prepare a Request For Proposals and advertise the project.
Contact person:
James Sharer
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// James W. Sharer
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Phone: 384-5244
Supporting data attached: Staff Report
Ward(s): 1, 2, 3, 6, 7
FUNDING REQUIREMENTS:
Amount: $31,262.69 (over ten years)
Source: 631-331-5803
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Council Notes:
The cost of this project to the City Of San Bernardino after energy savings and utility rebates will be $31.262.69.
This cost will be spread out over ten years and will be paid for out of the Utility Fund.
Agenda Item No. .J. 5
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
BACKGROUND
The City Of San Bernardino owns several buildings within the city, which now have some significant air
conditioning problems. The City has an obligation under various legal instruments to provide air conditioning in
public spaces. The air conditioners at the Carousel Mall, Feldheym Library and 5" Street Senior Center are
marginally able to cool these buildings. The City needs to replace these air conditioners before this summer.
The cost to replace air conditioning systems is very high and generuly these projects have a very long payback. Staff
recommends that the air conditioning projects noted above be combined with four other air conditioning projects
and twelve lighting projects to create an energy savings project that has a feasible payback period. Please note that
the City must replace the three air conditioners at the Mall, Library and Senior Center this year, so there will be a
large cost incurred to the City in any scenario.
Facilities Management has learned that the California Public Utility Commission has mandated the utility companies
to have monies available for energy efficiency projects as part of the deregulation of the electric industry. These
monies will be available on a first come, first serve basis, and payable over three years. Facilities Management has
examined all the buildings that the City Of San Bernardino owns, and makes the following recommendations for
energy savings projects
5th Street Senior Center Mechanical 48,336 $4,591.92 $142,016.00 30.9 $10,150.56
Animal Control Mechanical 8,600 $817.00 $17,524.00 21.4 $1,806.00
Building Main!. Shop lighting 18,513 $1,758.74 $7,651.00 4.4 $1,388.48
Carousel Mall Mechanical 498,420 $47,349.90 $341,526.00 7.2 $104,668.20
CID lighting 18,513 $1,758.74 $7,651.00 4.4 $1,388.48
Delmann Heights Mechanical 19,350 $1,838.25 $54,100.00 29.4 $4,063.50
Feldheym library Mechanical 131,415 $12,484.43 $141,653.00 11.3 $27,597.15
Fire Main!. Shop lighting 18,513 $1,758.74 $7,651.00 4.4 $1,388.48
Johnson Hall Comm. Ctr. lighting 18,513 $1,758.74 $7,651.00 4.4 $1,388.48
Lytle Creek Comm Ctr lighting 18,513 $1,758.74 $7,651.00 4.4 $1,388.48
Mill Community Center lighting 18,513 $1,758.74 $7,651.00 4.4 $1,388.48
Nicholson Comm. Ctr. lighting 18,513 $1,758.74 $7,651.00 4.4 $1,388.48
Parks & RecAdmin lighting 18,513 $1,758.74 $7,651.00 4.4 $1,388.48
Parks & Rec Admin Mechanical 8,600 $817.00 $19,828.00 24.3 $1,806.00
Perris Hill Sr. Center lighting 18,513 $1,758.74 $7,651.00 4.4 $1,388.48
Rowe library lighting 18,513 $1,758.74 $7,651.00 4.4 $1,388.48
Ruben Campos Ctr. lighting 18,513 $1,758.74 $7,651.00 4.4 $1,388.48
Rudy Hemandez Ctr. Mechanical 12,900 $1,225.50 $38,461.00 31.4 $2,709.00
Villasenor library lighting 18,513 $1,758.74 $7,651.00 4.4 $1,388.48
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The twenty projects listed above represent the current needs of the city. The savings, project costs and rebates are
this departments estimates of what these numbers will be. Actual costs and savings may vary as the projects are
.
designed and engineered. The seven mechanical projects have very long payback periods, so the twelve lighting
retrofit projects were added to lower the payback period for the project.
FINANCIAL IMPACT
The above chart illustrates that the energy efficiency projects proposed have an estimated cost of $846,920. The
fmancing of this project for ten years will cost $256,033.60, for a total cost of $1,102,953.60. The project will be
paid back at the rate of $110,295.36 per year, or $9191.28 per month. The energy cost savings will be $90,288 per
year, creating an annual cost of $20,007.36 for this project. Also, the project will realize the PUC rebates noted
earlier. The project is eligible for $169,462 in rebates, which will be paid to the City Of San Bernardino over three
years. The first year will have a rebate of forty percent, or $67,784.80. The rebate for years two and three will be
$50,838.60 each year. This leaves $31,262.69 which will be paid for out of the Utility fund over the ten year project
repayment period. The overall fiscal impact of this is as follows:
Energy Efficiency Project
Financing (@ 5.5%)
Total Costs
$864,920.00
256.033.60
$1,102,953.60
Energy Savings (10 Yrs)
Project Rebates
Total Savings
$902,228.80
169.462.11
$1,071,690.91
Net Project Cost
$31,262.69
RECOMMENDATION
Staff recommends that the Council approve the Energy Efficiency Projects for Multiple Buildings, and authorize
the Purchasing Manager to prepare a Request For Proposal and advertise the project.
::LdL
~ames Sharer .
,/ Facilities Management Manager
Jo n P. Murphy
rchasing Manager
./