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Home My WebLink About28-Fire Department CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Michael J. Conrad, Fire Chief 4lt: Fire Subject: Resolution ratifying the submittal of an on- line grant application for the FY 2007 Assistance to Firefighters grant program submitted to the Department of Homeland Security in the amount of$663,000. Date: April 17, 2007 MC/C Meeting Date: May 7, 2007 Synopsis of Previous Council Action: 04/10/07 Grants Ad Hoc Committee-Item recommended for approval. 04/03/06 Resolution #2006-92 authorizing the Fire Department to apply for and administer the FY 2006 Assistance to Firefighters grant program submitted to the Department of Homeland Security in the amount of$601,266. 03/09/06 Grants Ad Hoc Chairperson requested the item go directly to the Mayor and Common Council for approval. RECOMMENDATION: Adopt resolution. e Signature Contact Person: Michael J. Conrad, Fire Chief Phone: (909) 384-5286 Supporting data attached: Staff Report. Resolution, and Application Ward: Citywide FUNDING REQUIREMENTS: Amount: $530.400 Source: Deoartment of Homeland Securitv-Grant Funding Share Amount: $132,600 Source: (Acct. No.) To Be Determined upon award of grant. Finance: Council Notes: e SL7/D1- I Agenda Item No. U e e tit STAFF REPORT SUBJECT Resolution ratifying the submittal of an on-line grant application for the FY 2007 Assistance to Firefighters grant program submitted to the Department of Homeland Security in the amount of $663,000. BACKGROUND The Department of Homeland Security (DHS) has announced the availability of grant funding for Fiscal Year 2007 Assistance to Firefighters Grant Program (AFGP). AFGP assists rural, urban, and suburban fire departments throughout the United States. This program seeks to support organizations that lack the tools and resources necessary to more effectively protect the health and safety of the public and emergency response personnel with respect to fire and all other hazards. The 2007 AFGP funding is available for the following grant program areas: I. Fire operations and Firefighter Safety 2. Firefighting Vehicle Acquisition AFGP will not fund operating budgets or construction. The on-line application period opened on March 29, 2007 and is scheduled to close on May 4, 2007. The performance period for the grant will be twelve (12) months from the date of the award. Previous AFGP grant awards have been used by the city to fund a wellness and fitness program, purchase EMS equipment, communication, and fund other purchases. We applied for the 2006 AFGP to purchase vehicle exhaust extraction systems for our fire stations, but we were not . approved for a grant. On April 10, 2007, the Fire Department attended the Grants Ad Hoc Committee to request authorization to resubmit the 2006 AFGP on-line grant application (attachment A). The Grants Committee recommended that the Fire Department proceed with the submittal of the on-line grant application. Also, to submit a request to the Mayor and Common Council ratifying the grant application submittal. Fire resubmitted the application under the Fire Operations and Firefighter Safety category for the modification to fire stations and facilities activity (vehicle exhaust extraction systems). If the grant is awarded, funds will be used to purchase vehicle exhaust extraction systems for all fire stations. The vehicle exhaust extraction systems have the capability of being removed and re- installed at new/relocated fire stations. The fire service has made huge strides in improving the safety of fire fighters through safety standards, wellness fitness programs, CO monitoring and improved equipment. However, we are deficient in exhaust removal from our fire stations. 1 e e e Fire urgently needs to address the lack of vehicle exhaust extraction system in our fire stations. It is important to fire department management that we seek to implement a program that minimizes the fiscal impact to the city. If the specific items delineated are not awarded by the grant they will need to be funded by the General Fund. During budget preparations for FY 07/08, Fire will be requesting that we start funding to retrofit fire stations with this safety feature. FINANCIAL IMPACT The total amount needed to purchase the vehicle exhaust extraction systems for all fire stations is $663,000. Through the grant, Department of Homeland Security will fund $530,400 (80%) and the City is required to match 20% of the cost. The City's match, in the amount of $132,600, will need to be funded by the General Fund in fiscal year 2007/2008; if the grant is approved. RECOMMENDATION Adopt resolution. 2 I RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO RATIFYING SUBMITTAL OF AN ON-LINE GRANT APPLICATION FOR THE FY 2007 ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM TO THE DEPARTMENT OF HOMELAND SECURITY IN THE AMOUNT OF $663,000. 3 4 5 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION I. The Mayor and Common Council hereby ratify the Fire Chiefs submittal of 7 FY 2007 Assistance to Firefighters Grant Program in the amount of $663,000. A copy of the grant 8 9 10 application is attached as Attachment "A", and incorporated herein by reference. 11 IIII IIII IIII IIII IIII IIII IIII IIII IIII IIII IIII IIII IIII IIII IIII IIII IIII IIII IIII ~. C). 9 I 5/'1/0'/ 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO RATIFYING SUBMITTAL OF AN ON-LINE GRANT APPLICATION FOR THE FY 2007 ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM TO THE DEPARTMENT OF HOMELAND SECURITY IN THE AMOUNT OF $663,000. 2 3 4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and 5 meeting thereof, held on the Common Council of the City of San Bernardino at a 6 day of ,2007, by the following vote, to wit: 7 8 AYES NAYS ABSTAIN ABSENT Council Members: 9 ESTRADA 10 BAXTER 11 BRINKER 12 DERRY 13 KELLEY 14 JOHNSON IS MCCAMMACK 16 17 Rachel G. Clark, City Clerk City of San Bernardino 18 19 The foregoing resolution is hereby approved this day of ,2007. 20 21 22 Patrick J. Morris, Mayor City of San Bernardino 23 24 Approved as to form: 25 JAMES F. PENMAN, City Attorney 26 By: ~/{~ 27 28 2 Application Print Print Application Page 1 of 1 You may print the entire application all at once, or print the application form by form. Printing the entire application will be enabled after the application period ends. Documents Entire Application Preparer Information Contact Information Applicant Information Department Characteristics (I) Department Characteristics (II) Department Call Volume Request Information Request Details Total Budget Narrative Statement Assurances and Certifications Disabled Print Pre Darer Information Print Contact Information Print ADDlicant Information Print DeDartment Characteristics (I) Print DeDartment Characteristics (II) Print DeDartment Call Volume Print ReQuest Information Print ReQuest Details Print BudQet Form Print Narrative Statement Print Assurances and Certifications I Go Back I [ Continue to Status I https://porta1.fema.goy /firegrant/jsp/ general/selectoption.do ?option= 14 4/16/2007 Preparer Information Overview Page 1 of1 _....,.".._."__.,," .".,__^+,~__'''~''~_~'_'__'_>' ,~,~.__._____.o_....__._~'_~"'~_"_~"""" Did you attend one of the workshops conducted by DHS's regional fire program specialist? -Are you a member, or are you currently involved in the management, of the fire department or non-affiliated EMS organization applying for this grant with this application? Yes, I am a member/officer of this applicant If you are a grant writer or otherwise not affiliated with this applicant, please complete the information below. If you are a member/officer of this applicant, please do not complete the information requested below. After you are finished press the Save and Continue button below. Preparer Information - Preparer's Name - Address 1 Address 2 -City - State - Zip https:llporta1.fema.gov/firegrantljsp/fire2007 1 app 1icationlnew _overview.j sp ?view=print&print=tru... 4/16/2007 Contact Information Contact Information 'Title Prefix , First Name Middle Initiai , Last Name , Business Phone 'Home Phone Mobile Phone/Pager Fax 'Email , Title Prefix , First Name Middle Initial , Last Name , Business Phone 'Home Phone Mobile Phone/Pager Fax 'Email Page 1 of 1 Alternate Contact Information Number 1 Fire Chief Mr. Michael J Conrad 909-384-5286 Ex!. 909-384-5286 Ex!. 909-384-5281 conard_mi@sbcity.org Alternate Contact Information Number 2 Firefighter/Paramedic Mr. Patrick Burton 909-384-5286 Ex!. 909-384-5286 Ex!. 909-384-5281 burton_pa@sbcity.org https://portal.fema.gov/firegrantljsp/fire2007 /application/ contactjnfo.j sp ?view=print&print=true... 4/16/2007 Applicant Information Applicant Information Page I of I -~., ~..,~,..,---<-~_._'---".._._-- "~-_._---_....._~_.,...---_.._--~--~~.._~ - Organization Name - Type of Applicant - Type of Jurisdiction Served If other, please enter the type of Jurisdiction - Emoloyer Identification Number - DUNS Number Headquarters or Main Station Physical Address - Physical Address 1 Physical Address 2 -City -State -Zip Mailing Address - Mailing Address 1 Mailing Address 2 -City -State -Zip Account Information - Type of bank account . Bank routing number. !tcligli number on the bottom left hand corner of your check 'Your account number City of San Bernardino Fire Department Fire Department/Fire District City 95-6000772 143532153 200 East Third Street San Bernardino Califomia 92410 - 4889 Need helc for ZIP+4? 200 East Third Street San Bernardino Californ ia 92410 - 4889 K~g...hIDQiQI_z,le~41 Checking 121000248 4159283308 Additional Information . For this fiscal year (Federal) is your organization receiving Federal funding from any other grant program No that may duplicate the purpose and/or scope of this grant request? - If awarded the AFG grant, will your organization expend more than $500,000 in Federal funds during your organization's fiscal year in which this AFG grant was awarded? . Is the applicant delinauent on anv Federal debt? If you answered yes to any of the additional questions above, please provide an explanation in the space provided below: San Bernardino City Fire Department (SBCFD) will expend more than $500,000 in Federal funds during the fiscal year in which this AFG grant will be awarded. In December 2005, we were awarded the 2005 Metropolitan Medical Response System (MMRS) by the San Bernardino County Fire Department, Office of Emergency Services whom is required to administer the grant for the Department of Homeland Security. SBCFD received authorization to purchase medical supplies, respirator fit tester, in suit communications for self contained breathing apparatus units, 2 search cameras, deployable shelter systems, video conferencing, advanced life support mannequin for training, and search camera in the amount of $220,764. Our performance period was extended and ends November 30,2007. Yes No https://portaLfema.gov/firegrantljsp/fire2007 /applicationl applicanUnfo.j sp ?print=true&view=prin... 4/16/2007 Fire Department Characteristics (Part I) Department Characteristics (Part I) Page 1 of 1 ..__._._..",..... .~__,.._."_,~~___.,__.._,__.._~._...,_~_~_ _.__,__...___.__~.g__",.,~_" u ,.,~~_ ._,__~_,~..~_,.._~.___.,~_ . How many occupied structures (commercial, industrial, residential, or institutional) in your jurisdiction are more than four stories tall? . What is the permanent resident population of your 205942 Primarv/First-Due Response Area or iurisdiction served? . How many active firefighters does your department have 159 who perform firefighting duties? . How many stations are in your organization? . Do you currently report to the Nationai Fire Incident Reporting System (NFIRS)? If you answered yes above, please enter your FDIN/FDID 36195 . What services does your organization provide? Structural Fire Suppression Medical First Response Wildland Fire Suppression Basic Life Support Airport Rescue Firefighting (ARFF) Advanced Life Support . Are you a member of a Federal Fire Department or contracted by the Federal government and solely responsible for suppression of fires on Federal property? . What kind of organization do you represent? If you answered combination, above, what is the percentage of career members in your organization? If you answered volunteer or combination or paid on-call, how many of your volunteer Firefighters are paid members from another career department? . What type of community does your organization serve? . What is the square mileage of your first-due response area? . What percentage of your response area is protected by hydrants? . In what county/parish is your organization physically located? If you have more than one station, in what county/parish is your main station located? . Does your organization protect critical infrastructure of the state? . How much of your jurisdiction's land use is for agriculture, wild land, open space, or undeveloped properties? . What percentage of your jurisdiction's land use is for commercial, industrial, or institutional purposes? . What percentage of your jurisdiction's land is used for residential purposes? No All Paid/Career % Suburban 64 93 % San Bernardino County Yes 28% 33% 39 % 18 12 Yes Hazmat Operational Level Hazmat Technical Level Rescue Operational Level Rescue Technical Level https://portal.fema.gov/firegrant/jsp/fire2007/application!gen _ ques.j sp ?view=print&print=true&ap... 4/16/2007 ;---- Department Characteristics (Part II) Department Characteristics (Part II) ~"'""'.___'M.~,.__~_'_~'_'_'~_'__"'_'<__ ...,,_.~~.,,". _ _,._._.r~.<,_A~_..___._..-____.'''_"_~_'__.___ . What is the total number of fire-related civilian fatalities in your jurisdiction over the last three years? . What is the total number of fire-related civilian injuries in your jurisdiction over the last three years? . What is the total number of line of duty member fatalities in your jurisdiction over the last three years? . What is the total number of line of duty member injuries in your jurisdiction over the last three years? . Over the last three years, what was your organization's average TOTAL operating budget? . What percentage of your TOTAL budget is dedicated to personnel costs (salary, overtime and fringe benefits)? . What percentage of your annual operating budget is derived from: Enter numbers only, percentages must sum up to 100% Taxes? Grants? Donations? Fund drives? Fee for Service? Other? Page 1 of 1 2006 2005 2004 2 3 0 4 2 5 0 0 0 2 0 28775713 88% 100% 0% 0% 0% 0% 0% If you entered a value into Other field (other than 0), please explain . How many vehicles does your organization have in each of the types or classs of vehicle listed below? You must include vehicles that are leased or on long-term loan as well as any vehicles that have been ordered or otherwise currently under contract for purchase or lease by your organization but not yet in your possession. Enter numbers only and enter 0 if you do not have any of the vehicles below. Type or Class of Vehicle Engines (or Pumpers): Pumper, PumperlTanker, Rescue/Pumper, Foam Pumper, CAFS Pumper, Q~int (Aerial device of less than 76 feet), Type I, Type II, Type III Engine Tan kers: Tanker, Tender, Foam TankerlTender (greater than 1,250 gallon tank capacity) Aerial Apparatus: Aerial Ladder Truck, Telescoping, Articulating, Ladder Towers, Platform, Tiller Ladder Truck, Quint (Aerial device of 76 feet or greater) Brush/Quick attack: Brush Truck, Patrol Unit (Pick up w/ Skid Unit). Quick Attack Unit. Mini-Pumper, Type IV. Type V, Type VI Engine Rescue Vehicles: Rescue Squad, Rescue (Light, Medium, Heavy), Technical Rescue Vehicle, Hazardous Materials Unit Other: EMS Chase Vehicle, Air/light Unit, Rehab Units, Bomb Unit. Technical Support (Command, Operational Support/Supply), Hose Tender. Salvage Truck. ARFF (Aircraft Rescue Firefighting), Command/Mobile Communications Vehicle, Fire Boats (more than 13 feet long), Other Vehicle Total Number of Total Number Riding Positions 21 84 o o 3 12 o o 3 12 40 160 https:llportal.fema.gov/firegrant/jsp/fire2007 lapp1ication/org_ char.jsp ?view=print&print=true&ap... 4/16/2007 Department Call Volume Department Call Volume Page 1 of 1 . _ .. ".._.~"._... "_",..'_~"~'~_~_"'_".'~_'_",'__",_,'."_'_m' _~'.. ,..__._.,__._~___._,".....<..,-____~_.~,_...~. 2006 2005 2004 * How many responses per year by category? (Enter whole numbers only. If you have no calls for any of the categories. enter 0) Working Structural Fires 388 366 420 False Alarms/Good Intent Calls 1546 1578 1243 Vehicle Fires 255 311 301 Vegetation Fires 293 277 281 EMS-BLS Response Calls 1110 1972 3440 EMS-ALS Response Calls 19728 19775 18597 EMS-BLS Scheduled Transports 0 0 0 EMS-ALS Scheduled Transports 0 0 0 Vehicle Accidents w/o Extrication 2026 2298 2306 Vehicle Extrications 440 402 450 Other Rescue 40 24 17 Hazardous Condition/Materials 288 256 271 Calls Service Calls 40 471 271 Other Calls and Incidents 552 522 489 Total 26706 28252 28086 What is the total acreage of all vegetation fires? . Please indicate the number of times your department provides or receives mutual aid. Do not Include first-due responses ciaimed above. In a particular year, how many times does your organization receive mutual/automatic aid? 346 99 206 236 244 177 In a particular year, how many times does your organization provide mutual/automatic aid? 258 217 217 https:/lporta1.fema.gov/firegrant/jsp/fire2007 1 app1ication/response.j sp ?view=print&print=true&ap... 4/16/2007 Request Information Request Information Page 10fl . 1. Select a program for which you are applying. If you are interested in applying under both Vehicle Acquisition and Operations and Safety, and/or regional application you will need to submit separate applications. (If you modify your selection, you will tose data entered under the original activity.) Program Name Operations and Safety . 2. Will this grant benefit more than one organization? No If you answered Yes to Question 2 above, please explain. . 3. Enter Grant-writing fee associated with the preparation of this request. Enter 0 if there is no fee. $0 https:llporlal.fema.gov/firegrantljsp/fire2007 1 applicationlrequestdetails/requestInfo.j Sp ?print=true... 4/16/2007 Request Details Request Details Page I ofl The activities for program Operations and Safety are listed in the table below. Activity Number of Entries Total Cost Equipment 0 $0 Modify Facilities 1 $ 662,916 Personal Protective Equipment 0 $0 Training 0 $0 Wellness and Fitness Programs 0 $0 Grant-writing fee associated with the preparation of this request. Additional Funding Action o View Details $ View Additional Fundina $ 0 View Details o View Details $ View Additional Funding $ 0 View Details $ 0 View Details $0 https://portal.fema.gov /firegrant/jsp/fire2007 /application/requestdetails/acti vitySummary .jsp ?print... 4/16/2007 Proj Details Request Details Page I of 1 Modify Facility Item Modify Facility Programs Action View Details Number of units Cost per unit Total Cost Action 6 $ 16,210 $ 97,260 View Details 2 $ 24,311 $ 48,622 View Details 3 $ 18,363 $ 55,089 View Details 3 $ 18,363 $ 55,089 View Details 3 $ 18,363 $ 55,089 View Details 2 $ 29,406 $ 58,812 View Details 2 $ 14,836 $ 29,672 View Details 3 $ 11,173 $ 33,519 View Details 2 $ 29,406 $ 58,812 View Details 2 $ 14,836 $ 29,672 View Details 3 $ 26,314 $ 78,942 View Details 3 $ 18,762 $ 56,286 View Details 34 $ 178 $ 6,052 View Details $ 662,916 Exhaust System(s) Fire Station 221 Fire Station 222 Fire Station 223 Fire Station 224 Fire Station 225 Fire Station 226 Fire Station 227 Fire Station 228 Fire Station 229 Fire Station 230 Fire Station 231 Fire Station 232 Exhaust Vacu-Modification Total Cost hltps:llportal. fema.gov Ifrregrant/jsp/fire2007 1 applicationlrequestdetailslactivityDetails.j sp ?categor... 4/16/2007 Budget Budget Page 1 of 1 Budaet Obiect Class a. Personnel b. Fringe Benefits $0 $0 $0 c. Travel d. Equipment $ 6,052 e. Supplies $0 $ 656,864 f. Contractual h. Other $0 $0 $0 g. Construction i. Indirect Charges Federal and Applicant Share Federal Share Applicant Share Federal Rate Sharing (%) . Non-Federal Resources (The combined Non-Federal Resources must equei the Applicant Share of $ 132.583) a. Applicant $ 132583 b. State $ 0 c. Local $ 0 d. Other Sources $ 0 If you entered a value in Other Sources other than zero (0), include your explanation below. You can use this space to provide information on the project, cost share match, or if you have an indirect cost agreement with a federal agency. $ 530,333 $ 132,583 80/20 Total Budget $ 662,916 https://porta1.fema.gov /firegrant/jsp/fire2007 /applicationlbudgeUotal.j sp ?view=print&print=true... 4/16/2007 Narrative Statement Narrative Statement Page 1 of4 Project Description * Please indicate which of these Target Capabilities your request outlined in this application will satisfy. Check all that apply: Responder Safety and Health * Please provide your narrative statement in the space provided below. Include in your narrative, details regarding (1) your project's description and budget, (2) your organization's financial need, (3) the benefit to be derived from the cost of your project, and (4) how the activities requested in your application will help your organization's daily operations and how this grant will protect life and property. DESCRIPTION OF PROJECT: The San Bemardino Fire Department (SBFD) is respectfully requesting funding assistance from the Assistance to Firefighters Grant Program for modification to all our fire stations regarding the purchase and installation of vehicle exhaust extraction systems. Currently, we do not have a source capture exhaust removal system. This activity will protect our firefighters by removing 100% of the diesel exhaust emissions from the fire stations. Current changes in health and safety standards have clearly identified that vehicle exhaust emissions, whole diesel in particular, is a cancer causing substance. Agencies documenting the hazards of diesel exhaust include but are not limited to the National Institute of Occupational Safety and Health, the American Conference of General Industrial Hygienists, the U.S. Department of Health, and the Occupational Safety and Health Administration (OSHA). The above agencies have led to the implementation of National Fire Protection Association (NFPA) 1500-2002 edition standard section A.9.1.6 on facility safety regarding exhaust emissions. The guidelines for vehicle exhaust elimination state: local exhaust ventilation that remove harmful fumes at their source, hoses at tailpipe, or stack exhaust as listed in the OSHA health and safety fact sheet. Motor vehicles that are operated shall be provided with a source capture system that connects directly to the motor vehicle exhaust system. In addition, re-circulation of air is prohibited as stated in the Internationai Mechanical Code 2003. The agencies listed above and quoted statements support our request and justification for the vehicle exhaust extraction system for the health and safety of our firefighters, administrative personnel, employees of other departments and visitors. All fire stations are living and sleeping quarters, staffed 24 hours per day, 7 days per week, and open to the public 365 days per year. The accumulation of diesel exhaust contamination is evident throughout the stations. Effects of the cross contamination can be seen in our sleeping quarters, training rooms, meeting rooms, on medical supplies, physical fitness equipment, and firefighter turnout gear which are stored on the apparatus floor. Our stations are used for elementary school fire safety training, voting polls, meetings with outside agencies, and providing public information. In addition, all fire stations are equipped with exercise equipment and five of those fire stations utilize the equipment on the apparatus floor due to age of the building and lack of space. Installing the vehicle exhaust extraction system will eliminate a known health risk to fire personnel and the general public who visit and use the stations on a daily basis. If we continue to allow toxic build up in our stations, it will lead to serious health and financial crisis affecting our community and taxpayers. Occupational asthma or cancer related illness, claims for workmen's compensation, line of duty related illness, and medical insurance claims can be clearly tracked and attributed to exposure to vehicle exhaust emissions. This will have a significant impact on the financial operations of our department, the morale of department members, and the ability to recruit new members, and impact mutual aid firefighters who enter our stations. The proposed system will also provide long term financial benefits as well. There will be potential reduction in insurance premiums, building maintenance costs, liability and lower energy bills by allowing the bay doors to remain closed during vehicle inspections. Our firefighters are our most valuable asset and this exposure to exhaust fumes is 100% preventable with the assistance of this Grant. OUR ORGANIZATION'S FINANCIAL NEED: SBFD is requesting $662,916 to install complete vehicle exhaust extraction systems to serve all thirty-four pieces of fire apparatus at our twelve fire stations. Our fire department's emergency response fleet consists of engines, trucks, and support vehicles that use diesel fuel. None of our twelve fire stations have systems that remove diesel exhaust directly from fire equipment or that clean the atmosphere in the station. Tax dollars provide the operating funds, and SBFD is in direct competition with other city departments for a fair share of taxpayer's dollars. SBFD fiscal year budget is $30,248,000 and 88% of the budget is allocated to personnel salaries. 1 % https://portal.fema.gov /firegrant/jsp/fire2007 /application/narrati ve.j sp ?view=print&print=true&ap... 4/16/2007 Narrative Statement Page 2 of 4 of the budget is for maintenance of facilities and equipment suppression. SBFD response area and responsibilities continue to grow without a corresponding change in revenue for our department. As with every agency, we have seen a significant increase in the cost of electricity, natural gas, and fuel costs. The cost of the vehicle exhaust extraction system cannot be funded through budgetary means. Therefore, SBFD is attempting to be proactive and is seeking funding for this worthwhile project through the 2007 Assistance to Firefighters Grant Program. COST BENEFIT OF PROJECT: This project will directly benefit the citizens of our community and our fire personnel. The vehicle exhaust extraction system will be used on a daily basis and will help protect the city from future medical liability. More important, the project will provide a clean, healthy work environment for our fire personnel while meeting OSHA and NFPA regulations. This system will also have financial saving in reduction of maintenance costs relating to painting, furniture and fixture replacement, and most of all infiltration of carbon soot particles which contaminate and short out sensitive electrical devices such as computers, EMS equipment, etc. We will experience reduced exposure to workmen's compensation and medicai insurance claims and line of duty related illnesses. We will reduce energy costs by allowing station doors to be closed during extreme weather conditions. EFFECTING OUR DAILY OPERATIONS AND PROTECTING LIFE AND PROPERTY: The proposed system will enhance our day to day operations by allowing the doors to remain closed during routine maintenance, vehicie checks and training drills, as well as community events. Personnel and visitors entering the fire station will not be exposed to dangerous vehicle emissions as the system utilizes a particulate filtration, which captures 100% of diesel exhaust emitted while being used in quarters. The proposed system will eliminate cross contamination into training areas, meeting rooms, administrative offices, medical equipment, supplies, computers, firefighter turnouts, and physical fitness equipment. On going maintenance costs and painting cost due to soot build up will be eliminated. Measurabie resuits include the reduction in future medical claims, workmen's compensation claims, operational and maintenance costs, energy costs, and absenteeism. By providing a safe clean environment, other favorable results include increased firefighter participation in drills and meetings, and increased use of our facilities for community events. ADDITIONAL INFORMATION: The San Bernardino Fire Department is an all risk agency that provides fire protection to over 198,550 residents in a 64 square mile area. We respond to over 25,000 calls annually, with an increase in calls every year without an increase in funding. In this jurisdiction there is approximately 19 miles of wildland/urban interface, a major rail yard, an international airport, a jail, two major mall complexes and three major interstate freeways. SBFD is a participating member in the California Master Mutuai Aid Agreement, responding to any request for aid in the state. In light of the annual western wildfires, which include major conflagrations such as the Old Fire in 2003 that burned down hundreds of homes in our city. As a result, departments in our county and the San Manuel Band of Mission Indians Tribal Fire Department will utilize the exhaust extraction system when responding to our stations for automatic/mutual aid requests. SBFD staffs twelve engine companies, two aerial truck companies, air light support, hazmat unit, heavy rescue unit, five brush engines, two aircraft rescue firefighting vehicles, and reserve apparatus that are housed in twelve stations throughout the City. It is the largest city in the County and serves as the County seat. SBFD is requesting funding from the 2007 Assistance to Firefighters Grant Program for modification to all our fire stations to install vehicle exhaust extraction system for each fire station. With your assistance, we will continue to provide the best emergency services and fire protection possible by providing adequate facilities that meet the needs of our residents and fire personnel. We thank you in advance for your consideration and effort in this process. . Please describe all grants that you have received from DHS including any AFG grants received from DHS or FEMA, for example, 2002 AFG grant for vehicle or 2003 ODP grant for exercises. (Enter "N/A" if Not Applicable) EMW-2002-FG-06494 Closed: 12/01/02-05/01/04 Awarded to develop and implement a Wellness Fitness Program. We purchased exercise equipment for all fire stations, provided physical and assessment examinations and trained employees to be peer fitness trainers. EMW-2003-FG-11600 Closed: 09/17104-09/16/05 Awarded to purchase defibrillators, self-contained breathing apparatus, XTS500 model III portable radios, Bendix King GPH51 02S000 handheld radios, clam shell batteries, and swiftwater rescue equipment. https://portal.fema.gov/firegrantlj sp/fire2007 /application/narrative.j sp ?view=print&print=true&ap... 4/16/2007 Narrative Statement Page 3 of4 EMW-2005-FP-01812 Active: 03/02/06-09/02/07 Awarded $85,000 for the purpose of a juvenile fire-setter program, general prevention/awareness, a fire safety trailer, and fire safety props. FY 2003 Homeland Security Grant Program (HSGP)-Part I Closed: 09/22/03-10/01/04 San Bernardino County Fire Department, Office of Emergency Services awarded the SBCFD $38,508 for fire equipment. FY 2003 HSGP-Part II Closed: 10/31/04-03/31/05 Awarded $155,342.00 to purchase tumout gear, self-contained breathing apparatus units (SCBAs), and communication equipment. FY 2004 HSGP Closed: 07/01/04-11/30/06 Awarded $84,291 to purchase communication equipment and a mobile command vehicle. FY 2005 HSGP Closed: 10/01/04-03/31/07 Awarded $41,385 to purchase an incident response vehicle and 3 sets of personal protective equipment. FY 2006 HSGP & Emergency Operation Center Award Date: 12/07/06-06/30/07 Status: Active Awarded $18,246 to purchase 15 portable radios with accessories and 2 generators. FY 2002 Metropolitan Medical Response System (MMRS)-Phase I Awarded Date: OS/24/02 to 11/24/03 Status: Active Public Health Service, Department of Health and Human Services (DHHS), is in charge with assisting local government to plan, develop, purchase special pharmaceuticals, initiate the equipping and identify the training requirements for a MMRS as the principal resource in responding to the health and medical consequences of a chemical, biological, radiological, nuclear, and/or explosive weapon of mass destruction event. SBCFD was awarded $400,000 to develop and implement the MMRS program. FY 2002 MMRS-Phase II Awarded Date: OS/24/02 to 11/24/03 Status: Active DHHS awarded the SBCFD $200,000, as modification 2 to the initial contract. FY 2002 MMRS-Phase III Awarded Date: OS/24/02 to 11/24/03 Status: Active DHHS/Dept. Homeland Security awarded the SBCFD $280,000, as modification 3 to the initial contract. FY 2004 MMRS Program/EMW-2004-GR-0779 Period: 10/01/04 to 06/30/07 Status: Active Federal Emergency Management Agency awarded to the existing 124 MMRS jurisdictions and we have been awarded the Capability Focus Area and the Sustainment of Enhanced Capabilities in the amount of $400,000. FY 2005 MMRS Award Date: 12/2005 to 11/03/07 Status: Active San Bernardino County Fire Department, Office of Emergency Services whom is required to administer the grant for the Department of Homeland Security awarded the SBCFD $220,764. SBCFD will purchase medical supplies, respirator fit tester, in suit communications for SCBAs, search cameras, deployable shelter systems, video conferencing, advanced life support mannequin for training, and search camera. FY 2006 MMRS Award Date: 12/18/06 to 06/30/07 Status: Active Awarded $232,330 to purchase a vehicle, communication equipment, defibrillators, SCBA units, cylinders, thermal imaging camera, headsets, and computers. FY 2001 Office of Traffic Safety (OTS) Project No. EM0126 Closed: 01/01/01 to 06/30/02 Awarded $81,000 to purchase heavy rescue tool, airbag rescue system, and 20% for the heavy rescue. https://portal.fema.gov/firegrant/jsp/ fire2007/ application/narrati ve.j sp ?view=print&print=true&ap... 4/16/2007 Narrative Statement Page 4 of 4 2005 OTS Project No. EM0517 Closed: 10/01/04 to 09/30/05 San Bernardino County Fire Department was required to administer the grant for OTS and the city was awarded $90,000 for extrication equipment. 2006 OTS Project No. EM0604 Awarded Date: 10/01/05 to 03/31/07 Status: Active Awarded $78,500 to purchase thermal imaging device and extrication equipment. https://portal.fema.gov/firegrant/j sp/fire2007 /applicationlnarrative.jsp ?view=print&print=true&ap... 4/16/2007 Assurances and Certifications Assurances and Certifications Page 10f6 c___,,,~,~"_______"'__'".__"_~'_'____"'___'___"_'~______'~'.~--~._~--~"-'~--- Form 20-16A _~~_~,'___^'___~'_""'_,,,~.~~_~_,_..._.".~ ..~_..k..,^._,~,.__.._._.",~~_.__.__~~'_____'~'___ ..."-.....~.~~~.~.---'._,---~~'~~._~ You must read and sign these assurances by providing your password and checking the box at the bottom of this page. Note: Fields marked with an . are required. Assurances Non-Construction Programs Note: Certain of these assurances may not be applicable to your project or program. If you have any questions. please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant I certify that the applicant: 1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Section 4728-4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, coior or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (I) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) Sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290-dd-3 and 290-ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and 0) the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply, or has already complied, with the requirements of Title II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or Federally assisted programs. These requirements apply to all interest in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply with provisions of the Hatch Act (5 U.S.C. Sections 1501-1508 and 7324-7328), which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. https://porta1.fema.gov /firegrantljsp/fire2007/app1icationlassurances _forms _ combined.j sp ?view=p... 4/16/2007 Assurances and Certifications Page 2 of6 9. Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C. Sections 276a to 276a- 7), the Copeland Act (40 U.S.C. Section 276c and 18 U.S.C. Sections 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. Sections 327-333), regarding labor standards for Federally assisted construction sub agreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 1 02(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in flood plains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. Section 1451 et seq.); (I) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. Section 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93-523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 etseq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984. 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. 19. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act (29 U.S.C. 201), as they apply to employees of institutions of higher education, hospitals, and other non-profit organizations. Signed by Norma Camarena on 04/04/2007 https:llportal.fema.gov/firegrant/jsp/fire2007 1 application/assurances_forms _ combined.j sp ?view=p... 4/16/2007 Assurances and Certifications Form 20-16C Page 3 of6 You must read and sign these assurances by providing your password and checking the box at the bottom of this page. Note: Fields marked with an * are required. Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibility Matters and Drug-Free Workplace Requirements. Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature on this form provides for compliance with certification requirements under 44 CFR Part 18, "New Restrictions on Lobbying; and 44 CFR Part 17, "Government-wide Debarment and Suspension (Non-procurement) and Government- wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Homeland Security (DHS) determines to award the covered transaction, grant, or cooperative agreement. 1. Lobbying A. As required by the section 1352, Title 31 of the US Code, and implemented at 44 CFR Part 18 for persons (entering) into a grant or cooperative agreement over $100,000, as defined at 44CFR Part 18, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement and extension, continuation, renewal amendment or modification of any Federal grant or cooperative agreement. (b) If any other funds than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities", in accordance with its instructions. (c) The undersigned shall require that the language of this certification be inciuded in the award documents for all the sub awards at all tiers (including sub grants, contracts under grants and cooperative agreements and sub contract(s)) and that all sub recipients shall certify and disclose accordingly. 2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient) A. As required by Executive Order 12549, Debarment and Suspension, and implemented at 44CFR Part 67, for prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510-A, the applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency. (b) Have not within a three-year period preceding this application been convicted of or had a civilian judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or perform a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. (c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1 )(b) of this certification: and (d) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. Drug-Free Workplace (Grantees other than individuals) https://portal.fema.gov/firegrant/j sp/fire2007 /applicationlassurances jorms _ combined.j sp ?view=p... 4/16/2007 Assurances and Certifications Page 40f6 As required by the Drug-Free Workplace Act of 1988, and implemented at 44CFR Part 17, Subpart F, for grantees, as defined at 44 CFR part 17, Sections 17.615 and 17.620: (A) The applicant certifies that it will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The grantees policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant to be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will: (1) Abide by the terms of the statement and (2) Notify the employee in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction. (e) Notifying the agency, in writing within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to the applicable DHS awarding office, i.e. regional office or DHS office. (f) Taking one of the following actions, against such an employee, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement or other appropriate agency. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). (8) The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance Street City State Zip Action 1201 West Ninth Street San Bernardino California 92411-2213 2121 North Medical Center Drive San Bernardino California 92411 -1289 2641 North E Street San Bernardino California 92405-3425 1640 Kendall Drive San Bernardino California 92407-2800 1920 Del Rosa Avenue San Bernardino California 92404 -5641 282 West 40th Street San Bernardino California 92407 -3706 3398 East Highland Ave Highland California 92346-2106 htlps:/ /portal. fema.gov /firegrant/j sp/fire2007 /app1ication/ assurances_forms _ combined.j sp ?view=p... 4/16/2007 Assurances and Certifications 502 South Arrowhead Avenue San Bernardino California 92408 -2040 202 Meridian Avenue San Bernardino California 92410 -1330 450 Vanderbilt Way San Bernardino California 92408 -3552 6065 North Palm Avenue San Bernardino California 92407 -5184 200 East Third Street San Bernardino California 92410 -4804 Page 5 0[6 If your place of performance is different from the physical address provided by you in the Applicant Information, press Add Place of Performance button above to ensure that the correct place of performance has been specified. You can add multiple addresses by repeating this process multiple times. Section 17.630 of the regulations provide that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each application for DHS funding. States and State agencies may elect to use a Statewide certification. Signed by Norma Camarena on 04/04/2007 https://portaLfema.gov/firegrantljsp/fire2007 /applicationl assurances Jorms _ combined.j sp ?view=p... 4/16/2007 Assurances and Certifications FEMA Standard Form LLL Page 60f6 Only complete if applying for a grant for more than $100,000 and have lobbying activities. See Form 20-16C for lobbying activities definition. This form is not applicable https://portal. fema.gov/firegrant/jsp/fire2007 /applicationlassurances jorms _ combined.j sp ?view=p... 4/16/2007