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Home My WebLink About24-Public Services Department e e e CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Ken Fischer, Director Subject: Resolution authorizing the Director of Finance to amend the FY 06- 07 budget by transferring $94,500.00 into Account Number 240-379-5504- 7604 and $65,200.00 into Account Number 240-379-5504-7644 in order to close-out FY 05-06 CIP projects. Dept: Public Services Date: April 13, 2007 Meeting Date: May 7, 2007 Synopsis of Previous Council Action: Recommended Motion: 1) Authorize the Director of Finance to amend the FY 06-07 budget by transferring $94,500.00 into Account Number 240-379-5504-7604 and $65,200.00 into Account Number 240-379-5504-7644 in order to close-out F 0 6 CI r jects. Contact person: Ken Fischer, Director Supporting data attached: Phone: Ward: 5140 All FUNDING REQUIREMENTS: Amount: Source: $ 159,700.00 (See attached) Finance: Council Notes: Agenda Item No. a '/ S}1!lJ1 e e e CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report SUBJECT: A resolution authorizing the Director of Finance to amend the FY 06-07 budget by transferring $94,500.00 into Account Number 240-379-5504-7604 and $65,200.00 into Account Number 240-379-5504-7644 in order to close-out FY 05-06 CIP projects. BACKGROUND: The Public Services Department, Streets Division had a total of twenty-eight CIP projects to complete in FY 05-06. The'total cost was estimated at $3,927,694.64. This work was completed for a total of $3,361 ,826.36, which resulted in overall savings of $565,823.28 to be used for future capital improvement projects. Even though there was an overall saving in the projects completed, field conditions did require additional grinding and paving on two projects and this caused them to exceed their original budget amounts. The Mill Street pavement project was originally budgeted for $274,300, but cost an additional $94,500. In addition, the Lugo Avenue, Leroy Street, and Sepulveda Avenue project was budgeted for $279,000 and cost an additional $65,200. In order to close out these projects we need to transfer savings into the identified project accounts to officially balance the books. Therefore, staff is recommending that the Council authorize the Finance Director to make the necessary fund transfers to close out these projects. FINANCIAL IMPACT: Financial Impact: To balance the project account for the Mill Street project funds will be transferred from: , Account No. 240-379-5504-7601 in the amount of $25,000 Account No. 240-379-5504-7607 in the amount of $ 5,000 Account No. 240-379-5504-7608 in the amount of $ 4,000 Account No. 240-379-5504-7615 in the amount of $16,500 Account No. 240-379-5504-7621 in the amount of $18,000 Account No. 240-379-5504-7632 in the amount of $ 9,000 Account No. 240-379-5504-7635 in the amount of $ 7,000 Account No. 240-379-5504-7642 in the amount of $10,000 The above amounts totals $94,500 and this is to be transferred to Account No. 240-379- 5504-7604. To balance the project account for the Lugo Avenue, Leroy Street, and Sepulveda Avenue project funds will be transferred from: Account No. 240-379-5504-7633 in the amount of $ 9,000 Account No. 240-379-5504-7636 in the amount of $15,000 Account No. 240-379-5504-7638 in the amount of $10,000 Account No. 240-379-5504-7639 in the amount of $ 8,000 e e e Account No. 240-379-5504-7641 in the amount of $ 9,200 Account No. 240-379-5504-7646 in the amount of $14,000 The above amounts total $65,200 and are to be transferred to Account No. 240-379- 5504-7644. . RECOMMENDATION: Adopt resolution. 2 e e e ~ CD ,... N 0 ~ f'-. 0 f'-. It) <D It) ~ 0 ." l!) ,... <D C') .,. 0 0 ~ N ~ 0 CD ,... 'T . ~ N 0 '" It) 0 It) 'T. 0 ." 'T ,... (J) C') .,. 0 0 ~ N 1:: 0 c.,... GlO 0:::0 "C~ GlO "'.- ':; ;a: Gl 0::: Gl lJ C ,... '" 0 ca 0 III ~ Gl ~ :is '" l/l Gl lJ C '" ca III ~ "C 0 0 l{) l{) , Ol ,... '" , 0 ~ N i 0 0 0'0 !O 0 ,0 0 0' . '0 '0 0 ci '.10: 0 10 ci ci 0' . 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"'T.l"d" 1.01.0 -I "!.- NE:I7NiOl N.......,~ lOIM'T""IN:Ol,T""W~ T"".lOlT"" T"",lt) T""'T"" <0 N lO,N ~ iW 'WiE:l7:E:I7iWifR-~!W,w,~w!E:17 WwiW,~W!WW'WE:I7IWW'W:~ T"" N M V'CO 00000 COCO COCO <D """,1"-- I'- ......It-- ~i N' l{) 'T""IN '" 'T l{)lcolf'-. lXl Ol 0 .- .- ~ 'N'" '" '" ~1('l')'M '" '" .~ CO CO CO CO,CO CO CO co:co CO CO CO CO ,... ,... ,..., I"--:t-- ,... ,... ,..... 1"--,1'- f'-. f'-. ,... ;'~ ~ CO CO CO f'-.,...f'-. <0 I'io ~ <q-Il{) COCO co f'-.f'-."" f'-.lXl 00 CO CO ,... ,... 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE DIRECTOR OF FINANCE TO AMEND THE FY 06-07 BUDGET BY TRANSFERRING $94,500.00 INTO ACCOUNT NUMBER 240-379-5504-7604 AND $65,200.00 INTO ACCOUNT NUMBER 240-379- 5504-7644 IN ORDER TO CLOSE-OUT FY 05-06 CIP PROJECTS. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. Authorize the Director of Finance to amend the FY 06-07 budget by transferring $94,500.00 into Account Number 240-379-5504-7604 and $65,200.00 into Account Number 240-379-5504-7644 in order to close-out FY 05-06 CIP projects. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE DIRECTOR OF FINANCE TO AMEND THE FY 06-07 BUDGET BY TRANSFERRING $94,500.00 INTO ACCOUNT NUMBER 240-379-5504-7604 AND $65,200.00 INTO ACCOUNT NUMBER 240-379- 5504-7644 IN ORDER TO CLOSE-OUT FY 05-06 CIP PROJECTS. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a , 2007, by the day of meeting thereof, held on the following vote, to wit: AYES NAYS ABSTAIN ABSENT Council Members: ESTRADA BAXTER BRINKER DERRY KELLEY JOHNSON MCCAMMACK 19 20 21 22 23 24 Approved as to Form: : By J~4/!r.Ll:~;r/ 27 28 Rachel G. Clark, City Clerk The foregoing resolution ,2007. is hereby approved this day of Patrick J. Morris, Mayor City of San Bernardino