HomeMy WebLinkAbout21-Parks and Recreation
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Kerry Morford, Interim Director
Subject: RESOLUTION OF THE
MAYOR AND COMMON COUNCIL
OF THE CITY OF SAN BERNARDINO
RATIFYING THE SUBMITTAL OF A
FEDERAL EMERGENCY FOOD AND
SHELTER PROGRAM GRANT
APPliCATION THROUGH THE FEDERAL
EMERGENCY MANAGEMENT AGENCY
(FEMA) FOR EMERGENCY FOOD,
UTILITY AND SHELTER FUNDS FOR
THE PERIOD OF OCTOBER 1, 2006
THROUGH SEPTEMBER 30, 2007, AND
RATIFYING ANY ACTION TAKEN
PRIOR TO THE EXECUTION OF THIS
RESOLUTION.
Dept: Parks, Recreation and
Community Services Dept.
Date: April 18, 2007
MICC Meeting Date: May 7, 2007
Synopsis of Previous Council Action:
e February 8, 2006 - Resolution 2006-38
Recommended Motion:
Adopt Resolution.
~, f2pv1&Ytfc-.;/
. Signatu
Contact person: Kerry Morford
Phone: 5030
Supporting data attached: Staff R..pnrt R..~n (;,,,nt Applir.ation Ward' City Wide
FUNDING REQUIREMENTS: Amount: $70700
Source: (Acct. No.) 123-513-xxxx
(Arr-t n,:ac:r-rirtinn) ~jOoninr Nlltritinn Prngr~m
Finance:
Council Notes:
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5trtu=
Agenda Item No. ~
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino ratifying
the submittal of a Federal Emergency Food and Shelter Program grant application
through the Federal Emergency Management Agency (FEMA) for emergency food,
utility and shelter funds for the period of October I, 2006 through September 30, 2007,
and ratifying any action taken prior to the execution of this Resolution.
Background:
The amount of the October I, 2005 - September 30, 2006 year Federal Emergency Food
and Shelter Program grant was reduced to $32,172 due to Federal budget cuts. In the
04/05 fiscal year the City received $45,000 for this program. This federal program for
emergency food, utilities and shelter that serves residents in San Bernardino County has
operated successfully since 1984. This program is administered through the Westside
Community Service Center, located at the New Hope Family Life Center, providing
support to City residents that meet the Federal Government eligibility requirements.
Due to the uncertainty relative to the ongoing availability of the administering site, the
request for Council ratification has been delayed. The site has recently been secured;
therefore, ratification of the grant for the period of October I, 2006 through September
30, 2007, is being requested at this time.
Financial Impact:
This program is fully funded from the FEMA grant and no general funds are required.
This proposed application will cover this program beginning October I, 2006 -
September 30, 2007.
Recommendation:
Adopt Resolution.
RESOLUTION NO.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO RATIFYING THE SUBMITTAL OF A FEDERAL
EMERGENCY FOOD AND SHELTER PROGRAM GRANT APPLICATION
THROUGH THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) FOR
EMERGENCY FOOD, UTILITY AND SHELTER FUNDS FOR THE PERIOD OF
OCTOBER I, 2006 THROUGH SEPTEMBER 30, 2007, AND RATIFYING ANY
ACTION TAKEN PRIOR TO THE EXECUTION OF THIS RESOLUTION.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor and Common Council of the City of San Bernardino hereby ratify.
submittal of a grant application for the Emergency Food and Shelter Program, a copy of which
is attached hereto, marked Exhibit "A".
SECTION 2. The term of the Agreement is from October I, 2006 through September 30,
2007; therefore, any action taken between October I, 2006, and the date that this Resolution is
executed is hereby ratified.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO RATIFYING THE SUBMITTAL OF A FEDERAL
EMERGENCY FOOD AND SHELTER PROGRAM GRANT APPLICATION
THROUGH THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) FOR
EMERGENCY FOOD, UTILITY AND SHELTER FUNDS FOR THE PERIOD OF
OCTOBER 1, 2006 THROUGH SEPTEMBER 30, 2007, AND RATIFYING ANY
ACTION TAKEN PRIOR TO THE EXECUTION OF THIS RESOLUTION.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
6 and Common Council of the City of San Bernardino at a
meeting thereof, held
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on the day of
,2007, by the following vote, to wit:
AYES
NAYS
ABSTAIN ABSENT
Council Members:
ESTRADA
BAXTER
BRINKER
DERRY
KELLEY
JOHNSON
MCCAMMACK
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Rachel G. Clark, City Clerk
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,2007.
The foregoing resolution is hereby approved this
day of
Patrick J. Morris, Mayor
City of San Bernardino
Approved as to form:
By: j)~~!I~
James F. Pe an, CIty Attorney
1--
~XHI!l11 "A"
EMERGENCY FOOD AND SHELTER PROGRAM
Phase 25 AppHcaUon
. Section 1: General Agency Information
Legal Name of Agency:
_g~1}' of s~..rU!~!!!!!:(j_'~_~ !'.ark~ ~~c!eation & Community Services Department
Mailing Address:
600 West 5" Street
------------... --- - .-..
San Bernardino
------.----...----..-- .
City
CA
State
92410
Zip
Agency Executive:
. Pat!l~J. Morri~_._________ __.__ Title: Mayor
Program Contact Person:
,j.aliyah Harklel'..________________ Tille: Senior Recreation Supervisor
Telephone Number:
909-384-5430 Fax Number:
._--------~--
909-889-9801
Alternate Phone Number:
_~Q9-~E:01~..!__- _m__________.__
E-mail Address:
_!!~'!!~aa@sbci\1':()lg----.-----
Agency Website:
_~sbc!~__ .
Year the agency was
incorporated:
1854
Year the agency began
delivering services:
1854
Total operating budget for this aQencv:
S 211,477.600
Is your agency in good standing with the Secretary of State of
California and the IRS? If not, please attach an explanalion.
X Yes
o No (Explanation is attached.)
Has this agency ever received EFSP funds?
X Yes
o No
If so, what is the last phase that funds were received?
The agency has received or is requesting EFSP funds from:
X San Bernardino County
o Riverside County
o Los Angeles County
o Other:
Agency mission statement and brief description of how the agency achieves its mission:
Our mission is to provide qua!lty and cost effectivE services to the ~e0pie of San Bernardino. We will provide excellence in
Leadership throllghallocatic;n of p;,tiiic-resol,rces 1\' 6ty pr;gra:ns'ihat are responsive to community priorities and
. M'iixiliiizeopj;'OrtiJriities fo,:-eco,'omic' and 'Cllltl,r.;! viabi,',tt 'Tne City c: Sill1Bernardino achieves its mission through its
-electedofficials. divisions and d~pai~I1~Ellts- i'hloc;g'1Ui" G""eral Fund' a,id numerous grants. the City of San Bernardi~o.
re,:r~,I",:" n.'.::"' E'.L. ~;i~')';d: "'''.1 ~,:"pioymenl opportunities for all thai come and
will offer a wide range of tlc:'I'S""j
-jive'iln(j-work iliOur clti
-------------..-..------.......
._____.___ ___.m_._ ___ ....-."'
2
EMERGENCY FOOD AND SHELTER PROGRAM
Phase 25 ApplicatIon
Describe the agency's financial reporting ability and accountability procedures (software. staff. systems used):
The City of San Bernardino fiscal management procedures including budgel control, accounting systems, cash
and banking procedures, payroll systemsand'inlernilaljcjiiTng is operdleClmanaged and controlled through the
City of San Bernardino Finance DepartmenI.Tii-,;bUcigi;tprocess is'iac~ilated and administered annually via the Mayor,
City Council and City Administration. The entire Citycfsansernardlllo must maintain a satisfactory set of financial
Records in each department and all departmental'records are'kepland audited by the Finance Department routinely. An
-------------.-----. -".
Independent auditor reviews city financial records annually.
---..------------.----..-- - ...--------- -..-------.---
..-.---.----.------------- ,..-----.-
How do you fund the services you are requesting funding for when EFSP
funding is not available?
Through the general fund and various grants many depal1ments are able to assist residents that are in need of financial
Assistance. These services 'aredistribuiedlfuecllyor inaireclly through'City departments. Some of these departments
Are; The Parks, Recreation &- Community Service5."Allomeys Office aild 'Economic Development Agency, to name a few
-.-. .---....-------.-.--.-.-..------.
The EFSP fund helps the City of San Bernardino. 10 extend needed services to many of its needy residents.
-------------....... ..------------...----
___.______...._.__.__.. h_____ _ .__ ._.-...-_'_'__'
--- ----"---- --------.----. - .--..--- .-----..- -.
_.____.____.___.___..~______ .u_..____.__... _______._._
..__.__________.___._n______._ _____._ -..-.--- -..-
Please check if your agency's basic needs program(s) targets specific client populations by choosing up to three (3)
from the list below:
.-.. .--
X Physically Disabled
. X Seniors
X Single Men
X Single Adults
X Slllgle Women
o Substance Abusers
X Ethnic Minorities
X Families with Children
I X General PopUlation
X General Homeless Population
I 0 Menially Disabled
! 0 Persons with AIDSIHIV
-f 0 Unaccompanied minors
: 0 Veterans
: 0 Victims of Domestic Violence
: 0 Other (please list):
Describe the geographic region/boundaries your agency se.r'les. For example, list the county(ies), City(ies), zip
code(s), neighbor~~()<!!sl~~~~c1: . _____,___
The EFSP funds are us~~ t.) assi$: H'c Ccuni.... co 5"" e~!"?:::"lc Tr.:. cities' that received assistance last year were: .
.......-..
San Bernardino. Ria!lt: E:~st Highla:1\.1 Lc.rn,~ LiI~(1.1 RE-(~~ai~.:i5 and ''':u~a:ca.
-----------------..
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EMERGENCY FOOD AND SHELTER PROGRAM
Phase 25 Applicatlon
Approximate the percentage of clients the agency serves from each of these geographic areas of San Bernardino
County. (Should equal 1 00%; Use statistics from the most recently completed fiscal year.)
--- -.-- -.-... .~ Northern-Desert
-Adeianto"--'--'
Apple Valley
. Baker
Barstow
. Helendale
Hesperia
, Lucerne
. Needles
; Phelan
! Pinon Hills
i Victorville
i Wrightwood
,
.._._....__..___ __. .,..+.. _u._.....,._ .... .__. __.
!
I Central County
Big Bear
i Bloomington
I Blue Jay
I Collon
I Crestline
Devore
I Grand Terrace
Highland
Lake Arrowhead
Mountain Communities
Rialto
San Bemardino
i East Valley _. u_
: East Highland
i Lorna Linda
i Mentone
I Redlands
: Yucaipa
,
90% I
,
I
,
10% .
'-'Southern Desert
Johnson Valley
Joshua Tree
Landers
Morongo Valley
Pioneertown
Twentynine Palms
Wonder Valley
. Yucca Valley
West End
Chino
Chino Hills
Fontana
Lytle Creek
Montclair
Mt. Baldy
Ontario
Rancho Cucamonga
Upland
0% ;
0% 0%
Demonstrate the need for emergency/basic needs services in the area the agency serves (the basis for this
funding request). Include statistics, turn away rates, increases in the demand for agency's services, etc.
In the past the city contracted wM-iiieWeStsfde Community'SeiVTces'Center which is located in the City of San
Bernardino. Currenlly we are looking to change- iocations iOmake Ihe program more assessable to those who are in need.
The City of San Bernardino haSbeeninEiXiSter;ces;nc-e-1854'SanBemardino city is demographically positioned in an
--- .-- -
area where approximately 65% of its residenl's income is below the poverty level. Since 1987, the city has made a
- --....------------.-----..-
significant impact on il's communities and surrounding cities by providing food, Clothing, shelter, utility. and other related
services. The majority of the'participanlsare single-moiiiers'wiitl"children Last fiscal year, the city received over 7,000
telephone calls, 3,000 referraISfrorT10therag'e'lciesanifove;.Tcioowalk-:'in's for food, sheller, utility and clothing
assistance. Through this program: ihe city provided-filla'ilciai'assisiarlceio'approximately fifty-nine (59) applicants.
Last year collaborative efforts with Faiih.base.-granl fUllders-and'city'dEipartments the City of San Bernardino was able to
assist several residents and their faiTI;lies. EDA fundsof'S250.000 aiiov,;iii more participants to receive assistance to over
500 households. On a dairyt;asiS:-lhe Ciiy oisl"" Be-rnardi,io. Par'lis. Recreation-a; Community Services department turns
away approximately two.ihiJds-07iiie 'f2opa'1;cipai'ls recj;;esiirlii help--'------.
~----'-
..-----
--._-- -...-----...----
---.----.--
..----"
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Phase 25 Application
Describe-Hille agencY;s collaborative efforts (i.e. use of community volunteers, participation with coalitions,
community projects, coordination of service delivery with other providers):
The City Of San Bernardino. Parks, Recreation & Community Services Department, Westside Community Services Center
COiIaborates with government and private agencies, nonprofit and for profit businesses. Because of its unique strength,
The city is well positioned to' assist individuals and families with the most pressing needs, such as homeless, prisoners
re.enteii'ngthe-Ccimmunity. children of prisoners, at risk youth, addids. elders in need, at risk aduKs (HIV/AIDS)
population:- aging seniors and families in transition from welfare to work. The City of San Bernardino, Parks & Recreation
has along history of providing an array of important services to people in need in tts communtties. Some of the previous
collaborative efforts were with New Hope Baptist Church, Catholic Charities, San Bernardino City Unified School District,
Conce'rned African American Parents Association (CAAPA), Department of Aging and Adult Services, HIV/AIDS (BASIA),
San Bej'nardino Retirement. Rialto Family Medical Group, Inc., San Bemardino County Food Bank, Alzheimer's
Association' Retired Senior Volunteer Program (RSVP), Allstate Insurance and SCAN Health Plan.
I am .Jul/lOr;zed to apply 011 bellalf of City of San Bernardino, Parks, Recreation & Community Services Depariment and
attest IIlat all i"formation contained in this application is accurate and complete to the best of my knowledge. All information
conla/tied ;" 1/1/S application is acknowledged to be public information. I authorize the San Bernardino County EFSP Local
Board to cOlltact allY or all of tile pariies listed in this proposal.
l/~1 1>1
Date
Palnck J, Morris
-.... ....-.
Printe:.i Name
Mayor
Title
~b4/
"~~/07
Date
--.-..--
KE-fl. y ~il011(~,r(1
Prink'-: ~2~~';.:'
Interim Director
Title
5
EMERGENCY FOOD AND SHELTER PROGRAM
Phase 25 Application
Section 2: Certification Form
Please review the following Local Recipient Organization (LROJ Certification Form carefully. Check each item and fill in the
blanks at the end of t/lis section Note lIlat is any agency meets all of tile criteria except the annual audit and/or accounting
system. another agency that meets these requirements may be approved to serve as the fiscal agent. Signing this form
does not guarantee funding. The form is used only to certify to the Local Board and National Board that your agency is
eligible to receive Emergency Food and She iter Program f,/I1ds Incompletely filling out this section will cause your
application to be denied
As a recipient of Emergency Food and Shelter National Board Program (EFSP) funds made available for
Phase 25 and as the duly authorized representative of
by the checkmar1ts and my signature. I certify that my public or private organization:
1. X Has the capability to provide emergency food and/or sheller services
2. X Will use funds to supplement and extend existing resources and not to substitute or reimburse
ongoing programs and services
3. X Is non-profit or an agency of the government
4. X
5. X
6. X
7. X
8. X
9. X
10. X
11. 0
12 X
13. X
a. 0
Copy of 501 (C) (3) status is enclosed
Has an accounling system or fiscal agent approved by the Local Board;
Conducts an annual audit (auditor must nol be affiliated with agency)
a. X Copy of most recent audit is enclosed
b. Dale of mosl recent audit:
c. Audit prepared by:
Undelstands that cash paymenls are not eligible lll1der EFSP
Understands that EFSP funds cannot be used for staff salaries
Underslands that interest income lTlust be reported on final report and used on allowable program
expenditures
Has or will secure a Federal Employee Identification Number
a. FEIN#
Pract,.:es no,,~dis~I'm"'al:on '.1' 2" a~;.~:','y."",~ a I""g:')o.:s affiliation. will not refuse service to an applicant
based en religIOn ()I engage ", I €!1~'011" c" ~selJtlwlg 01 religious counseling with federat fundS)
It p!:'~':~:"~ no!-for.l..yc:fit. ~?S ~1 V('!~!;:::l:y L.c,'.:l cf d!lef,:JJ/s'vovernors
a. X a.::~rd r~.1ster IS er~(hiS2(~
\lVi~~ ':"~',l;, "'.'~"'; ;~:.:. c~';bt:' ...~ -.'0"
Inel!';".;!' C:}~'~" :--:-.',!U'"
'., . _ "'''C' .=.<;uirernents Manual. particularly the Eligible and
Vol,::;, .-".::'- '~:'.;.;:~_: ~ :,..":
the requested timeframe
~i.':' _. .,:1,
6
14 X
15. X
16. X
17. X
18. X
19. X
Agency Aulh
Patrick J. Morris
Printed Name
EMERGENCY FOOD AND SHELTER PROGRAM
Phase 25 AppUcaffon
Will expend monies only on eligible costs an,j keep complete documentation (copies of canceled checks -
fiTJllt a:1d back - invoices r~ceipts. etc.' on 8'! expenditures for a minimum of three years
Will speno all funds and close out the p'ogr310 by September 30.2007 and return any unused funds to the
National Board (55 or more)
W,II provide complete dccumentation of expenses to the Loca! Board, if requested. no later than one month
following my Jurisdiction's selected end-of-program
Will comply vllth the Office of Management and 8udget Circular A-133 if receiving over $500.000 in Federal
funds
Will comply with lobbying prohibition cel1ification and disclosure of lobbying activ~ies (if applicable) if
receiving more than 5100.000 in Emergency Food and Shelter program funds
Has no known Emergency Food and Shellel Program compliance exceptions in this. or any other jurisdiction
._ __L'-l~~1
Date t~-
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