HomeMy WebLinkAbout1988-086
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RESOLUTION NO.
RR R,;
RESOLUTION OF THE CITY OF SAN BERNARDINO ESTABLISHING A
POLICY FOR THE ASSIGNMENT AND TAKE-HOME USE OF CITY-OWNED
VEHICLES.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. Recitals.
The Mayor and Common Council find and determine that,
whereas:
A. The City owns, maintains and operates a fleet of motor
vehicles to meet the transportation needs of its employees in the
performance of their duties;
B. The efficient functioning of the City requires that
designated officers and employees of the City be authorized to
have immediate access to City vehicles on an around the clock
basis;
C. A reimbursement allowance paid to any such officer or
employee for the use of his or her personal motor vehicle for
purposes of conducting City business will be a benefit to the
City;
D. It is necessary to establish rules and regulations for
the operation of City vehicles and for the payment of any
reimbursement allowance towards the end of controlling the costs
of such allowances and limiting the City's liability arising from
such usage.
NOW, THEREFORE, THE FOLLOWING POLICIES AND PROCEDURES
REGULATING THE USE OF TAKE-HOME VEHICLES AND THE PAYMENT OF
REIMBURSEMENT ALLOWANCES SHALL APPLY TO ALL OFFICERS AND
EMPLOYEES OF THE CITY.
3-14-88
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SECTION 2. policv and Imolementation.
A. The Mayor may authorize take-home use of a City vehicle
or, in lieu thereof, a monthly vehicle reimbursement allowance
for any Elected Official, Department Head, Deputy City
Administrator or the City Administrator when the Mayor finds that
the position and responsibilities of the position require such
use or allowance and that such use will be in the best interest
of the City of San Bernardino. The amount of any allowance shall
be as adopted by resolution of the Mayor and Common Council.
B. When an Elected Official, Department Head, Deputy City
Administrator, or City Administrator is given authority for the
take-home use of a City vehicle, such use shall be in conformance
with the administrative policy established for such use by the
City Administrator, which policy shall set forth as a minimum:
(1) limitations on the use of City vehicles and
procedures for the take-home use of such vehicles;
(2) that City-owned vehicles are for the use of
officers and employees only. Use shall not be granted or
extended to persons not specifically authorized the use of the
subject vehicle by written authority of the City Administrator;
(3) that City vehicles are intended for official
City business and there shall be no personal use of City-owned
vehicles other than commuter/incidental trips as defined by the
City Administrator.
(4) that take-home use of the City vehicle, or
payment of a reimbursement allowance may be discontinued upon a
finding by the Mayor and Common Council that the position and
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responsibility of the position no longer require such usage or
payments or, that such usage or payments are not in the best
interest of the City of San Bernardino. Such action shall not
constitute a reduction in rank or compensation as those terms are
used for purposes of the application of Charter Section 254.
(5) That adequate provision for insurance shall be
made and that all persons authorized the take-home use of a City
vehicle or a reimbursement allowance under this Section shall
first undergo a course of driver training to be provided by the
City and, present proof of such training to the City
Administrator.
C. With respect to the take-home use of City vehicles or,
the payment of a reimbursement allowance to persons other than
any elected official, Department Head, Deputy City Administrator
or City Administrator, such use and the amount of any such
allowance shall be as determined by the City Administrator
pursuant to a written policy which shall contain at a minimum all
of the provisions set forth at Subsection B above.
D. No person is hereby given a right to the use of a City
vehicle or to the receipt of a reimbursement allowance.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernard ino at a reg"l "r meet ing thereof, held on the
21st day of M"r",h , 1988, by the following vote,
to wit:
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(Take-Home)
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of
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AYES:
Council Members Estrnon Reilly Flnrp~
Maun~lp.y POpE=': T.nnlFlm Millp,r
NAYS:
None
ABSENT:
~()l1nr.;l Mpmhpr MinnT
~;07~&-0
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Clty Clerk
The foregoing resolution is hereby approved this ;(.:(ltt{ day
March
, 1988.
Approved as to form
and legal content:
(\.
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1.~
y Attorney
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Wilcox, Mayor
of San Bernardino