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RESOLUTION NO. -
A RESOLUTION OF THE MAYOR AND COMMO COUNCIL OF THE CITY
OF SAN BERNARDINO CREATING A PETTY CASH ACCOUNT IN THE CITY
TREASURER~S OFFICE AND AUTHORIZING EXPENDITURES FOR EMERGENCY
SITUATIONS AND SMALL PURCHASES.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
5 OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1. PREPARATION OF VOUCHER.
A Petty Cash Account is hereby created in the office of
8 the City Treasurer. Expenditures may be made therefrom for small
9 purchases, services or charges and for emergency items. The
10 Department of the City Treasurer and Purchasing Agent shall deter-
11 mine if the purchase is to be handled by a petty cash payment.
12 The department authorizing or incurring the indebtedness shall
13 prepare the Petty Cash Requisition Voucher. The voucher shall
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include the date, amount, account number, description of item(s),
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vender, employee to be paid and department head~s approval.
SECTION 2. VOUCHER APPROVAL.
The Purchasing Agent or Director of Finance shall approve
18 all Petty Cash payments. The Purchasing Agent may authorize
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assistants to approve Petty Cash Requisitions.
SECTION 3. PAYMENT AND REIMBURSEMENT.
The City Treasurer shall number the approved vouchers, pay
the person named after endorsement, and return a copy of paid
requisition for the department~s files. Each time the Treasurer
shall file a claim for Petty Cash reimbursement he shall return
a copy of each paid voucher to the Purchasing Agent. The City
Treasurer shall list each paid voucher and file a carbon copy
thereof. The City Treasurer shall attach the original voucher
to the invoice or sales slip along with the claim for Petty Cash
reimbursement.
SECTION 4. DISTRIBUTION OF CHARGES.
The Data Processing Division shall distribute the paid
vouchers according to account numbers.
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I HEREBY CERTIFY that the foregoing resolution was duly
Council of the City of San Ber-
meeting thereof, held on
, 19~ by the follow-
adopted by the Mayor
nard.~d
the . day
ing vote, to wit:
AYES :
NOES:
ABSENT:
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this .~#.
The foregoing resolution is hereby approved
of f,In-74'/Ar . 19*-.
MiY~(,ho~;f.~rdino
day
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Approved as to form:
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FILED
JAN Lj 197 i
LUCIUo.E GO~ORTH, City Clerk
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